Butterfly Conservation

Fundraising Guide

Du

ke o

f B

urg

und

y -

P

ete

r E

ele

s

By fundraising for Butterfly Conservation you can help prevent the

extinction of our native butterflies and moths.

£1,000 pays for a third

of a hectare of

coppicing to restore

woodland habitat for

fritillary butterflies.

How your money helps

Together we can help struggling butterflies and moths recover and thrive.

£20 will buy 20 violet

plants, providing food for

Pearl-bordered

Fritillary caterpillars.

Pearl-bordered Fritillary - Jim Asher

£80 pays for 10 metres of

fencing to allow conservation

grazing or to protect coppiced

woodland.

£100 covers the cost

of 10 elm trees,

essential for

White-letter Hairstreak

butterflies.

£250 will provide a

training workshop for up

to 15 volunteers to

support our work.

£500 buys a brushcutter to

clear overgrown scrub on our

reserves so butterflies can

thrive.

Our landscape scale projects have already been successful in reversing the

decline of several highly threatened species. Butterfly and moth numbers have

increased significantly in the project areas where we have been working but there

is still much more to do.

With your generous support we can achieve even more success for the future.

White-letter Hairstreak - Peter Eeles

Run a tombola, raffle or quiz night

Bake for Butterflies Try selling homemade produce with a

butterfly link. How about Hedgerow Jam for Hairstreak butterflies or

Nettle Wine for the Comma, or why not do your own twist on the

traditional butterfly cake?

Get Green Fingered Grow some butterfly nectar

plants and run a plant stall. Or you could even run an open

garden, asking for donations from visitors.

Wing it to your Workplace Get colleagues to have a dress down, or even dress up, day.

Provide butterfly friendly treats at tea-break in exchange for

donations.

Donations as Presents If you are celebrating a

birthday or anniversary you could ask guests to make a

donation to help save butterflies.

Fundraising Ideas

Do a sponsored silence Knit a caterpillar to sell

Name the butterfly or moth competition

Get Sponsored

Run a marathon or take part in

any sponsored event and help

raise money for butterflies and

moths. Check our website for a list

of upcoming events.

Host a dinner or BBQ

Don’t forget to share the news about your event! .

Car boot sale Hold a Karaoke competition

Charity Challenge

Visit www.charitychallenge.com

to see what amazing challenges

you can undertake to raise

money for us.

Hold a darts tournament

Request some of our recycling envelopes

Shave your head

Sponsored Butterfly Walk

Searching for inspiration? Here are a few ideas to get you started...

Other ideas….

Hints and Tips

Get some help Involve your friends and family.

Many hands make light work, and it becomes a much more enjoyable experience if you do it with other

people. Contact your local Butterfly Conservation Branch, they will be keen to help promote your event.

Make a list It is useful to create a timetable,

counting down to the day of your event - break tasks down

and give yourself deadlines to meet. Be realistic about how long things take and

build in a bit of extra time to account for unexpected delays.

Budget Be prepared for anything you need to buy upfront. Think

carefully about the resulting income you might raise. Companies and businesses are often happy to donate items

you need for your fundraising event, it might be worth approaching them .

Enjoy yourself! After all you're raising

money for a great cause and your efforts will make a huge difference to the future of butterflies and

moths.

Co

mm

a -

Pet

er E

ele

s C

hal

k H

ill B

lue

- Ia

in H

Lea

ch

Canary Shouldered Thorn - Mark Parsons

Six-

spo

t B

urn

et -

Mar

k P

arso

ns

Gre

en H

airs

trea

k -

Pet

er E

eles

Elephant Hawk-moth - Robert Thompson

Here are some useful bits of advice to make sure your fundraising runs as

smoothly as possible

Spread the word What ever you decide to do make sure you tell people about it! Get in touch with us and we can help make

sure you get the most out of your event.

After the event Send a message to

everyone who helped make your event a

success. Let them know how much you raised.

Thank you for choosing to fundraise for us! Below is some information about

getting your donations to us.

Gift Aid Please ask people to Gift Aid their

donation. Gift Aid is really valuable as we can claim 25p on every £1 donated.

In order to claim Gift Aid we must have

your donors name and home address including postcode. Just Giving

will do this for you or you can use a sponsor form or order donation

envelopes to collect this information.

It's quick and easy to set up an online Just Giving

page so sponsors can give through the internet and you don't need to handle any money.

Go to www.justgiving.com/butterfly-conservation and

click fundraise for us then follow the instructions. If you have any problems then email

fundraising@butterfly-conservation.org and we can help you set up a page.

By Post You can send us the money you’ve

raised by post. Put all the cash you've raised in one bank account and send a

cheque, made payable to Butterfly Conservation together with any

sponsor/Gift Aid forms to Butterfly Conservation

Manor Yard, East Lulworth Wareham, Dorset

BH20 5QP

Match giving Lots of companies participate in match giving. So please ask if your employer will match fund the

money you raise and double your fundraising efforts!

If you are interested in raising money for a specific project or for your local branch then get

in touch with us at fundraising@butterfly-conservation.org

Pu

rple

Em

per

or

- P

eter

Eel

es

Mo

ther

Sh

ipto

n -

Mar

k P

arso

ns

Lace

Bo

rder

- D

avid

G G

reen

Smal

l To

rto

ises

hel

l - K

eith

War

min

gto

n

Money Matters

The Legal bits….

