c. d report act/dr and sr offices... · book-i document no. date book-iii document no. book-iv...
TRANSCRIPT
Sl CD
No. No. From To From To From To From To From To From To
1 1 1781 2289 17 30 16 - 1 -
2 2 2290/03-04
1/04-05
2494/03-04
467/04-05
0 0 1 7 17 19 - - - -
3 3 468 1125 0 0 8 14 1 - 1 -
4 4 1126 1611 0 0 15 29 2 6 2 175 2 15
5 5 1612 1970 0 0 30 40 7 11 176 445 16 57
6 6 1971/04-05
1/05-06
2295/04-05
116/05-06
0 0 41/04-05
1/05-06
43/04-05
3/05-06
12/04-
05 1/05-
06
13/04-05
2/05-06
446/04-
05 1/05-
06
543/04-
05 17/05-
06
58/04-05
1/05-06
161/04-05
57/05-06
7 7 117 618 0 0 4 12 3 7 18 231 58 72
8 8 619 967 0 0 13 20 8 10 232 581 73 92
9 9 968 1343 0 0 21 31 11 13 582 702 93 212
10 10 1344 1771 0 0 32 36 14 16 703 835 213 290
11 11 1772/05-06 06-05-46 0 0 37/05-06 44/05-06 17/05-
06
- 836/05-
06
921/05-
06
291/05-06 338/05-06
11 11 1 30 0 0 1 6 1 412 12 31 590 0 0 1 5 1 3 7 100 5 18
13 13 591 1058 0 0 6 14 4 7 101 250 19 44
14 14 1059 1511 0 0 15 17 8 11 251 359 45 102
15 15 1512 1979 0 0 18 28 12 14 360 445 103 148
16 16 1980 2446 0 0 29 31 15 17 446 539 149 186
17 17 2447/06--
07 1/07-08
2982/06-07
5/07-08
0 0 32 42 18 23 540 667 187 220
C. D REPORTBook-I Document No. Date Book-III Document No.
Book-IV Document
No.
Book-I part-Iv
Document. No.
Book-I part-v
Document No.
2003-04-2004-05
2004-05- 2005-06
2006-07 2007-08
18 18 6 580 0 0 1 11 1 13 1 15 1 2
19 19 581 1119 0 0 12 13 14 21 116 253 3 4
20 20 1120 1662 0 0 14 18 22 25 254 345 5 1321 21 1663 2191 0 0 19 32 26 30 346 416 14 29
22 22 2192 2652 0 0 33 39 31 32 417 515 30 59
23 23 2653 3135 0 0 40 41 33 47 516 600 60 8424 24 3136 3448 0 0 42 46 48 54 601 646 85 120
24 24 1 215 0 0 1 4 1 5 1 10
25 25 216 790 0 0 5 13 6 9 11 51 1
26 26 791 1321 0 0 14 25 10 16 52 162
27 27 1322 1816 0 0 26 37 17 24 163 291
28 28 1817 2364 0 0 38 48 25 36 292 372 2 12
29 29 2365 2936 0 0 49 56 37 46 373 507 13 28
30 30 2937 3482 0 0 57 67 47 54 508 610 29 66
30 30 1 10 0 0 1 2
31 31 11 603 0 0 1 13 1 8 3 79 1
32 32 604 1184 0 0 14 27 9 14 80 213 2 6
33 33 1185 1716 0 0 28 35 15 22 214 353 7
34 34 1717 2182 0 0 36 41 23 33 354 401 8 35
35 35 2183 2647 0 0 42 45 34 42 402 438 36 57
36 36 2648 3110 0 0 46 56 42 55 439 520 58 82
37 37 3111 3583 0 0 57 61 56 76 51 594 83 104
38 38 3584 3609 0 0 77
38 38 1 477 0 0 1 13 1 12 1 49 1
39 39 478 976 0 0 14 25 13 32 50 93 2 4
