1 ©2005 Microsoft

Building your own collaborative environment

Mark TigwellMark Tigwellmarktig@microsoft.commarktig@microsoft.com

2 ©2005 Microsoft

What do we mean by collaborating?What do we mean by collaborating?“To work withwork with another person or groupperson or group in order to achieve achieve

somethingsomething”What does this mean for education technology?

““Work with”Work with” ““Person or group”Person or group” ““Achieve something”Achieve something”Talk to Students A decisionExchange ideas Educators A learning outcome

Create things (sounds, words, pictures, movies)

Family An agreement

Modify things Administrators A reportPublish things Government A curriculum plan

Express opinions Community A learning object

3 ©2005 Microsoft

If you want to…

Stream a live video or audio presentation to a large online audience You would use Windows Media Encoder on a PC and Windows Server 2003 with the

Media Server role turned on.Videoconference with one or two people

You would use Windows Messenger on a PC with a webcam.Create a presentation with commentary that could be downloaded or viewed over the web

You would use PowerPoint and Producer for PowerPointCreate and edit Movies or Slideshows

You would use Movie Maker and Photo StoryCreate a document, spreadsheet, presentation or web page

You would use Office 2003Create a learning object

Use any of the above tools and package it with Class Server 4

4 ©2005 Microsoft

Microsoft provides a complete toolkit for collaboration

Capture Windows Media EncoderWindows Image Acquisition

Microsoft Office 2003Other software

Create Windows Movie MakerWindows Photo Story

Producer for PowerPointMicrosoft Office 2003

Other software

Share Microsoft Outlook and ExchangeWindows Messenger

SharePoint

5 ©2005 Microsoft

Sharing

Outlook and Exchange Email, Calendar, Contacts, Tasks, Notes

Messenger and Live Communications Server

Real-time, one-to-one & one-to-few: Instant messaging, voice, video, application sharing

LiveMeeting Real-time one-to-many: meetings & presentations

Media Server Real-time or store and retrieve streaming video and audio

SharePoint Capture all of the above and more in one place: collaboration portal

6 ©2005 Microsoft

What does SharePoint do?

SharePoint automatically creates web sites for people to share information with each other.Some of the things it can create:

Discussion boardsSurveysDocument librariesImage galleriesPowerful custom listsEvents and calendarsAddress booksMeeting workspacesManage users and permissions

7 ©2005 Microsoft

Interactive demonstration…

Let’s install, configure and explore a typical SharePoint server….

8 ©2005 Microsoft

Install & configure SharePoint 1

1. What you need: a server running Windows Server 2003 with IIS (“Application Server” role switched on)

2. Install SharePoint Services (note: to enable search function, SQL Server must be used)

3. Run IIS – look at web sites and options4. In Administration Tools, select SharePoint Central Admin5. Extend a web site (Extend and create) Extend and map to another is for load-balancing Can use any SQL Server Enter a URL path

9 ©2005 Microsoft

Install & Configure SharePoint 2

Go to the new sitePick a templateNote: I am administrator, so I can do anything!

Explore Documents & Lists:• Shared documents (upload a document, alert, settings and

columns)• Standard lists (explore)• Discussions (explore)

Special areas (later): (sub)Sites Workspaces:

Document workspacesMeeting workspaces

10 ©2005 Microsoft

Site Settings 1

Home > Modify Shared Page Appearance Web parts

What are they?Types

Add a web part (content editor, text file)

Site Settings Customisation Alerts

11 ©2005 Microsoft

Site Settings 2

Go to top-level site admin Manage site groups (create a group) Cross-site groups Anonymous access (enables the magic button!) View storage allocation Manage regional settings Save as template

12 ©2005 Microsoft

Adding users

Adding a userUnderstanding roles and delegated authority

13 ©2005 Microsoft

Create:

1. New subsite (note context and permissions)

2. Document workspace (check-out, check-in, versions)

3. Custom list (staff DVD library)4. Survey5. Blank page6. Picture Library

14 ©2005 Microsoft

Integrating with Class Server

1. Class Server admin (teacher, student, class)2. Class Server SharePoint home page3. Class Server web parts

15 ©2005 Microsoft

Modifying in FrontPage

1. Fully customise all the elements of a SharePoint site2. More flexible data views and web parts3. Easily see the structure of your site4. Apply more themes5. View and modify code (careful!)6. WARNING: Break your SharePoint site!

16 ©2005 Microsoft

Advanced Topics

Writing web parts with Visual StudioIntegrating with Outlook:

Synchronise calendars and contacts Receive alerts Integrate alerts Create Meeting Workspaces

Command line tool: stsadm.exe useful for many tasks including backup and restore:

stsadm.exe -o backup -url http://server_name/site -filename file_name.dat

17 ©2005 Microsoft

Where to get the tools mentioned in this presentation

Microsoft Office 2003Microsoft Office 2003 www.microsoft.com/office

Microsoft WindowsXPMicrosoft WindowsXP www.microsoft.com/windowsxp

Microsoft Windows Server Microsoft Windows Server 20032003(includes Media Server)(includes Media Server)

www.microsoft.com/windowsserver2003

NO COST – Windows NO COST – Windows SharePoint ServicesSharePoint Services

www.microsoft.com/windowsserver2003/technologies/sharepoint/

NO COST – Windows Media NO COST – Windows Media EncoderEncoder

http://www.microsoft.com/windows/windowsmedia/9series/encoder/

NO COST – Windows Movie NO COST – Windows Movie MakerMaker

Via Windows Update

NO COST – Windows Photo NO COST – Windows Photo Story 3Story 3

www.microsoft.com/windowsxp/using/digitalphotography/photostory/

NO COST – Producer for NO COST – Producer for PowerPointPowerPoint

www.microsoft.com/office/powerpoint/producer/prodinfo/

NO COST – Windows NO COST – Windows MessengerMessenger

Via Windows Update

18 ©2005 Microsoft

Books and training

1.1. Microsoft Windows SharePoint Services Step Microsoft Windows SharePoint Services Step by Step, Microsoft Press by Step, Microsoft Press (ISBN 0-7356-2075-X)(ISBN 0-7356-2075-X)

2.2. Microsoft Windows SharePoint Services Inside Microsoft Windows SharePoint Services Inside Out, Microsoft Press Out, Microsoft Press (ISBN 0-7356-2171-3)(ISBN 0-7356-2171-3)

3.3. Microsoft eLearning Library (MELL) Module on Microsoft eLearning Library (MELL) Module on Windows Server 2003 and SharePoint (demo) Windows Server 2003 and SharePoint (demo) ((http://www.microsoft.com/learning/mell/)http://www.microsoft.com/learning/mell/)

19 ©2005 Microsoft

Web sites

1.1. TechNet TechNet (technet.microsoft.com)(technet.microsoft.com)2.2. MSDN MSDN (msdn.microsoft.com)(msdn.microsoft.com)

3.3. SharePoint UniversitySharePoint University www.sharepointu.com

20 ©2005 Microsoft

Thank you

We would like to thank all sponsors of theMicrosoft Education Roadshow

National Hardware Sponsor:

21 ©2005 Microsoft