building manager training

Building Manager Training

The Building Managers awareness of the general day-to-day operations as well as hazards within a building provide the opportunity for increased awareness of building operations for the occupants in order to provide a safe and productive working environment.

PURPOSE To define ES&H responsibilities of the Building Manager

AGENDA

FESHM Responsibilities

Submitting Work Orders

R&G Are Your Friends

Snow Removal

Eyewash Maintenance

AED Locations

Procurement

Subcontracted Work

FESHM Responsibilities

FESHM 2050 Building Manager Program Definitions Responsibilities Training Requirements Other Resources: FESHM 1030 ES&H Organization & Responsibilities FESHM 6010 Elements of the Fire Protection Program FESHM 6011 Periodic Testing of Emergency & Exit

Lights FESHM 6012 Periodic Inspection of Fire Doors FESHM 6014 Fire Watch FESHM 6015 Highly Protected Risk Inspection Program FESHM 6020 General Fire Protection Requirements FESHM 6030 Disablement of Fire Protection Systems FEHSM 6040 Fire Construction Requirements

FESHM 2050 Building Manager Program

A strong building manager program will serve to focus the conventional operations, systems and functions of each building toward a specific assigned individual.

FESHM 2050 Building Manager Program

General Requirements

Understand/working knowledge of building systems

Aware of hazards permanent and temporary

Aware of day-to-day operations

Building Any structure, enclosure or facility, including trailers and portakamps, on the Fermilab site whether occupied or not.

Building Manager A designated employee for each building on site that will serve as the contact point for all activities that will affect that building as a result of daily operations or services requested from both internal and external sources.

Specifically 1. Familiar with operations and functions that

occur in assigned building(s) 2. Familiar with all systems within the building

Electrical power distribution HVAC systems Domestic water Sanitary piping Fire protection systems

3. Familiar with experimental apparatus within a building

4. Point of contact for building maintenance, system modifications, conventional improvements

Ensure compatibility and appropriate reviews or permits are completed

5. Review site-wide building inspection reports for annual infrastructure needs

6. Primary point of contact with FESS T&M or Fixed Price communicate with TM/CC and

review all permits Work Permits Electrical Work Permits Welding Permits Domestic Water Service Connection Permits Sanitary Sewer Modification Permit Fire Protection System Disablements

7. New equipment install notify FESS if they will maintain

8. Review Subcontractor Safety Plans prior to the start of work

9. Maintain records of work completed 10. Maintain records of required equipment testing

Emergency Safety Equipment Pressure Vessels Fire Doors Emergency/Exit Lights

11. Know current emergency preparedness information

Emergency wardens, exiting and evacuation plans, locations and readiness of shelters

12. Know safety related equipment Eye wash stations Alarm systems

13. Know hazards and hazardous materials Ensure up-to-date hazard map is posted

14. HPR Inspections close all assigned findings

TRAINING REQUIREMENTS

FN000XXX Building Manager Training

10 Hour OSHA 1910 General Industry Standards

FESHM 1030 ES&H Organization & Responsibilities

Building Manager Responsibilities Periodically inspect areas of responsibility Maintain areas compliance with Fermilab

ES&H standards Ensure hazards are posted as necessary

Standardized signage

This chapter describes the general ES&H responsibilities of all employees, including everyones ability to stop work if unsafe or

environmentally harmful acts are witnessed.

FESHM 6010 Fire Program & Monitoring

Building Manager Responsibilities Inspect fire protection system components

(see next slide and Appendix A) Correct deficiencies

Create work order (x3434, Work Central) Contact FESS Fire System Management Technician

or ES&H Sections Fire Protection Engineer

Participate in HPR inspections (discussed later)

Hazard Maps (following slides, also see Appendix B)


ITEM FREQUENCY RESPONSIBILITY

Sprinkler system gages, wet pipe system

FFD Quarterly, FSM Annually, BM Monthly (for condition and water pressure)

Building Manager; FFD, FSM

Sprinkler system gages, dry pipe system

FFD Quarterly, FSM Annually, BM Monthly (for condition and air and water pressure)

Building Manager; FFD, FSM

Sprinkler system Buildings

Annually, to ensure adequate heat for wet pipe systems or dry pipe riser enclosures

