c37c370d-6e27-4baf-9e2a-77ab89cfea3d copy

8/6/2019 c37c370d-6e27-4baf-9e2a-77ab89cfea3d copy

1/70

Quick Start

Initial

Preparation

Telephone

Fax/Copy

Help

General

Information

Personal FAX

Model No.

KX-FT21HK

OPERATINGINSTRUCTIONS

Please read these Operating Instructions before using the unit and save forfuture reference.

To get started,please read the

Quick Start section(p. 49).

Kyushu Matsushita Electric Co., Ltd.

1-62, 4-chome, Minoshima, Hakata-ku, Fukuoka 812-8531, Japan

Printed in Hong Kong PFQX1383ZA WH1199WN0


2/702

Thank you for purchasing a Panasonic facsimile.

Welcome to the world of Panasonic facsimiles.

This product combines the facsimile, telephone and copier features, to provideyou with more efficient office or home use. By utilising these convenient

features, you can maximise the effectiveness of this unit.

For your future reference

Date of purchase Serial number

(found on the bottom of the unit)

Dealers name and address

Dealers telephone number

Copyright:

This manual is copyrighted by Kyushu Matsushita Electric Co., Ltd. (KME) and its licensee.Under the copyright laws, this manual may not be reproduced in any form, in whole or part,

without the prior written consent of KME and its licensee.

Kyushu Matsushita Electric Co., Ltd. 1999


3/703

Important safety instructions!

When using this unit, basic safety precautionsshould always be followed to reduce the risk offire, electric shock, or personal injury.

1. Read and understand all instructions.2. Follow all warnings and instructions marked

on this unit.3. Unplug this unit from AC outlets before

cleaning. Do not use liquid or aerosolcleaners. Use a damp cloth for cleaning.

4. Do not use this unit near water, for examplenear a bath tub, wash bowl, kitchen sink, orthe like.

5. Place the unit securely on a stable surface.Serious damage and/or injury may result if

the unit falls.6. Do not cover slots and openings on theunit. They are provided for ventilation andprotection against overheating. Never placethe unit near radiators, or in a place whereproper ventilation is not provided.

7. Use only the power source marked on theunit. If you are not sure of the type of powersupplied to your home, consult your dealeror local power company.

8. For safety purposes this unit is equipped

with a three prong grounded plug. If you donot have this type of outlet, please haveone installed. Do not use any type ofadaptor plug to defeat this safety feature.

9. Do not place objects on the power cord.Install the unit where no one can step or tripon the cord.

10. Do not overload wall outlets and extensioncords. This can result in the risk of fire orelectric shock.

11. Never push any objects through slots in this

unit. This may result in the risk of fire orelectric shock. Never spill any liquid on theunit.

12. To reduce the risk of electric shock, do notdisassemble this unit. Take the unit to anauthorised servicenter when service isrequired. Opening or removing covers mayexpose you to dangerous voltages or otherrisks. Incorrect reassembly can causeelectric shock when the unit is subsequentlyused.

13. Unplug this unit from the wall outlet andrefer servicing to an authorised servicenterwhen the following conditions occur:A. When the power supply cord or plug is

damaged or frayed.

B. If liquid has been spilled into the unit.C. If the unit has been exposed to rain or

water.D. If the unit does not work normally by

following the operating instructions.Adjust only controls covered by theoperating instructions. Improperadjustment may require extensive workby an authorised servicenter.

E. If the unit has been dropped orphysically damaged.

F. If the unit exhibits a distinct change inperformance.

14. During thunderstorms, avoid using

telephones except cordless types. Theremay be a remote risk of an electric shockfrom lightning.

15. Do not use this unit to report a gas leak,when in the vicinity of the leak.

SAVE THESEINSTRUCTIONS

INSTALLATION1. Never install telephone wiring during a

lightning storm.2. Never install telephone jacks in wet

locations unless the jack is specificallydesigned for wet locations.

3. Never touch uninsulated telephone wires orterminals unless the telephone line hasbeen disconnected at the network interface.

4. Use caution when installing or modifyingtelephone lines.

WARNINGq To prevent the risk of fire or electrical shock,

do not expose this product to rain or any typeof moisture.

OTHER INFORMATIONq Keep the unit away from electrical noise

generating devices, such as fluorescentlamps and motors.

q The unit should be kept free from dust, high

temperature and vibration.q The unit should not be exposed to direct

sunlight.q Do not place heavy objects on top of this unit.q Do not touch the plug with wet hands.


4/704

Quick Start

Installing the recording paper!

10 cm

1Open the cover by pressingthe cover open button.

3Pull the leading edge of

the paper out of the unit.

4Close the cover securely,and tear off the excess

paper.

5Install the document stacker.

2Install a recording paper roll.

correct incorrect

Document stacker

q For further details, see page 17.


5/705

Quick Start

Connections!

To connect a telephone,remove the stopper with a keyor similar object and connectthe cord to the EXT jack.

Stopper

Handset cord1A. Connect to the unit.

B. Connect to the handset.

Telephone line cord2A. Connect to LINE on the unit.

B. Connect to a single telephone

line jack.

Power cord3A. Connect to the unit.

B. Connect to a power outlet.

Telephone (not included)

To the single telephone line

To the power outlet (220240 V)

q For further details, see page 18.


6/706

Quick Start

Voice calls - making!

1Lift the handset.

3 When finished talking,replace the handset.

2Dial the number.

q For further details, see page 24.q If you are having trouble, see page 58.

Voice calls - answering!

1When the unit rings,lift the handset.

2When finished talking,replace the handset.



7/707

Quick Start

Fax - sending!

FACE DOWN(up to 10 sheets)

Check that the document stacker

is in the upright position.

Adjust the width of the

document guides to

the size of the document.

1

2

3

Dial the fax number.4

Insert the document untilthe unit grabs the document

and a single beep is heard.

press .5When a fax tone is heard,

START/COPY/SET

q For further details, see page 31.q If you are having trouble, see pages 58 and 59.


8/708

Quick Start

Fax - receiving!

1When the unit rings, lift the handset.

3Replace the handset.

2When: document reception is required,

a fax calling tone (slow beep) is heard, or

no sound is heard,press .START/COPY/SET

q For further details, see page 42.q You can select the way to receive calls according to your needs (p. 40, 41).q If you are having trouble, see page 59.


9/709

Quick Start

Copying!

Press .

4


is in the upright position.1

FACE DOWN(up to 10 sheets)


is in the upright position.

Adjust the width of the

document guides tothe size of the document.

1

2

3Insert the document until

the unit grabs the document

and a single beep is heard.q Make sure the handset

is on the cradle.

START/COPY/SET



10/7010

Table of Contents

Initial Preparation

Accessories Included accessories . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Accessory order information. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12

Help Button Help function . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13

Finding the Location . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14Controls Overview . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16

Setup Recording paper . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17Document stacker . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17

Connections . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Dialling mode (touch tone or pulse) . . . . . . . . . . . . . . . . . . . . . . . . . 18

Date and time, your logo and facsimile telephone number . . . . . . . . 19

Volumes Adjusting volumes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23

Telephone

Making and Voice calls - making . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24Answering Calls Voice calls - answering . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25

TONE, FLASH and PAUSE buttons. . . . . . . . . . . . . . . . . . . . . . . . . 26

Automatic Storing names and telephone numbers for automatic dialling . . . . . 27Dialling Making a voice call using automatic dialling . . . . . . . . . . . . . . . . . . 28

Telephone Directory with Alpha-Search (selecting a station name

in the directory). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Voice Contact Talking to the caller after fax transmission or reception . . . . . . . . . . 30

Fax/Copy

Sending Faxes Sending a fax manually. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31Sending a fax using automatic dialling. . . . . . . . . . . . . . . . . . . . . . . 32

Documents you can send . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33

Sending report for confirmation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34Automatic journal report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35

Delayed transmission (sending a fax at a specified time). . . . . . . . . 36

Transmit polling (letting another machine retrieve a fax on your unit) . . 37

Overseas mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38

Connecting tone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

Receiving Faxes Setting the unit to receive calls . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40TEL mode (answering all calls manually). . . . . . . . . . . . . . . . . . . . . 42

(continued)


11/7011

Fax/Copy

Receiving Faxes FAX ONLY mode (all calls are received as faxes) . . . . . . . . . . . . . . 43

(continued) Extension telephone . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45Fax activation code. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45

Receiving with a duplex ring service . . . . . . . . . . . . . . . . . . . . . . . . 46

TEL/FAX mode (receiving voice calls with rings and fax calls

without rings when you are near the unit) . . . . . . . . . . . . . . . . . . 48

Receiving polling (receiving a fax placed on another partys machine) . 52

Friendly reception . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52

Auto disconnection . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53

Pager call - when your unit receives a fax . . . . . . . . . . . . . . . . . . . . 54

Copying Making a copy . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55

Help

Error Messages Reports. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56LCD display . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57

Operations When a function does not work, check here before requesting help. 58If a power failure occurs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Jams Recording paper jam. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61

Document jam . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62Sending document does not feed, or multi-feeds . . . . . . . . . . . . . . . 62

Cleaning Document feeder . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63Thermal head . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63

General Information

Print Reports Printing the feature settings, telephone numbers, journal. . . . . . . . . 64

Original Mode Setting the original mode . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Reset Resetting the advanced features. . . . . . . . . . . . . . . . . . . . . . . . . . . 65

Specifications Technical data about this product . . . . . . . . . . . . . . . . . . . . . . . . . . 66

Index Index . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 67

Features Summary Summary of user programmable features . . . . . . . . . . . . . . . . . . . . 69

Initial

Preparation

Telephone

Fax/Copy

Help

General

Information


12/7012

Accessories

Included accessories!

