BYLAWSOFTHEASSOCIATIONOFHIGHEREDUCATIONPARENT/FAMILYPROGRAMPROFESSIONALS

ARTICLEI:NAMEANDMISSIONSection1.01.Name.ThenameoftheorganizationshallbeAssociationofHigherEducationParent/FamilyProgramProfessionals(AHEPPP).Section1.02.Mission.TheAssociationofHigherEducationParent/FamilyProgramProfessionals(AHEPPP)isthepremiernationalassociationforhighereducationpractitionerswhoworkwiththeparentsandfamilymembersofcollegestudents.ThemissionoftheAssociationistosupportprofessionalsinhighereducationwhopromotestudentsuccessthroughinformedparentandfamilyengagement.Section1.03.Values.AHEPPPsharesabeliefinandcommitmentto:

• Supportingacollaborativeenvironment• Responsibleandethicalbehavior• Leadinginnovationandideasfortheprofession• Diversityandinclusion• Fiscalstrengthandresponsibility• Continuedprofessionaldevelopment• Research,assessment,andbestpractices

Section1.04.Non-discrimination.TheAssociationofHigherEducationParent/FamilyProgramProfessionalswelcomesandencouragesparticipationfromallindividualswhosupporttheAssociation’smissionandvaluesandshallnotdiscriminateonthebasisofrace,color,religion,sex,nationalorigin,sexualorientation,genderexpressionoridentity,ability,appearance,age,class,protectedveteranstatus,geographic/regionallocation,institutionaltype,professionaltitleorposition.ARTICLEII:MEMBERSHIPSection2.01.Members.Theorganization’smembershipshallconsistofindividualsand/orinstitutionsthatsupportthemissionoftheorganizationandremainingoodstanding.Section2.02.TypesofMembership.

1. InstitutionalMembership:CollegesanduniversitiesareeligibleformembershipuponpaymentofannualduesasdeterminedbytheBoardofDirectors.Institutionalmembershipincludesuptothreeindividualspercollege/university.

2. StudentMembership:anygraduateorundergraduatestudentfromamemberornon-memberinstitutioniseligibleformembershipuponpaymentofannualduesasdeterminedbytheBoardofDirectors.

3. EmeritusMembership:AnyindividualwhohasretiredfromamemberinstitutioniseligibleformembershipuponpaymentofannualduesasdeterminedbytheBoardofDirectors.

4. HonoraryMembership:AllfoundingBoardmembersaregrantedlifetime,complimentarymembership.

5. AssociateMembership:Thoseorganizationsorbusinessesthatprovideproducts,servicesorprogramsrelatedtocollege/universityparentandfamilyprogramsareeligibleforconsiderationforassociatemembership,uponapplicationandpaymentofannualduesasdeterminedbytheBoardofDirectors.TheAssociationdoesnotendorse,directlyorbyimplication,anyproducts,servicesorideasadvertisedbyourassociatemembers.TheBoardofDirectorsreservestherighttorefuseassociatemembershipthatisnotappropriateforourassociation.

Section2.03.RightsandBenefitsofMembers.Allmembersingoodstandingareentitledtoattendmeetings,participateinworkgroups/committees,applyforleadershippositions,andvote;however,AssociateMembersmaynotserveoncommittees,serveontheBoardofDirectors,beelectedtooffice,orvote.Section2.04.Eligibility.ThemembersoftheAssociationshallconsistofdues-payingindividualsandorganizationswhomeettherequirementsofthetypesofmembershipasoutlinedinSection2.02.TheBoardofDirectorsreservestherighttodeny,refuse,ortoallowrenewalofmembershipaswellasterminateorsuspendmembershipforanyindividual,group,ororganizationwithitsdiscretion.Behaviorwhich,inthesolejudgmentanddiscretionoftheBoardofDirectors,iscontraryanddetrimentaltoitsinterests,operations,missionandgoals,maybegroundsfordenial,refusal,ortermination.Section2.05.Resignation.AnymembermayresignaffiliationwiththeAssociationatanytimebysubmittingawrittenresignationviaemailtoinfo@aheppp.org.However,suchnoticeshallnotrelievetheresigningmemberfromtheobligationtopayanyduesorotherchargesthathaveaccruedandremainunpaid.Section2.06.Dues.AnnualduesforeachlevelofmembershipshallbeperiodicallyreviewedanddeterminedbytheBoardofDirectors.ARTICLEIII:OFFICERSANDDIRECTORSSection3.01.TheBoardofDirectors.

TheBoardofDirectorsisthepolicy-makingbodyandmayexerciseallthepowersandauthoritygrantedtoconductthebusinessandaffairsoftheAssociation.TheBoardofDirectorsshallconsistofnolessthanninenormorethanelevenmembersfromtheAssociation’smembership.ThenumberofDirectorsmaybeincreasedordecreasedfromtime-to-timebyamendmenttotheBylaws.Section3.02.GeneralAuthority.TheBoardshalldetermineitsownstructureandoperatingprocedureswhichshallbemadeknowntothemembershipinanappropriateandcurrentwrittenformat.ThepowersoftheBoardofDirectorsinclude,butarenotlimitedto,thefollowing:

• ApprovaloftheannualAssociationbudget,investments,andexpenditures;• Approvalofallcontractualrelationshipsandpartnershipswithotherprofessional

associationsorgovernmentagencies;• Developmentandreviewoftheconditionsofemploymentforanypersonsemployed

bytheAssociation;• Select,appoint,anddismissmembersoftheBoardofDirectors;• Approvaloftheannualconferencelocation,theme,andprograms;• Responsibilityofqualitycontrolofallpublications.