40 40 977 1787 0 0 26 40 33 46 94 198
41 41 1788 2606 0 0 41 54 47 71 199 297 5 12
42 42 2607 3225 0 0 55 66 72 84 298 330 13 45
43 43 3226 3660 0 0 67 72 85 110 331 381 46 58
44 44 3661 4026 0 0 73 81 111 126 382 454 59 62
2008-09
2009-10
2010-11
45 45 4027 4434 0 0 82 86 127 146 455 516 63 78
46 46 4435 4707 0 0 87 91 147 161 517 535 79 91
46 46 1 160 0 0 1 4 1 4 1 10 1 5
47 47 161 609 0 0 5 13 5 14 11 59
48 48 610 1065 0 0 14 17 15 22 60 105
49 49 1066 1519 0 0 18 23 23 27 106 158 6 9
50 50 1520 2013 0 0 24 31 28 34 159 229 10 14
51 51 2014 2842 0 0 32 42 35 44 230 316 15 34
52 52 2843 3807 0 0 43 61 45 52 317 472 35 60
53 53 3808 4698 0 0 62 71 53 62 473 654 61 85
53 53 1 144 0 0 1 1 5 1 12 1
54 54 145 919 0 0 2 13 6 19 13 83 2
55 55 920 1896 0 0 14 28 20 28 84 307 3
56 56 1897 2871 0 0 29 53 29 37 308 442 4 35
57 57 2872 3659 0 0 54 77 38 45 443 535 36 48
58 58 3660 4468 0 0 78 103 46 59 536 685 49 68
59 59 4469 4635 0 0 104 105 60 66 686 697 69 75
Sl CD Memo
No. No. From To From To From To From To From To From To
59 59 1 759 1 18 1 8 1 56 1 3 1--5
60 60 760 1592 19 35 9 26 57 245 6--7
61 61 1593 2407 36 54 27 41 246 433 4 8--14
62 62 2408 3192 55 68 42 57 434 564 5 16 15--17
63 63 3193 3916 69 77 58 74 565 752 17 35 18--20
64 64 3917 4518 78 87 75 82 753 883 36 62 21--23
65 65 4519 4551 884 888
65 65 1 344 1 6 1 4 1 25 1 6 1
66 66 345 744 7 16 5 15 26 62 2--4
67 67 745 1143 17 26 16 22 63 124
2011-12
2012-13
2013-14
Book-I Document No. Date Book-III Document No.
Book-IV Document
No.
Book-I part-Iv
Document. No.
Book-I part-v
Document No.
2014-15
68 68 1144 1719 27 39 23 43 125 236 7 7 5--6
69 69 1720 2178 40 46 44 56 237 347 7--10
70 70 2179 2560 47 48 57 73 348 405 11--12
71 71 2561 3025 49 54 74 85 406 483 13--15
72 72 3026 3367 55 65 86 89 484 525
73 73 3368 3625 65 66 90 94 526 552 8 10
74 74 3626 3832 67 69 95 97 553 581
75 75 3833 4509 70 75 98 115 582 679 11 20
76 76 4510 5204 76 91 116 129 680 791 21 25 16
77 77 5205 5773 92 102 130 149 792 866 26 32 17--19
77 77 1 75 1 1 4 1 5
78 78 76 616 2 9 5 16 6 41 1 2 1--3
79 79 617 748 10 17 17 22 42 48
Memo
Sl CD
No. No. From To From To From To From To From To From To
1 106 1 30 1
2 107 31 357 1 7 2 7 1 3 1 8 1
2015-16
2017-18Book-I Document No. Date Book-III Document No.
Book-IV Document
No.
Book-I part-Iv
Document. No.
Book-I part-v
Document No.
