c ommon o rigination and d isbursement: 101:the basics
DESCRIPTION
Session 18. C ommon O rigination and D isbursement: 101:The Basics. Wood Mason, Barbara Davis Demetrius Windom. COD: The Basics. What is COD? What does it mean to be a Full Participant? How do I work with COD? Helpful tools Website tour Customer Service. COD. - PowerPoint PPT PresentationTRANSCRIPT
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Common Origination and Disbursement:101:The Basics
Wood Mason, Barbara DavisDemetrius Windom
Session 18
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COD: The Basics What is COD? What does it mean to be a Full
Participant? How do I work with COD? Helpful tools Website tour Customer Service
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Integrates a common process with a system designed to support origination, disbursement, and reporting for the Federal Pell Grant and Direct Loan Programs
CODCOD
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COD Overview
NOTE: All COD interfaces routed through EAI except DCS.
SAIG
Financial Mgt
System(FMS)
Loan Servicing System(DLSS)
Common & Legacy Direct Loan and Pell Origination, Change and Disbursement Records
Acknowledgements and Response Records
CentralProcessing
System(CPS)
Loan Bookings & Disbursements
School Eligibility Data
Funding TransactionsPayment Transactions
Student Level Pell Data
Student Level Direct Loan Data
FMSS / GAPS
Schools
Drawdowns
Post Secondary Education Participant
System(PEPS)
Student Applicant Data
Payment Transactions
Student Data
Storage(NSLDS)
Common Origination & Disbursement (COD)
TransactionProcessing Web Reports
Customer Service Center
Applicant Services
Debt Collection Services (DCS)
Student Pell Payment Data
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Replaced the Recipient Financial Management System (RFMS) and the Direct Loan Origination System (DLOS)
ALL SCHOOL data is processed by COD
CODCOD
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We Changed The Lingo
Common RecordReceipt/Response
CFL
Full Participant
Phase-In Participant
Document
XML
Flat File
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Full / Phase-In ParticipantA school’s “participant” status is determined by the
method they use to transmit their data to COD:
Full ParticipantsSchools that submit data using the COD
Common Record Layout in XML format
Phase-In ParticipantsSchools that submit data using Pell
Grant/Direct Loan Record Layouts in fixed-length, flat file format
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COD Full ParticipantsAs of March 1, 2004
1895
3537
22
5512
3840
1490
Phase-In ParticipantsFull Participants
2002-2003 2003-2004
2004-2005 (Projected)
All schools must be Full Participant for the 2005-2006 Award Year.
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The Common Record
A “student-centric” document (coded in XML) used to transmit Pell Grant and Direct Loan data to the new COD database
A document flexible enough to use for ALL Title IV programs
A document that uses the same layout for ALL data submissions
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04/05 Full participantMessage Classes
Non-program specific and non-award year specific – COMRECIN, COMRECOP
Non-program specific and award year specific (2004-2005)– CRAA05IN, CRAA05OP
Program specific (Pell, Direct Loan and/or Campus-Based) and award year specific (2004-2005)– CRPG05IN, CRDL05IN, CRCB05IN
Program specific (Pell, Direct Loan and/or Campus-Based) and non-award year specific– CRPGMYIN, CRDLMYIN, CRCBMYIN
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COD Funding
ONLY ACCEPTED ACTUAL DISBURSEMENTS DRIVE
FUNDING!!!!
Remember to mark your disbursements “TRUE”
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Full Participant Set upSend or fax a request letter, printed on school or corporate letterhead
U.S. Department of Education COD School Relations Center
Attn: Full Participant P.O. Box 9003
Niagara Falls, NY 14302Fax : 877/623-5082
IFAP Notice dated 2/26/03
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http://cod.ed.gov
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Website tools
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Daily Processing updates
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COD/CPS Quick Reference
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Updating contacts
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COD Entity ID
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Help
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Edits
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Glossary
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Brief tour of the website
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Person
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Applicant Search
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Person Detail
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School
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Cash Activity
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Batch Searches
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Batch detail
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Services/Reports
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Users
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How do I Obtain Access to the COD Website?
Identify a Security Administrator for your school
Submit Security Administrator Request Letter on university or corporate letterhead
IFAP announcement for detailed instructions Updated: COD Web Site Access for Schools – March 18, 2003 COD Web Site Access for /Third Party Servicers and Vendors – March 18, 2003
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COD Customer Service
1-800-848-0978 Direct Loan 1-800-474-7268 (4P-Grant) Federal Pell Grant E-mail questions to
Niagara Falls, NY
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Total Inbound Telephone Calls
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
Mon
th T
otal
s
School Relations Calls 8,530 7,505 8,643 9,068 9,105 9,332 10,893 11,927 13,330 12,556 8,227 7,552 8,808 9,381
APP Services 4,599 4,012 4,815 6,647 12,112 11,941 12,019 8,962 5,317 4,840 5,679 3,707
Jan-03 Feb-03 Mar-03 Apr-03 May-03 Jun-03 Jul-03 Aug-03 Sep-03 Oct-03 Nov-03 Dec-03 Jan-04 Feb-04
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COD ProcessingYTD Totals – as of March 23, 2004
2002-2003 2003-2004Originations (#) 8.8 million 8.4 million
Originations ($) $27.9 billion $29 billion
Actual Disbursements (#) 17.8 million 14.4 million
Actual Disbursements ($) $23 billion $21.2 billion
% Substantiated 99.77% 99.81%
Pell & Direct Loan Totals
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More Information
IFAP Website (www.IFAP.ed.gov)• Common Origination and Disbursement page
• Announcements and Frequently Asked Questions
COD Technical Reference DL Bulletins Electronic Announcements
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Where Are the COD
Resources?
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