c21 herd management dairyplan c21 5.2 introduction manual c21 5.2 introduction manual.pdf · farm...

Farm Technologies / WestfaliaSurge 1

C21 Herd Management

Farm Technologies / WestfaliaSurge

DairyPlan C21 5.2 Introduction Manual

4448-3419-009 Edition May 2009


C21 Herd Management


C21 Herd Management

4. Cow Entry

5. Culling Cows

7. Responder Number Entry

8. Group Numbering

10. Service Sire Details

11. Feed Amount Entry

12. Calving Entry

14. Service Entry

15. Dry-Off Entry

16. Milk Withdrawal

17. Reproduction Overview

18. ResCounter II

20. Status Code Overview

21. Cow Selection (Automated Gates only)

22. DPSingle

23. Reports

26. Milk Meter Performance Analysis

27. Re-Start Feeding

28. Data Backup

29. Software Security

Page Topic No.


C21 Herd Management

Cow Entry

1

2

This is where you enter your cows onto DairyPlan when you first start This is also where you

enter newly purchased animals in future . Alternatively if you use NMR you can get use a

DataStream disk to enter all the animal information automatically

3

Enter the animals line number

(freeze brand no.) For Metatron 12

systems the maximum number of

digits you can enter is 4. Enter as

much of the basic details such as

lactation no., calving dates as you

can. The Responder Number is for

Parlour Auto Identification systems

only. When you have finished

entering details press OK. You can

then enter the next cows details

4


C21 Herd Management

Culling Animals

There are two main options when Culling an animal in DairyPlan. You can completely remove

an animal so that there is no record left or you can Cull an animal but still keep her record for

future use i.e. in future you can look at the Dam’s records Note : DairyPlan has a limit as to how many cows it can store .The standard is 500 cows.

When you Cull an animal but Save her records this Cull animal still counts as one animal. If in

future you find the number of animals in DairyPlan is approaching the Herd limit then you can

either Delete these Cull animals completely or you can purchase a DairyPlan Module to take

you up to the next Herd size . The Herd Size options are 500,1000,3000

1

2 3

4

Enter the Left Herd Date - if you have

DPCert then enter 0 for a Sold animal

& 2 for a Dead animal (in DPCert you

can then enter extra details as to why

the animal was culled) . Otherwise

make up your own reasons e.g. 3 for

Mastitis ,4 for Bad feet etc.

Choose an option

5


C21 Herd Management

6 Enter cow numbers to Cull.

Tip: If you wish to select a number of

animals in one step (assuming they

are culled on the same date & for the

same reason) then type the number of

the cow followed by a space and then

the next cow number e.g. 8 12 23

7 Now press this box to Cull

Culling Animals


C21 Herd Management

Entering Responder numbers

1

2

This section if for installations using Automatic Cow Identification whether it’s for Parlour ID,

Out of Parlour Feeders or Auto Selection Systems.

3

Enter the Responder number

of this cow in the box . For new

systems enter the last 8 digits

of the responder


C21 Herd Management

Changing Group numbers

If you group your cows in different buildings/lots you may want to keep a record in DairyPlan.

Alternatively if you intend using the Automatic Feed to Yield program then even though the

cows may be in one physical group , on the computer you may group them according to for

example stage of lactation, milk yield etc. for feeding purposes

1

2

4

3


C21 Herd Management

5

6

7

Enter the group number here. You

can enter any group number from 1 to

99. After pressing the Enter key you

can then enter the group number for

the next cow

To return to the Main Menu press the

M button (6) & select DPMenue (7)

Changing Group numbers


C21 Herd Management

Entering Sires

1

2 3

4

5

Enter the details of the Sires you currently use for breeding. If you wish to extra information

such as straws in stock then select option 5 shown below

Enter straws in stock & their location

6


C21 Herd Management

Entering Feed Amounts

Enter here the feed amounts you wish each cow to receive per day whether this amount is to

be fed in Parlour or in the Out of Parlour Feed Stations

1 2

3

Enter the 24hour feed . If this is for In Parlour

Feeding then the feed amount will be divided by the

number of times you milk per day .


C21 Herd Management

Entering Calving Details

1

2

3 Enter the

cow no. then

press the

RETURN key

on your

keyboard

4


C21 Herd Management

Entering Calving Details

Enter Calving date &

other details if you

wish. In the comment

section you can for

example enter

whether it was an

assisted calving

5

6

Enter the number of heifer/bull calves

followed by their registration no.

Tick the box if the calf is to be kept on the

farm as part of milk herd replacement stock .

Also give the calf a number, one that isn’t

currently used by any milking cows. The

number of the heifer can be altered when she

enters the Milk herd

In the case of twins

toggle between them

using these buttons

Press OK to complete


C21 Herd Management

Entering Service Details

1

2

3 Enter the cow no.

then press the

RETURN key on

your keyboard

4

5.Enter Service Date

6. Press “Sires” box to

get a list of Sires that

you are currently using

7. Press “OK Save” to

complete


C21 Herd Management

Entering Drying-Off Details

1

2

3 Enter the cow no.

then press the

RETURN key on

your keyboard

4

5.Enter Dry-Off Date

6. Any comment such

as drug used (DPCert

users enter in DPCert

instead

7. Press “OK Save” to

complete


C21 Herd Management

Milk Withdrawal

1

2

•Enter Isolation Code 1

Time of day withdrawal to START

Date withdrawal to Finish

Date withdrawal to START

Time of day withdrawal to Finish


C21 Herd Management

Reproduction Overview

The Reproduction Overview is an electronic version of the Calendar board . It shows at a

glance the reproduction situation in the herd

Tips:

1. The no. of dots in each

box is the no. of times this

animal has been Served

2. Move mouse onto cow

number to get extra details

3. Double click on an animal

to bring up the next logical

DPVet event entry box

4. A yellow message beneath

means that not all the cows

in this herd could be fitted

onto this screen

1

2

ResCounter Tips:

1. Fast flashing Yellow box

indicates a full activity

alarm in the animal’s

expected heat cycle

2. Slow flashing Yellow box

indicates a full activity

alarm

3. Slow flashing white box

indicates a “suspicious”

activity reading


C21 Herd Management

ResCounter II

Cows with High Activity can be checked by either viewing a Report List or by viewing a

Graph

Report Viewing: You can use either a Report showing cows active in the last 12 or 24

hours. The example below shows a Report List with cows active in the last 24 hours

•The number of pluses indicates the level of activity.

•The more readings shown the longer the period of

high activity

Days since last high activity

Days since last but one high activity

Cows with high activity in last 24 hours

1

2

Optional 12 Hour

Activity List


C21 Herd Management

ResCounter II

Cows with High Activity can alternatively be checked by viewing a Graph

1

2

Time of peak activity can

be checked to determine

optimum insemination time

1. This cow shows a recent High Activity

2. Previous activity approximately 21

days and 42 days helps confirm that

the cow is in HEAT

Days from

today

Press these buttons to view

next or previous cow with

High Activity


C21 Herd Management

Each animal is assigned a status code indicating its stage of lactation.The status codes also

form the basis for many analyses in DairyPlan.The status of the cow determines whether it is

being fed, milked or checked for being in heat.

Status Code Overview


C21 Herd Management

Cow Selection (Automatic selection gates only)

If you have an Automatic Selection system then you can enter the date that you wish to select

a cow . For example if you have a vet visit in 10 days time you can program Dairyplan to select

any cows on that particular day. Off course you can also select an animal during milking using

the Metatron terminal . See Metatron Parlour Information sheet for details . The example

shown shows only a limited part of the Selection system possibilities. Please contact your

Dealer/technician for further information

1 2

3 4

Ensure that a Y for yes is

entered here for each

animal to be selected

Enter the Selection date

here . As in all Dairyplan

programs if you enter for

example +7 then it will

add 7 days onto today’s

date


C21 Herd Management

DPSingle

DPSingle allows you to view information of individual animals in more detail e.g. Lactation

records ,Vet history, Lactation Graphs etc.

1

Enter animal no.

and press OK

2

Lactation records,Milk

Measurements,Ancestry etc

Lactation Graphs

Veterinary

history


C21 Herd Management

DairyPlan Reports

DairyPlan has a large number of reports to choose from . Below are some of the most useful

as far as Herd Management is concerned. All reports can be changed to suit an individual

farms requirements or new reports created

1

2

This is the Milk Production

report. It is in cow number

order

Tip: If you double click on a

cow number DPSingle will

appear for that animal


C21 Herd Management

DairyPlan Reports

1

2

This report shows cows

that are down in Milk or that

have high Conductivity

The + sign show she has increased milk yield or

conductivity & - sign the opposite. The more + or

– signs the more significant the alarm .The report

shows the last 3 milkings for each alarm animal

so that you can see the trend


C21 Herd Management

DairyPlan Reports

2

This is the ‘Cows Due to

Calve’ report. It is in order

of Due date.

1

2

This is the ‘Dry Cow List’. It

is in order of Due date.

1


C21 Herd Management

Milk Meter Performance Analysis

This report enables you to check the performance of each milk meter & also cross check milk

meter milk totals with Bulk Tank milk collection amounts. Note: Divide the Milk Meter Total(kg)

by 1.03 to compare with Milk Collection Tanker which is measured in Litres

This part of the report

shows the Total Milk

produced for each of the

last 8 milkings as well as

the number of cows milked

1

2

No. of milkings at

each milk meter

Auto ID percentage

success

Total milk through

each milk meter. If

one meter is

consistently showing

more or less milk it

may indicate a fault

with that meter


C21 Herd Management

Re-Start Feeding

If for any reason you find that the In Parlour Feeding does not operate or the feed that you

have entered today hasn’t yet taken effect try the following steps

1

2

4

3

Double click on the

DPProcess icon

5 Select the

CLOSE button

Restarting the Feed

system only takes a

few seconds after

which this screen

disappears


C21 Herd Management

Data Back-up – using Floppy disk

1 2

Backing up DairyPlan data should be carried out as often as possible,ideally once a week .You

can backup onto floppy disks (which these days aren’t as reliable) or USB memory stick

3

If you are backing up onto

floppy disk click on Diskette

4

5


C21 Herd Management

Data Back-up – using Memory Stick

1 2

3

4

If you are backing up onto

Memory Stick or other device

click on the Browse key to

locate the device

8

Highlight backup device

5

Enter file name e.g.

DPBackup.dpb

& then press the OPEN key twice

NOTE : For future backups carry out steps 1,2,3,8 only .This

is because it remembers where you’ve backed previously

6

7


C21 Herd Management

Software Security

A screen similar to that shown below appears each time you access information in DairyPlan.

The information shown should be forwarded by the installer to WestfaliaSurge head office.

Once this information is processed you will be contacted & given a Software Security key 2 no.

You should enter this number in the box shown & then press the OK button. If the number is

correct then this Security screen won’t appear again.

Enter Key 2 no. here

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