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BUILDING THE FOUNDATIONS FOR A STATE M&E SYSTEMInformation for M&E in the State of Yucatán

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In the beginning…

Challenge to develop an M&E system to support planning and decision-making at the State level Stimulated from the State Secretary of

Planning and Budget (SPP) Recognition of the need to start with initial

step: improve information system Underlying premise: How to provide

policymakers with the information needed for decision making at their fingertips

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The Context

Federal law requiring a shift towards results-based management

Federal law requiring the establishment of state committees for statistical and geographic information (CEIEG) Yucatán was the first to establish CEIEG Purpose: Provide overall guidance and oversight of

state information system Strong awareness and political support of State

leadership Coincide with interest of INEGI to increase

engagement at state level

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The Concept

Strengthen the System of Statistical, Geographical and Evaluation Information (SIEGEY in Spanish)

Replicate the experience of the National Strategy for the Development of Statistics but… At the state level More closely linked to the development of an

M&E system Together with practical instruments for its

implementation

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Strategy to Strengthen the State Information System

INPUTS: Diagnostic of Information Demand for M&E system Diagnostic of Information Demands for decision-

makers Diagnostic of Supply of Statistical Information Report of Workshop to Validate Results Diagnostic of Information Systems needed to

implement the recommendations OUTPUT: Strategy to Strengthen the State

Statistical, Geographic and Evaluation Information System

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Complemented by…

Geographic diagnostic by INEGI Provision of integrated data platform

(SIMBAD) by INEGI Training in international standards for

data documentation by the Accelerated Data Program (ADP)

Grant request to the TFSCB to strengthen administrative records

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General Methodology for Diagnostics

Objective: Rapid assessments of capacity and demand for statistical information, as well as information for monitoring and evaluation

Audience: 35+ State agencies, as well as the National Statistical Office (INEGI) and State Center for Municipal Development

Methodology: Desk review Brief questionnaires with relevant agencies Additional interviews/meetings with specific agencies

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Diagnostic of Demand for Information for M&E

1. Planning and Budgeting Concordance with the State Development Plan Translation of development objectives into

performance indicators and goals Links between the Annual Operational Plan and

the State Development Plan Institutional capacity

2. Monitoring Institutional capacity for monitoring Management of performance information Institutional arrangements for the use of

monitoring information

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3. Evaluation Institutional framework Institutional capacity Use of information from evaluation Supply and demand for M&E

Diagnostic of Demand for Information for M&E (continued)

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Diagnostic of Information Demands for Public Decision-Makers

1. Indicators consulted regularly by decision-makers Link to specific goals Adequacy of frequency Sources of information

2. Use of information Monitoring/program performance Budgeting User satisfaction Accountability

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Diagnostic of Information Demands for Public Decision-Makers (continued)

3. Information demands Identification of other indicators and their

attributes 4. Indicators for M&E

Identification of beneficiaries Institutional capacity

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Diagnostic of Supply of Statistical Information

1. Strategic planning Institutional framework Budgeting for statistics

2. Production and documentation of statistics Inventory of statistical operations Harmonization/standardization Institutional capacity

3. Dissemination of statistics Media for dissemination of micro and meta data Frequency Monitoring by media

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Diagnostic of Supply of Statistical Information (continued)

4. Organization and management Institutional framework Harmonization of information

5. Public value Demand for information Credibility

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Diagnostic of Information Systems 1. Technological resources

Policies Hardware Software Internet

2. Databases 3. Human resources 4. Interface and quality of service

Timeliness Institutional capacity Quality controls

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The Findings

Capacity/institutional issues Unmet needs/demands Improvements in quality/reliability of

information Results

Strengthen information system Develop M&E system

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Dema

ndas

deIn

form

ación

Subs is te m aE s tadís t ic o

Subs is te m aG e o gráf ic o

S ubs is te m aM onitore o yE va lua c ión

S ubs is te m aC oordina dor

S is te m a d e Info rm a c ió n E s ta d ís tic a G e o grá fic a y d e E v a lu a c ió nd e l E s ta d o d e Y u c a tá n - S IE G E Y

Inf r ae s truc tura Info rm átic a

C o m ité Es tatal d e Info rm ac ió nEs tad í s tic a y G eo gráfic a C EIEG -Y

C entro d e C o lab o rac ió nG eo -es p ac ial C C G

D irec c ió n G eneral d eT ec no lo gí as D G T I

O rganis m o Ind ep end iented e Evaluac ió nS ec retarí a d e P laneac ió n

y P res up ues toS P P

Im p ac to en:

D is eño y red is eño d ep ro gram as y p o lí tic as p úb lic as

R end ic ió n d e C uentas yT rans p arenc ia

A s ignac ió n P res up ues tal E fic iente

M ejo ra d e c o nd ic io nes d e B ienes tard e la P o b lac ió n

Statistical, Geographic and Evaluation Information System for the State of Yucatán, Mexico

Dem

and

for

info

rmati

on

Impact on:•Design/re-design of public policies and programs•Accountability and transparency•Efficient budget allocation•Improvements in well-being of population

State Committee for Statistical and Geographic Information (CEIEG-Y)

Independent Evaluation Unit

Center for Geo-spatial Collaboration

Secretary of Planning and Budget

General Directorate for Technology

Sub-system Coordinator

M&E Sub-system

Geographic Subsystem

Statistical Subsystem

Information Technology Infrastructure

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Looking towards the future… Replication in other states and other countries

Clarity of supply and demand for information Convening power of rector agency/Importance of

inter-institutional relationships Key role of NSO and other strategic partnerships Systems/programs for the management of

information Expansion towards M&E

Institutional framework Training Partnerships with key national and international

actors