c. d report act/dr and sr offices... · book-i document no. date book-iii document no. book-iv...

40
Sl CD No. No. From To From To From To From To From To From To 1 1 1781 2289 17 30 16 - 1 - 2 2 2290/03-04 1/04-05 2494/03-04 467/04-05 0 0 1 7 17 19 - - - - 3 3 468 1125 0 0 8 14 1 - 1 - 4 4 1126 1611 0 0 15 29 2 6 2 175 2 15 5 5 1612 1970 0 0 30 40 7 11 176 445 16 57 6 6 1971/04-05 1/05-06 2295/04-05 116/05-06 0 0 41/04-05 1/05-06 43/04-05 3/05-06 12/04- 05 1/05- 06 13/04-05 2/05-06 446/04- 05 1/05- 06 543/04- 05 17/05- 06 58/04-05 1/05-06 161/04-05 57/05-06 7 7 117 618 0 0 4 12 3 7 18 231 58 72 8 8 619 967 0 0 13 20 8 10 232 581 73 92 9 9 968 1343 0 0 21 31 11 13 582 702 93 212 10 10 1344 1771 0 0 32 36 14 16 703 835 213 290 11 11 1772/05-06 06-05-46 0 0 37/05-06 44/05-06 17/05- 06 - 836/05- 06 921/05- 06 291/05-06 338/05-06 11 11 1 30 0 0 1 6 1 4 12 12 31 590 0 0 1 5 1 3 7 100 5 18 13 13 591 1058 0 0 6 14 4 7 101 250 19 44 14 14 1059 1511 0 0 15 17 8 11 251 359 45 102 15 15 1512 1979 0 0 18 28 12 14 360 445 103 148 16 16 1980 2446 0 0 29 31 15 17 446 539 149 186 17 17 2447/06-- 07 1/07-08 2982/06-07 5/07-08 0 0 32 42 18 23 540 667 187 220 C. D REPORT Book-I Document No. Date Book-III Document No. No. Document. No. Document No. 2003-04-2004-05 2004-05- 2005-06 2006-07 2007-08

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Page 1: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

Sl CD

No. No. From To From To From To From To From To From To

1 1 1781 2289 17 30 16 - 1 -

2 2 2290/03-04

1/04-05

2494/03-04

467/04-05

0 0 1 7 17 19 - - - -

3 3 468 1125 0 0 8 14 1 - 1 -

4 4 1126 1611 0 0 15 29 2 6 2 175 2 15

5 5 1612 1970 0 0 30 40 7 11 176 445 16 57

6 6 1971/04-05

1/05-06

2295/04-05

116/05-06

0 0 41/04-05

1/05-06

43/04-05

3/05-06

12/04-

05 1/05-

06

13/04-05

2/05-06

446/04-

05 1/05-

06

543/04-

05 17/05-

06

58/04-05

1/05-06

161/04-05

57/05-06

7 7 117 618 0 0 4 12 3 7 18 231 58 72

8 8 619 967 0 0 13 20 8 10 232 581 73 92

9 9 968 1343 0 0 21 31 11 13 582 702 93 212

10 10 1344 1771 0 0 32 36 14 16 703 835 213 290

11 11 1772/05-06 06-05-46 0 0 37/05-06 44/05-06 17/05-

06

- 836/05-

06

921/05-

06

291/05-06 338/05-06

11 11 1 30 0 0 1 6 1 412 12 31 590 0 0 1 5 1 3 7 100 5 18

13 13 591 1058 0 0 6 14 4 7 101 250 19 44

14 14 1059 1511 0 0 15 17 8 11 251 359 45 102

15 15 1512 1979 0 0 18 28 12 14 360 445 103 148

16 16 1980 2446 0 0 29 31 15 17 446 539 149 186

17 17 2447/06--

07 1/07-08

2982/06-07

5/07-08

0 0 32 42 18 23 540 667 187 220

C. D REPORTBook-I Document No. Date Book-III Document No.

Book-IV Document

No.

Book-I part-Iv

Document. No.

Book-I part-v

Document No.