Section3.03.Selection.CandidatesforBoardofDirectorsmustbemembersofAHEPPPingoodstanding.Inaddition,candidatesmustbeemployedbyhighereducationinstitutionsandhaveworkedwithcollegeparentsandfamilies.ThePresident-Elect,inconsultationwiththePresidentoftheBoard,willcoordinatetheannualselectionprocess,whichincludesdeterminingatimeline,distributingacallfornominations,andcollectingnominations.ThecurrentBoardwillreviewnominationsandputnomineesforwardformembershipvote.Section3.04.Tenure.BoardofDirectortermsshallbegininJanuaryofacalendaryear.Boardmembersshallserveonethree-yeartermandmaybeelectedtooneadditionalthree-yearterm,nottoexceedsixconsecutiveyears.BoardmemberswhoareattheendoftheirfirsttermmayberenewedforasecondtermbymajorityvoteoftheremainingBoardmembers.If,duringtheirtenure,Boardmembersbecomenolongeremployedbyaninstitutionofhighereducation,theBoardwillvoteonhowlongthemembermaystayintheirpositionontheBoard.Section3.05.Vacancy.VacanciesshallbefilledbytheBoard,withtherecommendationsofthePresidentandPresident-Elect.Vacanciesexistingbyreasonofresignation,death,incapacity,orremovalbeforetheexpirationofhis/hertermshallbefilledbyamajorityvoteoftheremainingdirectors.Intheeventofatievote,thePresidentshallchoosefromthepersonswhoreceivedthesamenumberofvotesasthesucceedingBoardmember.Adirectorappointedtofillavacancyshallbeappointedfortheunexpiredtermofthatdirector’spredecessorinoffice.

Section3.06.ExtensionofTermofaDirectorElectedtoanOffice.Section3.04notwithstanding,anydirectorwhoiselectedtoanofficemayserveanadditionaloneortwoyearsbeyondthetermlimitsetforthinSection3.04inordertoserveacompletetermasofficer.Section3.07.Officers.TheofficersoftheBoardshallconsistofaPresident,President-Elect,Treasurer,andConferenceLiaisonnominatedbytheBoard.Attheendoftheyearandifvacanciesoccur,theBoardofDirectorswillselectnewofficersforitselffromthemembersofthecurrentboard.Ifanofficerresignsinthemiddleoftheyear,thePresidentwillappointaninterimofficer.Electedofficerswillserveatermoftwoyears,exceptforthePresident-Elect,whowillbecomePresidentaftertwoyears.Section3.08.Compensation.BoardofDirectorsshallservewithoutcompensationwiththeexceptionthatexpensesincurredinthefurtheranceoftheorganization’sbusinessareallowedtobereimbursedwithdocumentationandpriorapproval.Section3.09.ResignationandDismissal.AnyDirectormayresignatanytimeuponwrittennoticetothePresident.ShouldaPresidentwishtoresign,writtennoticeshouldbedeliveredtothePresident-Elect.Suchresignationshallbeeffectiveatthetimespecifiedtherein,andtheacceptanceofsuchresignationshallnotbenecessarytomakeiteffective.AnyBoardmembermaybedismissedfromtheBoardatanytimebyatwo-thirds(2/3)voteoftheBoardofDirectorswhenever,initsjudgment,itisinthebestinterestsoftheAssociation.ARTICLEIV:COMMITTEESANDWORKGROUPSSection4.01.Committees.AssociationmembersaretaskedbytheBoardofDirectorstofurtherthemissionandgoalsoftheAssociation.ThePresidentshall,withtheconcurrenceoftheBoard,appointworkgroupsandcommitteesasneeded.Thesize,duration,andresponsibilitiesofthesecommitteesandworkgroupsshallbeestablishedbytheBoard.ThePresident,withguidancefromtheBoard,maymakesuchprovisionsforappointmentofthechairpersonofsuchcommittees;establishprocedurestogoverntheiractivities,anddelegateauthorityasmaybenecessaryordesirablefortheefficientmanagementofthebusinessandactivitiesoftheAssociation.Section4.02.StandingCommittees.AHEPPPStandingCommitteesshallbethefollowing:1.AnnualConferenceCommittee2.MembershipandOutreach3.Education4.ResearchandAssessment

5.PartnershipsARTICLEV:MEETINGSSection5.01.BoardofDirectorsMeetings.RegularmeetingsoftheBoardofDirectorsshallbeheldatsuchtimesasmaybedeterminedbytheBoard,orasmaybespecifiedinthenoticeofthemeeting.Everyeffortwillbemadetoconductregularmeetingsoncepermonth,andmeetingswillbeconductedbyanymeansofcommunicationbywhichalldirectorsparticipatingmaysimultaneouslyheareachotherduringthemeeting(i.e.,teleconference).TheBoardofDirectorsshallholdin-personmeetingstwiceeachyear,withonemeetingheldinconjunctionwiththeannualconferenceandanotherasdeterminedbytheBoard.Boardmembersarerequiredtoattendthein-personmeetingsandparticipateinscheduledmonthlyteleconferences.Situationsthatpreventanydirectorfromattendinganin-personmeetingwillbehandledonacase-by-casebasis,andeveryeffortwillbemadebytheBoardandtheabsenteetoparticipatevirtually.Agendasshallbeprovidedatleast48hoursinadvance.Section5.03.NoticeofMeetings.InthecaseofregularmeetingsoftheBoardviaconferencecall,atleast15daysadvancenoticeisrequired.Noticeofanin-personmeetingshallbemadewithreasonablenoticeforBoardmemberstofacilitatethenecessarytravelarrangements.SpecialmeetingsmaybecalledbythePresidentorattherequestofanytwo(2)directorsbygivingnoticeviaemailortelephonetoeachmemberoftheBoardnotlessthanforty-eight(48)hoursbeforesuchmeeting.Section5.04.Quorum.Aquorumshallconsistofasimplemajority(onemorethanhalf)oftheBoardofDirectors.Aquorumisrequiredforthetransactionofbusiness.Section5.05.ActionwithoutaMeeting.AnyactionrequiredorpermittedtobetakenatameetingoftheBoardofDirectorsorofanycommitteemaybeaccomplishedwithoutconveningameetingifallmembersoftheBoardorcommitteeconsentinwritingthatanactionbeapprovedwithoutcallingameetingperSection6.03.SuchconsentsshallhavethesameforceandeffectasaunanimousvoteoftheBoardorofthecommitteeasthecasemaybe.Section5.06.AnnualBusinessMeeting.AbusinessmeetingfortheAssociationmembershipshallbeheldeachyearduringtheannualconference,whichisusuallyheldduringthefallofeachyearonsuchdateasmaybedeterminedbytheBoardofDirectors.Associationbusinesswillbeconductedandwillinclude,butisnotlimitedto,thefollowing:

• ReportfromthePresidentonthestatusoftheAssociation• ReportfromtheTreasurerontheannualbudget• ReportsfromDirectorsandcommittees

ARTICLEVI:VOTINGSection6.01.VotingRights.EachBoardmemberisallowedone(1)vote.AnyemployeeoftheAssociationisnotavotingmember.Section6.02EstablishingaQuorum.ExceptasdeterminedinSection6.03,noformalactionshallbetakenwithoutaquorumoftheBoard.Intheabsenceofaquorum,themeetingwillbeadjournedtoasubsequentdate.Section6.02.VotingOnanyAction.VotingforselectionofBoardmembers,electionofofficers,amendmentstotheBylaws,oranyotheractionormotionwillbedeterminedbymajorityrulesusingquorumestablishedasoutlinedinSection5.04.Section6.03.EmailVoting.WhenanactionnecessitatesafullBoardvoteandaconferencecallorin-personmeetingisnotpossible,directorsmayvotefororagainstanactioninwritingviaemail.ThefollowingisrequiredforwrittenactionsbytheBoardofDirectors:

• ThePresidentorthePresident’sdesigneeisrequiredtosendanemailtotheBoarddetailingtheproposedaction.

• Theemailmustincludeawrittenballotasanattachment(PDF)foreachDirectortocomplete.Theballotmustspecifytheproposedaction,aresponsefieldindicating“for”or“against”theaction,andasignaturefieldfortheDirectortosign.

• Directorsmustcompleteandsigntheballotwithanoriginalsignature,andreturnittothePresidentasanemailattachmentbythedeadlineindicated.

Section6.04.AbsenteeVoting.AnyBoardmemberwhoisunabletobepresentforavoteonanyactionmaysubmittheirvoteelectronicallyandinwritingtothePresidentonorbeforethedateofthevoteprovidedthatallmembersoftheBoardreceivewrittennotificationoftheproposedactionatleast48hourspriortothevote.ARTICLEVII:CONFLICTOFINTERESTWheneveraDirectorhasafinancialorpersonalinterestinanymattercomingbeforetheBoardofDirectors,theaffectedpersonshall(a)fullydisclosethenatureoftheinterestand(b)withdrawfromdiscussion,lobbying,andvotingonthematter.AnytransactionorvoteinvolvingapotentialconflictofinterestshallbeapprovedonlywhenamajorityofdisinteresteddirectorsdeterminethatitisinthebestinterestoftheAssociationtodoso.Theminutesofmeetingsatwhichsuchvotesaretakenshallrecordsuchdisclosure,abstentionandrationaleforapproval.ARTICLEVIII:FISCALPOLICIESSection8.01:MajorActivities.

AllnewventuresintheactivitiesoftheAssociation,suchasamajorfinancialobligation,mustbeapprovedbytheBoardandanyexpenditureinconnectiontherewithshallbespecificallyauthorizedforsuchpurposesbytheBoardbeforedisbursementmaybemadeforsuchpurpose.Section8.02:ExcessFunds.WheneverthecashbalancesoftheAssociationaredeemedtobeinexcessofcurrentneeds,theBoardmayauthorizetheinvestmentofanysuchfundsforinterestearningpurposesinsavingsaccountsand/orotherinvestmentprogramsdeemedappropriatebytheBoard.SuchdepositsshallbemadeinthenameofAHEPPPwiththeauthorityformakingofdepositsandwithdrawalsvestedinsuchpersonorpersons,astheBoardshallfromtimetotimeprovidebyresolution.TheBoardisfurtherempoweredtoauthorizeloansordonationstoothercooperatingassociationsforthepurposeoffurtheringtheireducationalworkthereinwhendeemedadvisable.Section8.03:Disbursements&GeneralReimbursements.Allchecks,draftsorotherpaymentofmoney,notesorotherevidencesofindebtednessissuedinthenameoforpayabletoAHEPPPandrequiringsignatureshallbesignedorendorsedbysuchpersonorpersonsandinmannerasfromtimetotimeshallbedeterminedbytheBoardofDirectors.IntheabsenceofsuchdeterminationbytheBoard,suchinstrumentsshallbesignedbytheTreasurerandcountersignedbythePresidentorPresidentElect.AHEPPPwillreimburseonlyexpensesthathavebeenofficiallyapprovedbytheBoardthroughitsannualbudget.Memberscannotincuraprogramexpensewithoutthepriorapprovaloftheappropriateperson.Section8.04:BudgetDevelopment,ReviewandApproval.DesignatedfinancialreportsoutliningoperationalexpensesshallbeprovidedmonthlytotheBoardbytheTreasurer.TheTreasurersubmitstheannualbudgetforreviewattheNovemberBoardMeeting.Inpreparingthebudget,theTreasurerreviewsthefinancialneedsoftheorganization,takingintoconsiderationtheprioritiesoftheAssociation'sstrategicplanandthefinancialhistoryofAHEPPP.BudgetrevisionsmustbeapprovedbytheBoardofDirectors.Section8.05:AnnualAudit.AHEPPPshallrequireanannualauditofitsaccountsbyacertifiedpublicaccountanttoaudittherecordsandreviewtheinternalcontrols.Section8.06:FiscalYear.ThefiscalyearoftheBoardshallbeJanuary1toDecember31,butmaybechangedbyresolutionoftheBoardofDirectors.ARTICLEIX:AMENDMENTSTheseby-lawsmaybeamendedbyatwo-thirdsvoteoftheBoardofDirectors.ProposedamendmentsshallbepresentedinwritingtothePresidentandcopiesoftheproposed

