Child Care Major Capital Funding Program

Business Plan Template

Intake Period: November 30, 2015 – February 26, 2016

Child Care Major Capital Funding Program

Business Plan Template

This business plan template provides supplemental information to assist you in completing your application for Child Care Major Capital Funding. Please read the Business Plan Guidelines carefully and include the necessary information in your submission. The use of this template will facilitate an appropriate evaluation of your project application. If you choose not to use this template you must ensure all of the required information outlined below is clearly identifiable in your submission.

PLEASE LIMIT THE BUSINESS PLAN TO A MAXIMUM OF 30 PAGES(NOT INCLUDING ATTACHMENTS)

List of Business Plan Guidelines:

Section 1: Executive Summary

Guideline: Summarize the project and be sure to include the following projected dates: project commencement date, project completion date, and start date of operation. Please note that notification of eligibility for major capital funding will be approximately three months following the application deadline date. Funding agreements are signed shortly thereafter. The applicant/organization must have the required experience, knowledge and credentials to undertake the project and this should be reflected in the summary.

Attach a copy of your current BC Corporate Registry Notice that includes the identification number, if registered.

Attach written confirmation that the project can be started within the four months following the signing of the Funding Agreement.

Section 2: Community Need

Guideline: Summarize and demonstrate your community’s need for the additional child care spaces. This may take the form of a community needs assessment and/or a relevant data analysis. You must include an explanation of how your proposed project will meet the needs of local families and provide new child care spaces that are not readily available in the community including steps you have taken to avoid service duplication.

A maximum of two attachments is permitted; additional attachments will not be considered.

Section 3: Project Description

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Note: An applicant/organization must obtain all necessary permits and ensure that all local zoning requirements and by-laws are satisfied.

Guideline: Identify the type of project, number and type of new child care spaces being created, location, and description of work completed to date, if applicable.

Attach necessary letter(s) of confirmation from the local government and/or school board.

o For targeted projects on school district land: From School Board confirming support for the application and the terms

and conditions of the lease.o If zoning or by-law changes are required:

From local government confirming status of the proposed rezoning or by-law changes.

Section 4: Financial Standing

Guideline: The application package must include documentation regarding the applicant/organization’s financial standing. This must include, but is not limited to: confirmation that the organization has the required funding contribution; and current documentation from a financial institution that indicates the organization is in good standing. See Section 5 for additional information regarding the organization’s financial contribution.

Attach documentation proving that the organization has the confirmed sources of funding;

Attach current documentation from a financial institution that indicates the organization is in good standing.

Section 5: Budget and Operating Information

Note: Refer to the 2015/16 Child Care Major Capital Funding Program Funding Guidelines Checklist for more information regarding the documentation required.

Guideline: Complete and include the recommended Proposed Budget for the Project and Operating Budget templates below. As identified in the Checklist include two detailed quotes for all site development, building development, and equipment costs; and an outline of anticipated professional fees. Describe the total value of the volunteer labour contribution using the Volunteer Labour template below. The value of the volunteer labour contribution cannot exceed 15 percent of the total project costs. To be eligible, the volunteer labour must be completed by persons at arm’s length from the applicant.

Accepted rates for volunteer labour are:$50.00 per hour for heavy machinery and operator$20.00 per hour for skilled labour$10.25 per hour for unskilled labour

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Organizations may contribute more than the minimum financial contribution; however, provincial funding will be considered for the difference between the applicant’s total financial contribution and the total project costs, up to the maximum funding amount available for the organization type.

Section 6: Human Resources

Guideline: Describe how your child care facility will ensure the required qualified staff are in place. Include recruiting and retaining strategies.

Section 7: Implementation Plan

Guideline: Include estimated dates of start and completion for the main activities of your project. Refer to the Project Schedule template provided below.

Attach proof of ownership of land and building, or rental agreement, or lease agreement.

Attach detailed floor plans. If possible, attach photos of the proposed location.

Section 8: Licensing Requirements

Note: If currently licensed, the organization must be in compliance with the Community Care and Assisted Living Act and Child Care Licensing Regulation. This will be confirmed with the Ministry of Health. Non-compliance will result in the proposal’s disqualification from this intake.

Guideline: Outline how you are working with the local Health Authority Licensing Officer to ensure that the proposed project will meet licensing requirements and regulation.

[Please delete the above list of business plan guidelines when complete.]

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Section 1: Executive Summary

Guideline: Summarize the project and be sure to include the following projected dates: project commencement date, project completion date, and start date of operation. Please note that notification of eligibility for major capital funding will be approximately three months following the application deadline date. Funding agreements are signed shortly thereafter. The applicant/organization must have the required experience, knowledge and credentials to undertake the project and this should be reflected in the summary.

Attach a copy of your current BC Corporate Registry Notice that includes the identification number, if registered.

Attach written confirmation that the project can be started within the four months following the signing of the Funding Agreement.

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Section 2: Community Need

Guideline: Summarize and demonstrate your community’s need for the additional child care spaces. This may take the form of a community needs assessment and/or a relevant data analysis. You must include an explanation of how your proposed project will meet the needs of local families and will provide new child care spaces that are not readily available in the community including steps you have taken to avoid service duplication.

A maximum of two attachments is permitted; additional attachments will not be considered.

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Section 3: Project Description

Note: An applicant/organization must obtain all necessary permits and ensure that all local zoning requirements and by-laws are satisfied.

Guideline: Identify the type of project, number of new child care spaces being created, location, and description of work completed to date, if applicable.

Attach necessary letter(s) of confirmation from the local government and/or school board if applicable.

o For targeted projects on school district land: From School Board confirming support for the application and the

terms and conditions of the lease.o If zoning or by-law changes are required:

From local government confirming status of the proposed rezoning or by-law changes.