2003-04-2004-05

2004-05- 2005-06

2006-07 2007-08

Page 2: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

18 18 6 580 0 0 1 11 1 13 1 15 1 2

19 19 581 1119 0 0 12 13 14 21 116 253 3 4

20 20 1120 1662 0 0 14 18 22 25 254 345 5 1321 21 1663 2191 0 0 19 32 26 30 346 416 14 29

22 22 2192 2652 0 0 33 39 31 32 417 515 30 59

23 23 2653 3135 0 0 40 41 33 47 516 600 60 8424 24 3136 3448 0 0 42 46 48 54 601 646 85 120

24 24 1 215 0 0 1 4 1 5 1 10

25 25 216 790 0 0 5 13 6 9 11 51 1

26 26 791 1321 0 0 14 25 10 16 52 162

27 27 1322 1816 0 0 26 37 17 24 163 291

28 28 1817 2364 0 0 38 48 25 36 292 372 2 12

29 29 2365 2936 0 0 49 56 37 46 373 507 13 28

30 30 2937 3482 0 0 57 67 47 54 508 610 29 66

30 30 1 10 0 0 1 2

31 31 11 603 0 0 1 13 1 8 3 79 1

32 32 604 1184 0 0 14 27 9 14 80 213 2 6

33 33 1185 1716 0 0 28 35 15 22 214 353 7

34 34 1717 2182 0 0 36 41 23 33 354 401 8 35

35 35 2183 2647 0 0 42 45 34 42 402 438 36 57

36 36 2648 3110 0 0 46 56 42 55 439 520 58 82

37 37 3111 3583 0 0 57 61 56 76 51 594 83 104

38 38 3584 3609 0 0 77

38 38 1 477 0 0 1 13 1 12 1 49 1

39 39 478 976 0 0 14 25 13 32 50 93 2 4

40 40 977 1787 0 0 26 40 33 46 94 198

41 41 1788 2606 0 0 41 54 47 71 199 297 5 12

42 42 2607 3225 0 0 55 66 72 84 298 330 13 45

43 43 3226 3660 0 0 67 72 85 110 331 381 46 58

44 44 3661 4026 0 0 73 81 111 126 382 454 59 62

2008-09

2009-10

2010-11

Page 3: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

45 45 4027 4434 0 0 82 86 127 146 455 516 63 78

46 46 4435 4707 0 0 87 91 147 161 517 535 79 91

46 46 1 160 0 0 1 4 1 4 1 10 1 5

47 47 161 609 0 0 5 13 5 14 11 59

48 48 610 1065 0 0 14 17 15 22 60 105

49 49 1066 1519 0 0 18 23 23 27 106 158 6 9

50 50 1520 2013 0 0 24 31 28 34 159 229 10 14

51 51 2014 2842 0 0 32 42 35 44 230 316 15 34

52 52 2843 3807 0 0 43 61 45 52 317 472 35 60

53 53 3808 4698 0 0 62 71 53 62 473 654 61 85

53 53 1 144 0 0 1 1 5 1 12 1

54 54 145 919 0 0 2 13 6 19 13 83 2

55 55 920 1896 0 0 14 28 20 28 84 307 3

56 56 1897 2871 0 0 29 53 29 37 308 442 4 35

57 57 2872 3659 0 0 54 77 38 45 443 535 36 48

58 58 3660 4468 0 0 78 103 46 59 536 685 49 68

59 59 4469 4635 0 0 104 105 60 66 686 697 69 75

Sl CD Memo

No. No. From To From To From To From To From To From To

59 59 1 759 1 18 1 8 1 56 1 3 1--5

60 60 760 1592 19 35 9 26 57 245 6--7

61 61 1593 2407 36 54 27 41 246 433 4 8--14

62 62 2408 3192 55 68 42 57 434 564 5 16 15--17

63 63 3193 3916 69 77 58 74 565 752 17 35 18--20

64 64 3917 4518 78 87 75 82 753 883 36 62 21--23

65 65 4519 4551 884 888

65 65 1 344 1 6 1 4 1 25 1 6 1

66 66 345 744 7 16 5 15 26 62 2--4

67 67 745 1143 17 26 16 22 63 124

2011-12

2012-13

2013-14

Book-I Document No. Date Book-III Document No.

Book-IV Document

No.

Book-I part-Iv

Document. No.

Book-I part-v

Document No.

2014-15

Page 4: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

68 68 1144 1719 27 39 23 43 125 236 7 7 5--6

69 69 1720 2178 40 46 44 56 237 347 7--10

70 70 2179 2560 47 48 57 73 348 405 11--12

71 71 2561 3025 49 54 74 85 406 483 13--15

72 72 3026 3367 55 65 86 89 484 525

73 73 3368 3625 65 66 90 94 526 552 8 10

74 74 3626 3832 67 69 95 97 553 581

75 75 3833 4509 70 75 98 115 582 679 11 20

76 76 4510 5204 76 91 116 129 680 791 21 25 16

77 77 5205 5773 92 102 130 149 792 866 26 32 17--19

77 77 1 75 1 1 4 1 5

78 78 76 616 2 9 5 16 6 41 1 2 1--3

79 79 617 748 10 17 17 22 42 48

Memo

Sl CD

No. No. From To From To From To From To From To From To

1 106 1 30 1

2 107 31 357 1 7 2 7 1 3 1 8 1

2015-16

2017-18Book-I Document No. Date Book-III Document No.