3 108 358 788 8 13 8 21 9 11 2--3
4 109 789 1194 14 20 22 26
5 110 1195 1577 21 23 27 31 4--5
6 111 1578 1968 24 32 32 38 6--7
7 112 1969 2347 33 39 39 46
8 113 2348 2724 40 44 47 51 8--10
9 114 2725 3284 45 53 52 64
10 115 3285 3809 54 60 65 77
11 116 3810 4380 61 70 78 83 11--13
12 117 4381 4880 71 79 84 90 14-14
13 118 4881 5415 80 91 91 100 15--17
S.L
No
DESCRIPTION Method of
preservation
volume From date Todate page No Remarks
1 2 3 4 5 6 7 8
1
File of Departmental Circulars and Orders
regarding Registration matters
File Book
1223-8-1983 31-3-2018
2850
File of Departmental Circulars and orders
regarding Stamp matters
File Book
1223-8-1983 31-3-2018
2860
2 Key to Index Book Form 45 1--4-1976 31-3-2018 6848
3 Register of Destruction of Records Bound Book 1 2008 31-3-2018 17
4 Register of Documents Destroyed Bound Book 1 1968-69 31-3-2018 0
5
Register of Stock of Furniture`s and other
articles
Book Form
21--2-1962 31-3-2018
250
6 Book- I Volumes Book Form 1210 9-11-1892 31-3-2018 522400
7 Book - II Volumes Book Form 1 28-8-1892 31-3-2018 0
8 Book-III Volumes Book Form 18 8-11-1893 31-3-2018 45009 Book-IV Volumes Book Form 14 3-8-1893 31-3-2018 3500
10 Book –V (with Index) Volumes Book Form Nil 011 Register of CD Preserved Book Form 1 23-9-2003 31-3-2018 12912 Thumb Impression Register Book Form 402 9-11-1892 31-3-2018 62300
13 Additional Book-1 File Book 443 28-3-1892 31-3-2018 11075014 Additional Book-2 File Book Nil 015 Additional Book-4 File Book 19 1867 31-3-2018 4750
16 Index – I Book Form 98 28-3-1892 31-3-2018 24500
17 Index – II Book Form 171 28-3-1892 31-3-2018 4275018 Index – III Book Form 5 8-11-1892 31-3-2018 1250
Information to be given under information Act-2005 under section 4(1) A for the period
from Date of opening the Office to 31-3-2018
ANNEXURE-A
(Records to be Preserved Permanently)
As per IGR Circular No RGN 130/98-99 Dated:14-3-2002
19 Index – IV Book Form 4 3-8-1893 31-3-2018 100020 Index subsidiary Book Form 11 29-9-1896 31-3-2018 2750
21 Index to old register Books Book Form Nil 0
22
Reference books such as registration acts,
stamps acts manuals etc., (year wise)
Book Form SA 9
RA7
25-2-1955
25-2-195531-3-2018
23
Ledger of detailed examination of Register
Books
Book Form Nil
24 Register of Records Book Form 4 2-12-1892 31-3-2018 400
25
Register of records sent to courts and other
offices
Book Form 124-7-1980 31-3-2018
100
26
Register of reproduced entries of fading foot
notes
Book Form nil
27
Register sanctioned establishment of each
officers
Book Form Nil
28
Registration of stock of books and publications Book Form 131-3-2018
100
29 Registration of valuable records Book Form Nil
30
Register of showing the particulars of books
partially recopied
Book Form Nil
31
Register of wills and unopened covers
containing wills received by post
Book Form Nil
32 Registers of wills and sealed covers Book Form Nil
33 Vacancy Register Book Form Nil
34
Sealed covers (D.R. Office) In a box secured in
safe
Nil
35 Taluk Maps Folded 2 31-3-2018 2
36
Register of Firms maintained under sec.58 of
I.P. Act 1939
Un mounted Nil
37 Indexes to names of Firms Book Form Nil
38
All Registers and the Indexes maintained by the
Registrar under Hindu Marriage Act 1955
Book Form 524-11-1977 31-3-2018
650
39
All Registers and Marriage Certificate Book
and Indexes mentioned by the Registrar under
