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Caddo Kiowa Technology CenterEmergency Management Plan

FY2017Updated on July 8, 2016

Supercedes all other versions

Table of ContentsEmergency Management Team ..................................................................... 1

Emergency Phone Chain .............................................................................. 3

Emergency Phone Numbers ......................................................................... 4

Fire Procedures .......................................................................................... 5

Campus Evacuation Procedures .................................................................... 8

Tornado Procedures .................................................................................. 11

Transportation/Accident Procedures ............................................................ 14

Lockdown Procedures - Administrative ......................................................... 18

Lockdown Procedures - Full ........................................................................ 21

Shelter-in-Place Procedure ......................................................................... 24

Flood Procedures ...................................................................................... 27

Earthquake Procedures .............................................................................. 30

Pandemic Influenza Plan ............................................................................ 33

Emergency Drill Reporting Form ................................................................. 35

Emergency Kit ......................................................................................... 37

Crisis Communication Plan ......................................................................... 38

Logistical Details ...................................................................................... 40

News Conference Guidelines ...................................................................... 41

Media Relations Reminders ........................................................................ 42

Local Media ............................................................................................. 43

Review and Investigate ............................................................................. 44

1

CADDO KIOWA TECHNOLOGY CENTEREmergency Management Team

The purpose of the Core Emergency Management Team (EMT) is to ensure an appropriate response in the event of an emergency. This team is comprised of trained personnel who will ensure the safety of building occupants and minimize property damage. There are eight (8) primary positions on the Emergency Management Team as follows:

Superintendent—Oversee all actions taken by the EMT.Assistant Superintendent—Supervise all actions taken by the EMT.Communications and Marketing Officer—Advise all in regard to all facets of media communications.Facilities and Maintenance Director (FMD)—Serve as principal coordinator for campus wide Emergency Management Plan

(EMP) implementation; Direct, coordinate and manage all emergency management activities during an emergency.Practical Nursing Director—Report to FMD and area where specialized skills are needed.Network and Computer Systems Administrator—Coordinate and manage all technology needs during emergency.Instructional Leaders—Report to FMD and supervise immediate safety and care of individuals on campus.Building Monitors– Report to FMD. Supervise, organize, control, assist, protect and/or evacuate building occupants.

Each of these individuals has an extremely important job to perform in the event of an emergency. The following pages contain a more extensive description of emergency levels and emergencies that the EMT is responsible for in an emer-gency situation. The Emergency Management Team works as a team to ensure the safety of campus and building occu-pants. The EMT Building Monitors are responsible for alerting building occupants of an emergency, keeping anyone from entering and/or exiting the building depending on emergency, and determining when or if the building is safe to re-enter.

EMT Building Monitors:

Building Monitors are familiar with all aspects of the Emergency Management Plan and are available to assist in all emer-gencies that may occur on campus. Each building has been assigned two Building Monitors. Each Building Monitor will be responsible for the following:

Act as main point of contact in the building in the event of an emergency.Knowing the entire building layout and the various safe places, shelters, and escape routes.Knowing the location of/and how to operate a fire extinguisher.Knowing hazardous areas to be avoided during an emergency.Maintaining order and preventing panic during an emergency.Maintain Emergency Bag.Assuming responsibility for notifying others in their building in the event of an emergency.Searching and securing designated area.Directing occupants towards the nearest exit or designated safety area.Checking conference rooms, lavatories, and storage areas for employees or visitors who may not have received notice of the

emergency.Inspecting and securing hallways during an emergency.Educating their co-workers on evacuation routes and emergency plans.Reviewing procedures periodically to ensure new employees know how to respond to emergency.Providing assistance for disabled individuals, if necessary, during an emergency.Keeping people from returning to their area before the “all clear” signal.Verifying with each searcher that their areas area accounted for.

Building Monitors are expected to participate in training drills, attend meetings, and distribute information as required. The Building Monitors are current staff members that are volunteers and act in this capacity and meet regularly as a committee under the direction of the Facilities and Maintenance Director.

