building your leadership team module 2 involving members building successful meetings

Building Your Building Your Leadership TeamLeadership Team

Module 2Module 2

Involving MembersInvolving Members

Building Successful MeetingsBuilding Successful Meetings

Building Your Leadership Building Your Leadership TeamTeam

Shared LeadershipShared Leadership

A group functions more effectively A group functions more effectively

when all its members accept when all its members accept responsibility for the work and life responsibility for the work and life of the group.. … this shared sense of the group.. … this shared sense of responsibility is of responsibility is

known as known as shared shared leadership.leadership.

Comparison Comparison Classical and Shared Classical and Shared

Leadership Leadership ClassicalClassical

Displayed by a Displayed by a person’s position in person’s position in a group or hierarchy. a group or hierarchy.

Leadership Leadership evaluated by evaluated by whether the leader whether the leader solves problems.solves problems.

Leaders provide Leaders provide solutions and solutions and answers.answers.

SharedShared Identified by the Identified by the

quality of people’s quality of people’s interactions rather interactions rather than their position.than their position.

Leadership evaluated Leadership evaluated by how people are by how people are working together.working together.

All work to enhance All work to enhance the process and to the process and to make it more fulfilling.make it more fulfilling.

.

Comparison – Comparison – continuedcontinued

ClassicalClassical Distinct differences Distinct differences

between leaders between leaders and followers: and followers: character, skill, etc.character, skill, etc.

Communication is Communication is often formal.often formal.

Can often rely on Can often rely on secrecy, deception secrecy, deception and payoffs.and payoffs.

SharedShared People are inter-People are inter-

dependent. All are dependent. All are active participants in active participants in process of leadership.process of leadership.

Communication is Communication is crucial with a stress crucial with a stress on conversation.on conversation.

Values democratic Values democratic processes, honesty processes, honesty and shared ethics. and shared ethics.

Drawing from material in Gloria Nemerowicz and Eugene Rosi (1997) Education for Leadership and Social Responsibility

Developing Developing Shared Leadership Shared Leadership

For such leadership to develop we need to For such leadership to develop we need to pay special attention to three things. We pay special attention to three things. We need to encourage: (Gastil 1997)need to encourage: (Gastil 1997)

OwnershipOwnership. Problems and issues need to . Problems and issues need to become a responsibility of all with proper become a responsibility of all with proper chances for people to share and participate.chances for people to share and participate.

LearningLearning.. An emphasis on learning and An emphasis on learning and development is necessary so that people can development is necessary so that people can share, understand and contribute to what’s share, understand and contribute to what’s going on.going on.

SharingSharing.. Open, respectful and informed Open, respectful and informed conversation is central.conversation is central.

Member Member Involvement/EngagementInvolvement/Engagement

Definition What is it?Definition What is it? Why – Why is it important?Why – Why is it important? How – How is this done?How – How is this done?

Member Involvement – Member Involvement – What?What?

What do we mean when we use the What do we mean when we use the terms member involvement and terms member involvement and member engagement?member engagement?

Actively involving advisoryActively involving advisory

leader system members in eachleader system members in each

step of the program developmentstep of the program development

process. process.

Member Involvement – Member Involvement – Why?Why?

Why is it crucial to do this?Why is it crucial to do this? ResearchResearch Program ImpactProgram Impact Program SupportProgram Support

Member Involvement - Member Involvement - HowHow

How do we make this happen?How do we make this happen? Know what we want them to do for us…Know what we want them to do for us…

the most important ROLES AND TASKS the most important ROLES AND TASKS they can perform to enhance you’re they can perform to enhance you’re program. program.

Know your ADVISORY LEADERS…their Know your ADVISORY LEADERS…their skills, networks, resourcesskills, networks, resources

MATCH people and tasks. MATCH people and tasks.

Member InvolvementMember InvolvementProgram Development Program Development

Process Process Assess NeedAssess Need

Identifying problemsIdentifying problems Laying the GroundworkLaying the Groundwork

Develop Educational Develop Educational PlanPlan Targeting Targeting

Audiences/Setting goalsAudiences/Setting goals Planning & ImplementingPlanning & Implementing

EvaluateEvaluate Determine ImpactDetermine Impact Report to our PublicsReport to our Publics

Member Involvement Member Involvement Levels of Involvement Levels of Involvement

Levels of InvolvementLevels of Involvement Level 1 Level 1 Level 2Level 2 Level 3Level 3

Strive for quick success with new Strive for quick success with new members by quickly assigning members by quickly assigning level 1 tasks.level 1 tasks.

Strive for involvement at all three Strive for involvement at all three levels.levels.

Help ELS members “grow” Help ELS members “grow” through the levels.through the levels.

I

II

III

Member Involvement Member Involvement Assess NeedAssess Need

Identifying the problemIdentifying the problem Laying the GroundworkLaying the Groundwork

RolesRoles Elements of ProgrammingElements of Programming TasksTasks Skill/Training NeededSkill/Training Needed

Member InvolvementMember InvolvementDevelop Educational PlanDevelop Educational Plan

Targeting AudiencesTargeting Audiences Setting GoalsSetting Goals Implementing Learning ExperiencesImplementing Learning Experiences


Member InvolvementMember InvolvementEvaluationEvaluation

Determining ImpactDetermining Impact Reporting to our publics Reporting to our publics


Making It Happen!Making It Happen!

We know:We know: WHO we need to involve.WHO we need to involve. WHAT we want them to do.WHAT we want them to do.

Now let’s talk about how we make Now let’s talk about how we make best use of our meeting time with best use of our meeting time with ELS members to bring all of this ELS members to bring all of this about. …or HOW do we do this!about. …or HOW do we do this!