Building Manager

Standpipe & Hose system Control valves, locked or supervised

FFD Quarterly, FSM Annually, BM Monthly Building Manager; FFD, FSM

Valves & FFD Connections Preaction/Deluge/Dry Pipe Valves, exterior

FSM Annually (as part of test), BM Quarterly FSM, Building Manager

Valves & FFD Connections Dry Pipe Valve Compressor Meters

Monthly reference - These meters monitor compressor cycling to identify if systems have air leak problems

Building Manager


Hazard Maps Used by FFD and mutual aid fire depts. Some hazards typically noted:

Flammable liquid cabinets Compressed gas bottles AEDs Toxic Chemicals

Ensure up-to-date maps are posted at Fire panel Primary entrances/exits

Note: Know where

the fire panel is!

FESHM 6011 Periodic Testing of Emergency & Exit Lights

All Emergency & Exit Lights must be tested Monthly pass test = light stays on for 30 seconds

Activate the test button Unplug the unit Open the local circuit breaker

Annually pass test = light stays on for 90 minutes Use same methods as above

Exceptions beamline enclosures

Operating periods n/a No testing required

Shutdown 365 days Follow monthly/annual procedures

FESHM 6011 Periodic Testing of Emergency & Exit Lights

Documentation Monthly

Tag each light date, initials, pass/fail D/S Central Record date, initials, pass/fail

Annual Same as monthly Replace tags at annual inspection

If tags used, file for auditability

E-light Repairs submit Work Order (x3434) Failures if light fails any test Relocation if light is unreachable or inconveniently

located

FESHM 6012 Fire Doors

Be aware of fire doors in your areas Should never be propped open Only open by self-closer

Annual inspection Ensure no modifications (i.e. make sure no one has drilled through the door, nothing posted on the door, etc.)

Ensure good working condition (i.e. no parts are falling off, no rust or paint chipping, etc.)

Occasionally look at ALL doors Open/close properly Exit doors are very important!!

FESHM 6014 Fire Watch Protocol FESHM 6030 Disablement of FPS

Disabled Fire Protection Systems (FPS) Variety of reasons New construction

Building/system modification

Loss of power

Fire Watch until FPS is 100% functional

See chapter 6014 for Fire Watch procedure

See chapter 6030 for Disablement forms and procedures

FESHM 6015 HPR Inspection Program

Highly Protected Risk = HPR ES&H Section inspects

Most buildings inspected annually Less critical buildings inspected less frequently

Every 1-5 years Accompanied by D/S/C ES&H group and BM Findings

Violation of life, health, safety orders, codes or acceptable practices Fix immediately, if possible Entered into ESHTRK

4 weeks to correct all findings Report corrective actions to D/S/C ES&H group

Report specifics (i.e. Work Order XXX issued)

SSO can request additional time if needed


Most frequently found deficiencies Emergency Lights and Signage 27%

Not operational or signage missing

Inspections incomplete

Lights not in proper place or misaligned

Fire Protection 21% Missing or outdated Hazard Maps

Ceiling tiles missing or damaged

Fire doors wedged open or holes in doors

Building Condition 13% Water leaks, water damage or mold

Lights not working

Improperly supported utilities (piping, electrical, HVAC)


Emergency Lights and Signage

Emergency light not mounted Lights not positioned Malfunctioning light


Fire Protection

Fire door propped open Fire equipment blocked Blocked sprinkler


Building Condition

Leaking drum Water damage Missing /damaged ceiling tile

Water leaks

Requirements to be Aware of!

FESHM 6020.2 Welding, Burning, Brazing (WBB) Any WBB activity must have a permit SSO must approve any WBB within 25 feet of

flammable liquids/gases FFD issues permits

FESHM 6020.3 Storage & Use of Flammable Gases Know if/where flammable gases are used/stored Contact D/S/C ES&H group to understand

associated risk Ensure gases are used/stored properly

Bottles secure See chapter and request assistance from D/S/C ES&H

group


FESHM 6020.4 Minimum Aisle & Doorway Widths Must maintain minimum means of egress corridor/aisle width must be clear of obstacles

Business 44

Education 72

Hotels/Dorms 44

Industrial 36

Storage 36


FESHM 6040 Fire Construction Requirements 6040.1 Construction materials should be fire resistive/non-combustible.