Accessory order information!

Power cord .....................1pc. Telephone line cord .......1pc. Handset ..........................1pc.

Handset cord ..................1pc. Recording paper .............1pc. Document stacker...........1pc.

q If any items are missing or damaged, check with the place of purchase.q Save the original carton and packing materials for future shipping and transportation of the

unit.

Use the following types of paper for replacement.

Model No.

KX-A106 Standard thermal recording paper216 mm x 30 m (812"x 98') roll,with 25 mm (1") core

Description Specifications


13/7013

Help Button

Initial

Preparation

Help function!

You can print a quick reference for assistance as

follows.

1 Select which operation you want to print bypressing repeatedly.q Pressing one time:

How to use your unit

two times:

How to program names

and telephone numbers

three times:

How to program your unit

2 Press .PRINTING

START/COPY/SET

HOW TO SET UP

PHONE NUMBER

HOW TO USE

HELP

HELP

START/COPY/SET

HELP


14/7014

Finding the Controls

Location!

DEFABC

WXYZTUVPQR

S

MNOJKLGHI

TONE

REDIAL/PAUSE

FLASH

MONITOR

FAX

TEL

RESOLUTION RECEIVE MODE

Dial keypad

qTo select a resolution (p. 31).

qHookswitch (p. 26)

qTo change the receive mode (p. 40).

qTo dial without lifting the handset.

qTo redial the last number dialled (p. 24, 31).qTo insert a pause during dialling (p. 26).

qTo change from pulse to toneduring dialling (p. 26).

Display panelqThe arrow indicator on thedisplay points to your selectedmode (p. 40).


15/7015


Initial

Preparation

VOOLUMEHELP SEARCH

START/COPY// SETSTOPMENU

1

4

3

6

2

5LOWEROWER

DIRECTCTORY

qFor the One-Touch Dial (p. 27, 28, 32).qCommand keys (p. 21).

qTo initiate or exit programming.

qTo print a quick reference (p. 13).

qTo adjust volumes (p. 23).qTo select feature settings during

programming.qTo search for a stored name(p. 29).

qTo stop an operation orcancel programming.

qTo initiate fax transmission,reception or copying.

qTo store a setting duringprogramming.

qFor the Speed Dial (p. 28, 32).qFor the Telephone Directory with Alpha-Search (p. 29).

qTo select stations 46 for the

One-Touch Dial (p. 27, 28, 32).

qTo keep the telephone numbersecret (p. 27).

qTo insert a hyphen (p. 21, 27).

qTo insert one character or onespace (p. 20, 21).


16/7016


Overview!

Cover open button

Document exit

Document guide(s)

Document entrance

Document stackerqTo match the width of

the document.

qTo open the cover.


17/7017

Setup

Initial

Preparation

Recording paper!

Document stacker!

1 Open the cover by pressing the cover openbutton and install the recording paper roll.

q If the paper is secured with glue or tape,

cut approximately 15 cm (6 inches) from

the beginning.

2 Pull the leading edge of the paperapproximately 10 cm (4 inches) out of theunit.

q Make sure that there is no slack in the

paper roll.

3 Close the cover securely by pushing downon both ends.

4 Tear off the excess paper by pulling ittowards you.

Install the document stacker.

Cover openbutton

10 cm

Document stacker

Note:q Only use the included roll of paper or specified recording paper, or else the print quality may be

affected and/or excessive thermal head wear may occur.q For accessory order information, see page 12.q When the power cord is connected, everytime you close the cover a message will be printed. If the

recording paper is set to the wrong side, the message will not be printed. Install the paper correctly.

correct incorrect


18/70

Power cord

To the singletelephone lineConnect to LINE.

To the power outlet(220240 V)

Telephoneline cord

Handset cord

18

Setup

Connections!

1 Connect the handset cord.

2Connect the telephone line cord.

3 Connect the power cord.

Note:q When you operate this product, the power outlet should be near the product and easily

accessible.

Dialling mode!(touch tone or pulse)

1 Press .Display:

2 Press , then .

3 Press .

4 Press or to select PULSE.

5 Press .

6 Press .MENUSETUP ITEM [ ]

START/COPY/SET

MODE=TONE wv

START/COPY/SET

DIALING MODE

1 3

SYSTEM SET UP

MENU

MENU

START/COPY/SET

/

Note:

q To return to TONE, select TONE instep 4.

This feature is set to TONE as a pre-selected setting. If you cannot dial, change the dialling

mode setting to PULSE by following the instructions below.


19/7019

Setup

Initial

Preparation

Date and time, your logo and facsimiletelephone number!

You should program the date and time, your logo and facsimile telephone number. This

information will be printed on each page transmitted from your unit.

Setting the date and time

Fax Correspondence

Your logo Your facsimile telephone number Date and time

FROM : Panasonic Fax

Example:FAX NO. : 1234567 Feb. 26 1999 04:02PM P1

1 Press .Display:

2 Press , then .

3Press .

Cursor

4 Enter the correct month/day/year by selecting2 digits for each, using the dial keypad.Example: Aug. 10, 1999

Press .

5 Press .

6 Enter the correct hour/minute by selecting2 digits for each, using the dial keypad.Press to select AM or PM.

Example: 3:15PM

1. Press .

2. Press until PM is displayed.

TIME: 03:15PM

TIME: 03:15AM

1 50 3

TIME: 12:00AM

START/COPY/SET

M:08/D:10/Y:99

00 1 98 9

M:01/D:01/Y:99

START/COPY/SET

SET DATE & TIME

0 1

SYSTEM SET UP

MENU 7 Press .


START/COPY/SET

/

MENU

START/COPY/SET

STOP

Note:

q The accuracy of the clock isapproximately 60 seconds a month.

sTo correct a mistakeqPress or to move the cursor to the

incorrect number, then make the correction.q If you press while programming, the

display will return to the previous one.STOP


20/7020

Setup

Setting your logoThe logo can be your company, division or name.

1

Press .

Display:

2 Press , then .

3 Press .

4Enter your logo, up to 30 characters, using

the dial keypad. See next page for details.Example: Bill

1. Press twice.

Cursor

2. Press six times.

3. Press six times.

4. Press to move the cursor to the next

space and press six times.

5 Press .


START/COPY/SET

LOGO=Bill

5

LOGO=Bil

5

LOGO=Bi

4

LOGO=B

2

LOGO=

START/COPY/SET

YOUR LOGO

0 2

SYSTEM SET UP

MENU

/

START/COPY/SET

(Delete)STOPMENU

1

2


incorrect character, then make the correction.

sTo delete a character

qMove the cursor to the character you want to

delete and press .STOP

sTo insert a character1. Press or to move the cursor to the

position to the right of where you want to insert

the character.

2. Press (One-Touch Dial key 2) to insert aspace and enter the character.

2


21/7021

Setup

Initial

Preparation

1

1

2

3

4

5

6

7

8

9

0

STOP

2

Keys Characters

HYPHEN key (To insert a hyphen.)

INSERT key (To insert one character or one space.)

Delete key (To delete a character.)

key (To move the cursor to the left.)

key (To move the cursor to the right.)To enter another character using the same number key, move the cursor to the next space.