ELS Meetings - ResearchELS Meetings - Research

What does the research tell us?What does the research tell us? Number of meetingsNumber of meetings Successful componentsSuccessful components Agent InvolvementAgent Involvement InteractionInteraction Meeting LengthMeeting Length

Planning Successful Planning Successful MeetingsMeetings

Four components of successful Four components of successful meetings!meetings! RR - review and evaluate recent - review and evaluate recent

programs/events programs/events EE - educate and explore - educate and explore P P - plan events and participation- plan events and participation EE – engage and encourage – engage and encourage

Include each of the four components in Include each of the four components in every meeting to establish structure and every meeting to establish structure and routine in your meetings. routine in your meetings.


R - ReviewR - Review the past! the past! Educational activities/events conducted Educational activities/events conducted

since the last meeting.since the last meeting. Needs Assessments conducted since the Needs Assessments conducted since the

last meeting.last meeting. Public Relations and Marketing activities Public Relations and Marketing activities

that have occurred since the last meeting.that have occurred since the last meeting. Items that were tabled/discussed at the Items that were tabled/discussed at the

last meeting.last meeting. Any item left hanging from previous mtgs.Any item left hanging from previous mtgs.


E- EducateE- Educate Members and Members and Explore New OpportunitiesExplore New Opportunities

Provide a learning experience in Provide a learning experience in every meeting!every meeting!

Help ELS MembersHelp ELS Members Build their skillsBuild their skills Learn something new about your Learn something new about your

Extension ProgramExtension Program Study and explore program issuesStudy and explore program issues


Educational ComponentEducational Component When considering what the When considering what the

educational component should be, educational component should be, consider:consider: Program GoalsProgram Goals Program NeedsProgram Needs New DataNew Data New ResearchNew Research Unaddressed Issues/Problems identified in Unaddressed Issues/Problems identified in

previous meetingsprevious meetings Leadership Skills needed by members to carry Leadership Skills needed by members to carry

out their ELS roleout their ELS role Information to help members learn more about Information to help members learn more about

CES and/or their role CES and/or their role


Educational ComponentEducational Component When considering who should When considering who should

present the educational present the educational component, consider:component, consider: CEAs/CEDsCEAs/CEDs Collaborators/PartnersCollaborators/Partners SpecialistsSpecialists PDCs/DEDsPDCs/DEDs Other educatorsOther educators Community LeadersCommunity Leaders Elected OfficialsElected Officials


P- PlanP- Plan for the Future for the Future Plan for upcoming educational programs and Plan for upcoming educational programs and

events encouraging participation from all events encouraging participation from all members.members. Provide a calendar/list of upcoming educational Provide a calendar/list of upcoming educational

programs/events.programs/events. Provide a detailed list of needed tasks for each Provide a detailed list of needed tasks for each

activity; provide time for ELS members to select activity; provide time for ELS members to select the tasks they will perform. the tasks they will perform.

Make volunteering/assigning tasks a routine part Make volunteering/assigning tasks a routine part of each mtg.of each mtg.

Encourage ELS members to enlist other Encourage ELS members to enlist other volunteers to perform identified tasks.volunteers to perform identified tasks.

Remember to follow up on assignments.Remember to follow up on assignments.


E- EngageE- Engage and and EncourageEncourage MembersMembers

Plan roles and tasks members will Plan roles and tasks members will play in other areas of program play in other areas of program developmentdevelopment

Include team building; exercisesInclude team building; exercises Recognize and celebrate Recognize and celebrate

accomplishments.accomplishments. Thank individuals for specific Thank individuals for specific

roles/tasks they have played since last roles/tasks they have played since last meeting.meeting.


E- Engage and Encourage E- Engage and Encourage MembersMembers Remember Remember DoDo::

Meetings should be fun!Meetings should be fun! Members should leave with a “task” or Members should leave with a “task” or

assignment.assignment. Members have roles in all program Members have roles in all program

development steps.development steps. Team building occurs in every meeting; plan it! Team building occurs in every meeting; plan it! Thanks and recognition for what members Thanks and recognition for what members

have done is a great motivator.have done is a great motivator. Personal is important; celebrate personal Personal is important; celebrate personal

accomplishments, relate to their accomplishments, relate to their family/network family/network


E- Engage and Encourage E- Engage and Encourage MembersMembers Remember Remember Don’tDon’t::

Monopolize the conversation (under Monopolize the conversation (under 50%)50%)

Show up unpreparedShow up unprepared Be negativeBe negative Feel like you have all the answersFeel like you have all the answers Expect to get it perfect the first timeExpect to get it perfect the first time

SummarySummary

TrainingTraining Module 1 – WhoModule 1 – Who Module 2 – What and HowModule 2 – What and How

ProgressProgress

4-H Program Development 4-H Program Development CoordinatorsCoordinators

Marilyn Poole – NE DistrictMarilyn Poole – NE DistrictLori Purcell – NW DistrictLori Purcell – NW DistrictLaura Perry Johnson – SW Laura Perry Johnson – SW

DistrictDistrictTeresa Harvey – SE DistrictTeresa Harvey – SE District

ANR Program Development CoordinatorsNorman McGlohon – NE DistrictSheldon Hammond – NW District

Ken Lewis – SW DistrictPhil Torrance – SE District

FACS Program Development SpecialistsJanet Valente – NW & SW DistrictLaurie Cantrell – NE & SE District

Program Development Team

building your leadership team module 2 involving members building successful meetings

Documents

process of leadership

shared people

leadership team slide

shared known

shared sense of responsibility

shared ethics

leadership team module

social responsibility