Book-IV Document

No.

Book-I part-Iv

Document. No.

Book-I part-v

Document No.

Page 5: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

3 108 358 788 8 13 8 21 9 11 2--3

4 109 789 1194 14 20 22 26

5 110 1195 1577 21 23 27 31 4--5

6 111 1578 1968 24 32 32 38 6--7

7 112 1969 2347 33 39 39 46

8 113 2348 2724 40 44 47 51 8--10

9 114 2725 3284 45 53 52 64

10 115 3285 3809 54 60 65 77

11 116 3810 4380 61 70 78 83 11--13

12 117 4381 4880 71 79 84 90 14-14

13 118 4881 5415 80 91 91 100 15--17

Page 6: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

S.L

No

DESCRIPTION Method of

preservation

volume From date Todate page No Remarks

1 2 3 4 5 6 7 8

1

File of Departmental Circulars and Orders

regarding Registration matters

File Book

1223-8-1983 31-3-2018

2850

File of Departmental Circulars and orders

regarding Stamp matters

File Book

1223-8-1983 31-3-2018

2860

2 Key to Index Book Form 45 1--4-1976 31-3-2018 6848

3 Register of Destruction of Records Bound Book 1 2008 31-3-2018 17

4 Register of Documents Destroyed Bound Book 1 1968-69 31-3-2018 0

5

Register of Stock of Furniture`s and other

articles

Book Form

21--2-1962 31-3-2018

250

6 Book- I Volumes Book Form 1210 9-11-1892 31-3-2018 522400

7 Book - II Volumes Book Form 1 28-8-1892 31-3-2018 0

8 Book-III Volumes Book Form 18 8-11-1893 31-3-2018 45009 Book-IV Volumes Book Form 14 3-8-1893 31-3-2018 3500

10 Book –V (with Index) Volumes Book Form Nil 011 Register of CD Preserved Book Form 1 23-9-2003 31-3-2018 12912 Thumb Impression Register Book Form 402 9-11-1892 31-3-2018 62300

13 Additional Book-1 File Book 443 28-3-1892 31-3-2018 11075014 Additional Book-2 File Book Nil 015 Additional Book-4 File Book 19 1867 31-3-2018 4750

16 Index – I Book Form 98 28-3-1892 31-3-2018 24500

17 Index – II Book Form 171 28-3-1892 31-3-2018 4275018 Index – III Book Form 5 8-11-1892 31-3-2018 1250

Information to be given under information Act-2005 under section 4(1) A for the period

from Date of opening the Office to 31-3-2018

ANNEXURE-A

(Records to be Preserved Permanently)

As per IGR Circular No RGN 130/98-99 Dated:14-3-2002

Page 7: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

19 Index – IV Book Form 4 3-8-1893 31-3-2018 100020 Index subsidiary Book Form 11 29-9-1896 31-3-2018 2750

21 Index to old register Books Book Form Nil 0

22

Reference books such as registration acts,

stamps acts manuals etc., (year wise)

Book Form SA 9

RA7

25-2-1955

25-2-195531-3-2018

23

Ledger of detailed examination of Register

Books

Book Form Nil

24 Register of Records Book Form 4 2-12-1892 31-3-2018 400

25

Register of records sent to courts and other

offices

Book Form 124-7-1980 31-3-2018

100

26

Register of reproduced entries of fading foot

notes

Book Form nil

27

Register sanctioned establishment of each

officers

Book Form Nil

28

Registration of stock of books and publications Book Form 131-3-2018

100

29 Registration of valuable records Book Form Nil

30

Register of showing the particulars of books

partially recopied

Book Form Nil

31

Register of wills and unopened covers

containing wills received by post

Book Form Nil

32 Registers of wills and sealed covers Book Form Nil

33 Vacancy Register Book Form Nil

34

Sealed covers (D.R. Office) In a box secured in

safe

Nil

35 Taluk Maps Folded 2 31-3-2018 2

36

Register of Firms maintained under sec.58 of

I.P. Act 1939

Un mounted Nil

37 Indexes to names of Firms Book Form Nil

Page 8: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

38

All Registers and the Indexes maintained by the

Registrar under Hindu Marriage Act 1955

Book Form 524-11-1977 31-3-2018

650

39

All Registers and Marriage Certificate Book

and Indexes mentioned by the Registrar under

Special Marriage Act 1954

File Book & Book

Form

4 26-7-196831-3-2018

1000

40

File of Appeal orders and judgment and orders

of court

Bound Form Nil 0

41

File of Correspondence relating to creation of

new offices, alteration of jurisdications of

offices etc.,

File Book Nil 0

42

File of Correspondence relating to clarification

issued under Registration Acts and Rules there

under and other allied Acts bearing the subject

( if there are not rescinded)