Special Marriage Act 1954
File Book & Book
Form
4 26-7-196831-3-2018
1000
40
File of Appeal orders and judgment and orders
of court
Bound Form Nil 0
41
File of Correspondence relating to creation of
new offices, alteration of jurisdications of
offices etc.,
File Book Nil 0
42
File of Correspondence relating to clarification
issued under Registration Acts and Rules there
under and other allied Acts bearing the subject
( if there are not rescinded)
File Jocket Trilateral
Index files
Nil 0
43
File of correspondence relating to creation and
Transfer of Posts
File Jocket Trilateral
Index files
Nil 0
44
File of correspondence relating to order of
District Registrar sanctioning recopying or
repaired damaged books and indexes
File Jocket Trilateral
Index files
Nil 0
45
File of Translations File Jocket Trilateral
Index files
Nil 0
46 Gradation list of All Cadres File Book Nil 0
47
List of Records transferred from one office to
another and acknowledgements there for
File Jocket Nil 0
48
Loose sheets containing entries in Register
Volume recopied
File Book Nil 0
49
Supplement to books PART- I to V In a cover under the
seal and signature of
registering officer a
slip pasted on the
cover to show its
contents
nil 0
50
File relating to Registration of firms and
Shanges of constitution there on under I.P. Act
1935
File Jocket Trilateral
Index files
Nil 0
51
Market Value Notifications File Jocket Trilateral
Index files
6 28-10-200331-3-2018
110
52
Market Value files before Commencement of
CVC
File Jocket Trilateral
Index files
11 1--4-199131-3-2018
170
S.L
No
DESCRIPTION Method of
preservation
volume From date Todate page No Remarks
1
Acquaintance Roll for pay and other
allowances (To be preserved for 40 years )
Bound Book 6
(10 to 15)
04-01-8831-3-2018
800
2
Administration Report of the Department File Jocket Trilateral
Index files
Nil
3
Assests and liabilities statement of Government
Servants
File Jocket Trilateral
Index files
Nil
4Cash Book Bound Book 22
(22 to42)
04-01-8831-3-2018
1900
5 Commission orders with interrogatories File Book Nil
6
Confidential Reports (two after death five years
from the date of retirement or removal,
dismissal from services)
File Book Nil
7
Daily Register Bound Book 51
(88 to
141)
04-01-88
31-3-201813500
8
File of correspondence relating to
appointments, promotions and confirmations
File Jocket Trilateral
Index files
Nil
9
File of correspondence relating to disciplinary
proceedings
File Jocket Trilateral
Index files
Nil
10
File of Correspondence relating to family
pension cases
File Jocket Trilateral
Index files
Nil
11
File of Correspondence relating to writ cases
on service matters
File Jocket Trilateral
Index files
Nil
12 File of power of attorney File Book 3 04-01-88 31-3-2018 150
13 Minute Book Bound Book 3 04-01-88 31-3-2018 300
ANNEXURE-B
(Records to be Preserved for Thirty years)
14
File of relating to HBA, HPA. etc., File Jocket Trilateral
Index files
Nil
15
Proceeding sheets (vide sec 72 & 73 ) with the
following papers:
Bound Book
A) Original petitions
B) The SR Reasons for refusal
C) Enquiry Sheet
Original documents or copies there of
16 Personal File Bound Book Nil
17
Records connected with enquiry under rule 76 Bound Book Nil
18 Register of Appeals Bound Book Nil
19 Register of Power of Attorney Bound Book 1 04-01-88 31-3-2018 100
