BY ORDER OF THE COMMANDER

315TH AIRLIFT WING INSTRUCTION

315TH AIRLIFT WING INSTRUCTION

36-2801

10 AUGUST 2018

Personnel

AWARDS PROGRAM

COMPLIANCE WITH THIS PUBLICATION IS MANDATORY

ACCESSIBILITY: Publications and forms are available for downloading or ordering on the

e-Publishing website at www.e-Publishing.af.mil

RELEASABILITY: There are no releasability restrictions on this publication

OPR: 315 AW/CCE

Supersedes: 315AWI36-2801,

1 June 2010

Certified by: 315 AW/CV

(Col Jeanine M. McAnaney)

Pages: 14

This instruction implements Air Force Policy Directive (AFPD) 36-28, Awards and Decorations.

This instruction extends the guidance of Air Force Instruction (AFI) 36-2805, Special Trophies

and Awards, AFI 36-2803, The Air Force Awards and Decorations Program and Department of

Defense (DoD) Manual 1348.33, Manual of Military Decorations and Awards. It defines

responsibilities for individuals involved in the awards process. This instruction applies to all

members of the 315th Airlift Wing including civilians. The authorities to waive wing/unit level

requirements in this publication are identified with a Tier (“T-0, T-1, T-2, T-3”) number

following the compliance statement. See AFI 33-360, Publications and Forms Management,

Table 1.1 for a description of the authorities associated with the Tier numbers. Submit requests

for waivers through the chain of command to the appropriate Tier waiver approval authority, or

alternately, to the Publication OPR for non-tiered compliance items. Ensure that all records

created as a result of processes prescribed in this publication are maintained in accordance with

(IAW) Air Force Manual (AFMAN) 33-363, Management of Records, and disposed of IAW Air

Force Records Disposition Schedule (RDS) located in the Air Force Records Information

Management System (AFRIMS). The use of the name or mark of any specific manufacturer,

commercial product, commodity, or service in this publication does not imply endorsement by

the Air Force. This publication may be supplemented at any level, but all Supplements must be

routed to the office of primary responsibility of this publication for coordination prior to

certification and approval.

2 315AWI36-2801 10 AUGUST 2018

SUMMARY OF CHANGES

This instruction is revised and must be completely reviewed. There are no longer quarterly

awards for Field grade Officers, but Field Grade Officer of the Year will still be awarded. Time-

off awards are now limited to 8 hours for Wing-level quarterly award winners and 16 hours for

Wing-level annual award winners. Wing quarterly award winners are not eligible to compete in

the same category in subsequent quarters of the same calendar year. The AF Form 1206 format

for military awards has been changed to mirror the AF Form 1206 format required for 12

Oustanding Airman of the Year.

1. FUNCTIONAL RESPONSIBILITIES.

1.1. Commander Responsibilities:

1.1.1. Mission Support Group, Maintenance Group, Operations Group, Aerospace

Medicine Squadron, and Wing Staff should establish a selection system and submit

names of nominees for Airman, Noncommissioned Officer, Senior Noncommissioned

Officer, Company Grade Officer, and Civilian (Cat I and Cat II) of the Quarter each

quarter and Airman, Noncommissioned Officer, Senior Noncommissioned Officer,

Company Grade Officer, Field Grade Officer, Civilian (Cat I and Cat II) and First

Sergeant of the year annually. Commanders will submit all nomination packages to their

respective group commander who in turn will submit no more than one group winner per

category to the 315 AW Executive Officers. Additionally, the 315 Aerospace Medicine

Squadron and the Wing Staff may submit one package per category for quarterly and

annual packages to the 315 AW Executive Officers. The success of this program depends

a great deal on the degree of enthusiasm and personal support from each commander and

supervisor. This recognition program can be an effective tool for enhancing unit morale,

career motivation and retention of personnel.

1.2. 315 AW Executive Officers (315 AW/CCE).

1.2.1. Maintain records and issue administrative guidance.

1.2.2. Arrange for a final selection committee to review supporting documentation and

arrive at a selection in each category.

1.2.3. Ensure award recipients receive individual recognition.

1.2.3.1. Prepare congratulatory memorandums to winners for the 315 Airlift Wing

Commander’s signature, and prepare the memorandum for distribution to all wing

members recognizing the winners.

1.2.3.2. Furnish names of those selected to the 315 Airlift Wing Public Affairs (PA)

Office and the 315th Airlift Wing Chiefs’ Group as soon as practical.