File Jocket Trilateral

Index files

Nil 0

43

File of correspondence relating to creation and

Transfer of Posts

File Jocket Trilateral

Index files

Nil 0

44

File of correspondence relating to order of

District Registrar sanctioning recopying or

repaired damaged books and indexes

File Jocket Trilateral

Index files

Nil 0

45

File of Translations File Jocket Trilateral

Index files

Nil 0

46 Gradation list of All Cadres File Book Nil 0

47

List of Records transferred from one office to

another and acknowledgements there for

File Jocket Nil 0

48

Loose sheets containing entries in Register

Volume recopied

File Book Nil 0

Page 9: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

49

Supplement to books PART- I to V In a cover under the

seal and signature of

registering officer a

slip pasted on the

cover to show its

contents

nil 0

50

File relating to Registration of firms and

Shanges of constitution there on under I.P. Act

1935

File Jocket Trilateral

Index files

Nil 0

51

Market Value Notifications File Jocket Trilateral

Index files

6 28-10-200331-3-2018

110

52

Market Value files before Commencement of

CVC

File Jocket Trilateral

Index files

11 1--4-199131-3-2018

170

Page 10: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

S.L

No

DESCRIPTION Method of

preservation

volume From date Todate page No Remarks

1

Acquaintance Roll for pay and other

allowances (To be preserved for 40 years )

Bound Book 6

(10 to 15)

04-01-8831-3-2018

800

2

Administration Report of the Department File Jocket Trilateral

Index files

Nil

3

Assests and liabilities statement of Government

Servants

File Jocket Trilateral

Index files

Nil

4Cash Book Bound Book 22

(22 to42)

04-01-8831-3-2018

1900

5 Commission orders with interrogatories File Book Nil

6

Confidential Reports (two after death five years

from the date of retirement or removal,

dismissal from services)

File Book Nil

7

Daily Register Bound Book 51

(88 to

141)

04-01-88

31-3-201813500

8

File of correspondence relating to

appointments, promotions and confirmations

File Jocket Trilateral

Index files

Nil

9

File of correspondence relating to disciplinary

proceedings

File Jocket Trilateral

Index files

Nil

10

File of Correspondence relating to family

pension cases

File Jocket Trilateral

Index files

Nil

11

File of Correspondence relating to writ cases

on service matters

File Jocket Trilateral

Index files

Nil

12 File of power of attorney File Book 3 04-01-88 31-3-2018 150

13 Minute Book Bound Book 3 04-01-88 31-3-2018 300

ANNEXURE-B

(Records to be Preserved for Thirty years)

Page 11: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

14

File of relating to HBA, HPA. etc., File Jocket Trilateral

Index files

Nil

15

Proceeding sheets (vide sec 72 & 73 ) with the

following papers:

Bound Book

A) Original petitions

B)  The SR Reasons for refusal

C)  Enquiry Sheet

Original documents or copies there of

16 Personal File Bound Book Nil

17

Records connected with enquiry under rule 76 Bound Book Nil

18 Register of Appeals Bound Book Nil

19 Register of Power of Attorney Bound Book 1 04-01-88 31-3-2018 100

20 Register of revocation of power of attorney Bound Book Nil

21 Register of visits and commissions Bound Book 1 04-01-88 31-3-2018 50

22

Service Register of Government servant who

retires/dies while in service

Bound Book 1 04-01-8831-3-2018

30

23 Register of deficit fee and stamp Duty Bound Book Nil

Nil

Page 12: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

S.L

No

DESCRIPTION Method of

preservation

volume From date Todate page No Remarks

1 Accounts of transfer duty i.e., surcharge Book Form 12 04-01-08 31-3-2018 1600

2 Receipt Book counter foil Book Form 311 04-01-08 31-3-2018 15900

3 Receipt Book 16 04-01-08 31-3-2018 800

4 Office order Book Book Form 2 04-01-08 31-3-2018 200

5 Register of applications for copies, searched

and inspections

14 04-01-0831-3-2018

1400

6 Register of personnel and other advances Book Form Nil Nil 31-3-20187 Register of Refunds Book Form 1 04-01-08 31-3-2018 100