amendment(s)shallbeprovidedtoeachBoardmemberatleast15daysbeforethescheduledmeeting.ARTICLEX:INDEMNIFICATIONEverymemberoftheBoardofDirectorsandmemberofAHEPPPmaybeindemnifiedbytheorganizationagainstallexpensesandliabilities,includingcounselfees,reasonablyincurredorimposeduponsuchmembersinconnectionswithanythreatened,pending,orcompletedaction,suitorproceedingstowhichtheymaybecomeinvolvedbyreasonoftheirbeingorhavingbeenamemberoftheBoardofDirectorsorgeneralmemberassociatedwiththeorganization,oranysettlementthereof,unlessadjudgedthereintobeliablefornegligenceormisconductintheperformanceoftheirduties.Provided,however,thatintheeventofasettlementtheindemnificationhereinshallapplyonlywhentheBoardapprovessuchsettlementandreimbursementasbeinginthebestinterestoftheorganization.TheforegoingrightofindemnificationshallbeinadditionandnotexclusiveofallotherrightswhichsuchmemberoftheBoardorassociationmemberisentitled.ARTICLEXI:CERTIFICATIONThesebylawswereapprovedbyatwo-thirdsmajorityvoteonThursday,November13,2014.ThesebylawswereamendedbyunanimousvoteonTuesday,June5,2018.

APPENDIXAELECTIONOFBOARDMEMBERSTheBoardofDirectorssolicitsnominationsfromAHEPPPmembership,verifieseligibility,presentsthenomineesforAHEPPPmembershipvote,andtalliesthevotetofillpositionsontheBoard.ThisappendixprovidesadditionalrulesandguidelinesfortheBoardofDirectorsregardingtheelectionofdirectorsasrequiredbytheBylaws.1.NominationandSelection.ThePresidentandPresident-Electwillcoordinatetheselectionprocess,whichinvolves:determiningatimeline;creatingannouncementsandthecallfornominations;workingwiththeBoardtosolicitgeneralmembershipfornominees;collectingnominations;interviewingthenomineeswhennecessary;finalizingthecandidates;presentingtheBODcandidatesfortheAHEPPPmembershipvoteonline;andpreparingtheresultsfortheBoarddiscussionduringthemonthlycall.2.Eligibility.AnyAHEPPPmemberingoodstandingandmeetstheminimumcriteriaiseligiblefornominationtotheBoardofDirectors.AnyAHEPPPmembermayself-nominateornominateanothermember.Nomineesornominatorswillcompletenominationapplicationsthatprovidethefollowinginformation:a.Nameb.Currentjobtitlec.Institutiond.Yearsincurrentpositione.YearsinParent/FamilyProgrammingf.Contactinformationg.Currentrésumé/vitaeh.Personalstatement,writtenbythenominee,describingwhytheywillbeagoodmemberoftheAHEPPPBoardofDirectors.Statementshouldincludeskillsthatwillsuitthisroleandthewaysinwhichthecandidate’sleadershipwillcontributetoAHEPPP’smission,programsandinitiatives.i.Letterofrecommendationfromthenominee’ssupervisororprofessionalcolleague.3.GuidelinesandQualifications.TheBoardshallincludepersonsofcharacter,integrity,talentandexperiencewhoarecommittedtothemissionofAHEPPPandseektofosterdiversityacrosstheorganization.ThediversityoftheBoardisessentialtothesuccessoftheAssociation,andtheBoardofDirectorsshouldreflectthediversityofourmembershipandthestudentsandparents/familiesweserve.Thisdiversityincludes,butisnotlimitedto,race,color,religion,sex,nationalorigin,sexualorientation,genderexpressionoridentity,ability,appearance,age,class,andprotectedveteranstatus.Geographicdiversity,diversityinknowledgeandskills,anddiversityofinstitutionaltypeandsizealsoareimportantconsiderations.NewBoardmembersareelected

bycurrentmembersbasedon,butnotlimitedto,thefollowingcriteria:

MinimumCriteria:• MembershipinAHEPPPofnolessthan2years• Professionalexperienceinhighereducationfornolessthan5years• Evidenceofacommitmenttothefieldofhighereducationand/orparent/family

relations,retention,engagement,transition,and/orstudentaffairs,enrollmentmanagement,fundraisingorotherrelatedfieldsinhighereducation.

AdditionalCriteria:

• Guidedbyevidenceofleadershipandawiderangeofexperiences;andacommitmenttoAHEPPP’smission,visionandprograms.

• Contributed2yearsofservicestomembersoftheorganizationorpeerswithintheprofession(e.g.participatedinthementorprogram,collaboratedwithindividualsfromotherinstitutionstodevelopprograms/initiatives,presentedatnationalconferences,etc.)

• Demonstrated2yearsofservicetoAHEPPP(e.g.servedasaconferencevolunteer,oncommittees,publishedontheAHEPPPblog.etc.)