20 Register of revocation of power of attorney Bound Book Nil
21 Register of visits and commissions Bound Book 1 04-01-88 31-3-2018 50
22
Service Register of Government servant who
retires/dies while in service
Bound Book 1 04-01-8831-3-2018
30
23 Register of deficit fee and stamp Duty Bound Book Nil
Nil
S.L
No
DESCRIPTION Method of
preservation
volume From date Todate page No Remarks
1 Accounts of transfer duty i.e., surcharge Book Form 12 04-01-08 31-3-2018 1600
2 Receipt Book counter foil Book Form 311 04-01-08 31-3-2018 15900
3 Receipt Book 16 04-01-08 31-3-2018 800
4 Office order Book Book Form 2 04-01-08 31-3-2018 200
5 Register of applications for copies, searched
and inspections
14 04-01-0831-3-2018
1400
6 Register of personnel and other advances Book Form Nil Nil 31-3-20187 Register of Refunds Book Form 1 04-01-08 31-3-2018 100
8 Treasury Challans File Jacket nil 04-01-08 31-3-20189 Treasury remittance Book Book Form 35 04-01-08 31-3-2018 3945
10 Exemption u/s 88 (1) Year wise Bundles 12 04-01-08 31-3-2018 2200
11 Accounts of Documents sent by post Book Form 9 04-01-08 31-3-2018 900
12 Call Book Book Form Nil
13 Case Register Book Form 1 04-01-08 31-3-2018 100
14 Declarations filed under Karnataka Vacant
Lands in Urban areas (prohibition of
alienation)Act 1971
File Book Nil
15 File of Correspondence relating to
administration Reports
File Jocket Trilateral
Index files
Nil
16 File of Correspondence relating to amendments
to stamp act and Registration Act etc.,
File Jocket Trilateral
Index files
Nil
17 File of Correspondence relating to BPA File Jocket Trilateral
Index files
Nil
18 File of correspondence relating to condonation
of claims of arrears of pay etc.,
File Jocket Trilateral
Index files
Nil
ANNEXURE-C
(Records to be Preserved Ten years)
19 File of correspondence relating to date of Birth File Jocket Trilateral
Index files
Nil
20 File of correspondence relating to fixation of
pay and sanction of allocation statements
File Jocket Trilateral
Index files
1 04-01-0831-3-2018
10
21 File of correspondence relating to gradation list File Jocket Trilateral
Index files
Nil
22 File of correspondence relating to instruments
certified under Sec.31,32 & 41 of Indian
Stamp Act and KSA 1957
File Jocket Trilateral
Index files
Nil
23 File of Correspondence relating to MCA File Jocket Trilateral
Index files
Nil
24 File of correspondence relating to objection
memos received from the Account General
File Jocket Trilateral
Index files
4 04-01-0831-3-2018
200
25 File of correspondence relating to remission of
institution fee in papers suits and remission of
C.F
File Jocket Trilateral
Index files
Nil
26 File of correspondence relating to sanction of
Increment
File Jocket Trilateral
Index files
Nil
27 File of correspondence relating to sanction of
refunds
File Jocket Trilateral
Index files
1 04-01-0831-3-2018
50
28 File of correspondence relating to write off of
stamp duty and registration fee
File Jocket Trilateral
Index files
Nil
29 Pay Bill ( not containing acquaintance ) File Jocket Trilateral
Index files
Nil
30 Register of cast histories (Personnel Register) Book Form Nil
31 Register of fees and deposits for copies,
searches and inspections
Book Form Nil
32 Special Regisgter Book Form Nil
33 Counterfoils of receipt book and challans
under Hindu and Special Marriage Act.
