C. I CALIFORNIA STATE LIBRARY LIBRARY SERVICES AND TECHNOLOGY ACT (LSTA) FISCAL YEAR 2016/2017 STAFF INNOVATION FUND PITCH-AN-IDEA GRANT APPLICATION

JUL 1 8 2G~S

ELEMENT 1: BASIC INFORMATION (please see application instructions for additional information)

A P,licant Information

1.

3.

Library/Organization

Miss ion Viejo Library

Project Coordinator Name & Title

Jeff Price, Local History Librarian

5. Business Phone Number

6.

949-830-7100

Mailing Address

PO Box or Street Address

100 Civic Center

Project Information

City

Mission Viejo

2. Library's DUNS Number

7866701410000

4. Email Address

jprice@cityofmissionviejo.org

State

CA

Zip

92692

7. Project Title Local History Digital Scanning Day; Preservation of Photos and Documents

8. LSTA Funds Requested $5,022

9. Cash Contributions $0

10. In-Kind

11. Total Project Cost

$2 1,220

$26,242

12. California's LSTA Goals (Check one goal that best describes the project)

D Literate California l:8J Content Creation/Preservation D Community Connections D 2151 Century Skills D Bridging the Digital Divide D Ensuring Library Access for All D 22"d Century Tools D Information Connections

13. Number of persons served (Number of persons who use or will benefit directly from this project) I 00

14. Primary Audience for project (Select all that apply.)

l:8J Adults l:8J Families D Immigrants/Refugees D Intergenerational Groups (Excluding Families) D Library Staff, Volunteers and/or Trustees D Low Income D Non/Limited English Speaking Persons D People with Disabilities D People with Limited Functional Literacy

D Pre-School Children D Rural Populations D School Age Children D Senior Citizens D Statewide Public D Suburban Populations D Unemployed D Urban Populations D Young Adults and Teens

15. This-signature certifies that I have read and support this LST A Grant Application.

Library Director Name: Genesis Hansen Title: Director Library and Cultural Services

Mailing Address (if different from above) City ______ Zip

Library Director Signatu_re:--_-(;L::::-~)~~~-~~--~~-\::::2:::::::A::Ll:::::~-- Date:

ELEMENT 2: PROJECT BACKGROUND AND SUMMARY

Describe how this project was identified as a need, how it relates to your library's strategic plan, what will be accomplished if this project is implemented, and how you will know whether your project is successful. Summary should relate to activities in the timeline (Element 4) and include statistical info to support the project.

Mission Viejo is the first 100% Master Planned community ever created. Since the mid-1960s, Mission Viejo has grown from an area of cattle ranches into a thriving city of close to 100,000 residents. As the city is barely over 50 years old, we have many residents who have lived here since the community's founding. Through the personal photographic archives of these original residents, we have access to almost 50 years of firsthand sources chronicling the growth of the city. Though the percentage of original residents still living in the city is high, as the year's progress their numbers are beginning to diminish. It is our goal to preserve our city's history so future generations can learn where we have come from and what makes life in this city unique. Currently, we only have a small percentage of content related to local history digitized and available for the public to view. Though this collection is small, it is some of the most viewed material on our website. The hits on our city YouTube channel for the local history videos are very high, and we regularly have questions about our images from people all from all around the world.

Through purchasing a scanner and digitizing photographs from our longtime residents, this project aims to preserve the history of Mission Viejo and make it accessible online for the public and for future generations to view. Likewise, this project aligns with the City of Mission Viejo's Strategic Goals for community building. These goals include creating and fostering a sense of community pride through citizen involvement, engagement and participation. The project will also encourage and support neighborhood gatherings and city-wide events that connect the community.

We will host Mission Viejo Local History Community Digital Scanning Days where community members may bring their photographs of life in Mission Viejo and we will scan them. By purchasing a scanner, we plan on digitizing 1000 images and making them accessible online through our local history catalog and through the Califa's Digital Collections web site. We will continue to hold scanning days at least twice a year in conjunction with our Heritage Committee, so that we continue to collect and preserve our local history.

The overall project will consist of three different activites: a workshop, two scanning days and reception. First, in October 2016, we will have an education program where the public is invited to attend a class to learn how best to preserve their photographs and documents. Then, in December 2016 and February 2017, we will sponsor a "scanning day" where people will bring their materials to be scanned and will in turn receive a digitized image of their photo on a USB drive. In anticipation of providing web access to these scanned images the library will provide information to donors about copyright and licensing of their digital images. Particiants will be asked to provide information concerning the photographs so that the library can create the necessary metadata. We will conclude with a reception in May 2017, where the best images will be presented in a fun and educational slide show highlighting the history of Mission Viejo and its community members.