• Publishedarticles,surveyanalyses,chaptersand/orbooksaddressingparentengagementatthepost-secondaryeducationlevelasitrelatesto,orimpacts,studentdevelopmentand/orretention.

• Willingnesstoembracefast-paced,highpressure,team-orientedworkenvironmentwithanamicableattitudeandbalancemultiplepriorities.

• Keepabreastcurrenteventsinhighereducationastheypertaintostudentsandtheirfamilyengagementatthecollegelevel

• IsguidedbyAHEPPP’scommitmenttodiversityandinclusion.• Electedboardmembersshouldrepresent-balanceacrossinstitutionaltype/size

andgeographicregions.

Elections/Voting• Atleasttwo(2)nomineesshallbepresentedforelection.• Asimplemajorityisrequiredforelection.• Ifmorethantwo(2)candidatesaretiedontheballot,arun-offelectionmaybe

requiredbetweenthetwoindividualsreceivingthelargestnumberofvotes.• Eachvotingmemberwillbeallottedavoteforeachvacatedseat.

ORIENTATIONFORNEWBODMEMBERS• AnoverviewoftheAHEPPP–itsmission,vision,values,history• AHEPPPbylaws• AHEPPP’sannualreportandanyotherpertinentfinancialreports• AHEPPPcommitteechairresponsibilities• TheAHEPPP'sstrategicplan• Boardmeetingminutes• TheAHEPPP'smostrecentnewsletter

• ScheduleofBoardmeetings(andlocations),annualmeetingsandanyotherevents• BODcontactinformation

APPENDIXBOFFICERSOFTHEBOARDOFDIRECTORSA.PresidentThePresidentshallserveastheseniorofficeroftheAssociation.ThedutiesofthePresidentshallinclude,butarenotlimitedto,thefollowing:• ProvideleadershipanddirectiontoAssociationactivitiesincludingadoptionofandimplementationofstrategicplan,oversightofcommitteesandadvancementofthemissionandvaluesoftheAssociation;• PresideoverallBoardmeetingsandbusinesssessionsoftheAssociationincludingmonthlycallswiththestaff,officersandboard;• HelpsguideandmediateBoardactionswithrespecttotheorganizationalprioritiesandgovernancestructure;• IdentifiesanddiscussestimelyissuesinthefieldanddetermineshowtheAssociationcanprovidesupportandresources;• WorkcloselywiththeDirectorofMembership&OperationstoprepareformonthlyBoardMeetingcallsandpresideoverinpersonmeetingstwiceannually;preparecommunicationstotheAssociationMembership;• Hire,supervise,evaluateanddismissemployeestofillsuchpositionsasauthorizedbytheBoard;• ExecutecontractsorotherinstrumentsonbehalfoftheAssociationastheBoardmayauthorize;• MonitorsthefinancialplanningoftheAssociation;Signchecks,drafts,orotherformsofpaymentofmoneyauthorizedbytheTreasurerand/orBoard;• MakeallappointmentswiththeapprovaloftheBoardofDirectors;• Serveastherepresentativetoexternalpartners;• Representtheassociationatvariousmeetingsandevents;• PerformotherdutiesasprescribedbytheBoard.

B.PresidentElectThedutiesofthePresident-Electshallinclude,butarenotlimitedto,thefollowing:• WorkcloselywithPresidenttosupportthedirectionoftheAssociation;• Directthestrategicplanningimplementationprocess;coordinatemonthlyreportsandcompileinformationtoreporttomembershipannually• MeetmonthlywiththePresident,TreasurerandDirectorofMembership&Operationstoreportonpriorities• OverseethenominationandselectionprocessfornewBoardmembersasoutlinedinAppendixAoftheAssociationBylaws• WorkcloselywiththeDirectorofMembership&OperationstocoordinateorientationofnewBoardmembersincludingcommunication,calendarandpositiondescriptionsaswellasrecognitionoftheoutgoingBoardMembers;

• IntheabsenceofthePresident,performthedutiesofthePresidentatallBoardandAssociationmeetings;• PerformotherdutiesasprescribedbytheBoard.

C.PastPresidentTheroleofthePastPresidentistoensurecontinuityduringtransitionsandchange,toensureappropriatesuccessionofOfficersandDirectorsandsupportthenewPresident.DutiesoftheimmediatePastPresidentshallinclude,butarenotlimitedto,thefollowing:• WorkcloselywiththenewPresidenttoprovideasmoothtransitioninleadershipprovidingadviceinpastpracticesandothermatterstoassisttheBoardingoverningtheAssociation;• ChairthePartnershipsCommittee,evaluateanddirectStrategicPartnershipsoftheorganization,determineneedsandprioritiesanddevelopanactionplantopursuesuchpartnershipsthatbenefittheAssociationandthemembershipannuallyandinpersonattheConference• CoordinatecommunicationandneedstostrategicpartnersincollaborationwiththeDirectorofMembership&OperationsandConferenceCommittee• ProvideinsightandperspectiveonthefinancialgoalsandstrategicplanoftheAssociation;RoutinelyreviewandreviseBylaws,presentanynecessarychanges;• ParticipateactivelyinmonthlyBoardcallsandinpersonmeetings;• ContinuetoadvocatefortheprofessionalandfortheAssociation