Book Form
Nil
S.L
No
DESCRIPTION Method of
preservation
volume From date Todate page No Remarks
1 2 3 4 5 6 7 8
1 Additional D.A. Account Ledger Book Form 1 04-01-13 31-3-2018 50
2 Any other papers not specially provided for
under any of the categories
File Jocket Trilateral
Index files
Nil
3 Budget statements File Jocket Trilateral
Index files
5 04-01-1331-3-2018
25
4 Bill Register Book Form
5 Binding Estimates File Jocket Trilateral
Index files
Nil
6 Consolidates statements of transfer duty File Jocket Trilateral
Index files
5 04-01-1331-3-2018
200
7 Contingent Bill File Jocket Trilateral
Index files
Nil
8 Daily accounts of documents Book Form 5 04-01-13 31-3-2018 250
9 Dispatch Register Book Form 6 04-01-13 31-3-2018 300
10 Detailed Budget estimates of and office and
correspondence there to
File Jocket Trilateral
Index files
5 04-01-1331-3-2018
50
11 Fair copy Register Book Form Nil
12 File of applications for copies of misc records File book 1 04-01-13 31-3-2018 150
13 File of applications for general searches File Book 5 04-01-13 31-3-2018 1000
14 File of applications for private attendance File Book 1 04-01-13 31-3-2018 50
15 File of applications for single searches and
copies
File Book 5 04-01-1331-3-2018
5350
16 File of applications under Sec.41 of KSA 1957 File Book 5 04-01-1331-3-2018
250
17 File of applications for withdrawal of sealed
covers
File Book Nil 0
ANNEXURE-D
(Records to be Preserved for Five years)
18 File of Correspondence and registers etc.,
connected with
File Jocket Trilateral
Index files
Nil 0
19 File of Correspondence relating to FDA File Jocket Trilateral
Index files
Nil 0
20 File of Correspondence relating to civil list File Jocket Nil 0
21 File of correspondence relating to constructions
improvements of building etc.,
Trilateral Index files Nil 0
21 File of correspondence relating to constructions
improvements of building etc.,
File Jocket Trilateral
Index files
Nil 0
22 File of Correspondence relating to F.A File Jocket Trilateral
Index files
Nil 0
23 File of Correspondence relating to GPF final
withdrawal
File Jocket Trilateral
Index files
Nil 0
24 File of Correspondence relating to GPF
partial final withdrawal
File Jocket Trilateral
Index files
Nil 0
25 File of Correspondence relating to G.P.F
temporary advance
File Jocket Trilateral
Index files
Nil 0
26 File of Correspondence relating to
reimbrusement of Medical charges
File Jocket Trilateral
Index files
Nil 0
27 File of Correspondence relating to revision of
rents
File Jocket Trilateral
Index files
1 04-01-1331-3-2018
50
28 File of Correspondence of routine nature File Jocket Trilateral
Index files
1 04-01-1331-3-2018
400
29 File of Correspondence regarding sub-
vouchers sent to audit office
File Jocket Trilateral
Index files
1 04-01-1331-3-2018
20
30 File of Correspondence relating to supply of
books, forms etc.,
File Jocket Trilateral
Index files
Nil
31 File of Correspondence relating to supply of
furniture, books free clothing and all other
office equipments.
File Jocket Trilateral
Index files
1 04-01-13
31-3-2018
25
32 File of Correspondence relating to temporary
posts.
File Jocket Trilateral
Index files
Nil
33 File of Correspondence relating to transfers File Jocket Trilateral
Index files
Nil
34 File of Correspondence relating to transfer duty File Jocket Trilateral
Index files
Nil
35 File of declarations filed under Karnataka land
reforms Acts
File Book Nil
36 File of Correspondence with KGID File Jocket Trilateral
Index files
Nil
37 File of Correspondence with PSC regarding
appointments
File Jocket Trilateral
Index files
Nil
38 File of Correspondence with SDP File Jocket Trilateral
Index files
Nil
39 Form 37 G(income of value less than Rs.
10,000/-)
File Book Nil
40 General Receipts Register Book Form 1 04-01-13 31-3-2018 50
41 Indent for supply of stationary articles,
financial forms, dept books and sales etc.,
File Jocket Trilateral
Index files
Nil
42 Intimation of collection of transfer duty File Jocket Trilateral
Index files
Nil
43 Karnataka Gazette ( part I and important Act
and regulations relating to the department to be
sorted out and retained for 30 years)
Book Form Nil
44 Leave accounts of non-gazetted government
servants
Book Form 2 04-01-1331-3-2018
100
45 Library issue register Book Form 1 04-01-13 31-3-2018 50
46 Local delivery book Book Form 1 04-01-13 31-3-2018 50
47 Memo forwarding and acknowledging
declarations under land reforms Act.