1 [ ] { } + / = , . _ ` : ; ? |

A B C a b c 2

D E F d e f 3

G H I g h i 4

J K L j k l 5

M N O m n o 6

P Q R S p q r s 7

T U V t u v 8

W X Y Z w x y z 9

0 ( ) ! " # $ % & @ ^

sTo select characters with the dial keypad

Pressing the dial keys will select a character as shown below.


22/7022

Setup

Setting your facsimile telephone number

1 Press .Display:

2 Press , then .

3 Press .

4 Enter your facsimile telephone number up to20 digits using the dial keypad.Example:

5 Press .


START/COPY/SET

NO.=1234567

NO.=

START/COPY/SET

YOUR FAX NO.

0 3

SYSTEM SET UP

MENU


incorrect number, then make the correction.

sTo delete a numberqMove the cursor to the number you want to

delete and press .STOP

/

MENU

START/COPY/SET

STOP

1

Note:q The button replaces the digit with a + and

the button replaces it with a space.

Example (using the dial keypad): +234 5678

Press .q To enter a hyphen in a telephone number, press

(One-Touch Dial key 1).1

2 4 6 7 83 5


23/7023

Volumes

Initial

Preparation

Adjusting volumes!

Ringer volume4 levels (high/middle/low/off) are available.

While the unit is idle, press or .

sTo turn the ringer off:

1. Press repeatedly until the following

message is displayed.

Display:

2. Press .

q To turn the ringer back on, press .

sWhile the ringer volume is set to off:

The display will show the following message.

When a call is received, the unit will not ring andwill display the following.

Handset receiver volume5 levels (high to low) are available.

While using the handset, press or .

Monitor volume8 levels (high to low) are available.

While using the monitor, press or .

INCOMING CALL

RINGER OFF

START/COPY/SET

YES: PRESS SET

RINGER OFF=OK?

START/COPY/SET

/


24/7024

Making and Answering Calls

1 Press or lift the handset.Display:

2 Dial the telephone number.Example:

q If you misdial, hang up and dial again.

3 When the other party answers, speak withthe handset.

4 When finished talking, replace the handset.

TEL=2345678

TEL=

MONITOR

Handset

MONITOR

REDIAL/PAUSE

sTo redial the last number

1. Press or lift the handset.

2. Press .

3. When the other party answers, speak with the

handset.q If the line is busy when using the

button, the unit will automatically redial the number

up to 14 times.qDuring redial, the following will be displayed.

Display: WAITING REDIAL

MONITOR

REDIAL/PAUSE

MONITOR

Voice calls - making!

Note:

q To mute your voice to the other party, press

during a telephone conversation.

To resume the conversation, press .MONITOR

MONITOR


25/7025


Telephone

1 When the unit rings, lift the handset.

2 When finished talking, replace the handset.Handset

MONITOR

Voice calls - answering!

Note:

q To mute your voice to the other party, press

during a telephone conversation.

To resume the conversation, press .MONITOR

MONITOR


26/7026


TONE, FLASH and PAUSE buttons!

TONE buttonThe ( ) button is used for rotary pulse

dial services and allows you to temporarily change

from the pulse to tone mode during a diallingoperation.

When you hang up, the unit will automatically

return to the pulse mode.

TONE

FLASH buttonThe button functions as the hookswitch

on a regular telephone. If you misdial a telephone

number, press the button firmly.

The button also allows you to use

special features of a host exchange (if connected)

or local telephone company services such as call

waiting.

For further details, contact your host exchange

supplier or local telephone company.

FLASH

FLASH

FLASH

Entering pausesWhen the button is pressed

during dialling, a pause will be inserted. Pressing

once creates a 5 second pause.

Example 1:

If your unit is connected to a host exchange, insert

a pause to get an outside line.

REDIAL/PAUSE

REDIAL/PAUSE

FLASH

TONE REDIAL/PAUSE

9 PAUSE

Line access code

Telephone number

Example 2:

If a transmission error occurs during an overseas

transmission, add two pauses at the end of the

telephone number.

Internationalaccess code

Countrycode

PAUSE PAUSETelephone

number

Note:

q TONE, FLASH and PAUSE can be

stored into a telephone number for

automatic dialling.


27/7027

Automatic Dialling

Telephone

Storing names and telephone numbers forautomatic dialling!

The units memory allows you to use both the One-Touch Dial and the Speed Dial for rapid

access to your most frequently dialled numbers.One-Touch Dial: The unit is equipped with 3 One-Touch Dial keys, each of which is divided

into an upper station and a lower station.

Speed Dial: The unit is equipped with 50 additional dialling stations. These stations are

assigned to 2-digit numbers (0049).

1 Press two times.Display:

2aProgramming for One-Touch Dial:

For upper stations (13)

Press one of the One-Touch Dial keys.

For lower stations (46)

Press , then press one of the

One-Touch Dial keys.

2b Programming for Speed Dial:Press , then press the desired 2-digitnumber (0049).

3 Enter the station name, up to 10 characters,by following the instructions on page 21.Example:

4 Press .Example:

5 Enter the telephone number up to 30 digits inlength.q To enter a hyphen in a phone number,

press (One-Touch Dial key 1).

Example:

6 Press .

q To program other stations, repeat steps2 to 6.

7 Press .STOP

STORE TEL NO.

REGISTERED

START/COPY/SET

=111-4497

1

=

START/COPY/SET

NAME=John

LOWER

STORE TEL NO.

MENU

One-TouchDial keys

LOWER

START/COPY/SET

STOP

1 3

MENU

Helpful hint:

q You can confirm the stored items on the

telephone number list (p. 64).

Note:

q A hyphen entered in a telephone

number is counted as two digits.

sTo keep the telephone number secretPress (One-Touch Dial key 3) after

entering the telephone number in step 5.qA secret number cannot be viewed after this

is set.qThe telephone number will not appear on the

telephone number list.qPressing does not count as a digit.

sTo edit a stored station name andnumber

Enter the desired name in step 3.

Enter the desired number in step 5.

3

3


28/7028

Automatic Dialling

1 Press or lift the handset.Display:

2a Using the One-Touch Dial:For stations 13Press the desired One-Touch Dial key.

For stations 46

Press , then press the desired

One-Touch Dial key.

Example:

2b Using the Speed Dial:Press , then press andthe desired 2-digit number (0049).

3 When the other party answers, speak withthe handset.

4

When finished talking, replace the handset.

DIRECTORY

TEL=

LOWER

TEL=

MONITOR

One-TouchDial keys

LOWER

DIRECTORY

MONITOR

Handset

Making a voice call using automatic dialling!

Helpful hint:


telephone number list (p. 64).

Before using this feature, program the desired names and telephone numbers into the

One-Touch Dial or the Speed Dial (p. 27).


29/7029

Automatic Dialling

Telephone

Telephone Directory with Alpha-Search!(selecting a station name in the directory)

The station names stored in memory are automatically registered in the electronic telephone

directory in alphabetical order. You can make a fax or voice call by selecting the desired stationname on the display.

If you wish to send a fax, insert the documents first.

1 Press .Display:

2 Press the dial key to which the first letter ofthe station name is assigned (see the indextable below).

Example: To search for a name starting

with N:

Press until the first station

name starting with N is

displayed. Press until the

desired name is displayed.

OR

Press or repeatedly until thedesired name is displayed.

3 Press .q The unit will start dialling.q If a document is fed into the unit, the unit

will start transmission.

START/COPY/SET

6

SELECT INDEX

DIRECTORY

1

A, B, C, 2

1

IndexDial

key

D, E, F, 3

G, H, I, 4

J, K, L, 5

2

3

4

5

M, N, O, 66

7

T, U, V, 8

P, Q, R, S, 7

IndexDial

key

W, X, Y, Z, 9

0

Other symbols

8

9

0

(Used for theSpeed Dial)

/

FACE DOWN

START/COPY/SET

DIRECTORY


30/7030

Voice Contact

1 Press while transmitting orreceiving documents.Display:

q Your unit will call the other party with adistinctive ring.

q When the other party answers, your unit

will emit a distinctive ring.

2 Lift the handset to start talking.

VOICE STANDBY

MONITOR

FACE DOWN

MONITOR

Handset

Note:

q If you initiate voice contact during transmission,

the unit will call you with a distinctive ring afterall of the documents have been transmitted.

q If you initiate voice contact during reception, the

unit will call you with a distinctive ring after the

current page of the document is received.

Talking to the caller after fax transmissionor reception!

You can talk to the other party after a fax message is completed. This will save the added

expense and time of making another call.This feature only works when the other partys fax machine is equipped with a voice

contact feature.