8 Treasury Challans File Jacket nil 04-01-08 31-3-20189 Treasury remittance Book Book Form 35 04-01-08 31-3-2018 3945

10 Exemption u/s 88 (1) Year wise Bundles 12 04-01-08 31-3-2018 2200

11 Accounts of Documents sent by post Book Form 9 04-01-08 31-3-2018 900

12 Call Book Book Form Nil

13 Case Register Book Form 1 04-01-08 31-3-2018 100

14 Declarations filed under Karnataka Vacant

Lands in Urban areas (prohibition of

alienation)Act 1971

File Book Nil

15 File of Correspondence relating to

administration Reports

File Jocket Trilateral

Index files

Nil

16 File of Correspondence relating to amendments

to stamp act and Registration Act etc.,

File Jocket Trilateral

Index files

Nil

17 File of Correspondence relating to BPA File Jocket Trilateral

Index files

Nil

18 File of correspondence relating to condonation

of claims of arrears of pay etc.,

File Jocket Trilateral

Index files

Nil

ANNEXURE-C

(Records to be Preserved Ten years)

Page 13: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

19 File of correspondence relating to date of Birth File Jocket Trilateral

Index files

Nil

20 File of correspondence relating to fixation of

pay and sanction of allocation statements

File Jocket Trilateral

Index files

1 04-01-0831-3-2018

10

21 File of correspondence relating to gradation list File Jocket Trilateral

Index files

Nil

22 File of correspondence relating to instruments

certified under Sec.31,32 & 41 of Indian

Stamp Act and KSA 1957

File Jocket Trilateral

Index files

Nil

23 File of Correspondence relating to MCA File Jocket Trilateral

Index files

Nil

24 File of correspondence relating to objection

memos received from the Account General

File Jocket Trilateral

Index files

4 04-01-0831-3-2018

200

25 File of correspondence relating to remission of

institution fee in papers suits and remission of

C.F

File Jocket Trilateral

Index files

Nil

26 File of correspondence relating to sanction of

Increment

File Jocket Trilateral

Index files

Nil

27 File of correspondence relating to sanction of

refunds

File Jocket Trilateral

Index files

1 04-01-0831-3-2018

50

28 File of correspondence relating to write off of

stamp duty and registration fee

File Jocket Trilateral

Index files

Nil

29 Pay Bill ( not containing acquaintance ) File Jocket Trilateral

Index files

Nil

30 Register of cast histories (Personnel Register) Book Form Nil

31 Register of fees and deposits for copies,

searches and inspections

Book Form Nil

32 Special Regisgter Book Form Nil

33 Counterfoils of receipt book and challans

under Hindu and Special Marriage Act.

Book Form

Nil

Page 14: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

S.L

No

DESCRIPTION Method of

preservation

volume From date Todate page No Remarks

1 2 3 4 5 6 7 8

1 Additional D.A. Account Ledger Book Form 1 04-01-13 31-3-2018 50

2 Any other papers not specially provided for

under any of the categories

File Jocket Trilateral

Index files

Nil

3 Budget statements File Jocket Trilateral

Index files

5 04-01-1331-3-2018

25

4 Bill Register Book Form

5 Binding Estimates File Jocket Trilateral

Index files

Nil

6 Consolidates statements of transfer duty File Jocket Trilateral

Index files

5 04-01-1331-3-2018

200

7 Contingent Bill File Jocket Trilateral

Index files

Nil

8 Daily accounts of documents Book Form 5 04-01-13 31-3-2018 250

9 Dispatch Register Book Form 6 04-01-13 31-3-2018 300

10 Detailed Budget estimates of and office and

correspondence there to

File Jocket Trilateral

Index files

5 04-01-1331-3-2018

50

11 Fair copy Register Book Form Nil

12 File of applications for copies of misc records File book 1 04-01-13 31-3-2018 150

13 File of applications for general searches File Book 5 04-01-13 31-3-2018 1000

14 File of applications for private attendance File Book 1 04-01-13 31-3-2018 50

15 File of applications for single searches and

copies

File Book 5 04-01-1331-3-2018

5350

16 File of applications under Sec.41 of KSA 1957 File Book 5 04-01-1331-3-2018

250

17 File of applications for withdrawal of sealed

covers

File Book Nil 0

ANNEXURE-D

(Records to be Preserved for Five years)