File Book 1 04-01-1331-3-2018
200
48 Notes of Inspections and Audit reports File Book 2 04-01-13 31-3-2018 20
49 Office copies of LPC File Jocket Trilateral
Index files
1 04-01-1331-3-2018
50
50 Order book of contingent charges Book Form 1 04-01-13 31-3-2018 50
51 Petitions: I For issue of summons other
than those in appeal and original of such
summons
II For certificates under Sec.16 of the
Stamp Act.
III Regarding other matters connected with
registration
File Book Nil
52 Record issue Register Book Form Nil
53 Record receipt Register Book Form 1 04-01-13 31-3-2018 200
54 Register of contents of records Receipts Book Form 2 04-01-13 31-3-2018 100
55 Register of contingent expenditure Book Form 3 04-01-13 31-3-2018 100
56 Register of documents adjudicated Book Form Nil 04-01-13 31-3-2018
57 Register of impounded documents Book Form 1 04-01-13 31-3-2018 50
58 Register of examinations of records with
records receptacles
Book Form 1 04-01-1331-3-2018
50
59 Register of increment certificated (office
copies)
Book Form 1 04-01-1331-3-2018
50
60 Register of reference under sec 45 A of KSA
1957
Book Form 1 04-01-1331-3-2018
250
61 Registering of Traveling allowance and process
fees
Book Form Nil
62 Register of trunk call Book Form Nil
63 Register of unclaimed documents Book Form Nil
64 Register of undisbursed pay Book Form Nil
65 Register of unserviceable articles Book Form Nil
66 Register showing recoveries made from the
salaries of members of co-op. societies
Book Form Nil
67 Register showing the stock of service books Book Form Nil
68 Register relating to sealed bags containing
keys
Nil
69 Reports of private attendance Book Form 1 04-01-13 31-3-2018 50
70 Service book of Government servant who has
been refer or removal of dismissed
Book Form Nil
71 Service book of Government servant who has
resigned (five years from the resignation)
Book Form Nil
72 Special Register Book Form Nil
73 Special or misused sent by the D.C. to the IGR
under rule 17 of K.S.R. 1958
File Jocket Trilateral
Index files
Nil
74 Stamp Register Book Form 1 04-01-13 31-3-2018 86
75 Statement of monthly progressive expenditure
and correspondence relating to discrepancy in
figure
File Jocket Trilateral
Index files
Nil
76 Statement of monthly progressive receipts and
correspondence relating to discrepancy in
figure
File Jocket Trilateral
Index files
Nil
77 Stock account of stationary Book Form Nil
78 Sub-Vouchers not sent to audit office File Jocket Trilateral
Index files
Nil
79 Traveling allowances Bill Book Form 1 04-01-13 31-3-2018 50
80 Treasury Schedules received from District
treasures
Loose Sheets
stitched into the books
at the close of the
years (dist. Wise SRO
wise)
Nil
81 File of certificates of encumbrance (Office
copy 5 years or inspection whichever is later)
File Jocket Trilateral
Index files
80 04-01-1331-3-2018
16000
82 I.T.C.C. U/s 230A of Income tax Act ( 5 Years
or deptal Inspection whichever is later)
File Jocket Trilateral
Index files
Nil
83 Affidavits filed under prevention of
fragmentation and consolidation holds Act
1966
File Jocket Trilateral
Index files
Nil
84 Pahani, Affidavit , Agriculture labourer
Certificate Mutation Extract
Municipal/corporation Khatha extract from
No.19 & v.p. Form 9 & 10 from I and all other
records produced at the time of Registration (5
years or Inspection whichever is later)
calculation sheet
File Jocket Trilateral
Index files
300
Bundles
04-01-13
31-3-2018
85 Application filed u/s 26 and 27 of the Urban