2

CADDA KIOWA TECHNOLOGY CENTEREmergency Management Team (continued)

Emergency Drills:

All building occupants will be required to participate in periodic emergency drills. The purpose of these drills is to ensure that all occupants become familiar with the plan, learn how to safely and orderly locate safe places, shelters, and es-cape routes in their areas, and become accustomed with emergency situations exits. These drills require that everyone respond to the EMT instructions for their areas.

At the time of an emergency drill, building occupants will follow the procedures set forth in the Emergency Management Plan. Instructions will be provided over the emergency communication system and occupants will be instructed to pro-ceed to the emergency exit or staging area and to remain there until the “all clear” announcement is given.

Drills will be conducted annually at a minimum. The time required for each drill will depend on the scenario of the drill, followed by a short discussion on the outcome of the drill. The Facilities and Maintenance Director will be responsible for maintaining the schedule and record log for the emergency drills. The Emergency Management Team will conduct all emergency drills in accordance with the procedures set forth in the Emergency Management Plan.

Emergency Procedures for Occupants:

All departments within each building are provided with the Emergency Management Plan. The Communications and Marketing Director will distribute the plan to each department. Additional copies of the Emergency Management Plan can be obtained by contacting the Communications and Marketing Director.

Emergency Contacts:

The Campus Emergency Phone Chain and Emergency Phone Numbers are located in the Emergency Management Plan, which includes contact information for all the members of the Emergency Management Team and external emergency contacts.

3

Emergency Phone Chain

Dennis Ruttman405-643-3230 (x)580-716-5113 (m)

updated 2-17-16

Vic Woods405-643-3237 (x)405-519-6077 (m)

Susan McElhaney405-643-3229 (x)405-668-2588 (m)

JR Oswald405-668-0708 (m)

Jamie Pittman405-643-3292 (x)405-818-1335 (m)

Amy Cowan405-643-3247 (x)405-453-7574 (h)405-274-6269 (m)

David Darnell405-643-3235 (x)405-668-0127 (h)405-668-0127 (m)

Jennie Nunn405-643-3205 (x)580-588-9217 (h)580-695-1795 (m)

Laurie Stocking405-643-3263 (x)580-637-2510 (h)405-929-0806 (m)

Staci Repp405-643-3256 (x)580-291-0899 (m)

Polly Bredy405-643-3244 (x)580-639-2046 (h)580-730-1797 (m)

Jana Bingham405-643-3242 (x)

Ronda Weaver405-643-3250 (x)405-643-5213 (h)405-668-0147 (m)

4

Emergency Phone NumbersEmergencyCaddo County Sheriff .............................................................................................. 911 or 405-247-6666Ambulance - Carnegie ....................................................................................................... 580-654-1125Ambulance - Anadarko ...................................................................................................... 405-247-2545Fire Department ............................................................................................................... 405-643-2231Fort Cobb Police ............................................................................................................... 405-643-2115Toxic Chemical & Oil Spill ................................................................................................... 800-424-8802Oklahoma Poison Control Center ........................................................................................ 800-222-1222

Utilities/CounselingCaddo County Emergency Management Director ................................................................... 405-247-4111Caddo County Safety Office ............................................................................................... 405-247-9525Highway Patrol (Lawton) ................................................................................................... 580-353-0783PSO (Electric) Emergency number ...................................................................................... 800-776-1011PSO (Electric) Customer Service ......................................................................................... 800-776-7071ONG (Gas) Emergency number .......................................................................................... 405-224-5639ONG (Gas) Other numbers ................................................................................................ 580-654-1078ONG (Gas) Other numbers ................................................................................................ 405-247-3381Water (City Hall) Fort Cobb ................................................................................................ 405-643-2682Telephone Co. (SW Bell) .................................................................................................... 580-678-8322School Social Worker .............................................................................. 800-255-0053 or 405-247-6621Southwest Youth & Family (Chickasha) ................................................................................ 405-522-5437Youth Emergency Center ................................................................................................... 800-448-4663Mental Health Clinic, Taliaferro (Anadarko) .......................................................................... 405- 247-2439Suicide Prevention Center .................................................................................................. 405-848-2273Health Department ........................................................................................................... 405-247-2507Rape Emergency Center .................................................................................................... 405-222-1818Safeline .......................................................................................................................... 800-522-7233