Initiating voice contact

1

If the other party initiates voice contact, your

unit will sound a distinctive ring and thefollowing will be displayed.

Display:

2 Lift the handset within 10 seconds of thedistinctive ring to start talking.

PLEASE PICK UP

Handset

Note:

q If you do not answer within 10 seconds of the

distinctive ring, the line will be disconnected.

Receiving a request for voice contact


31/7031

Sending Faxes

Fax/Copy

Sending a fax manually!

1 Check that the document stacker is in theupright position.

2Adjust the width of the document guides to

the size of the document.

3 Insert the document (up to 10 pages) FACEDOWN until the unit grabs the document anda single beep is heard.

Display:

4 If necessary, press repeatedlyto select the desired setting (see below).

5Press or lift the handset. (This

step is optional. See note.)

6 Dial the fax number.Example:

7 When a fax tone is heard:Press , and replace thehandset if using it.

ORWhen the other party answers your call:

Lift the handset if using the monitor and ask

them to press their start button. When a fax

tone is heard, press your

and replace the handset.

CONNECTING.....

START/COPY/SET

START/COPY/SET

TEL=5678901

TEL=

MONITOR

RESOLUTION

STANDARD

Documentguide(s)

Documentstacker

FACE DOWN

REDIAL/PAUSE

RESOLUTION

MONITOR

Handset

START/COPY/SET

STOP

Note:

q If you cannot send a fax, confirm the

problem by printing a journal report

(p. 64) and see page 56 to solve theproblem.q Performing step 5 allows you to identify

any possible problems in sending a fax.

For the parties with whom you have

experienced no problems, you can skip

step 5. Dial the fax number and press

.START/COPY/SET

sTo feed more than 10 pages at a timeInsert the first 10 pages of the document. Add the

extra pages (up to 10) before the last page is fed

into the unit.

sTo redial the last numberPress .q If the line is busy, the unit will automatically

redial the number up to 5 times.qDuring redial, the following will be displayed.

Display:

qTo cancel redialling, press again.

sTo stop transmissionPress .

To eject the document, press again.STOP

STOP

STOP

WAITING REDIAL

REDIAL/PAUSE

sTo select the resolutionSelect the desired resolution according to the type

of document.

STANDARD: For printed or typewrittenoriginals with normal-sized

characters.

FINE: For originals with small printing.SUPER FINE: For originals with minute printing.HALF TONE: For originals containing

photographs, shaded drawings,

etc.

qUsing the fine, super fine or half tone setting will

increase the transmission time.q If the resolution setting is changed during

feeding, it will be effective from the next sheet.qThe super fine resolution only works with other

compatible fax machines.


32/7032

Sending Faxes

Before using this feature, program the desired names and telephone numbers into the

One-Touch Dial or the Speed Dial (p. 27).

Sending a fax using automatic dialling!

1Check that the document stacker is in the

upright position.

2 Adjust the width of the document guides tothe size of the document.3 Insert the document (up to 10 pages) FACEDOWN until the unit grabs the document and

a single beep is heard.

Display:

4If necessary, press repeatedly

to select the desired setting (p. 31).

5a Using the One-Touch Dial:For stations 13Press the desired One-Touch Dial key.

For stations 46


One-Touch Dial key.

Example:

5b Using the Speed Dial:Press , then press andthe desired 2-digit number (0049).

q The unit will start transmission.

DIRECTORY

CONNECTING.....

FAX=

LOWER

RESOLUTION

STANDARD

One-TouchDial keys

Documentguide(s)

Documentstacker

FACE DOWN

RESOLUTION

MONITOR LOWER

DIRECTORY

STOP

Helpful hints:


telephone number list (p. 64).q The connecting tone will be heard during

dialling to tell you the status of the other

partys machine (p. 39).

s If your unit does not send a faxVerify that the number dialled is answered by the

other partys machine.

1. Press .

2a. Using the One-Touch Dial:

For stations 13

Press the desired One-Touch Dial key.

For stations 46


One-Touch Dial key.

2b. Using the Speed Dial:Press , then press and the

desired 2-digit number.

DIRECTORY

LOWER

MONITOR

sFax auto redialIf the line is busy or there is no answer, the unit

will automatically redial the number up to 5 times.qThis feature is also available for:

receiving polling (p. 52), and

delayed transmission (p. 36).qDuring redial, the following will be displayed.

Display:

qTo cancel redialling, press .STOP

WAITING REDIAL


33/7033

Sending Faxes

Fax/Copy

600mm

(2358")

Paper width

Minimum size

128 mm(5")

128

mm

(5

")

Maximum size

216 mm(812")

208 mm (8316")

Effective scanning area

4 mm

Scannedarea

216 mm (812")

Note:

q Remove clips, staples or other similar fastening objects.q Check that ink, paste or correction fluid has dried.q Do not send the following types of documents. Use copies for fax transmission.

Chemically treated paper such as carbon or carbonless duplicating paper

Electrostatically charged paper

Heavily curled, creased or torn paper

Paper with a coated surface

Paper with a faint image

Paper with printing on the opposite side that can be seen through the front (e.g. newspaper)

Documents you can send!

Document weight

Single sheet:

45 g/m2 to 90 g/m2

(12 lb. to 24 lb.)

Multiple sheets:

60 g/m2 to 75 g/m2

(16 lb. to 20 lb.)


34/7034

Sending Faxes

1 Press .Display:

2 Press , then .

3 Press .

4 Press or to select the desiredsetting.

5

Press .


START/COPY/SET

MODE=ERROR wv

START/COPY/SET

SENDING REPORT

0 4

SYSTEM SET UP

MENU

START/COPY/SET

MENU

/

Sending report for confirmation!

The sending report will provide you with a printed record of the fax transmission result.

One of the following choices is available.

ERROR: The sending report will print out only when fax transmission fails (pre-selected setting).

ON: The sending report will always print out, indicating whether fax transmission is

successful or not.

OFF: The sending report will not print.

Sample of a sending report

01 2345678 00'51 SND 00 COMMUNICATION ERROR (43)

Jan. 20 1999 01:19PM

Jan. 20 01:18PM

SENDING REPORT

CODENO. USAGE TIME MODE PAGESSTART TIME RESULTOTHER FACSIMILE

Communicationmessage (p. 56)

Error code(for servicepersonneluse only)


35/7035

Sending Faxes

Fax/Copy

1 Press .Display:

2 Press , then .

3

Press .

4 Press or to select the desiredsetting.q If this feature is not required, select OFF.

5 Press .

6 Press .MENU

SETUP ITEM [ ]

START/COPY/SET

MODE=ON wv

START/COPY/SET

AUTO JOURNAL

2 2

SYSTEM SET UP

MENU

START/COPY/SET

MENU

/

Automatic journal report!

This feature prints a journal report automatically after every 35 new fax communications.

After printing, only the oldest communication result will be erased when a new communication

occurs. When this feature is deactivated, the unit will store the records of the fax

communications, but will not print the journal report automatically.

Sample of a journal report

NO.

01

02

0304

3332222

9998765

John555556677

USAGE TIME

00'45

00'58

00'4802'45

'

MODE

SND

RCV

RCVSND

SND

PAGES

01

02

0103

05

03

OK

OK

OKCOMMUNICATION ERROR (43)

OK

OK

START TIME

Jan. 25 1999 05:22PM

Jan. 21 02:14PM

Jan. 21 03:17PM

Jan. 21 05:18PM. 22 10:35AM

RESULT CODEOTHER FACSIMILE

JOURNAL

Communicationmessage (p. 56)

Error code(for servicepersonneluse only)

Note:

q You can also print a journal report manually (p. 64).


36/7036

Sending Faxes

One-TouchDial keys

/

FACE DOWN

STOP

START/COPY/SET

MENU

Note:

q You can receive, transmit and copy

documents while delayed transmission is

set.q When transmit polling (p. 37) is set to

ON, delayed transmission is not

possible.

Delayed transmission!(sending a fax at a specified time)

Using a built-in clock, this unit can send documents automatically at a specified time. This allows

you to take advantage of low-cost calling hours offered by your telephone company. The delayed

transmission can be reserved to take place up to 24 hours in advance.

1 Insert the document FACE DOWN until theunit grabs the document and a single beepis heard.

Display:

2 Press .Display:

3 Press , then .

4 Press .

5 Press or to select ON.

6 Press .

7 Enter the fax number using the dial keypad,the One-Touch Dial or the Speed Dial.8 Press .

9Enter the transmission start time. Press

to select AM or PM.Example (using the dial keypad): 11:30PM

Press , then press until

PM is displayed.