Land (cleaning and regulation Act 1976 and
Endorsement issued (5 years or Inspection
whichever is later)
File Jocket Trilateral
Index files
nil
86 Application for deed writers license / Form A
and Renewal Form B
File Jocket Trilateral
Index files
1 04-01-1331-3-2018
50
87 Form I calculation Sheets (land endorsements
regarding market value) U/s 45 A of KSA,5
years or dephal inspection inspection
whichever is later
60 04-01-13
31-3-2018
88 D/C certificates ( 5 years or deptal inspection
whichever is later
Nil
89 Closed files relating U/s 45A & 46A of KSA
1957 (5years or dept. inspection whichever is
later)
File Jocket Trilateral
Index files
2
04-01-13
31-3-2018
150
Sub Registrar
Harihar
S.L
No
DESCRIPTION Method of
preservation
volume From date Todate page No Remarks
1 All papers received for information for which on action
is necessary
File Jocket Trilateral
Index files
1 04-01-17 31-3-2018 2
2 Applications for casual leave File Jocket Trilateral
Index files
1 04-01-17 31-3-2018 35
3 Applications for leave & Transfer File Jocket Trilateral
Index files
1 04-01-17 31-3-2018 10
4 Attendance Register File Jocket Trilateral
Index files
2 04-01-17 31-3-2018 100
5 Certificates of transfer of charge and reports of joining
and relief
File Jocket Trilateral
Index files
1 04-01-17 31-3-2018 2
6 Copies of Bills received from Nasik sent to S.O.S. File Jocket Trilateral
Index files
Nil
7 Dead Stock Register File Jocket Trilateral
Index files
Nil
8 Dairies of Inspector of Registration File Jocket Trilateral
Index files
NIl
9 Dairies of clearks File Jocket Trilateral
Index files
2 04-01-17 31-3-2018 200
10 Fair copy Register File Jocket Trilateral
Index files
Nil
11 File of correspondence relating to applications requesting
inform etc relating to stamp and registration matters from
public
File Jocket Trilateral
Index files
Nil
12 File of correspondence relating to grant of copies
inspections of record relating to Registration of Firms
and Societies.
File Jocket Trilateral
Index files
Nil
ANNEXURE-E
(Records to be Preserved for one years)
13 File of correspondence relating to monthly arrears list File Jocket Trilateral
Index files
nil
14 File of correspondence relating to interpretations File Jocket Trilateral
Index files
Nil
15 File of intermediate correspondence relating to
Registration of firms change of constitution
File Jocket Trilateral
Index files
Nil
16 File of correspondence relating weekly arrears list File Jocket Trilateral Index files Nil
17 Invoices (counter foils with acknowledgements retained
in the officer of issue)
Book Form Nil
18 Petrol Register Book Form Nil 19 Periodical Register Book Form Nil20 Periodicals received from subordinate offices Book Form Nil21 Postal receipts and acknowledgements File Book 1 04-01-17 31-3-2018 1522 Register of allotments Book Form 1 04-01-17 31-3-2018 5023 Register of casual leave and examination leave Book Form 1 04-01-17 31-3-2018 5024 Register of receipts and of copies and memoranda
(Sec.64-67)
Book Form 1 04-01-17 31-3-2018 20
25 Register showing the acknowledgement of Regd. Post
receive
Book Form 1 04-01-17 31-3-2018 10
26 Summons and other correspondence regarding
production of records
File Book 1 04-01-17 31-3-2018 20
27 Tour program me File Jocket Trilateral Index files 1 04-01-17 31-3-2018 10
28 Work statement relating to Sub-Registry Offices File Jocket Trilateral Index files 1 04-01-17 31-3-2018 10
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