At the conclusion of this project, we hope to gain 1000 new images for our digital local history collection. In the process of collecting these images, we will also provide for our community an understanding of how best to preserve their family treasures both physically and digitally. And we will explain to participants their digital rights and how it relates to copyright. Concluding, we believe we can provide a place where people can come to learn about Mission Viejo from materials provided by its residents.

This grant will fulfill a great need within the library to further enhance and preserve out local history collection. And by asking community members to participate, we will foster a greater understanding and collaborative spirit in regards to Mission Viejo history ..

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ELEMENT 3: PLANNING AND EVALUATION

Please answer each area concisely and completely. For section A-F limit to four oaees. A. Project Intent (Check only one that best describes the project)

Lifelong Learning D Improve users ' formal education D Improve users ' general knowledge and skills

Information Access D Improve users' ability to discover information D Improve users ' ability to obtain information resources

Institutional Capacity D Improve the library workforce D Improve the library ' s physical and technology infrastructure D Improve library's operations

Economic & Employment Development D Improve users ' ability to use resources and apply information for employment support D Improve users ' ability to use and apply business resources

Human Services D Improve users' ability to apply information that furthers their personal, family , or household finances D Improve users ' ability to apply information that furthers their personal or family health & wellness D Improve users' ability to apply information that furthers their parenting and family skills

Civic engagement C8J Improve users' ability to participate in their community D Improve users' ability to participate in community conversation around topics of concern

B. Project Purpose - Short statement which answers the questions: we will do what, for whom, for what expected benefit(s).

In order to preserve and share our city's past, The Mission Viejo Library plans to develop and deliver a workshop on preserving and sharing family treasures and then hold a public scanning event where library staff will create digital images of resident's family photographs that document the history of Mission Viejo. Our community will benefit from this program by having a greater understanding of our city's past and how our neighborhoods have changed over time.

C. Anticipated Project Outputs - Measures of services and/or products to be created/provided.

One educational program on preserving and sharing family's personal collections will be developed and delivered

One fully developed project plan that will be used to expand the digital archive beyond the grant period.

One digital photograph exhibition highlighting the history of Mission Viejo will be held in conjunction with our local Heritage Committee

Two public scanning day events will be held

1,000 photographs will be digitized

1,000 metadata records will be created and added to the library 's local catalog as well as Califa's CONTENTdm site.

D. Anticipated Project Outcome(s) - What change is expected in the target audience's skills, knowledge, behavior, attitude, and/or status/life condition? How will you measure these outcomes? (for examples see attachment B of the application instructions) 50% of digital preservation educational program attendees will say they now feel more confident in their ability to digitize and preserve their own personal photograph collections.

At least 60% of digital photographic exhibition attendees will report a broader knowledge of the history of Mission Viejo.

75 % of the program attendees will report that they are now aware of online resources that document the history of the community.

All staff involved in the project will report having developed new skills and increased knowledge related to preservation and digitization of local history materials.

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We will measure these outcomes using both in person and online surveys. Additionally, we will supplement this feedback with customer comments from at the scanning day events.

E. Briefly describe how this project will be financially supported in the future. This grant will help the library to launch what will be an ongoing program of education and creation of the community's local history digital archive. Given that this program aligns with the city's and the library's s trategic goals, the ongoing costs for the program will be assumed by the library with support from the Mission Viejo Heritage Committee, an organization with which the library has routinely collaborated with on other library and history programs. Internally, the city's IT department has committed to assisting with the maintenance of the equipment for the program in addition to providing the necessary server space for the collection's archival images.

F. Activity Information. Activities are action(s) through which the intent or objective of a project are accomplished. Four activity types have been identified, each with select methods to help you describe how you will carry out this project. Indicate activity types that require a significant commitment of resources to the project (representing 10% or more of total project resources).

1. D Instruction - Involves an interaction for knowledge or skill transfer and how learning is delivered or experienced. (Check all that apply and provide a description including whether the format will be in­person, virtual, or both)

D Program - Formal interaction and active user engagement (e.g., a class on computer skills).