10 Press .

11 Press .q At the programmed time, the unit will

automatically start transmission.

SEND AT 11:30PM

MENU

SETUP ITEM [ ]

START/COPY/SET

TIME=11:30PM

01 31

TIME=12:00AM

START/COPY/SET

FAX=

START/COPY/SET

MODE=ON wv

MODE=OFF wv

START/COPY/SET

DELAYED SEND

2 5

SYSTEM SET UP

MENU

STANDARD

sTo cancel the delayed transmissionsetting

1. Press while the unit is idle.

Display:

2. Press .START/COPY/SET

YES: PRESS SET

SEND CANCELED ?

STOP


37/7037

Sending Faxes

Fax/Copy

/

FACE DOWN

STOP

START/COPY/SET

MENU

Note:

q The caller pays for the document transmission.q When delayed transmission (p. 36) is set to

ON, transmit polling is not possible.

Transmit polling!(letting another machine retrieve a fax on your unit)

This feature allows another person to call your unit to retrieve a document loaded on your unit.

This saves you the call charges. This feature will not work when the unit is set to the TEL mode.

1 Insert the document FACE DOWN until theunit grabs the document and a single beep isheard.

Display:

2 Press five times.

3 Press .


5 Press .POLLED ON

START/COPY/SET

MODE=ON wv

MODE=OFF wv

START/COPY/SET

POLLED

MENU

STANDARD

sTo cancel the transmit polling

1. Press while the unit is idle.

Display:

2. Press .START/COPY/SET

YES: PRESS SET

CANCEL POLLED

STOP


38/7038

Sending Faxes

Overseas mode!

START/COPY/SET

MENU

/

Note:

q After transmission, this feature will turn off

automatically.q A slower transmission speed will lengthen the

call duration. Therefore the calling charges maybe higher.

You may experience difficulty when transmitting documents overseas. This feature makes

sending documents easier as the transmission speed is slowed down. Before starting

transmission, follow the steps below.

1 Press .Display:

2 Press , then .

3

Press .


q If this feature is not required, select OFF.

5 Press .


START/COPY/SET

MODE=ON wv

MODE=OFF wv

START/COPY/SET

OVERSEAS MODE

2 3

SYSTEM SET UP

MENU


39/7039

Sending Faxes

Fax/Copy

Connecting tone!

START/COPY/SET

MENU

/

STOP

Note:

q The connecting tone volume cannot be adjusted.

This feature allows you to hear connecting tones, such as a fax tone, ring back tone or busy

tone for several seconds when you send a fax using the One-Touch Dial or the Speed Dial.

This will tell you the status of the other partys machine.

If you hear a:

Fax tone: The other partys machine is ready for reception.

Ring back tone: If this tone continues, the other partys machine may not be a facsimile or

may have run out of paper. Check with the other party.

Busy tone: The other partys machine is busy. Let the unit continue redialling or press

and try again later.

This feature is set to ON as a pre-selected setting. If this feature is not required, you can turn it

off.

STOP

1

Press .

Display:

2 Press , then .

3 Press .


5 Press .

6

Press .MENU

SETUP ITEM [ ]

START/COPY/SET

MODE=ON wv

START/COPY/SET

CONNECTING TONE

7 6

SYSTEM SET UP

MENU


40/70

You have to

set this.

This is how

the unit willoperate.

40

Receiving Faxes

Setting the unit to receive calls!

How you

want the unit

to receive

calls

To answer all voiceand fax callsyourself.

Voice/Fax call

TEL mode(p. 42)

When the unit is in the TEL

mode, the arrow indicator on

the display points to TEL.

q If the arrow indicator(s) point(s)

to FAX or both TEL and

FAX, press .RECEIVE MODE

When the unit rings, you must

answer all calls.q If you hear a fax calling tone

(slow beep) or no sound is

heard, press

.START/COPY/SET

RingRingRing

FAX

TELDisplay:

Option A

You have a separatetelephone line justfor fax calls.

Fax call

FAX ONLY mode(p. 43, 44)

PRE-SELECTED SETTING

When the unit is in the FAX

ONLY mode, the arrow

indicator on the display points

to FAX.

q If the arrow indicator points to

TEL, press .RECEIVE MODE

All incoming calls will be

answered as faxes, and the

unit will try to receive a fax.

FAX

TELDisplay:

Option B


41/7041

Receiving Faxes

Fax/Copy

TEL/FAX mode

If you are near the unitand want to use it to

receive your voice

calls yourself and fax

calls automatically, see

pages 48 to 51.

Remote activation

If you answer a

telephone in anotherroom and hear the fax

tone, you can activate

the unit remotely by

pressing 9 (p.

45).

Other options


42/7042

Receiving Faxes

1 When the unit rings, lift the handset toanswer the call.

2 When: document reception is required, a fax calling tone (slow beep) is heard, or

no sound is heard,

press .

3 Replace the handset.q The unit will start reception.

Note:

q If you do not answer the call within 15 rings, theunit will temporarily switch to the fax and thecaller can send a document.

CONNECTING.....

START/COPY/SET

Handset

STOP

START/COPY/SET

RECEIVE MODE

sTo stop receiving

Press .

s

Friendly reception featureWhen you answer a call and hear a fax calling tone(slow beep), the unit will automatically start receiving.q If this feature is not required, set to OFF (p. 52).

STOP

TEL mode!(answering all calls manually)

If the arrow indicator(s) point(s) to FAX or both

TEL and FAX, press .q The display will show the following.

Display: TEL MODE

RECEIVE MODE


43/70


44/7044

Receiving Faxes

/

MENU

START/COPY/SET

1 Press .Display:

2Press , then .

3 Press .

4 Press or to select the desirednumber.

5 Press .


START/COPY/SET

RING=1 wv

START/COPY/SET

FAX RING COUNT

0 7

SYSTEM SET UP

MENU

FAX ONLY mode ring count

This setting determines the number of rings before the unit answers a call in the FAX ONLY

mode. You can choose from 1 to 4 rings.

Helpful hints:q To answer a call before the unit does, increase the number of rings.q If you have difficulty receiving faxes, the other parties may have tried to send faxes before

confirming if your unit answered or not. Decrease the number of rings.


45/7045

Receiving Faxes

Fax/Copy

Extension telephone!

To the EXT jackor the same line

Note:q You can change the fax activation code

(see below).

If you connect an extension telephone to your unit or on the same line, you can receive fax

documents using the extension telephone.

You do not have to press on the unit.

Important:q Use a touch tone telephone as the extension telephone and enter the fax activation code firmly.

START/COPY/SET

Fax activation code!

The fax activation code is used when receiving faxes using an extension telephone (see above).

Important:q

This code should be different from the remote access code of your answering machine.

1 When the extension telephone rings, lift thehandset of the extension telephone.2 When: document reception is required,

a fax calling tone (slow beep) is heard, or

no sound is heard,

press (pre-selected fax

activation code) firmly.

3 Replace the handset.q The unit will start reception.

9

1 Press .Display:

2 Press , then .

3

Press .

4 Press or to select ON.q If this feature is not required, select OFF.

5 Press .

q The display will show the pre-selected code.

6Enter the new code number.q This code can be from 2 to 4 digits in

length using 09 and .

CODE= 9

START/COPY/SET

MODE=ON wv

START/COPY/SET

FAX ACTIVATION

14

SYSTEM SET UP

MENU 7 Press .


START/COPY/SET

/

START/COPY/SET

MENU

Note:

q If you subscribe to any specialtelephone company services which

require a code, all or part of the faxactivation code must be different fromthe service access code.

q The fax activation code should not beset to 0000.


46/7046

Receiving Faxes

Receiving with a duplex ring service!

This feature can only be used when you subscribe to a duplex ring service from your

telephone company. For more information on the availability of this service, contact your

telephone company before activating this feature.

What is a duplex ring service?A duplex ring service will give you an additional telephone number on a single telephone line,

having a different ringing pattern (single bell).

Ring patterns:

Single bell (one long ring)

Double bell (two short rings)

Your telephone number

012 1234

012 5678

Ring pattern

Double ring

Single ring

Use

Telephone

Facsimile

When you subscribe to a duplex ring service, you can assign telephone numbers for telephone

number and fax telephone number.

When a call is received, you will know which number is being called by the ringing pattern.

Example:

To use one of the telephone numbers as a facsimilenumber

Set the ring pattern detection feature to ON.

When the unit detects a call with a single bell pattern, it will activate the fax function.