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Section 4: Financial Standing

Guideline: The application package must include documentation regarding the applicant/organization’s financial standing. This must include, but is not limited to: confirmation that the organization has the required funding contribution; and current documentation from a financial institution that indicates the organization is in good standing. See Section 5 for additional information regarding the organization’s financial contribution.

Attach written confirmation that the organization has the required funding contribution.

Attach written confirmation of the organization’s financial standing from a financial institution.

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Section 5: Budget and Operating Information

Note: Refer to the 2015/16 Child Care Major Capital Funding Program Funding Guidelines Checklist for more information regarding the documentation required.

Guideline: Complete and include the recommended Proposed Budget for the Project, and Operating Budget templates below. As identified in the Checklist include two detailed quotes for all site development, building development, and equipment costs; and an outline of anticipated professional fees.

The organization is required to contribute a minimum percentage towards the total cost of the project. Confirmed sources of financial contribution must be detailed on the Major Capital Funding for the Creation of New Child Care Spaces application form. Describe the total value of the volunteer labour contribution using the Volunteer Labour template below. The value of the volunteer labour contribution cannot exceed 15 percent of the total project costs. To be eligible, the volunteer labour must be completed by persons at arm’s length from the applicant.

Accepted rates for volunteer labour are:$50.00 per hour for heavy machinery and operator$20.00 per hour for skilled labour$10.25 per hour for unskilled labour

Organizations may contribute more than the minimum financial contribution; however, provincial funding will be considered for the difference between the applicant’s total financial contribution and the total project costs, up to the maximum funding amount available for the organization type.

Attach two detailed quotes for site development, building development, and equipment costs. Include an outline of expected professional fees.

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Operating Information

Number of new spaces created

Total area for new spaces(in square meters)

Proposed Budget for the Project

Provide two detailed quotes for every item with an asterisk and include those quotes as attachments. A detailed quote means all components of the quote are listed.

*Site Development Cost1

*Building Development Cost

Professional Fees

*Equipment Cost

Total Project Cost

Cost per space

Total Monetary Financial Contribution

Total Value of Volunteer Labour2

1 Quotes for site development and building development costs for projects on school grounds are subject to school district capital development policy. One quote may be appropriate.2 Total value of volunteer labour cannot exceed 15 percent of total project costs.

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Operating Budget – Part 1

ANNUAL STAFFING EXPENSES

Position

Hourly Rate(a)

Hours per Week

(b)

Weeks per Year(c)

Annual Pay (A)

=(a*b*c)

Annual Benefits3

(B)

AnnualTotal (=A+B)

Program Manager

ECE Educator

Assistant ECE

Total Salaries and Benefits

3 E.g. Annual benefits may include medical and insurance premiums. Do not include vacation and holiday pay.

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Operating Budget – Part 2

ANNUAL EXPENSESSalary and Benefit Expenses

Janitorial Services & Supplies

Legal and Accounting Fees

Utilities

Insurance

Lease, Rent or Mortgage

Program Supplies

Substitute Educator Expenses

Other Expenses (specify)

Total Annual Expenses

ANNUAL REVENUEParent Fees

CCOF

Other Income

Total Annual Revenue

SURPLUS (DEFICIT)

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Volunteer Labour for the Project

Volunteer labour may be used towards your financial contribution up to a maximum of 15 percent of the total project cost. To be eligible, the volunteer labour must be completed by persons at arm’s length from the applicant. Accepted rates for volunteer labour are:

$50.00 per hour for heavy machinery and operator$20.00 per hour for skilled labour$10.25 per hour for unskilled labour

Type of Labour Number of Hours Rate Total

Total Value of Volunteer Labour

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Section 6: Human Resources

Guideline: Describe how your child care facility will ensure the required qualified staff will be in place. Include recruiting and retaining strategies.

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Section 7: Implementation Plan

Guideline: Include estimated dates of start and completion for the main activities of your project. Refer to the Project Schedule template provided below.

Attach proof of ownership of land and building, or rental agreement, or lease agreement.

Attach detailed floor plans. If possible, attach photos of the proposed location.

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Project Schedule

List the commencement and completion dates for the main activities of your project. Add or delete activities as necessary.

Activity CommencementDate

CompletionDate

Project DesignMajor Capital Funding ApplicationSite DevelopmentConstructionInterior FinishingElectricalPlumbingEquipmentFurnishingsPermitsOpening DateOthers (please specify)Project ReconciliationProject Completion

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Section 8: Licensing Requirements

Note: If currently licensed, the organization must be in compliance with the Community Care and Assisted Living Act and Child Care Licensing Regulation. This will be confirmed with the Ministry of Health. Non-compliance will result in the proposal’s disqualification from this intake.

Guideline: Outline how you are working with the local Health Authority Licensing Officer to ensure that the proposed project will meet licensing requirements and regulation.

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List of Required Attachments:

Section 1: Executive Summary BC Corporate Registry Notice with ID number, if registered. Written confirmation that the project can be started within the four months

following the signing of the Funding Agreement.

Section 2: Community Need Community need assessment materials (maximum two documents).

Section 3: Project Description Letters of confirmation from school board and/or local government as required.

Section 4: Financial Standing Written confirmation that the organization has the required funding

contribution. Written confirmation of the organization’s financial standing from a financial

institution.

Section 5: Budget and Operating Information Two detailed quotes for site development costs. Two detailed quotes for building development costs. Two detailed quotes for equipment costs. Outline of anticipated professional fees.

Section 7: Implementation Plan Proof of ownership of land and building, or rental agreement, or lease

agreement. Detailed floor plans. If possible, photos of the proposed location.

[Please delete this list of required attachments when complete.]

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