Page 15: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

18 File of Correspondence and registers etc.,

connected with

File Jocket Trilateral

Index files

Nil 0

19 File of Correspondence relating to FDA File Jocket Trilateral

Index files

Nil 0

20 File of Correspondence relating to civil list File Jocket Nil 0

21 File of correspondence relating to constructions

improvements of building etc.,

Trilateral Index files Nil 0

21 File of correspondence relating to constructions

improvements of building etc.,

File Jocket Trilateral

Index files

Nil 0

22 File of Correspondence relating to F.A File Jocket Trilateral

Index files

Nil 0

23 File of Correspondence relating to GPF final

withdrawal

File Jocket Trilateral

Index files

Nil 0

24 File of Correspondence relating to GPF

partial final withdrawal

File Jocket Trilateral

Index files

Nil 0

25 File of Correspondence relating to G.P.F

temporary advance

File Jocket Trilateral

Index files

Nil 0

26 File of Correspondence relating to

reimbrusement of Medical charges

File Jocket Trilateral

Index files

Nil 0

27 File of Correspondence relating to revision of

rents

File Jocket Trilateral

Index files

1 04-01-1331-3-2018

50

28 File of Correspondence of routine nature File Jocket Trilateral

Index files

1 04-01-1331-3-2018

400

29 File of Correspondence regarding sub-

vouchers sent to audit office

File Jocket Trilateral

Index files

1 04-01-1331-3-2018

20

30 File of Correspondence relating to supply of

books, forms etc.,

File Jocket Trilateral

Index files

Nil

31 File of Correspondence relating to supply of

furniture, books free clothing and all other

office equipments.

File Jocket Trilateral

Index files

1 04-01-13

31-3-2018

25

Page 16: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

32 File of Correspondence relating to temporary

posts.

File Jocket Trilateral

Index files

Nil

33 File of Correspondence relating to transfers File Jocket Trilateral

Index files

Nil

34 File of Correspondence relating to transfer duty File Jocket Trilateral

Index files

Nil

35 File of declarations filed under Karnataka land

reforms Acts

File Book Nil

36 File of Correspondence with KGID File Jocket Trilateral

Index files

Nil

37 File of Correspondence with PSC regarding

appointments

File Jocket Trilateral

Index files

Nil

38 File of Correspondence with SDP File Jocket Trilateral

Index files

Nil

39 Form 37 G(income of value less than Rs.

10,000/-)

File Book Nil

40 General Receipts Register Book Form 1 04-01-13 31-3-2018 50

41 Indent for supply of stationary articles,

financial forms, dept books and sales etc.,

File Jocket Trilateral

Index files

Nil

42 Intimation of collection of transfer duty File Jocket Trilateral

Index files

Nil

43 Karnataka Gazette ( part I and important Act

and regulations relating to the department to be

sorted out and retained for 30 years)

Book Form Nil

44 Leave accounts of non-gazetted government

servants

Book Form 2 04-01-1331-3-2018

100

45 Library issue register Book Form 1 04-01-13 31-3-2018 50

46 Local delivery book Book Form 1 04-01-13 31-3-2018 50

47 Memo forwarding and acknowledging

declarations under land reforms Act.

File Book 1 04-01-1331-3-2018

200

48 Notes of Inspections and Audit reports File Book 2 04-01-13 31-3-2018 20

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49 Office copies of LPC File Jocket Trilateral

Index files

1 04-01-1331-3-2018

50

50 Order book of contingent charges Book Form 1 04-01-13 31-3-2018 50

51 Petitions: I For issue of summons other

than those in appeal and original of such

summons

II For certificates under Sec.16 of the

Stamp Act.

III Regarding other matters connected with

registration

File Book Nil

52 Record issue Register Book Form Nil

53 Record receipt Register Book Form 1 04-01-13 31-3-2018 200

54 Register of contents of records Receipts Book Form 2 04-01-13 31-3-2018 100

55 Register of contingent expenditure Book Form 3 04-01-13 31-3-2018 100

56 Register of documents adjudicated Book Form Nil 04-01-13 31-3-2018

57 Register of impounded documents Book Form 1 04-01-13 31-3-2018 50

58 Register of examinations of records with

records receptacles

Book Form 1 04-01-1331-3-2018

50

59 Register of increment certificated (office

copies)

Book Form 1 04-01-1331-3-2018

50

60 Register of reference under sec 45 A of KSA

1957

Book Form 1 04-01-1331-3-2018

250

61 Registering of Traveling allowance and process

fees

Book Form Nil

62 Register of trunk call Book Form Nil

63 Register of unclaimed documents Book Form Nil

64 Register of undisbursed pay Book Form Nil

65 Register of unserviceable articles Book Form Nil

66 Register showing recoveries made from the

salaries of members of co-op. societies

Book Form Nil

67 Register showing the stock of service books Book Form Nil

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68 Register relating to sealed bags containing

keys

Nil

69 Reports of private attendance Book Form 1 04-01-13 31-3-2018 50

70 Service book of Government servant who has

been refer or removal of dismissed

Book Form Nil

71 Service book of Government servant who has

resigned (five years from the resignation)