~ Presentation - Formal interaction and passive user engagement (e.g., an author's talk),

D Consultation - Informal interaction with an individual or group of individuals (library staff or other professional) who provide expert advice or reference services to individuals, units, or organizations.

D Other

Description: The library will develop and deliver a workshop on caring for physical historical materials as well as how to create and care for digital representations of the materials. This will be an in -person workshop held at the library.

2. ~ Content - Involves the acquisition, development, or transfer of information and how information is made accessible. (Check all that apply and provide a description including whether the format will be physical, digital, or both)

D Acquisition - Selecting, ordering, and receiving materials for library or archival collections by purchase, exchange, or gift, which may include budgeting and negotiating with outside agencies (i.e. publishers, vendors) to obtain resources. May also include procuring software or hardware for the purposes of storing and/or retrieving information or enabling the act of experiencing, manipulating, or otherwise interacting with an information resource.

~ Creation - Design or production of an information tool or resource (e.g., digital objects, curricula, manuals). Includes digitization or the process of converting data to digital format for processing by a computer.

~ Description - Apply standardized descriptive information and/or apply such information in a standardized format to items or groups of items in a collection for purposes of intellectual control, organization, and retrieval.

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D Lending - Provision of a library 's resources and col lections through the circu lation of materials (general circulation, reserves). May also refer to the physical or electronic delivery of documents from a library collection to the residence or place of business of a library user, upon request.

[gj Preservation - Effort that extends the life or use life of a living or non-living collection, the individual items or entities included in a collection, or a structure, building or site by reducing the likelihood or speed of deterioration.

D Other

Description: With our scanning project, we will host day long events where people will bring in photographs to be digitized. In order to model good archival practices, donors will be provided with archival sleeves to house their original materials. They will also be provided on a USB drive, a copy of their digital images. Donors will provide the descriptive information fo r the materials in order that a catalog/metadata record can be created making the digital obj ects discoverable.

3. D Planning & Evaluation - Involves design, development, or assessment of operations, services, or resources and when info rmation is collected, analyzed, and/o r disseminated. (Check all that apply and provide a description including whether the format will be in-house or third-party)

D Retrospective - Research effort that involves historical assessments of the condition of a project, program, service, operation, resource and/or user group.

D Prospective - Research effort that projects or forecasts a future condition of a project, program, service, operation, resource, and/or user group.

Description:

4. [gj Procurement - Acquiring or leasing facilities; purchasing equipment/supplies, hardware/software, or other materials (not content) that support general library infrastructure. (Provide a description)

Description: Equipment to digitize and store digitized materials will be procured. This includes a flatbed photo scanner to scan photographs, slides, and negatives. We will be purchasing portable USB "thumb drives" for participants ' digitized photos. Additionally, we will be purchasing one 3TB external hard drive to store images on. Las tly , we will be purchasing 500 2mil archival polyester sheet protectors fo r participants to store hardcopies of their photographs in.

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ELEMENT 4: GRANT TIMELINE/ACTIVITIES

Show each major project activity and when it will be started and/or completed throughout the project. The timeline should correspond to the activities described in Plannin2 and Evaluation. Please put an X in each pertaininl! month

·~ -- .. ..... .. Activity ,-.-.. -~·-· .. ·--······ . ---- .. ·• ---- -· ~ -·

Fiscal vear 20161201, .. -" -- . -- . -~ .. ··- ,.

.. - ,_ .. , .. .,..-~.--- - -- -- - . A.u2 Sept Oct .No:v Dec Jan Feb Mar Apr Mav June July

Design of marketing materials X

Creation of surveys to measure participant outcomes X

Purchase archival sleeves for use bv participants X

Acquiring a scanner, usb and external hard drive for use on the scanning day programs X

Proiect assesment and grant reporting X X X X

Public scanning events X X

Create metadata and upload images and subject headings into SirsiDynix Portfolio X X X X X X X X

Proiect end slide show history program X

Upload images and metadata to Califa's database of historical images X X X X X X X X

Develop and deliver workshop for the public on preserving historical materials X X

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ELEMENT 5: BUDGET

The budget should clearly identify the amounts requested and from what sources.

