FONT FORMATTING, PARAGRAPH FORMATTING AND CREATING BOARDERS

BY: MARK RYAN A. LASTRILLAFONT FORMATTING, PARAGRAPH FORMATTING AND CREATING BOARDERS USING POWER POINT PRESENTATION

FONT FORMATTINGSometimes users want to specify or change the appearance of a group of words or characters, or even of a single word or character, and they are not familiar enough with all of Word's font formatting options to know how to achieve the effect that they are seeking. Although most users are probably familiar with some different font families and sizes and with theitalicandboldtypefaces, many users do not know how to determine and apply the settings that are needed to add acolour backgroundto their text or to type the name of the programming language C#, the formula for the area of a circleA=r2, or the chemical formula for water H20.

The graphical user interface (GUI) provides ways to apply the various font formatting options (or character formatting options) to your text. In Word2010 and Word2007, many of these options are displayed directly in theFontgroup on theHometab of the Ribbon and on the contextual toolbar that appears when you right-click within text. Additional options are available in theFontdialog box, which you can open by clicking theFontdialog box launcher ( ) in the lower right-hand corner of theFontgroup on theHometab.

Word2003, many of these options are displayed directly on theFormattingtoolbar, and additional options are available in theFontdialog box, which you can open by right-clicking and then clickingFont( ) on the context-sensitive menu that opens or by clickingFonton theFormatmenu. In all versions, you can also open theFontdialog box without reaching for your mouse by pressingCtrl+D.

TheFontdialog box has two tabs.FontCharacter Spacing

The font formatting options that you can configure on theFonttab in theFontdialog box influence the appearance of the individual characters in your text.

DIALOG BOX (FONT TAB)

These font formatting options include the following.

DIALOG BOX (CHRACTER SPACING TAB)These formatting settings can be used to do the following.

Change the width of characters relative to their height and thereby stretch or contract your textIncrease the spacing between characters or decrease it so that characters can even overlapChange the position of your text and create raised charactersChange the position of your text and create lowered charactersApply kerning

Formatting Text and Lists

Formatting textThe functions for formatting text in PowerPoint are very similar with other Microsoft programs, especially Microsoft Word. Select the text you want to format and click on theFormat menu -->Font to make changes such as font size, style type and effects:

You can use the Formatting toolbar to make one change at a time:Styles

A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors and more. You will notice that on the Home Tab of the Ribbon, that you have several areas that will control the style of your document: Font, Paragraph, and Styles.

To change the font size:

Click thearrownext to the font size and choose the appropriate size, orClick theincreaseordecreasefont size buttons.

Font Styles and EffectsFont styles are predefined formatting options that are used to emphasize text. They include: Bold, Italic, and Underline. To add these to text:Select the text and click theFont Stylesincluded on the Font Group of the Ribbon, orSelect the text and right click to display the font tools

Change Text ColorTo change the text color:Select the text and click theColorsbutton included on the Font Group of the Ribbon, orHighlight the text and right click and choose the colors tool.Select the color by clicking the down arrow next to the font color button.

Highlight TextHighlighting text allows you to use emphasize text as you would if you had a marker. To highlight text:Select the textClick theHighlight Buttonon the Font Group of the Ribbon, orSelect the text and right click and select the highlight toolTo change the color of the highlighter click on down arrow next to the highlight button.

Paragraph Formatting

Paragraph formatting lets you control the appearance if individual paragraphs. For example, you can change the alignment of text from left to center or the spacing between lines form single to double. You can indent paragraphs, number them, or add borders and shading to them.Paragraph formatting is applied to an entire paragraph. All formatting for a paragraph is stored in the paragraph mark and carried to the next paragraph when you press theEnterkey. You can copy paragraph formats from paragraph to paragraph and view formats through task panes.

Formatting paragraphs allows you to change the look of the overall document. You can access many of the tools of paragraph formatting by clicking thePage LayoutTab of the Ribbon or theParagraphGroup on the Home Tab of the Ribbon.

PARAGRAPH group/tABParagraph Alignment

Paragraph alignment determines how the lines in a paragraph appear in relation to the left and right margins. The margin is the blank space between the edge of the paper and where the text.