1.2.3.3. Procure the appropriate plaques. Ensure letters and plaques are presented

appropriately.

1.2.4. Time off or equivalent monetary incentive awards to civilian award recipients.

1.2.4.1. Time off or the equivalent monetary incentive may be granted to civilian

quarterly and annual award recipients in accordance with the Air Force Civilian

Recognition Program. Wing-level quarterly award winners will receive an 8-hour

315AWI36-2801 10 AUGUST 2018 3

time-off award; Wing-level annual award winners will receive a 16-hour time-off

award.

1.2.4.2. Supervisor initiates a staff summary sheet and coordinates through squadron,

group and wing Commanders for approval for each unit, group, and annual award

recipient and Executive Officer staff forwards to 628 Force Support Squadron

/FSMCE. Supervisor ensures the following certification statement is included on the

staff summary sheet for time-off award.

1.2.4.2.1. “I have considered fully the wage costs and productivity loss in

granting this time-off award. The amount of time off granted is commensurate

with the individual’s contribution or accomplishment. I also considered the unit’s

workload and unit employee’s leave projections and certify that the employee can

schedule the time off in addition to other scheduled leave. I also considered other

available forms of recognition in determining the amount of this time-off award

(Ref: AFI 36-1004).”

1.2.5. Forward 315 Airlift Wing annual winners (Airman-First Sergeant) nominee

packages to 4 AF for consideration for 12 Outstanding Airmen of the Year and First

Sergeant of the Year.

1.2.6. 315 Airlift Wing/Executive Officers must review all supplements to this

instruction.

1.3. Public Affairs Office (315 AW/PA).

1.3.1. Ensure the winners receive appropriate recognition in the news media of their

respective civilian community and in the wing newspapers.

1.3.2. Photograph award recipients for 315 Airlift Wing/Executive Officers and provide

presentation photo support.

2. Awards Program Administration.

2.1. Award Categories:

2.1.1. Airman of the Quarter/Year : Airman Basic (E-1), Airman (E-2), Airman First

Class (E-3) and Senior Airman (E-4).

2.1.2. Noncommissioned Officer (NCO) of the Quarter/Year : Staff Sergeant (E-5)

and Technical Sergeant (E-6).

2.1.3. Senior Noncommissioned Officer of the Quarter/Year : Master Sergeant (E-

7), Senior Master Sergeant (E-8) and Chief Master Sergeant (E-9).

2.1.4. Company Grade Officer of the Quarter/Year : Second Lieutenant (O-1), First

Lieutenant (O-2) and Captain (O-3).

2.1.5. Field Grade Officer of the Year : Major (O-4) through Lieutenant Colonel (O-

5). Annual award only.

2.1.6. Civilian of the Quarter/Year (including Air Reserve Technicians) :

2.1.6.1. Civilian Categeory I of the Quarter/Year : General Schedule (GS) 1-8;

Wage Grade/Wage Leader (WG/WL) 1-8.

4 315AWI36-2801 10 AUGUST 2018

2.1.6.2. Civilian Category II of the Quarter/Year : General Schedule (GS) 9-12;

Wage Supervisor (WS) 1-12; Wage Grade/Wage Leader (WG/WL) 9 & above.

2.1.7. First Sergeant of the Year : 315 AW First Sergeants who have held Special

Duty Identifier (SDI) 8F000 at least 6 months. Annual award only.

2.2. Eligibility Criteria:

2.2.1. Commanders may nominate one individual per category.

2.2.1.1. Nominee must have been assigned to the organization represented for at least

half of the period being considered and service must clearly place the nominee above

peers.

2.2.1.2. If nominee was promoted during the award period, nominate them for the

category in which they held the rank the longest and include only those

accomplishments during that period.

2.2.2. Commanders evaluate all related facts regarding the service of any person before

recommending award.

2.2.2.1. Commanders should not nominate any person whose entire service for the

period covered by the award has not been honorable.

2.2.2.2. Members who, in the opinion of their supervisors, comply with the standards

established in AFI 36-2903 and AFI 36-2905 with a current passing fitness score, and

are complying with training responsibilities outlined in AFI 36-2201.

2.2.2.3. Members will have no action pending which could lead to administrative

demotion or punitive action, including unexcused absences during the previous 12

months.

2.2.2.4. Members may not have an Unfavorable Information File (UIF) or control

roster during any part of the award period.