Book Form Nil

72 Special Register Book Form Nil

73 Special or misused sent by the D.C. to the IGR

under rule 17 of K.S.R. 1958

File Jocket Trilateral

Index files

Nil

74 Stamp Register Book Form 1 04-01-13 31-3-2018 86

75 Statement of monthly progressive expenditure

and correspondence relating to discrepancy in

figure

File Jocket Trilateral

Index files

Nil

76 Statement of monthly progressive receipts and

correspondence relating to discrepancy in

figure

File Jocket Trilateral

Index files

Nil

77 Stock account of stationary Book Form Nil

78 Sub-Vouchers not sent to audit office File Jocket Trilateral

Index files

Nil

79 Traveling allowances Bill Book Form 1 04-01-13 31-3-2018 50

80 Treasury Schedules received from District

treasures

Loose Sheets

stitched into the books

at the close of the

years (dist. Wise SRO

wise)

Nil

81 File of certificates of encumbrance (Office

copy 5 years or inspection whichever is later)

File Jocket Trilateral

Index files

80 04-01-1331-3-2018

16000

82 I.T.C.C. U/s 230A of Income tax Act ( 5 Years

or deptal Inspection whichever is later)

File Jocket Trilateral

Index files

Nil

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83 Affidavits filed under prevention of

fragmentation and consolidation holds Act

1966

File Jocket Trilateral

Index files

Nil

84 Pahani, Affidavit , Agriculture labourer

Certificate Mutation Extract

Municipal/corporation Khatha extract from

No.19 & v.p. Form 9 & 10 from I and all other

records produced at the time of Registration (5

years or Inspection whichever is later)

calculation sheet

File Jocket Trilateral

Index files

300

Bundles

04-01-13

31-3-2018

85 Application filed u/s 26 and 27 of the Urban

Land (cleaning and regulation Act 1976 and

Endorsement issued (5 years or Inspection

whichever is later)

File Jocket Trilateral

Index files

nil

86 Application for deed writers license / Form A

and Renewal Form B

File Jocket Trilateral

Index files

1 04-01-1331-3-2018

50

87 Form I calculation Sheets (land endorsements

regarding market value) U/s 45 A of KSA,5

years or dephal inspection inspection

whichever is later

60 04-01-13

31-3-2018

88 D/C certificates ( 5 years or deptal inspection

whichever is later

Nil

89 Closed files relating U/s 45A & 46A of KSA

1957 (5years or dept. inspection whichever is

later)

File Jocket Trilateral

Index files

2

04-01-13

31-3-2018

150

Sub Registrar

Harihar

Page 20: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

S.L

No

DESCRIPTION Method of

preservation

volume From date Todate page No Remarks

1 All papers received for information for which on action

is necessary

File Jocket Trilateral

Index files

1 04-01-17 31-3-2018 2

2 Applications for casual leave File Jocket Trilateral

Index files

1 04-01-17 31-3-2018 35

3 Applications for leave & Transfer File Jocket Trilateral

Index files

1 04-01-17 31-3-2018 10

4 Attendance Register File Jocket Trilateral

Index files

2 04-01-17 31-3-2018 100

5 Certificates of transfer of charge and reports of joining

and relief

File Jocket Trilateral

Index files

1 04-01-17 31-3-2018 2

6 Copies of Bills received from Nasik sent to S.O.S. File Jocket Trilateral

Index files

Nil

7 Dead Stock Register File Jocket Trilateral

Index files

Nil

8 Dairies of Inspector of Registration File Jocket Trilateral

Index files

NIl

9 Dairies of clearks File Jocket Trilateral

Index files

2 04-01-17 31-3-2018 200

10 Fair copy Register File Jocket Trilateral

Index files

Nil

11 File of correspondence relating to applications requesting

inform etc relating to stamp and registration matters from

public

File Jocket Trilateral

Index files

Nil

12 File of correspondence relating to grant of copies

inspections of record relating to Registration of Firms

and Societies.

File Jocket Trilateral

Index files

Nil

ANNEXURE-E

(Records to be Preserved for one years)

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13 File of correspondence relating to monthly arrears list File Jocket Trilateral

Index files

nil

14 File of correspondence relating to interpretations File Jocket Trilateral

Index files

Nil

15 File of intermediate correspondence relating to

Registration of firms change of constitution

File Jocket Trilateral

Index files

Nil

16 File of correspondence relating weekly arrears list File Jocket Trilateral Index files Nil

17 Invoices (counter foils with acknowledgements retained

in the officer of issue)

Book Form Nil

18 Petrol Register Book Form Nil 19 Periodical Register Book Form Nil20 Periodicals received from subordinate offices Book Form Nil21 Postal receipts and acknowledgements File Book 1 04-01-17 31-3-2018 1522 Register of allotments Book Form 1 04-01-17 31-3-2018 5023 Register of casual leave and examination leave Book Form 1 04-01-17 31-3-2018 5024 Register of receipts and of copies and memoranda

