Business | Creating Professional Emails

Creating Email Signatures | Using Mail

If it’s the first time you are logging onto the Mail

app on your Mac, it may prompt you to add an

email account (you can just select the account type

at this point to proceed. If the account type isn’t

listed, simply select ‘Other Mail Account’ and enter your details).

If you’ve already got a Mail account, you can also add more accounts by

selecting ‘Mail’ and then selecting ‘Add Account’. Choose the account

type and enter your information (make sure that the Mail tick box is

selected for the account!)

Open the Mail app

Click the ‘New Message’ button and compose

your signature, formatting it in a style you like,

including any hyperlinks to websites, social

media etc.

Now, select Mail (at the top of the page)

Select ‘Preference’ from the dropdown

Click on ‘Signatures’ and then the ‘+’ icon

Copy and paste your signature into the box

You must ensure that you have unticked the box: ‘Always match my

default message font (e.g. Georgia 12)’.

Simply close this window and it will be automatically saved

1. Go to your Settings

2. Click on ‘Mail’

3. Scroll down to ‘Signature’ and input the signature you would like to use

4. You’ll need to do this per email account

Creating Email Signatures | Using Gmail

Open Gmail and on the top right-hand side select the settings icon

Click on ‘Settings’ and scroll down to the signature section (as shown in

the image below)

Add your signature to the text box and format the text accordingly

You can add links and images/logos to your signature using the menu

bar

o Adding your logo to your signature is a great way to incorporate

some branding

At the bottom of the page, click ‘Save Changes’ to save the signature

Open the Gmail app and tap the menu bar

Scroll to the bottom & click on ‘Settings’

Click into your account

Select ‘Signature settings’

Switch the ‘Mobile signature’ setting on

Add or edit your mobile signature

To save, just click back

Creating Email Signatures | Using Yahoo

Open Yahoo and click on the settings icon on the top right-hand side

Select ‘Settings’

Scroll down and click on ‘More settings’

Select ‘Writing email’ on the left-hand side

Use the toggle to switch on the signature feature

Insert your signature into the text box provided (you will have the option

to format your text/insert hyperlinks in the menu bar at the bottom)

If you click out of this section, your signature will save automatically

Creating Email Signatures | Using Hotmail (via Outlook)

Open your Hotmail account by signing in at Outlook.com

Go to Settings by clicking on the settings icon in the top right and

select ‘View all Outlook Settings’ at the bottom

Click on ‘Email’ on the left-hand side navigation panel and select

‘Compose and Reply’

In the email signature textbox, create your signature (you will be able to

format the text and insert any hyperlinks using the menu bar)

Select the checkbox that states ‘Automatically include my signature on

the new messages that I compose’

Open a new email

Select ‘Signature’ and then ‘Signatures’ from the message menu

Under the option ‘Select signature to edit’, choose ‘New’

You will be able to create a name for your new signature in the dialog

box

Under ‘Edit signature’ you will be able to compose your signature

o You can include text, images, an electronic business card, a logo,

links and even set up a handwritten signature

If you have different email accounts within Outlook, you may wish to set

a different default signature for each account. You can do this by

selecting the signature name in the ‘New messages’ dropdown box

Email Signatures | Examples

Kind Regards,

Your Name,

MNU Certified Nutritionist

---------------------------------------------------------------------------------------------

w: [INSERT WEBSITE] | f: [INSERT FACEBOOK PAGE] | t: [INSERT

TWITTER HANDLE] | ig: [INSERT INSTAGRAM HANDLE]

Many Thanks,

Your Name, Educational Credentials/Letters

Your Company Name / Founder of Company Name

MNU Certified Nutritionist

w: [INSERT WEBSITE] | f: [INSERT FACEBOOK PAGE] | t: [INSERT TWITTER HANDLE]

| ig: [INSERT INSTAGRAM HANDLE]

Privacy Statement | What is it for?

Privacy Statement | Example

Privacy and Confidentiality Notice

This message is confidential and intended solely for the person(s) to whom it is addressed. It may contain privileged and confidential

information. If you are not the intended recipient(s), you must not read, copy, distribute, discuss or take any action in reliance on it. If you have

received this information in error, please notify the office noted above as soon as possible by return email.