47/7047

Receiving Faxes

Fax/Copy

/

MENU

START/COPY/SET

Setting the ring pattern detection

How the unit will answer in each receive modeWhen a single bell is detected, the unit will automatically answer the call and activate the fax

function.

TEL mode: When a double bell is received, the unit will ring 15 times and temporarily

activate the fax function.

FAX ONLY mode: The unit automatically answers a distinctive ring call after the second ring.To change the number of rings, change the FAX ONLY mode ring count (p.

44) after setting the ring pattern.

TEL/FAX mode: When a double bell is received, the unit will ring until you answer the call.

1 Press .Display:

2 Press , then .

3 Press .

4

Press or to select the ON.


5 Press .

q The unit will print an information list.


PRINTING

START/COPY/SET

MODE=ON wv

MODE=OFF wv

START/COPY/SET

RING DETECTION

3 1

SYSTEM SET UP

MENU


48/7048

Receiving Faxes

TEL/FAX mode!(receiving voice calls with rings and fax callswithout rings when you are near the unit)

Use this mode when you are always near the unit, are not using an answering machine andwant the fax machine to detect faxes without ringing. When a call is received, the unit will work

as follows. If you connect an extension telephone to the same line, see the next page.

The unit will not ring.*

TEL/FAX delayedring count

Voice call

Fax callingtone**

The unit will automatically activatethe fax function for fax machinesthat do not send a fax calling tone.

OR

A call isreceived.

The unit will ring up to3 times.***

Silent fax recognitionring count

Answerthe call.

The unit willautomatically receivedocuments withoutringing.

RingRin

gRin

g

* A telephone fee will be charged to the caller from this point.

** A fax calling tone is automatically generated by the sending fax machine. Some fax

machines do not have this capability.

*** While ringing, the unit will emit a different ring back tone to the calling party.

Note:qThe unit will display the following when a call is received.

Display:

qSome fax messages that are transmitted manually may not send a fax calling tone. These calls must be

received manually.qThe ringer should be on (p. 23).

INCOMING CALL


49/7049

Receiving Faxes

Fax/Copy

Ring pattern when an extension telephone is connectedIf you absolutely must use another phone on the same phone line, you can disengage the

TEL/FAX mode on a call by call basis by pressing 0 before the fax machine begins

communicating. Once the fax machine is activated, the only way to turn it off is by pressing the

button on the unit.STOP

The extension telephonewill ring once.*

TEL/FAX delayedring count

The unit will not ring.

The unit will ring up to 3 times.***Silent fax recognition

ring count

The extension telephone will not ringbut you can answer the call with theextention telephone as shown below.1. Lift the handset.2. Enter (pre-selected code)

while the ring back tone is heard.qThe code number can be

changed (p. 53).

Voice call

Fax callingtone**

The unit will automatically activate

the fax function for fax machinesthat do not send a fax calling tone.

OR

A call isreceived.

Answerthe call.

The unit will automatically receivedocuments without ringing.

Ring

RingRingRing

0

TEL/FAX delayed ring count:Up to 4 ring signals will be generated before the unit answers, depending on feature setting #78 on page

51. In the TEL/FAX mode, the unit will not generate an audible ring during this time.

Silent fax recognition ring count:The unit generates audible rings to indicate that it is receiving a voice call. 3 to 9 rings will be generated,

depending on feature setting #30 on page 51. This signal will not ring at an extension telephone.


50/7050

Receiving Faxes

Changing the AUTO ANSWER setting to the TEL/FAX mode

1 Press .Display:

2 Press , then .

3 Press .

4Press or to select TEL/FAX.

5 Press .

6 Press .

7 If the arrow indicator on the display points toTEL, press .TEL/FAX MODE

RECEIVE MODE

MENU

SETUP ITEM [ ]

START/COPY/SET

MODE=TEL/FAX wv

MODE=FAX ONLYwv

START/COPY/SET

AUTO ANSWER

7 7

SYSTEM SET UP

MENU

RECEIVE MODE /

MENU

START/COPY/SET

Answeringmachine

qDo not connect an answeringmachine when using theTEL/FAX mode.

Only a fax machine isconnected and you arealways near the fax machine.

FFAX

TEL

Display:

Note:

q To return to the FAX ONLY mode, selectFAX ONLY in step 4.

q In the TEL/FAX mode, the display willshow the following.

sWe recommend the following setup.


51/7051

Receiving Faxes

Fax/Copy

TEL/FAX delayed ring countThis setting determines the number of times the extension telephone rings in the TEL/FAX

mode. You can choose from 1 to 4 rings.

This setting does not need to be changed if an extension telephone is not connected.

1 Press .Display:

2 Press , then .

3 Press .


5 Press .


START/COPY/SET

RING=1 wv

START/COPY/SET

TEL/FAX RING

7 8

SYSTEM SET UP

MENU /

MENU

START/COPY/SET

Note:

q If the number of rings is increased, youmay not be able to receive documentsfrom some older model fax machineswhich do not send a fax calling tone.

Silent fax recognition ring countWhen the unit detects a voice call in the TEL/FAX mode, it will ring up to 3 times. The number of

rings can be changed up to 9.

1 Press .Display:

2Press , then .

3 Press .


5

Press .


START/COPY/SET

RING=3 wv

START/COPY/SET

SILENT FAX RING

3 0

SYSTEM SET UP

MENU/

MENU

START/COPY/SET

Note:

q If the number of rings is increased, youmay not be able to receive documentsfrom some older model fax machineswhich do not send a fax calling tone.


52/7052

Receiving Faxes

Receiving polling!(receiving a fax placed on another partys machine)This feature allows you to retrieve a document from another compatible machine. Therefore, youpay for the call, saving the sending party the call charges.

Make sure that no documents are fed into your unit and that the other partys machine is readyfor your call.

1 Press four times.Display:

2 Press .

3 Dial the fax number.Example:

4 Press .

q The unit will start reception.

CONNECTING.....

START/COPY/SET

FAX=3331111

FAX=

START/COPY/SET

POLLING

MENU

MENU

START/COPY/SET

Friendly reception!

The friendly reception feature allows you to receive fax documents automatically without

pressing (p. 42).

When this feature is deactivated, you have to press to receive fax

documents each time you answer a fax call.

START/COPY/SET

START/COPY/SET

1 Press .Display:

2

Press , then .

3 Press .


5Press .


START/COPY/SET

MODE=ON wv

START/COPY/SET

FRIENDLY RCV

4 6

SYSTEM SET UP

MENU/

MENU

START/COPY/SET


53/7053

Receiving Faxes

Fax/Copy

Auto disconnection!

This feature allows you to answer a call with the extension telephone during the silent fax

recognition rings in the TEL/FAX mode (p. 49). When you lift the handset of the extension

telephone and enter (pre-selected code) while the ring back tone is heard, the unit will be

disconnected and you can talk with the other party.

Important:q This code should be different from the fax activation code (p. 45) and the remote access code

of your answering machine.

0

1 Press .Display:

2

Press , then .

3 Press .

4 Press or to select ON.q If this feature is not required, select OFF.

5

Press .

q The display will show the pre-selected code.

6 Enter the new code.q This code can be from 2 to 4 digits inlength using 09, and .

7 Press .


START/COPY/SET

CODE= 0

START/COPY/SET

MODE=ON wv

START/COPY/SET

AUTO DISCONNECT

4 9

SYSTEM SET UP

MENU/

MENU

START/COPY/SET


54/7054

Receiving Faxes

Pager call - when your unit receives a fax!

This feature allows your unit to call your pager when your unit receives a fax document.

1

Press .

Display:

2 Press , then .

3 Press .

4Press or to select ON.


5 Press .

6 Enter your pager number.q You can enter a total of 46 digits and/orpauses.

Example:

1 202 555 1234PPP12345678PPP5555#

NO.=

START/COPY/SET

MODE=ON wv

MODE=OFF wv

START/COPY/SET

FAX PAGER CALL

7 0

SYSTEM SET UP

MENU

7

Press .


START/COPY/SET

/

MENU

START/COPY/SET

Note:

q Message programming methods mayvary depending on the pager company.Contact your pager company for details.

Your pagernumber

Pauses

Your pager accesscode, if required.

Message you want displayedon your pager when yourunit receives a fax.

When your unit receivesa fax document, it will callyour pager company.

Your pagercompany willcall your pager.

Pagercompany

5555

Pager

A few minutes later, your pagerwill display the same messageyou entered in step 6.(For example: 5555).

sHow your unit and pager work


55/7055

Copying

Fax/Copy

Making a copy!