ClergyFirst Baptist Church, Fort Cobb ........................................................................................... 405-643-2635First Baptist Church Parsonage ........................................................................................... 405-643-2857First Caddo Baptist Church, Fort Cobb ................................................................................. 405-643-2661First Methodist Church, Fort Cobb ....................................................................................... 405-643-2645Church of Christ, Fort Cobb ................................................................................................ 405-643-2243Assembly of God, Fort Cobb ............................................................................................... 405-643-5171Macedonia Baptist Church, Fort Cobb .................................................................................. 405-643-5169

HospitalsCarnegie Hospital ............................................................................................................. 580-654-1050Anadarko Municipal Hospital .............................................................................................. 405-247-2551Grady Memorial Hospital, Chickasha ................................................................................... 405-224-2300Comanche County Hospital, Lawton .................................................................................... 800-522-0104Southwestern Medical Center, Lawton ................................................................................. 580-531-4700Elkview General Hospital, Hobart ........................................................................................ 580-726-3324Parkview Hospital, El Reno ................................................................................................. 405-262-2640Southwestern Memorial Hospital, Weatherford...................................................................... 580-772-5551

CKTC StaffSuperintendent ............................................................................... 405-643-3230 (x) 580-716-5113 (m)Assistant Superintendent .................................................................. 405-643-3237 (x) 405-519-6077 (m)Facilities and Maintenance Coordinator ............................................... 405-643-3235 (x) 405-668-0127 (m)Instructional Leader ......................................................................... 405-643-3205 (x) 580-695-1795 (m)Business and Industry Services Director ............................................. 405-643-3277 (x)Communications and Marketing Director ............................................. 405-643-3229 (x) 405-668-2588 (m)Nursing Department ........................................................................ 405-643-3262 (x)Early Care and Education .................................................................. 405-643-3248 (x)

updated 2-17-16

5

CADDO KIOWA TECHNOLOGY CENTERFire Procedures

Administrative Procedures:

Fire Drill is initiated to isolate students and staff from immediate dangers.

PREPARATION• Provide annual training to staff and students in fire drill procedures.

• Conduct fire drills at least once each semester.

• Prepare school maps (for distribution to responders).

• Carry your keys at all times.

• Do not lock doors.RESPONSE

The Facilities and Maintenance Director (FMD) serves as the principal coordinator for campus wide EMP implementation; Direct, coordinate and manage all emergency management activities during an emer-gency.

FMD receives information on immediate danger.FMD notifies administration office on immediate danger.Administrator or another authorized person makes decision to activate emergency plan.

• COMMUNICATE FIRE ALERT STATUS: (communicate to remote buildings and outside areas).“OUR SCHOOL IS UNDER FIRE ALERT. THIS IS NOT A DRILL” (repeat).

• RAPIDLY ASSESS need for police or other assistance.

• ASSIGN RESPONSIBILITIES to others (FMD and / or administrator stays in command center).NOTIFY Building Monitors and Emergency Management team (FMD or Assistant).CALL 911 and request assistance if needed (caller must stay on line).SWEEP halls and non-classroom areas for students, locate nearest fire exit and evacuate to assigned area.MONITOR radio and main phone line.ASSESS NEEDS AND PROVIDE CAREContact each evacuation area to determine needs for first aid or other care.

GIVE “ALL CLEAR” SIGNAL when the safety of the school has been assured..

RECOVERYRESUME NORMAL OPERATIONS as soon as possible.Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. COMMUNICATE STATUSNotify district office when lockdown is terminated.Email staff an overview of the situation to minimize misinformation.Prepare a brief letter to parents explaining the situation.Consider a press release if event has drawn or may draw media attention.Debrief and evaluate with key staff, including law enforcement and first responders.DOCUMENT and REPORT - prepare a report that documents the events, response, and results of the fire. Include problems

that need to be addressed. Revise emergency procedures as necessary.