25Change Paragraph Alignment

The paragraph alignment allows you to set how you want text to appear. To change the alignment:Click theHome TabChoose the appropriate button for alignment on the Paragraph Group.Align Left: the text is aligned with your left marginCenter: The text is centered within your marginsAlign Right: Aligns text with the right marginJustify: Aligns text to both the left and right margins.

BUTTONS FOR ALIGNMENTThe easiest way to change paragraph alignment is to use the alignment buttons on theFormattingtoolbar.

You can also use keyboard shortcuts.Ctrl+L= Left Align;Ctrl+R= Right Align;Ctrl+E= Center;Ctrl+J= Justify.

Line and Paragraph SpacingLine space is the amount of vertical space between lines of text in a paragraph. Line spacing is typically based on the height of the characters, but you can change it to a specific value. For example, some paragraphs may be single spaced and some double-spaced. Single-spacing is Words default setting.

Paragraph space is the amount of space above or below a paragraph. Instead of pressingEntermultiple times to increase space between paragraphs, you can set a specific amount of space before or after paragraphs.

Changing Paragraph Spacing

You use the Paragraph dialog box to set the space between paragraphs. Paragraph spacing is set in points. If a document has 12-point text, then one line space equals 12-points, one-half line space equals 6-points, double-spacing equals 24-points.

Indent ParagraphsIndenting paragraphs allows you set text within a paragraph at different margins. There are several options for indenting:

First Line: Controls the left boundary for the first line of a paragraphHanging: Controls the left boundary of every line in a paragraph except the first oneLeft: Controls the left boundary for every line in a paragraphRight: Controls the right boundary for every line in a paragraph

To indent paragraphs, you can do the following:Click theIndentbuttons to control the indent.Click the Indentbutton repeated times to increase the size of the indent.

Click the dialog box of theParagraphGroupClick theIndents and SpacingTabSelect your indents

Video is the next35With the insertion point in the same paragraph, click the down arrow to the right of theLine Spacingbutton on the formatting toolbar. Choose 2.0 for double-spacing. Choose 1.0 to restore the single-spacing to the paragraph.Right-click the first paragraph and chooseParagraphfrom the shortcut menu. (You can also open this menu by selecting Paragraphfrom theFormatmenu).Click the down arrow to open the line spacing drop-down list and chooseDouble. You can see the change in the preview box.With the dialog box still open, selectSinglefrom the line spacing drop down menu. Notice the change in the preview pane.ChooseMultiplefrom theLine Spacingdrop-down list. In theAtbox, key 1.25 (highlight the text in the box and type over it). PressTabto see the change in the preview pane.ClickOK. Notice that Word has added an extra quarter-line of space between lines in the paragraph.

ACTIVITY

CREATING BOARDERSAdd Borders and ShadingYou can add borders and shading to paragraphs and entire pages. To create a border around a paragraph or paragraphs:Select the area of text where you want the border or shading.Click theBordersButton on the Paragraph Group on the Home TabChoose theBorder and ShadingChoose the appropriate options

Open a document in Office Word 2007. If you want to add a border to a paragraph or text, select it. Typically, borders are added as a finishing touch after a document has been written.On thePage Layouttab in thePage Backgroundgroup, clickPage Borders.In theBorders and Shadingdialog box, do one of the following:A.To add a paragraph or text border, click the Borders tab.B.To add a page border, click the Page Border tab.C. UnderSetting, click the type of border you want.

OTHER WAY OF APPLYING BOARDER404. In the center section, modify the line style, border color, and width. You can even click Art to add a design to a page border

5. CheckPreviewto see how the border will look. Click the buttons to add or remove borders along the sides, top, and bottom.

6. ClickApply to, and select the parts of the document that you want the border to enclose, such asText,Paragraph, orSection. Then, clickOK.

Apply a Page Border and Color

To apply a page border or color:Click thePage LayoutTab on the RibbonOn the Page Background Group, click thePage ColorsorPage Bordersdrop down menus

THANK YOU EVERYONE FOR LISTENING!GOD BLESS..