1

Check that the document stacker is in the

upright position.

2 Adjust the width of the document guides tothe size of the document.

3 Insert the document (up to 10 pages) FACEDOWN until the unit grabs the document anda single beep is heard.

Display:

q Make sure the handset is on the cradle.

4 If necessary, pressrepeatedly to select the desired setting(p. 31).

5 Press .q The unit will start printing.

Note:q If a resolution is not selected, FINE resolution

will automatically be selected.q You can make or receive a voice call while

making copies.q When you copy a multiple page document which

is longer than A4 size paper (approx. 300 mm),we recommend you insert one page at a time.

COPYING

START/COPY/SET

RESOLUTION

STANDARD

Any transmittable document (p. 33) can be copied.

Documentguide(s)

Documentstacker

FACE DOWN

RESOLUTION

START/COPY/SET

STOP

sTo stop copying

Press .

To eject the document, press again.STOP

STOP


56/70

Error Messages

Reports!

If your unit cannot send a fax, check the following.

The number you dialled is correct.

The other partys machine is a facsimile.

If the problem remains, correct it by following the communication message printed on the

sending and journal reports (p. 34, 35).

Communication message

COMMUNICATION ERROR

DOCUMENT JAMMED

ERROR-NOT YOUR UNIT

NO DOCUMENT

OTHER FAX NOT RESPOND

PAPER OUT

PRESSED THE STOP KEY

PRINTER OVERHEATED

OK

4172FF

53, 54,59, 70

q A transmission or reception error occurred. Tryagain or check with the other party.

q The document is jammed. Remove the jammeddocument (p. 62).

q A transmission or reception error occurredbecause of a problem with the other partys faxmachine. Check with the other party.

q The document was not fed into the unit properly.Reinsert the document and try again.

q The other partys fax machine was busy or ran outof recording paper. Try again.

q The document was not fed properly. Reinsert the

document and try again.q The other partys fax machine rings too manytimes. To send a fax manually, dial the number,confirm the fax tone, and press the

button.q The other partys machine is not a facsimile.

Check with the other party.q The number you dialled is not in service.

q The unit ran out of recording paper. Install arecording paper roll (p. 17).

q The cover was opened. Close it and try again.

q The button was pressed and faxcommunication was cancelled.

q The printer overheated. Let the unit cool down.

q Fax communication was successful.

STOP

START/COPY/SET

Errorcode

Cause & Remedy

56


57/7057

Error Messages

Help

LCD display!

If the unit detects a problem, one or more of the following messages will appear on the display.

Display message

UNIT OVERHEATED

TRANSMIT ERROR

REMOVE DOCUMENT

REDIAL TIME OUT

POLLING ERROR

OUT OF PAPER

NO RESPONSE

CHECK MEMORY

CHECK DOCUMENT

CHECK COVER

CALL SERVICE 2

CALL SERVICE 1 q There is something wrong with the unit. Contact our servicepersonnel.

q The cover is open. Close it.

q The document is not fed into the unit properly. Reinsert thedocument. If misfeeding occurs frequently, clean the document

feeder rollers and try again (p. 63). If the problem remains, adjustthe feeder pressure (p. 62).

q Attempted to transmit a document longer than 600 mm. Press thebutton to remove the document. Divide the document

into two or more sheets and try again.

q Memory (telephone numbers, parameters, etc.) has been erased.Re-program.

q The other partys fax machine is busy or ran out of recordingpaper. Try again.

q The unit ran out of recording paper. Install a recording paper roll(p. 17).

q The other partys fax machine does not have a polling feature.Check with the other party.

q The other partys fax machine is busy or ran out of recordingpaper. Try again.

q

The document is jammed. Remove the jammed document (p. 62).

q A transmission error occurred. Try again.

q The unit is too hot. Let the unit cool down.

STOP

Cause & Remedy


58/7058

Operations

When a function does not work, check herebefore requesting help!

General

Fax sending

Problem

I cannot make and receive calls.

I cannot make calls.

The unit does not work.

The unit does not ring.

The other party complains theyonly hear a fax tone and cannottalk.

The buttondoes not function properly.

The receive mode does notfunction as explained on page 40.

During programming, I cannotenter the fax activation code.

REDIAL/PAUSE

q The power cord or telephone line cord is not connected.Check the connections (p. 18).

q The dialling mode setting is wrong. Change to TONE orPULSE (p. 18).

q Disconnect the unit from the telephone line and connectthe line to a known working telephone. If the workingtelephone operates properly, contact our service personnelto have the unit repaired.

If the working telephone does not operate properly,contact your telephone company.

q The ringer volume is set to off. Adjust it to a suitable level(p. 23).

q The FAX ONLY mode is set. Tell them the number is onlyused for faxes or change to another mode (p. 40, 41).

q If this button is pressed during dialling, a pause will beinserted. If pressed immediately after a dial tone isobtained, the last number dialled will be redialled.

q A ring pattern detection is set (p. 46, 47).q The TEL/FAX mode is set (p. 4851).

q All or part of the numbers are the same as the remoteaccess code of your answering machine. Change thenumber (p. 45).

Cause & Remedy

Problem

q The telephone line cord is connected to the EXT jack onthe unit. Connect to the LINE jack (p. 18).

q The other partys fax machine was busy or ran out ofpaper. Try again.

q The other partys machine is not a facsimile. Check withthe other party.

q The other partys fax machine rings too many times. Sendthe fax manually - dial the number, confirm the fax tone,then press the button.

q If your line has special telephone services such as callwaiting, the service may have been activated during faxtransmission. Connect the unit to a line that does not havethese services.

q The extension telephone on the same line is off the hook.Hang up the extension telephone and try again.

START/COPY/SET

Cause & Remedy

I cannot send documents.

The other party complains thatletters on their receiveddocument are distorted.


59/7059

Operations

Help

Fax sending (cont.)

Problem

q The glass or rollers are dirty. Clean them (p. 63).

q Use the overseas transmission mode (p. 38).q Add two pauses at the end of the telephone number (p. 26).q Dial the number manually.

Cause & Remedy

The other party complains thatdirty patterns or black linesappear on their received

document.

I cannot make an internationalfax call.

Fax receiving

Problem

q The telephone line cord is connected to the EXT jack onthe unit. Connect to the LINE jack (p. 18).

q The receive mode is set to the TEL mode. Set to the FAXONLY or TEL/FAX mode.

q The time taken to answer the call is too long. Decreasethe number of rings (p. 44, 51).

q The incoming call is not a fax. Change the receive modeto the TEL mode.

q The sender transmitted a faint document. Ask them totransmit a clearer copy of the document.

q The thermal head is dirty. Clean it (p. 63).

q The recording paper roll is installed incorrectly. Make surethat the shiny side of the paper is facing down andre-install the paper (p. 17).

Cause & Remedy

I cannot receive documents.

I cannot receive documentsautomatically.

The display showsCONNECTING..... but faxes arenot received.

The recording image is faint.

The received document is blank.

Receive mode

Problem

q If you want to set the FAX ONLY or TEL/FAX mode: Select the desired mode using feature #77 (p. 50), and Press repeatedly until the desired

mode is displayed.

q If you want to set the TEL mode: Press repeatedly until the TEL

mode is displayed.RECEIVE MODE

RECEIVE MODE

Cause & Remedy

I cannot select the desiredreceive mode.


60/7060

Operations

Copying

Problem

q You cannot make a copy during programming. Make thecopy after programming or stop the programming.

q The glass or rollers are dirty. Clean them (p. 63).

q The thermal head is dirty. Clean it (p. 63).

q The recording paper roll is installed incorrectly. Make surethat the shiny side of the paper is facing down andre-install the paper (p. 17).

Cause & Remedy

The unit does not make a copy.

A dirty pattern or a black lineappears on the copied document.

The copied image is distorted.

The copied document is blank.

If a power failure occurs!

q The unit will not function.q Voice and fax calls will be interrupted.q If delayed transmission is programmed and the start time has passed during a power failure,

transmission will be attempted soon after power is restored.


61/7061

Jams

Help

Recording paper jam!

If the unit does not eject any recording paper during reception or copying, the recording paper

has jammed. Remove the jammed paper as shown below.

1Open the cover by pressing the cover open

button and remove the recording paper roll.

4 Pull down the document stacker and tear offthe excess paper by pulling it towards you,then push the stacker to the upright position.

2

Replace the recording paper roll in the

proper direction, and pull the leading edge of

the paper approximately 10 cm (4 inches)

out of the unit.

q Make sure that there is no slack in the

paper roll.