D.TreasurerTheTreasurer,workingcloselywithdirectors,providesfinancialoversightfortheAssociation.ThedutiesoftheTreasurershallinclude,butarenotlimitedto,thefollowing:• PrepareandsubmitannualbudgetforreviewattheNovemberBoardMeeting.Ensurethatafullandaccurateaccountiskeptforallmoniesreceivedandpaidoutandthatsoundfiscalcontrolsareinoperation;• PrepareandfurnishtheBoardwithanoperatingandfinancialreportateachregularmeeting;• Reviewcriteriaforexpendituresannuallyandcoordinateapprovalprocessforexpendituresandreimbursements;• Maintainhistoricalfinancialrecords;Coordinateannualauditbyacertifiedpublicaccountanttoauditrecordsandreviewinternalcontrolsandpreparetaxes;• WorkwiththeDirectorofMembership&Operationsandconferencecommitteetodetermineannualconferencebudget;• Ensuredevelopmentandboardreviewofallfinancialpoliciesandprocedures;E.BoardMember-ConferenceLiaison TheConferenceLiaisonwillworkcloselywiththeconferencecommitteeandattendtoallissuesrelatedtotheannualconference.ThedutiesoftheConferenceLiaisonshallinclude,butarenotlimitedto,thefollowing:• ServeastheprimarycontactfortheConferenceChairandprovideinputfromtheBoardofDirectors;

• ConductasitevisitwiththeConferenceChair(expensespaidbyAHEPPP);• Participateinconferencecommitteemeetingstoprovideoversightanddirection;• IncollaborationwiththeConferenceChair,DirectorofMembership&OperationsandTreasurer,monitorandmanagetheconferencebudget;• IncollaborationwiththeBoardofDirectorsdeterminethelocationoffutureAHEPPPconferences;• Provideadditionalsupporttotheconferencecommitteeasneeded.F.BoardMemberCommitteeChairsAllBoardMembersnotalreadyservinginanExecutiverolewillChairorCo-ChaironeoftheCommitteeslistedbelowinalignmentwiththeStrategicPlan.ThedutiesoftheCommitteeChairsorCo-Chairsshallinclude,butarenotlimitedtothefollowing:• Setgoalsannuallyforthecommitteework;recruitcommitteemembersandcoordinatecommunicationwithallcommitteemembers;• Ensurethatmembershavetheresourcesandinformationtoperformdutiesofthecommittee;• Overseealllogisticsorthecommittee’sworkandreportmonthlytoentireBoard;Specificresponsibilitiespercommitteearebrieflydetailedbelow.FullcommitteeobjectivesareoutlinedintheStrategicPlan.1. MembershipandOutreach-Enhancethememberexperienceandexpandassociation

membership• WorkwithDirectorofMembership&Operationstocollectannualmemberinformation,analyzedataanddevelopcomprehensivemethodtoevaluatemembershipandservices;makerecommendations• DevelopacomprehensivemarketingandcommunicationplantoincludecalendarforreleaseofcommunicationsfromtheAssociation,utilizationofsocialmedia,increasewebsitecontent,andcreateanissues-basedcalendarformembership• WorkingwiththeDirectorofMembership&Operations,expandAssociationmarketing,developamembershiprecruitmentplan,onboardnewmembers,outlineopportunitiesforgraduatestudents• Createresourcesfornewprofessionalsand/orprofessionalsnewtoparent/familyprograms

2.Education-Expandandimproveprogramsandresources• Continuetoenhancetheannualconferencewithincreasedattendance,newprofessionaldevelopmentopportunitiesandtracks,provideexpandedrecognitionandnetworkingopportunities• Improvecurrentandcreateeducationalopportunitiesthroughonlineresourcesthroughjobposts,resources,webinarsandchats

3.ResearchandAssessment-ContinuallyimprovetheworkoftheAssociationandtheprofessionthroughongoingresearchandassessment• Expandresearchandserveasaclearinghousetomakeaccessibletomembers• EnsuresustainabilityofUniversityofMinnesota’sparent/familyprogramsurvey;assessandreportbestpractices;determineresearchandpublicationopportunitieswithotherassociations• Determinefeasibilityofajournalorothermethodtocommunicateimportantinformationtomembers

4.Partnerships-Establishpartnershipsandrelationshipswithotherassociations,organizationsandinstitutions• Identifyassociationsthathaveanaturalrelationshipwithparent/familyissues,pursuemutuallybeneficialpartnershipsthatofferresourcestomembersandeducateprofessionals• EstablishAHEPPPaskeyexpertsinthefieldofparentandfamilyengagement

APPENDIXCCONFERENCECOMMITTEETheConferenceCommitteeshallhaveasitsfunctiontheplanningandexecutionoftheassociation’sannualconference.1. CommitteeStructure.Theconferencecommitteewillincludethefollowingpositions:BoardofDirectorsConferenceLiaisonAHEPPPDirectorofMembership&OperationsConferenceChairProgramChair/Co-ChairsPre-ConferenceChair/Co-ChairsAwardsSelectionChairHospitalityChairVolunteers&RecognitionChairMarketing&SocialMediaChairStrategicPartnersChairConferenceAssessmentChairConferenceCityRepresentative2. Termofservice.Allcommitteepositions,withtheexceptionoftheBoardofDirectorsConferenceLiaison,DirectorofMembership&Operations,andConferenceChair,serveaone-yeartermbasedonthecalendaryear(January–December).TheConferenceChairwillservea15-monthterm,beginninginNovemberofthecurrentyearandendinginJanuaryoftheyearfollowingthechair’sconference.3. Selection.TheConferenceLiaisonwillcoordinatetheselectionprocess,whichinvolves:determiningatimeline;creatingannouncementsandtheCallforApplications;collectingapplications;distributingtheapplicantnamesandallrelevantmaterialstotheBoardforreview;finalizingtheselectionprocesswiththeBoard;communicatingresultstoapplicants.4. EligibilityAnyAHEPPPmemberingoodstandingiseligibletoapplyforapositionontheConferenceCommittee.Inadditiontocompletinganapplication,allcandidatesmustsubmitasignedletterfromtheirsupervisorcertifyinginstitutionalsupporttoattendthenationalconference.Institutionalsupportincludestravelcosts,airfare,hotel,groundtransportation,mealsandlodging.1. GuidelinesandComposition.

