“but i need that class to graduate.”
DESCRIPTION
“But I need that class to graduate.”. Background. Owen Nicholas Skriloff 20 + years of software development Masters degree in Systems Engineering Java and Microsoft Certified Senior Developer for Registrar product for 10 years Here is my Family. Agenda. Introductions The Problem set - PowerPoint PPT PresentationTRANSCRIPT
“But I need that class to graduate.”
Background Owen Nicholas Skriloff
• 20 + years of software development• Masters degree in Systems Engineering• Java and Microsoft Certified• Senior Developer for Registrar product for 10 years• Here is my Family
Agenda
Introductions The Problem set History of enrolling student in classes Comparison of different MBA school
solutions History of Darden Solutions and Clients Demo
Introductions Darden School of Business at UVa
• Offers MBA, EMBA, GEMBA (2 Year programs)• Have about 330 MBA, 50 EMBA students per class year
Please ask questions
The Problem You have mostly type-A personality students across
multiple programs in your MBA school. They are all paying between 40K-60K/year to be at the school. There are important classes and teachers that they all want. About 20% of those classes will have more demand than capacity. You need to reserve certain seats for certain students and allow some students precedence over others, all while making the whole process as fair as you can make it.
How do you do it? How do you reduce randomness? How do you rival Ebay?
What kind of work would be created by the type of solution you choose?
History
Take a number?
What letter does your name start with?
Are you first year or second year?
You get to choose two?
Order your classes for us?
History
History Continued
Students are used to doing things online
Expectation of fast, fair and easy
We need something better http://www.youtube.com/watch?v=c8g4Ztf7hIM#t=0m31s
People want high tech
Bidding Each student is given a set of bid points Bid points allow for a student show their
interest in a course and priority across all courses
Bid points allow the registrar to gauge demand
In some cases the previous year’s clearing price is shown to students
In some cases student’s set the clearing price
Bidding Philosophy
• Reduce randomness• Allow students access
to last year’s clearing prices
.
Schools surveyed
http://en.wikipedia.org/wiki/List_of_United_States_business_school_rankings
Phases Phase is a period of time in which a
student can take action on a course of interest
Those possible actions for a course are bidding, swapping, dropping, wait-listing and/or adding.
High Level ComparisonMBA School Number of
students that use system
Programs of students
Percentage of high demand
Number of phases for enrollment
Chicago Booth
2900 Regular550 EMBA
Full Time, Evening, Weekend
22% 6 phases per semester
UVADarden
600 MBA120 MBAE, 80 dual degree
Full Time, EMBA, GEMBA
22% 6 phases all year (additional 12)
MITSloan
Alternate 500/1000
Full Time, MIT only
32% 4 phases per semester
NorthwesternKellogg
300 EMBA300 Full time
International, EMBA, MBA
10% 2 phases per year
PennWharton
835 MBA and EMBA
MBA <30% 8 phases Q110 phases Q2
New YorkColumbia
EMBA 400MBA 1400
Full Time, EMBA
EMBA 10%MBA 35%
Per program 5 phases / term
Academic Year From Sept 2011 to May of 2012
Fall Spring
Quarter 1 Quarter 2 Quarter 3 Quarter 4
Background before we cover each individually
• Most full time MBA students are pre-enrolled into their first year courses• Most of the schools allow their second year students to bid for their courses (electives)• Degree requirements can usually be satisfied by more than one particular course• All of them rarely have a situation where any student “needs a class to graduate”• All integrate with the central university system by automated processes• Not looking to say any one way is better than another
Sometime before the beginning of the quarter or semester there will be 3-10 phases of different types (e.g. bidding,
add/drop, waitlists, swapping)
Chicago Booth School MBA School Number of
studentsPrograms of students
Percentage of high demand
Number of phases for enrollment
Chicago Booth
2900 Regular550 EMBA
Full Time, Evening, Weekend
22% 6 phases per semester
Four quarters per year they have phases going 37 weeks/y
For each quarter, there are 6 Phases with usually 4 before the start of the quarter
Phase 1 = Bidding, home-program sections only
Phase 2 = Bidding with dropping, home-program sections only, 100% point refunds for drops
Phase 3= Bidding with dropping, all sections, 100% point refunds for drops
Phase 4= Bidding with dropping, all sections, 100% point refunds for drops
Phase 5= Bidding with dropping, all sections, 0% point refunds for drops; generate waitlist
Phase 6= Add/Drop, 0% point refunds for drops; auto-waitlist promotion
Darden School MBA School Number of
studentsPrograms of students
Percentage of high demand
Number of phases for enrollment
UVADarden
600 MBA Full Time, EMBA, GEMBA
22% 6 phases all year (additional 12)
Second Year have 4 quarters per year ( FY have 7 terms) (GEMBA Modules)
When a first year student reaches their 4th quarter they begin their bidding
Phase 1 = Bidding with 100% refund
Phase 2 = Bidding with 100% refund
Phase 3, 4, 5, 6 = Add/Drop in Quarters 1, 2, 3, & 4
MIT Sloan MBA School Number of
studentsPrograms of students
Percentage of high demand
Number of phases for enrollment
MITSloan
Alternate 500/1000
Full Time, MIT only
32% 4 phases per semester
They have 2 semesters per year
When a first year student reaches their 4th quarter they begin their bidding
SIP bidding for Fall and Spring with two bidding phases and an add/drop round.
Regular Fall and Spring bidding for two bidding rounds, waitlist round, and section swap round
Northwestern KelloggMBA School Number of
studentsPrograms of students
Percentage of high demand
Number of phases for enrollment
NorthwesternKellogg
300 EMBA300 Full time
International, EMBA, MBA
10% 2 phases per year
In the Executive MBA program, our students only “bid” on their elective courses for their second year.
Most cases capacity is not an issue
They have a single round of bidding and then add/drop.
WhartonMBA School Number of
studentsPrograms of students
Percentage of high demand
Number of phases for enrollment
PennWharton
835 MBA MBA <30% 8 phasesQ110 phasesQ2
Student name the price they want to sell the course for
No one runs out of points completely
Bid for only elective courses
ColumbiaMBA School Number of
studentsPrograms of students
Percentage of high demand
Number of phases for enrollment
New YorkColumbia
EMBA 400MBA 1400
Full Time, EMBA
EMBA 10%MBA 35%
Per program 5 phases / term
Four terms per year
For each term, there 5 phases
Phase 1,2,3 = Bidding,
Phase 4 = Waitlist Round
Phase 5= Add/Drop, auto-waitlist promotion
Summary No one way is better than another Informative how different schools have
chosen to answer “What is fair course allocation?”
History of Darden Solutions and Clients
1997 Consortium and Bake-off MBA students require a concierge level of
service Started a business but the apps were not
enterprise ready Rewrote all – started in ColdFusion, then
converted to Java Registrar being used by some schools
History of Darden Solutions and Clients Previous clients Present clients Website Moving forward, there are opportunities
for partners to join the Registrar consortium of schools and continue to improve the application and share its costs
Important Entity Relationships Course Offering overview Available are ERD of OLR and
ERD of Evaluations
Demo What is fair? Reducing randomness. Bidding Demo (Course Offering
Period, Courses, Program Versions, Programs, Phases)
Concentrate on Phases Add/drop
Conclusions We started with the problem and have
seen how different business schools have answered the question
Would you feel more in control of your destiny with bidding or the line?
Where would this fit in at your school?