6

CADD0 KIOWA TECHNOLOGY CENTERFire Procedures (continued)

Classroom Procedures:


PREPARATIONReview fire drill procedures at least once each semester with students; post drill instructions in room.Conduct fire drills at least once each semester.Carry your keys at all times.Do not lock doors.

RESPONSERESPOND TO ALERT: “FIRE ALERT. THIS IS NOT A DRILL.”

MOVE to your assigned exit with your studentsSWEEP halls and non-classroom areas for students, locate nearest fire exit and evacuate to assigned area.

Instruct students to stay calm. Share developmentally appropriate information.

ASSESS SITUATIONInventory any injuries or other problems (panic, medical emergencies)Communicate problems to main officeTake a complete written roll of all students in your classroom

CARE FOR THE STUDENTS IN YOUR SUPERVISIONProvide first aid if needed. Calm and re-assure upset studentsUse supplies in your emergency kit as needed or necessaryAllow students to use cell phones to contact parents (will reduce anxiety)Try to keep students occupied to reduce anxiety

WAIT FOR INSTRUCTIONSMonitor updates from FMD or Building Monitors

WAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration. Fol-low any instructions on entering building.

RECOVERYAssess the need for aftercare or counseling by students in your careContact front office with names/numbers of students who need counselingRESUME NORMAL OPERATIONS as soon as possibleCommunicate only confirmed information to students (expect an e-mail from administrators)Participate in debriefing sessions. Provide feedback to administration to improve planning/response cycleRe-stock emergency supplies as needed.

7

CADDO KIOWA TECHNOLOGY CENTERFire Procedures (continued)

Maintenance Procedures:


PREPARATIONReview fire drill procedures at least once each semester; post instructions in work areas.Assess assignment of exterior door and master keys, assign keys to teachers/staff as necessary.Have extra master keys available for law enforcement use.Carry a radio or cell phone at all times.Carry your keys at all times.

RESPONSEContact Facilities and Maintenance Director to report an immediate danger.Administrators or another authorized person will make the decision to activate emergency plan.

RESPOND TO FIRE ALERT:

“FIRE ALERT. THIS IS NOT A DRILL.”

SWEEP halls and non-classroom areas for students, locate nearest fire exit and evacuate to assigned area.Instruct students to stay calm. Share developmentally appropriate information.Report to or contact FMD/command center for additional instructions

ASSESS SITUATION

CARE FOR THE STUDENTS IN YOUR SUPERVISION

Calm and re-assure upset students.Use emergency supplies as needed or necessary.

WAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration. Follow any instruc-tions on entering building.

RECOVERYAssess the need for aftercare or counseling by students in your care.Contact front office with names/numbers of students who need counseling.

RESUME NORMAL OPERATIONS as soon as possible.Communicate only confirmed information to students (expect an e-mail from administrators).

DOCUMENT and REPORT: Provide feedback to administration to improve planning/response cycle.Participate in debriefing sessions.Re-stock emergency supplies as needed.

8

CADDO KIOWA TECHNOLOGY CENTERCampus Evacuation Procedures


Campus Evacuation Drill is initiated to isolate students and staff from immediate dangers.

PREPARATION• Provide annual training to staff and students in campus evacuation drill procedures.

• Conduct campus evacuation drills at least once each year.

• Prepare school maps (for distribution to responders).

• Carry your keys at all times.

• Do not lock doors.RESPONSE

The Facilities and Maintenance Director (FMD) serves as the principal coordinator for campus wide EMP implementation; Direct, coordinate and manage all emergency management activities during an emer-gency.

FMD receives information on immediate danger.FMD notifies administration office on immediate danger.Once this happens, contact your building monitor NOT THE FMD for info.Administrator or another authorized person makes decision to activate emergency plan.