ConferenceCommitteemembersshallbesoughtwhoreflectthequalificationsanddiversitydeterminedbytheBoard.TheBoardwillconsiderapplicantswhowillmeet,foster,andfulfillAHEPPP’sstrategicdirectionandmission.PreferenceforConferenceChairwillbegiventoanindividualwhohaspreviouslyservedontheconferencecommittee.5. CommitteePositionsandDescriptions.AHEPPPBoardofDirectors,ConferenceLiaisonMemberoftheBoardofDirectors(seeArticleIII,Section3.07oftheBylaws)

• ServeastheprimarycontactfortheConferenceChairandprovideinputfromtheBoardofDirectors

• ConductasitevisitwiththeBoardofDirectorsChairandConferenceChair• Participateinconferencecommitteemeetings• IncollaborationwiththeAHEPPPDirectorofMembership&Operationsandthe

ConferenceChair,monitorandmanagetheconferencebudget• IncollaborationwiththeBoardofDirectorsdeterminethelocationoffutureAHEPPP

conferences• Provideadditionalsupporttotheconferencecommitteeasneeded.

AHEPPPDirectorofMembership&OperationsAHEPPPStaff-ReportstoAHEPPPPresident

• Manageconferenceformsandonlineregistrationprocess• WorkwithMarketing/SocialMediaChairtoexecutethecommunicationandmarketing

plan• Providelogisticalsupportforallpayment,schedulingandcontractsforservices• IncollaborationwithAHEPPPBoardofDirectors,coordinatevendorfair/exhibitspace• Monitorandmanagethebudget• SupporttheConferenceChairandothercommitteemembersasneeded.

ConferenceChairReportstoBoardofDirectorsConferenceLiaison

• Observeandparticipateinthecurrentyear’snationalconferencetogatherinformationtoplanconferenceforthefollowingyear

• InpartnershipwiththeBoardofDirectors,determinethemeanddesignfortheconference;determinethevision,aswellasthetechnicalandoperationalgoals,fortheconference

• Overseethefinancial,administrativeandlogisticalmanagementoftheconference;Mustadheretoconferencebudget

• Planandfacilitatestructureandcontentofallconferenceplanningmeetings• Developandimplementconferenceschedule(numberofsessionsandnumberof

acceptancesforeachvenue)• ConductasitevisitwiththeAHEPPPPresidentandConferenceLiaison(expensespaidby

AHEPPP)

• IncollaborationwithConferenceLiaison,developmasterconferencetimelineintegratingdetailedtimelinessubmittedbyAreaChairs

• InpartnershipwiththeBoardofDirectors,organizetheprocesstosearchforandselecttheconferencekeynotespeaker

• IncollaborationwiththeLiaisonandtheDirectorofMembership&Operations,prepareregularreportsfortheBoardofDirectorstoincludefinancial,administrative,andlogisticalupdates/information

• Actasthepublicfaceandgracioushostoftheconference• Prepareandsubmitaconferencefinalreport(executivesummary)asdirectedto

documentdecisions,activities,resultsofnewprograms,andrecommendationsofimportancetofutureConferenceChairsandtheBoardofDirectors.

ProgramChair/Co-ChairsThemaingoaloftheProgramChairorCo-ChairsandProgramSelectionCommitteeistocreateastrong,innovative,andwell-balancedprogramofeducationalsessionsforthenationalconference.

• ReviewpreviousconferenceevaluationresultsandConferenceCommitteeFinalReport• IncollaborationwiththeBoardofDirectors,developprogramgoals,topicsofinterest,

andprogramtypes• ReviewdeadlinesandapplicationprocessforCallforPrograms• Design,promoteandcoordinatetheCallforProgramsprocessbycommunicatingina

timelymannerwithallpotentialprogrampresenters• OverseetheProgramSelectionCommitteevolunteers,manageprogramreviewprocess,

andprovidefeedbacktopresenters• Secureprogrampresenters,titles,anddescriptionsfortheconferenceschedule,aswell

asanyA/Vneeds• Hostpresentersattheconferenceandattendtotheirpresentationneeds• WorkwiththeAHEPPPDirectorofMembership&Operationsonthecoordinationand

developmentofeducationalsessionevaluation• WorkwiththeVolunteers&RecognitionChairtothankallpresenters.

Pre-ConferenceChair/Co-Chairs

• ReviewpreviousconferenceevaluationresultsandConferenceCommitteeFinalReport• Plan,organizeandsecurecurriculum,presenters,andmaterialsforthepre-conference

program• Organizeparticipantmaterials• WorkwiththeMarketing/SocialMediaChairtopublishanyandallcommunicationto

membersaboutthepre-conference.• Runandsupportallpre-conferenceday-ofactivities.

AwardsSelectionChair

• ReviewpreviousconferenceevaluationresultsandConferenceCommitteeFinalReport• ReviewdeadlinesandnominationprocessforCallforAwards

• Design,promoteandcoordinatetheCallforAwardsprocessandupdateawardnominationforms

• OverseetheAwardsSelectionCommitteevolunteers,andmanagetheawardsubmissionandreviewprocess

• Orderawardsandcoordinatetheawardsdinnerattheconference• Presentawardstoallrecipients.