3

Close the cover securely by pushing down

on both ends.

q A message will be printed on the recording

paper.

q If the recording paper is set to the wrong

side, the message will not be printed.

Install the paper correctly.

Cover openbutton

Document stacker


62/7062

Jams

Document jam!

If the unit does not release the document during feeding, remove the jammed document as

follows.


button.

2 Remove the jammed document carefully.


Cover open button

Note:q Do not pull out the jammed paper forcibly

before opening the cover.

Sending document does not feed, or multi-feeds!

If no feeding or multiple feeding occurs frequently, adjust the feeder pressure.

1 Open the cover by pressing the cover openbutton.

2Shift the position of the lever using an

instrument with a pointed end, such as a

paper clip.

Right: When documents do not feed.

Center: Standard position (pre-selected)

Left: When documents multiple feed.


Cover open button

Left Right

Lever


63/7063

Cleaning

Help

Document feeder!

If misfeeding occurs frequently or if dirty patterns or black bands appear on a copied or

transmitted document, clean the document feeder.

1Disconnect the power cord and the

telephone line cord.

2 Open the cover by pressing the cover openbutton.

3 Clean the document feeder rollers, sub rollerand rubber flap with a cloth moistened withisopropyl rubbing alcohol, and let all parts

dry thoroughly.

4Clean the white plate and glass with a soft

dry cloth.


6 Connect the power cord and the telephoneline cord.Caution:q Do not use paper products, such as paper

towels or tissues, to clean the inside of the

unit.

Power cord

Telephoneline cord

Cover open button

Rubber flap

Sub roller

Documentfeeder rollers

Cover

Glass

Whiteplate

Thermal head!

If dirty patterns or black bands appear on a copied or received document, clean the thermal head.

1 Disconnect the power cord and thetelephone line cord.


button.

3 Clean the thermal head with a clothmoistened with isopropyl rubbing alcohol,and let it dry thoroughly.


5 Connect the power cord and the telephoneline cord.Caution:q To prevent a malfunction due to static

electricity, do not use a dry cloth and do nottouch the thermal head directly with yourfingers.

Cover openbutton

Thermal head

Caution:q

Do not push onthe black cover.


64/7064

Print Reports

Printing the feature settings, telephone numbers,journal!

You can print out the following documents.

Basic feature list: provides you with the current settings of the basic programming features(p. 69).

Advanced feature list: provides you with the current settings of the advanced programming

features (p. 69, 70).

Telephone number list: provides you with names and telephone numbers which are stored in

the automatic dialling directory. The telephone number codes are as shown below.

P: A pause has been entered.

F: A flash has been entered.

[ ]: A secret telephone number has been entered. (The telephone number is not printed.)

Journal report: keeps records of fax transmissions and receptions. This report will be printedautomatically after every 35 fax communications (p. 35).

MENU STOP

START/COPY/SET

1 Press three times.Display:

2 For the basic feature list, press , then.

For the advanced feature list, press ,

then .

For the telephone number list, press ,

then .

For the journal report, press , then .

3 Press to start printing.

q To stop printing, press .

q After printing, the following will be displayed.

4 Press .MENUPRINT ITEM [ ]

STOP

PRINTING

START/COPY/SET

JOURNAL REPORT

4

TEL NO. LIST

3

ADVANCED LIST

2

BASIC LIST

1

PRINT REPORT

MENU


65/7065

Original Mode / Reset

General

Information

/

MENU

START/COPY/SET

Note:

q This feature will return to the normal

mode after transmission or copying is

completed.q These settings are available in the

standard, fine and super fine

resolutions.

1 Press .Display:

2 Press , then .

3 Press .

4 Press or to select the desiredsetting.5 Press .

6Press .MENU

SETUP ITEM [ ]

START/COPY/SET

MODE=NORMAL wv

START/COPY/SET

ORIGINAL

5 8

SYSTEM SET UP

MENU

Setting the original mode!

Use this feature when you need to transmit or copy a document with faint or dark writing.

One of the following choices is available.

NORMAL: Used for documents with normal writing (Pre-selected setting).

LIGHT: Used for documents with faint writing.DARKER: Used for documents with dark writing.

Set this feature before starting transmission or copying.

6 Press againfor confirmation.


RESET COMPLETED

START/COPY/SET

/

MENU

START/COPY/SET

STOP

1 Press .Display:

2Press , then .

3 Press .

4 Press or to select YES.

5 Press .

q If this feature is not required, press .STOP

RESET OK?

START/COPY/SET

RESET=YES wv

RESET=NO wv

START/COPY/SET

SET DEFAULT

8 0

SYSTEM SET UP

MENU

Resetting the advanced features!

Use this feature to return the advanced features (p. 69, 70) to their pre-selected settings.


66/7066

Specifications

Technical data about this product!

Applicable Lines: Public Switched Telephone Network

Document Size: Max. 216 mm (812") in width

Max. 600 mm (2358") in length

Effective Scanning Width: 208mm (8316")

Recording Paper Size: 216 mm x max. 30 m (812" x 98') roll

Effective Printing Width: 208 mm (8316")

Transmission Time*: Approx. 15 s/page (Original mode)**

Approx. 30 s/page (G3 Normal mode)

Scanning Density: Horizontal: 8 pels/mm (203 pels/inch)

Vertical: 3.85 lines/mm (98 lines/inch) STANDARD mode

7.7 lines/mm (196 lines/inch) FINE/HALF TONE mode

15.4 lines/mm (392 lines/inch) SUPER FINE mode

Halftone Level: 64-level

Scanner Type: Contact Image Sensor (CIS)

Printer Type: Thermal PrintingData Compression System: Modified Huffman (MH), Modified READ (MR)

Modem Speed: 9,600 / 7,200 / 4,800 / 2,400 bps; Automatic Fallback

Operating Environment: 5 C 35 C (41 F 95 F), 45 % 85 % RH (Relative Humidity)

Dimensions (HxWxD): 122 mm x 338 mm x 240 mm (41316" x 13516"x 9716")

Mass (Weight): Approx. 2.5 kg (5.5 lb.)

Power Consumption: Standby: Approx. 5.5 W

Transmission: Approx. 17 W

Reception: Approx. 30 W (When receiving the CCITT No. 1

Test Chart)

Copy: Approx. 30 W (When copying the CCITT No. 1 TestChart)

Maximum: Approx. 120 W (When copying a 100 % black document)

Power Supply: 220240 V AC, 50/60 Hz

* Transmission speed depends upon the contents of the pages,

resolution, telephone line conditions and capability of the

other partys machine.

** The 15 second speed is based upon the CCITT No. 1 TestChart.

Note:q Any details given in these instructions are subject to change without notice.q The pictures and illustrations in these instructions may vary slightly from the actual product.

CCITT No. 1 Test Chart


67/7067

Index

General

Information

Index!

A Accessories ....................................... 12

Advanced feature list ........................ 64

Advanced features ...................... 69, 70

(Resetting).................................... 65

Auto disconnection ............................ 53

B Basic feature list ............................... 64

Basic features.................................... 69

C Character table.................................. 21

Cleaning ............................................ 63

Connecting tone ................................ 39

Connections................................... 5, 18

Copy .................................................. 55

COPY button ................................. 9, 55

D Date and time.................................... 19

Delayed transmission ........................ 36

Dialling mode..................................... 18

DIRECTORY button .............. 28, 29, 32

Document feeder cleaning ................ 63

Document jam ................................... 62

Document size............................. 33, 66

Document stacker ......................... 4, 17

Duplex ring service...................... 46, 47

E Electronic telephone directory........... 29

Error messages ........................... 56, 57

Extension telephone.................... 45, 49

F Facsimile telephone number ............. 22

Fax activation code ........................... 45

Fax auto redial................................... 32

FAX ONLY mode................... 40, 43, 44

FAX ONLY ring count ........................ 44

Fax pager .......................................... 54

Features summary...................... 69, 70

Feeder

(Cleaning)..................................... 63

(Jam) ............................................ 62

(Pressure)..................................... 62

FLASH button.................................... 26

Friendly reception.............................. 52

H Handset cord ................................. 5, 18

Handset receiver volume................... 23HELP button ...................................... 13

HYPHEN key............................... 21, 27

I INSERT key................................. 20, 21

J Jams............................................ 61, 62

Journal auto print............................... 35

Journal report .............................. 35, 64

L LCD display (Error messages) .......... 57

List

(Advanced feature) ....................... 64

(Basic featur