(Sec.64-67)

Book Form 1 04-01-17 31-3-2018 20

25 Register showing the acknowledgement of Regd. Post

receive

Book Form 1 04-01-17 31-3-2018 10

26 Summons and other correspondence regarding

production of records

File Book 1 04-01-17 31-3-2018 20

27 Tour program me File Jocket Trilateral Index files 1 04-01-17 31-3-2018 10

28 Work statement relating to Sub-Registry Offices File Jocket Trilateral Index files 1 04-01-17 31-3-2018 10

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ªÀiÁ»w ºÀPÀÄÌ PÁAiÉÄÝ 2005

ºÀjºÀgÀ G¥À £ÉÆÃAzÀt PÀbÉÃjAiÀÄ°è ® sÀå«gÀĪÀ

ªÀiÁ»wAiÀÄ PÉʦr

2017-18

Page 23: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

CzsÁåAiÀÄ-1

G¥À £ÉÆÃAzÀuÁ¢üPÁjUÀ¼À PÁAiÀÄðUÀ¼ÀÄ ªÀÄvÀÄÛ PÀvÀðªÀåUÀ¼ÀÄ,

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31-3-2018 gÀCAvÀåPÉÌ

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¸ÁªÀðd¤PÀ ªÀiÁ»w C¢üPÁj ºÁUÀÆ

G¥À £ÉÆÃAzÀuÁ¢üPÁjUÀ¼ÀÄ,

E¯ÁSÉ ªÀÄvÀÄÛ PÀbÉÃjAiÀÄ ºÉ¸ÀgÀÄ «¼Á¸À PÁAiÀÄð ªÀÄvÀÄÛ PÀvÀðªÀåUÀ¼ÀÄ

G¥À £ÉÆÃAzÀt PÀbÉÃj,

ºÀjºÀgÀ

(£ÉÆÃAzÀt ªÀÄvÀÄÛ ªÀÄÄzÁæAPÀ E¯ÁSÉ)

ºÉZï.PÉ «ÃgÀ¥Àà ¸ÀªÀÄÄzÁAiÀÄ ¨sÀªÀ£À,

²ªÀªÉÆUÀÎ gÀ¸ÉÛ, ºÀjºÀgÀ.

£ÉÆÃAzÀt PÁAiÉÄÝ 1908,

PÀ£ÁðlPÀ £ÉÆÃAzÀt ¤AiÀĪÀÄUÀ¼ÀÄ 1965, PÀ£ÁðlPÀ ªÀÄÄzÁæAPÀ PÁAiÉÄÝ 1957,

PÀ£ÁðlPÀ ªÀÄÄzÁæAPÀ ¤AiÀĪÀÄUÀ¼ÀÀÄ 1958, PÀ£ÁðlPÀ ªÀÄÄzÁæAPÀ (zÀ¸ÁÛªÉÃdÄUÀ¼À

C¥ÀªÀiË®å vÀqÉUÀlÄÖ«PÉ) ¤AiÀĪÀÄUÀ¼ÀÄ 1977,

PÀ£ÁðlPÀ £ÉÆÃAzÀt (zÀ¸ÁÛªÉÃdÄ §gÀºÀUÁgÀgÀ ¥ÀgÀªÁ£ÀV) ¤AiÀĪÀÄUÀ¼ÀÄ

1979.

»AzÀÄ «ªÁºÀ PÁAiÉÄÝ 1955 & «±ÉõÀ «ªÁºÀ PÁAiÉÄÝ 1954.

ªÉÄîÌAqÀ PÁAiÉÄÝUÀ¼À C£ÀéAiÀÄ G¥À£ÉÆÃAzÀuÁ¢üPÁjUÀ¼ÀÄ zÀ¸ÁÛªÉÃdÄUÀ¼À

£ÉÆÃAzÀtÂC¢üPÁjUÀ¼ÁV ºÁUÀÆ «ªÁºÀ C¢üPÁjUÀ¼ÁV PÀvÀðªÀå

¤ªÀð»¸ÀÄvÁÛgÉ.

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ºÀjºÀgÀ.

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Page 25: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

¸ÀÆaUÀ¼À£ÀÄß ¤ªÀð»¸ÀĪÀÅzÀÄ,

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Page 26: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

CzsÁåAiÀÄ-3

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CzsÁåAiÀÄ-5

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Page 37: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8
Page 38: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8

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Page 39: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8
Page 40: C. D REPORT ACT/DR and SR offices... · Book-I Document No. Date Book-III Document No. Book-IV Document No. Book-I part-Iv Document. No. Book-I part-v Document No. 3 108 358 788 8