HospitalityChair

• ReviewpreviousconferenceevaluationresultsandConferenceCommitteeFinalReport• Coordinatetheparticipantwelcome/check-inpacketandparticipantgift• Coordinateinformationresourcesforlocalattractions,restaurants,andactivitiesfor

participants• Coordinateinformationonparking,shuttles,&publictransportationoptions• Coordinatethelogisticsofaconferenceserviceprojectandpossible#SAFitactivities

(Zumba,yoga,grouprun,etc.)Volunteers&RecognitionChair

• ReviewpreviousconferenceevaluationresultsandConferenceCommitteeFinalReport• Coordinatetherecruitment,training,supervision,andrecognitionofconference

volunteers• Assignvolunteerstoon-siteconferenceduties,includingon-siteregistration,local

arrangementsinformationtable,etc.• Secureandpreparethankyounotesforkeynotespeaker,guestspeakers,and

presenters.• Coordinate/organizeSwagSwapincludingsignageatconference.

Marketing/SocialMediaChair

• ReviewpreviousconferenceevaluationresultsandConferenceCommitteeFinalReport• IncollaborationwiththeAHEPPPDirectorofMembership&OperationsandArea

Chairs,developamarketingplanandtimelineforCallforRegistration,CallforPrograms,CallforAwards,andotherconferenceannouncements

• Createasocialmediacalendartopostandpromotetheconferenceactivitieswiththegoalofgettingmembersexcitedaboutandregisteredfortheconference

• CreateandpromotetheAHEPPPconferenceonallsocialmediaaccounts(FacebookandTwitter).

ConferenceAssessmentChair

• ReviewpreviousconferenceevaluationresultsandConferenceCommitteeFinalReport• IncollaborationwiththeConferenceChair,ConferenceLiaisonandDirectorof

Membership&Operations,updateConferenceEvaluation• Gatherdatafromsurveyafterconferenceandcompileareport• Assistotherconferenceteammemberswhereneededprior/duringconference

ConferenceCityRepresentative

• ReviewpreviousconferenceevaluationresultsandConferenceCommitteeFinalReport• AssistConferenceChair,ConferenceLiaison,andAHEPPDirectorofMembership&

Operationswithrequestssuchasconnectingtolocalbusinesses,acceptingshipments,andothermiscellaneousneeds

• AssistHospitalityChairwithsuggestionsforthingstodointhearea,recommendationsforrestaurants,airportshuttlesuggestions,etc.

• Assistotherconferenceteammemberswhereneededprior/duringconference

6. TimelineTheConferenceCommitteeChairwillbeselectedfirst:EarlyOctober CallforConferenceChairApplicationsLateOctober Applicationdeadline (AllowfourweeksfromCallforApplications)EarlyNovember DistributeapplicantinfotoBoard

Boardvoteviaemail(perArticleVI,Section6.03)November ConferenceChairannouncedduringannualconference

Remainingconferencecommitteepositions:November PromoteopportunityduringannualconferenceMid-November CallforApplicationsEarlyDecember CallforApplicationsreminderMid-December DeadlineforapplicationsJanuary ConferenceCommitteeselectedbyBoardofDirectorsandConference

Chair

APPENDIXD

AHEPPPREGIONS

1. RegionalDelineation-SixAHEPPPRegionswillallowourmemberstomorecloselyconnectandsupportoneanotherasAHEPPPcontinuestogrow.Regionsaredesignatedas:

Region1:Connecticut,Maine,Massachusetts,NewHampshire,NewJersey,NewYork,RhodeIsland,andVermont,QuebecRegion2:Delaware,DC,Maryland,Pennsylvania,VirginiaRegion3:Florida,Georgia,NorthCarolina,SouthCarolina,WestVirginiaRegion4:Alabama,Arkansas,Kentucky,Mississippi,Tennessee,Louisiana,Oklahoma,TexasRegion5:Illinois,Indiana,Iowa,Kansas,Michigan,Minnesota,Missouri,Nebraska,NorthDakota,Ohio,SouthDakota,Wisconsin,OntarioRegion6:Alaska,Arizona,California,Colorado,Hawaii,Idaho,Montana,NewMexico,Nevada,Oregon,Utah,Washington,Wyoming,BritishColumbiaRegionsmaybemodifiedbyamajorityvoteoftheAHEPPPBoardofDirectors.

2. RegionalChairJobDescription-RegionalChairsReporttoaBoardofDirectorDesignee.Thetermlengthistwo-years.RegionalChairswillserveasaresource“pointperson,”whichincludesbutisnotlimitedto:

ServeasRegionalChair:

• Assistwithcommunication,networking,professionaldevelopment,andregionalconference/eventplanningtomembersinyourregion

• Regularlycommunicatewithregionalmemberstodiscussconcerns,needs,andactivitiesrelatedtoregion,association,andfield.

• WorktoincreasethenumberofAHEPPPmemberintuitionswithinyourregion.• RecruitregionalmemberstosharetheirworkinAHEPPPInsights,SocialMedia

Takeovers,Webinarsetc• Recruitandactivelyassistregionaleventhosts.SelectconferencehostswithAHEPPP

timelineandneedsoftheregioninmind.• Providesupportandguidanceforregionalconferencehosts

CollaboratingwithotherRegionalChairs:

• Preparefor,attend,andparticipateinallcommitteemeetings,includingmeetingsatorbeforeAHEPPPAnnualConference,periodicconferencecalls,etc.

• WorktogetherwithotherRegionalChairstodiscussissuesandcompleteinitiativesandtasksthatimpactallAHEPPPregions.

• Coordinateand/orbepresentforcertainactivitiesattheannualandregionalconferencesincluding,butnotlimitedtoregionalmeetingsandreceptions,andpresentingtheAHEPPPBusinessMeetingduringannualconference

• KeepAHEPPPBoardofDirectorsapprisedofanyissuesorconcernsrelatedtoconstituentswithinregion.

• ProvideformalandinformalreportingbacktoAHEPPPBoardofDirectors(i.e.regionalconferencefinalreports).