If wood/similar used must treat or paint with fire retardant coating Stock Room 1825-3920

6040.2 Interior Finish Materials

6040.3 Penetrations into fire barriers must be plugged

FESS Work Central

Submitting Work Orders to Work Central Call x3434 Will need:

Identify problem and location Exit light not working Air handling unit needs filter replaced Light fixture broken needs replaced Roll-up door not functioning Roof leaking Etc.

Project/task code

They will send you: Email Work Order status/ticket number Will update status periodically and when Work Order is

closed

FESS Webpage http://fess.fnal.gov/index.html

FESS website has many useful links. Save this webpage in your browsers Favorites!

FESS Site Services http://fess.fnal.gov/grounds/index.html

Roads & Grounds are your friends!

--------------------------- Contact R&G for: Snow removal Tree care/removal Parking lot striping Custom signs Pest control

Pesticide application GEESE!

Asphalt surfaces

Snow Removal

Roads & Grounds tackles the big stuff

parking lots roadways, etc.

Sidewalks and other paths are up to you!

Shovel Salt daily/as-needed

**Note: Anyone who will shovel snow by hand must be cleared by the Medical Office.

Emergency Showers & Eye Wash Stations

Plumbed Shower Units: Weekly test

20 gallons per minute 15 minutes

Plumbed Eyewash Units: Weekly test

1.5 liters per minute 15 minutes

Portable Eyewash Units: Maintain according to manufacturers instructions!

Change water every 60-90 days Add preservative according to instructions

AED Locations The AED at the Training Center

Know where the AEDs are in your areas. Inspected monthly FESHM 5311

Procurement

Pro-card Use Must be trained Must follow Procard User Manual

(http://bss.fnal.gov/procurement/procardusersguide.pdf)

When purchasing Always opt for environmentally preferred products See spreadsheet at: https://esh-docdb.fnal.gov:440/cgi-

bin/ShowDocument?docid=888 Lists product requirements for

Traffic control Landscaping Roadway construction Building interiors Building finishes Paper office products Non-paper office products Refrigeration & AC Vehicle Products Park and recreation products Cleaning products Lube, Oil, Hydraulic, Grease And more!

Commercial refrigerators

ENERGY STAR (eff. 1/1/2010)

Shower and restroom dividers/partitions

Steel See EPA guidance at www.epa.gov/cpg

Shower and restroom dividers/partitions

Plastic including 20-100% postconsumer content

Subcontractors

Directors Policy 18 (http://www.fnal.gov/directorate/Directors_Policy/construction_modification.shtml)

Single line of management for every construction project

MOUs between D/S to establish responsibilities

FESS responsible for ALL construction activity, unless otherwise delegated by the director

Contractors/subcontractors monitored by FESS Ensure compliance with policies, procedures, ES&H requirements

ES&H Section independently oversees projects Provide support to TM/CC

Subcontractors

Time & Material (T&M) Must have Construction Coordinator oversight

Fixed Price Must have Task Manager oversight

Service Subcontractor Must have Service Coordinator oversight

ANY time a subcontractor is working in your area, you

MUST ensure a trained person is overseeing the work!

Summary

SUMMARY OF BUILDING MANAGER RESPONSIBILITIES

Understand building systems from electrical distribution to fire protection systems

Aware of present hazards

Aware of day-to-day operations Familiar with experimental equipment

Point of Contact for building maintenance Follow through with annual infrastructure needs

Point of Contact for FESS Notify FESS of new equipment

Maintain records building maintenance and equipment testing/inspections

Know emergency procedures

Know all ES&H equipment within your areas Participate in HPR inspections (and DOE inspections)

Get trained! This course and OSHA 10 Hour Inspect Fire Protection Systems

Test emergency and exit lights Inspect fire doors

Know when a job/task needs a permit Ensure chemicals stored properly

Ensure clear egress 36 pathways Aware of fire construction requirements

Snow removal shovel and salt as needed Test/inspect emergency shower and eye wash stations

Ensure AED Inspections Purchase environmentally preferred products

Ensure subcontractors are overseen by TM/CC/Service Coordinator

Conclusion

Fermilab has MANY buildings Thanks to building managers, every building on site has

at least one person to care for it and its occupants. Never hesitate to ask your supervisor or ES&H group for input!

building manager training

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