Budget Category LSTA Cash In-Kind Total Contribution

Salaries/Wues/Benefits Ff Librarian II (@$40 4hrs/wk for 47 weeks) $0 $0 $7,520 $7,520 Ff Library Manager (@$60 4hrs/wk for 47 weeks) $0 $0 $11,280 $11,280 Library On-call Assistant for time spent at programs 26hrs @ $22/hr $572 $0 $0 $572

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $572 $0 $18,800 $19,372

Description: The library will provide in-kind funding for one full time Librarian II to plan, administer, and report on the project ((4*47) / 2000 = .09 ITE). The library will also provide in-kind funding for one full time Library Manager to plan, administer, and report on the project ((4*47) / 2000 = .09 ITE). We will use our pool of on-call librarians to cover desk hours for time spent away at scanning day events (1 HST Librarian @ $22 per hour x 26 hours = $572).

Eouipment ($5.000 or more oer unit) n/a $0 $0 $0 $0

$0 $0 $0 $0 Subtotal $0 $0 $0 $0

Description:

Library Materials n/a $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $0 $0 $0 $0

Description:

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Judget Category LSTA Cash In-Kind Total Contribution (B+C+D=E)

Consultant Fees n/a $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $0 $0 $0 $0

Description:

Travel n/a $0 $0 $0 $0

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $0 $0 $0 $0

Description:

Suoolies/Other 1 Epson Expression llOOOXL Scanner $3,250 $0 $0 $3,250 USB Drives (100 @ $5 each) $500 $0 $0 $500 1 My Passport Ultra External HD 3TB $200 $0 $0 $200 2mil Archival Sheet Protector (500 @ $1) $500 $0 $0 $500 Rental of City Faci lity for four programs ($80 x 24 hr) $0 $0 $1,920 $1 ,920 Promotional flyers, brochures, marketing $0 $0 $500 $500

$0 $0 $0 $0 $0 $0 $0 $0

Subtotal $4,450 $0 $2,420 $6,870

Description: These supplies will enable the project to digitize and store items.

-1 Epson Expressions 11000 scanners ($3,250)

-USB drives for scanning day participants (100 @ $5each = $500)

-1 My Passport 3TB External Hard Drive ($200)

-2mil achival polyester sheet protectors for participants photos (500 @ $1 = $500)

-Cost for a using a room at our community center for four programs. ($80 per hour for 24 hours)

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' . Budget Category LSTA Cash In-Kind Total

Contribution (B+C+D=E) Contracted Services

$0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

Subtotal $0 $0 $0 $0

Description:

Pr<>,ject Total $5,022 $0 $21 ,220 $26,242

Indirect Cost Rate Applied 0.0 % Indirect Cost $0 $0 $0 $0

Check one:

~ No Indirect 0 Federally negotiated indirect cost rate * D Indirect proposed cost rate *

* please attach suooorting documentation if reauired

Description:

Grand Total $5,022 $0 $21,220 $26,242

ELEMENT6: ATTACHMENTS

If you have additional resources that support your grant, please attach after this page

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ELEMENT6: ATTACHMENTS

If you have additional resources that support your grant, please attach after this page

ELEMENT 7: INTERNET CERTIFICATION FOR APPLICANT PUBLIC LIBRARIES FY 2016/17

Check the Appropriate Library Type

0 Public Library D Academic 0 K-12 D Multi-Type D Special/Other

As the duly authorized representative of the applicant public library, public elementary school library or public secondary school library applying for LST A funding, I hereby certify that the library is (check only one of the following boxes)

A. D An individual applicant that is CIP A compliant.

The applicant library, as a public library, a public elementary school library or public secondary school library, has complied with the req uirements of Section 9 I 34(f)( I) of the Library Services and Technology Act.

B. D Representing a group of applicants. Those applicants that are subject to CIP A requirements have certified they are CIP A compliant.

All public libraries, public elementary school libraries, and public secondary school libraries, participating in the app lication have complied with the requirements of Section 9134(f)(l) of the Library Serv ices and Technology Act. The library submitting this application has collected Internet Safety Certifications from all other applicants who are subject to CIPA requirements. The library wi ll keep these ce1tifications on file with other application materials, and if awarded funds , with other project records.

C. IZ! Not Subject to CIP A Requirements.

The CIPA requirements do not app ly because no funds made avai lab le under this LST A grant program w ill be used to purchase computers used to access the Internet or to pay for direct costs associated with accessi ng the Internet.

Mission Viejo Library Library/Organization

Genesis Hansen Library Director Name av~ ~/1,,1,-~= Libr-yl)i(ector 31g~ture

Local History Digital Scanning Day; Preservation of Photos and Documents Project Name

Director Library and Cu ltural Services Title

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