• COMMUNICATE CAMPUS EVACUATION ALERT STATUS: (communicate to remote buildings and outside areas).“OUR SCHOOL IS UNDER CAMPUS EVACUATION ALERT. THIS IS NOT A DRILL” (repeat).

• RAPIDLY ASSESS need for police or other assistance.

• ASSIGN RESPONSIBILITIES to others (FMD and / or administrator stays in command center).NOTIFY Building Monitors and Emergency Management team (FMD or Assistant).CALL 911 and request assistance if needed (caller must stay on line).SWEEP halls and non-classroom areas for students, locate nearest campus evacuation exit and evacuate to assigned area.MONITOR radio and main phone line.ASSESS NEEDS AND PROVIDE CAREContact each evacuation area to determine needs for first aid or other care.

GIVE “ALL CLEAR” SIGNAL when the safety of the school has been assured..

RECOVERYRESUME NORMAL OPERATIONS as soon as possible.Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. COMMUNICATE STATUSNotify district office when lockdown is terminated.Email staff an overview of the situation to minimize misinformation.Prepare a brief letter to parents explaining the situation.Consider a press release if event has drawn or may draw media attention.Debrief and evaluate with key staff, including law enforcement and first responders.DOCUMENT and REPORT - prepare a report that documents the events, response, and results of the campus evacuation.

Include problems that need to be addressed. Revise emergency procedures as necessary.

9

CADD0 KIOWA TECHNOLOGY CENTERCampus Evacuation Procedures (continued)



PREPARATIONReview campus evacuation drill procedures at least once each year with students; post drill instructions in room.Conduct campus evacuation drills at least once each year.Carry your keys at all times.Do not lock doors.

RESPONSERESPOND TO ALERT: “CAMPUS EVACUTATION ALERT. THIS IS NOT A DRILL.”

MOVE to your assigned exit with your studentsSWEEP halls and non-classroom areas for students, locate nearest campus evacuation exit and evacuate to assigned area.

Instruct students to stay calm. Share developmentally appropriate information.Buses will be in position to remove all students (the situation will determine the desination of the buses).DAY CARE: Bus’s will be located in front of Building 700. The driver will be notified where to take the children. (the

situation will determine the desination of the buses).


CARE FOR THE STUDENTS IN YOUR SUPERVISIONProvide first aid if needed. Calm and re-assure upset studentsUse supplies in your emergency kit as needed or necessaryAllow students to use cell phones to contact parents (will reduce anxiety)Try to keep students occupied to reduce anxiety

WAIT FOR INSTRUCTIONSMonitor updates from FMD or Building Monitors

WAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration. Fol-low any instructions on entering building.


10

CADDO KIOWA TECHNOLOGY CENTERCampus Evacuation Procedures (continued)



PREPARATIONReview campus evacuation drill procedures at least once each semester; post instructions in work areas.Assess assignment of exterior door and master keys, assign keys to teachers/staff as necessary.Have extra master keys available for law enforcement use.Carry a radio or cell phone at all times.Carry your keys at all times.

RESPONSEContact Facilities and Maintenance Director to report an immediate danger.Administrators or another authorized person will make the decision to activate emergency plan.Two non route bus drivers will take two buses to day care and wait further directions.

RESPOND TO CAMPUS EVACUATION ALERT:

“CAMPUS EVACUATION ALERT. THIS IS NOT A DRILL.”

SWEEP halls and non-classroom areas for students, locate nearest campus evacuation exit and evacuate to assigned area.Instruct students to stay calm. Share developmentally appropriate information.Report to or contact FMD/command center for additional instructions

ASSESS SITUATION







11

CADDO KIOWA TECHNOLOGY CENTERTornado Procedures

Administrative Procedures: Tornado Drill is initiated to isolate students and staff from immediate dangers.

PREPARATIONProvide annual training to staff and students in tornado drill procedures.Conduct tornado drills at least once each semester.Prepare school maps (for distribution to responders).Carry your keys at all times.Do not lock doors.