2.2.3. Award nominations must only include accomplishments that occurred during the

period of the award.

2.2.3.1. All awards are administered on a calendar year basis.

2.2.3.2. Wing quarterly award winners are not eligible to compete during subsequent

quarters of the same calendar year.

2.2.3.3. Quarterly award winners automatically compete for the yearly awards.

Commanders must submit an updated nomination package for yearly awards that

covers the other three quarters that were not covered in the original package. Each

group, 315 Aerospace Medicine Squadron, and Wing Staff may submit an additional

nominee for each category including Field Grade Officer and First Sergeant of the

Year.

2.3. Awards Timeline. Submit nominations to the 315AW/Executive Officers no later than

1100 on Saturday of the Unit Training Assembly (UTA) as indicated below. Boards will

convene based on the schedule in Attachment 5.

2.3.1. First Quarter Board convenes on the April UTA.

315AWI36-2801 10 AUGUST 2018 5

2.3.2. Second Quarter Board convenes on the July UTA (Aug UTA if no July UTA).

2.3.3. Third Quarter board convenes on the October UTA.

2.3.4. Fourth Quarter board convenes on the January UTA.

2.3.5. Annual board convenes on the January UTA.

2.4. Preparing an Award Nomination:

2.4.1. Nominations will be submitted on an AF Form 1206. The write-up should include

specific facts, achievements, and examples showing the individuals are exceptional.

Achievements should distinguish the member from his or her peers.

2.4.1.1. Airman, Noncommissioned Officer, Senior Noncommissioned Officer,

Company Grade Officer, Field Grade Officer and First Sergeant of the Quarter/Year

write-ups must be in the same format as the applicable AF 1206 in Attachment 2.

Quarterly award nominations must not exceed 13 single-spaced lines (including the

headings). Annual award nominations must not exceed 18 single-spaced lines

(including the headings). Note there are no quarterly awards for Field Grade Officers

or First Sergeants. Bullet format is mandatory. Common acronyms may be used as

long as the meaning is clear (TDY, AF, USAFE, SFS, ect.), otherwise acronyms will

not be used. The use of an acronym list is not permitted.

2.4.1.2. Civilian write-ups must be in the same format as the AF Form 1206 in

Attachment 3. Limit the AF Form 1206 to 15 single-spaced lines (including the

headings) for quarterly awards and annual award nominations must not exceed 36

lines (including the headings) on one single-spaced page. For civilian of the year, add

job description as the first heading.

2.5. Selection Boards. 315 AW/Executive Officers will arrange for impartial selection

boards to evaluate nominations.

2.5.1. Boards will be package only; however, board members will convene and review

packages together. Boards will consist of a board member from each group (see

Attachment 4) and the highest ranking board member will be the president. Names of

board members should be to the wing executive officer no later than Friday prior to the

board.

2.5.1.1. In the event of a tie, the board members will work together through

discussion to break the tie prior to closing the board.

2.5.2. Boards will convene based on the schedule listed in Attachment 5. 315

AW/Executive Officers will announce changes as necessary. Each group commander is

responsible for ensuring a representative is available as tasked in Attachment 4.

2.5.3. Board scoring sheet templates are in Attachments 6 and 7. The nominee with the

highest point total will be the award recipient.

GREGORY S. GILMOUR, Colonel, USAF

Commander

6 315AWI36-2801 10 AUGUST 2018

Attachment 1

GLOSSARY OF REFERENCES AND SUPPORTING INFORMATION

References

AFPD 36-28, The Air Force Awards and Decorations Program, 26 Apr 2016

AFI 33-360, Publications and Forms Management, 1 Dec 2015

AFI 36-2903, Dress and Personal Appearance of Air Force Personnel, 18 Jul 2011

AFI 36-2905, Fitness Program, 21 Oct 2013

AFI 36-1004, The Air Force Civilian Recognition Program, 29 Aug 2016

AFI 36-2201, Air Force Training Program, 15 Sep 2010

AFI 36-2803, The Air Force Military Awards and Decorations Program, 18 Dec 2013

AFI 36-2805, Special Trophies and Awards, 14 Mar 2013

DoD Manual 1348.33, Manual of Miltary Decorations and Awards

Adopted Forms

AF Form 847, Recommendation for Change of Publication, 22 Sep 2009

AF Form 1206, Nomination for Award, 26 Sep 2012

AF Form 1768, Staff Summary Sheet, 1 Sep 1984

315AWI36-2801 10 AUGUST 2018 7

Attachment 2

MILITARY AWARD NOMINATION FORMAT

Figure A2.1. Quarterly Award Format for all categories (Airman (AMN),

Noncommissioned Officer (NCO), Senior Noncommissioned Officer (SNCO), Company

Grade Officer (CGO)).