We want your event to be as successful as possible, so we have included some useful advice for you. If you have any questions then please get in touch with us by emailing fundraising@butterfly-conservation.org.

Health and safety It is worth doing a risk assessment before the event to ensure any risks can be removed or prepared for. If you have members of the public at your event you may need first aid cover. Speak to your local St John’s Ambulance or British Red Cross about any first aid requirements. For more Health and Safety advice and information visit www.hse.gov.uk

Collections If you want to collect money on private property, such as in a pub or supermarket you need the owner or landlord's written permission. If collecting on the street, you will need a license from your local authority or council.

Please don’t collect money door-to-door or on the street as it’s illegal to do so

without a licence.

Lotteries and raffles Raffles and tombola's are a great way to raise money. However they are governed by complex laws, so please check www.institute-of-fundraising.org to find out more. To avoid the need for a licence all tickets must be sold at the location during the event and the result made public while the event takes place, or they must only be open to a closed group of people such as work colleagues. These raffles can use cloakroom style tickets. Any other type of raffle will need a licence from the district council and properly printed tickets. All tickets must be sold for the same price and should not be sold to anyone under the age of 18.

Insurance

Before running an event consider whether you need to take out additional insurance. If the event is in your home it is worth checking if your insurance covers you for Public Liability. If you are using a venue you may be covered by their insurance but you will need to check. You need to ensure your insurance covers all equipment and activities. Unfortunately Butterfly Conservation cannot take responsibility for anything that may happen at your event.

The Legal bits….

Printed publications If you produce any publicity materials to promote your fundraising event please include the following statement:

"Butterfly Conservation is a charity registered in England & Wales (254937) and in Scotland (SC039268). This event is raising funds for Butterfly Conservation. Butterfly Conservation is very grateful for this support and delighted to accept the proceeds, but is not liable for this event."

We have a variety of templates available for you to use. If you would like to use our logo then please email fundraising@butterfly-conservation.org and we can send you the relevant logos and images.

If your event involves the general public rather than friends, family and colleagues you may have to consider other legal, health and safety, and insurance issues. These websites are really useful for finding out more information, www.institute-of-fundraising.org.uk and www.how2fundraise.org

Children and photography If you want to use photographs of children from your event you will need written permission from their parent or guardian. It is always worth checking with adults that they are happy for their own photo to be taken as well.

We are always keen to share success stories, so if you are taking photographs at your event we would be very interested in seeing them. Please ask us for a form for people to sign, as this will allow Butterfly Conservation to use these pictures in the future

Always ensure that children are safe and accompanied by a parent/guardian. Children should not be allowed to ask for or collect money without an adult.

If there is anything you aren't sure of or if you need more information on any of

these topics then please get in touch with us at

fundraising@butterfly-conservation.org

We are incredibly grateful for your support and are happy to offer assistance with all aspects of your fundraising, however unfortunately Butterfly Conservation cannot take responsibility for anything that may happen at your event.

Name………………………………………………………………………………………………………………………

Event………...…………………………………………………………… Date ………………………………………

Use Gift Aid to increase the value of your donation. For every pound you give, Butterfly Conservation will get an extra 25 pence from the Inland Revenue. So if you are a UK taxpayer please tick the Gift Aid column when you complete the form below. It’s that simple! To qualify for Gift Aid, what you pay in income tax (or capital gains tax) must be at least equal to the amount we will claim in the tax year.

Thank you for your support.

Full name

One name only please, not Mr & Mrs

Home Address

Postcode

Amount

Gift

Aid

Rec’d

To claim Gift Aid we need your full address and postcode. We will not contact you.

TOTAL AMOUNT

£

Two thirds of butterflies and moths are in decline. Butterflies and moths are important because they respond quickly to change, revealing the health of the countryside. Their fall-ing numbers are an early warning to all wildlife which cannot be ignored.

Butterfly Conservation is the UK charity taking action to save butterflies, moths and our environment.

Our research advises people how to conserve and restore habitats. We run programmes for more than 100 threatened species and are involved in conserving thousands of sites and reserves.

Find out more from www.butterfly-conservation.org

Butterfly Conservation Company limited by guarantee, registered in England (2206468) Registered Office: Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP Charity registered in England & Wales (254937) and in Scotland (SCO39268)

SPONSORSHIP AND

GIFT AID FORM

If you have any questions, or need any more help or

information then please get in touch. We are here to help!

Thank you for your support of Butterfly Conservation

Butterfly Conservation: Company limited by guarantee, registered in England (2206468) Registered Office: Manor Yard, East Lulworth, Wareham, Dorset, BH20 5QP, Tel: 01929 400 209

Charity registered in England & Wales (254937) and in Scotland (SCO39268). VAT No. GB 991 2771 89

Butterfly Conservation Manor Yard

East Lulworth Wareham

Dorset BH20 5QP

Email: fundraising@butterfly-conservation.org

Phone: 01929 406015 www.butterfly-conservation.org/fundraising

Good Luck!