8 315AWI36-2801 10 AUGUST 2018

Figure A2.2. Annual Award Nomination Format for all categories (Airman (AMN),

Noncommissioned Officer (NCO), Senior Noncommissioned Officer (SNCO), Company

Grade Officer (CGO), Field Grade Officer (FGO) and First Sergeant (FIRST SGT).

315AWI36-2801 10 AUGUST 2018 9

Attachment 3

CIVILIAN AWARD NOMINATION FORMAT

Figure A3.1. Quarterly Award Format for Civilian Category I/II.

10 315AWI36-2801 10 AUGUST 2018

Figure A3.2. Annual Award Nomination Format for Civilian Category I/ll.

315AWI36-2801 10 AUGUST 2018 11

Attachment 4

BOARD COMPOSITIONS

A4.1. FIELD GRADE OFFICER BOARDS

A4.1.1. (1 COLONEL FROM EACH GROUP)

A4.2. COMPANY GRADE OFFICER BOARDS

A4.2.1. (1 FIELD GRADE OFFICER FROM EACH GROUP)

A4.3. SENIOR NONCOMMISSIONED OFFICER/FIRST SERGEANT BOARDS

A4.3.1. (1 CHIEF MASTER SERGEANT FROM EACH GROUP)

A4.4. NONCOMMISSIONED OFFICER BOARDS

A4.4.1. (1 MASTER SERGEANT FROM EACH GROUP)

A4.5. AIRMAN BOARDS

A4.5.1. (1 STAFF SERGEANT OR ABOVE FROM EACH GROUP)

A4.6. CIVILIAN BOARDS

A4.6.1. (1 CIVILIAN FROM EACH GROUP)

12 315AWI36-2801 10 AUGUST 2018

Attachment 5

BOARD SCHEDULES

Table A5.1. Board Schedules.

CIV CAT I/II

AMN NCO SNCO CGO 1ST SGT

FIRST QUARTER (1 JAN-31MAR) SUNDAY APR

UTA

1230 1300 1330 1400 1430

SECOND QUARTER

(1 APR-30 JUN) SUNDAY JUL

UTA *AUG* IF NO JUL UTA

1230 1300 1330 1400 1430

THIRD (1 JUL-30 SEP) SUNDAY OCT

UTA

1230 1300 1330 1400 1430

FOURTH QUARTER

(1 OCT- 31 DEC) SATURDAY JAN

UTA

1230 1300 1330 1400 1430

ANNUAL (1 JAN-31 DEC) SUNDAY JAN

UTA

1230 1300 1330 1400 1430 1400 *Annual Award Only

315AWI36-2801 10 AUGUST 2018 13

Attachment 6

AIRMAN (AMN), NONCOMMISSIONED OFFICER (NCO), COMPANY GRADE

OFFFICER (CGO), FIELD GRADE OFFICER (FGO) AND FIRST SERGEANT (1ST

SGT) SCORING SHEET

Table A6.1. AIRMAN (AMN), NONCOMMISSIONED OFFICER (NCO), COMPANY

GRADE OFFFICER (CGO), FIELD GRADE OFFICER (FGO) AND FIRST SERGEANT

(1ST SGT) SCORING SHEET.

Quarter/Year: __________ Category: __________

Max Points

315 AW Nominee

315 AMDS Nominee

315 MSG Nominee

315 MXG Nominee

315 OG Nominee

Leadership and Job Performance In Primary Duty

15

Whole Airman Concept

5

TOTAL SCORES:

20

__________________________________ _____________________________

Board Member Name Signature

14 315AWI36-2801 10 AUGUST 2018

Attachment 7

CIVILIAN SCORING SHEET

Table A7.1. Civilian Scoring Sheet.

Quarter/Year: __________ Category: __________

Max Points

315 AW Nominee

315 AMDS Nominee

315 MSG Nominee

315 MXG Nominee

315 OG Nominee

Leadership and Job Performance In Primary Duty

6

Other Accomplishments (Self-Improvement, Community/Base Involvement, Awards, Prizes, Titles, etc.)

4

TOTAL SCORES:

10

__________________________________ _____________________________

Board Member Name Signature