RESPONSEThe Facilities and Maintenance Director (FMD) serves as the principal coordinator for campus wide EMP implementation;

Direct, coordinate and manage all emergency management activities during an emergency.FMD receives information on immediate danger.FMD notifies administration office on immediate danger.Administrator or another authorized person makes decision to activate emergency plan.

COMMUNICATE TORNADO ALERT STATUS: (communicate to remote buildings and outside areas).“OUR SCHOOL IS UNDER TORNADO ALERT. THIS IS NOT A DRILL” (repeat).

RAPIDLY ASSESS need for police or other assistance.ASSIGN RESPONSIBILITIES to others (FMD and / or administrator stays in command center).

NOTIFY Building Monitors and Emergency Management team (FMD or Assistant).CALL 911 and request assistance if needed (caller must stay on line).RECALL all students and staff to interior spaces - if safe to do so.SWEEP halls and non-classroom areas for students, move to nearest shelter room.MONITOR radio and main phone line.

ASSESS NEEDS AND PROVIDE CAREContact each shelter to determine needs for first aid or other care.GIVE “ALL CLEAR” SIGNAL when the safety of the school has been assured.Direct staff and students to exit shelters.

RECOVERYRESUME NORMAL OPERATIONS as soon as possible.Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. COMMUNICATE STATUS

Notify district office when lockdown is terminated.Email staff an overview of the situation to minimize misinformation.Prepare a brief letter to parents explaining the situation.Consider a press release if event has drawn or may draw media attention.

Debrief and evaluate with key staff, including law enforcement and first responders.DOCUMENT and REPORT - prepare a report that documents the events, response, and results of the tornado. Include

problems that need to be addressed. Revise emergency procedures as necessary.

12

CADDO KIOWA TECHNOLOGY CENTERTornado Procedures (Continued)

Classroom Procedures:Tornado Drill is initiated to isolate students and staff from immediate dangers.

PREPARATIONReview tornado drill procedures at least once each semester with students; post drill instructions in room.Conduct tornado drills at least once each semester.Carry your keys at all times.Do not lock doors.

RESPONSERESPOND TO ALERT: “TORNADO ALERT, SHELTER IN PLACE. THIS IS NOT A DRILL.”

MOVE to your assigned shelter location with your studentsSWEEP any students in the hallway into your shelter roomInstruct students to stay calm. Share developmentally appropriate information.


CARE FOR THE STUDENTS IN YOUR SUPERVISIONProvide first aid if needed. Calm and re‐assure upset studentsUse supplies in your emergency kit as needed or necessaryAllow students to use cell phones to contact parents (will reduce anxiety)Use caution if allowing students to watch TV newscastsTry to keep students occupied to reduce anxiety

WAIT FOR INSTRUCTIONSMonitor updates from FMD or Building MonitorsWAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration. Follow any

instructions on exiting building.


13

CADDO KIOWA TECHNOLOGY CENTERTornado Procedures (Continued)

Maintenance Procedures:Tornado Drill is initiated to isolate students and staff from immediate dangers.

PREPARATIONReview tornado drill procedures at least once each semester; post instructions in work areas.Assess assignment of exterior door and master keys, assign keys to teachers/staff as necessary.Have extra master keys available for law enforcement use.Carry a radio or cell phone at all times.Carry your keys at all times.


RESPOND TO TORNADO ALERT:

“TORNADO ALERT, SHELTER IN PLACE. THIS IS NOT A DRILL.”

RETURN TO BUILDING from any outside areas IF SAFE TO DO SODIRECT all students to shelter areaReport to or contact FMD/command center for additional instructionsDo not open exterior doors for any reason until an “all clear” is received

ASSESS SITUATION



WAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration.

Do not open exterior doors until “All Clear” is communicated

RECOVERYAssess the need for aftercare or counseling by students in your care.Contact front office with names/numbers of students who need counseling.RESUME NORMAL OPERATIONS as soon as possible.Communicate only confirmed information to students (expect an e-mail from administrators).DOCUMENT and REPORT: Provide feedback to administration to improve planning/response cycle.Participate in debriefing sessions.Re-stock emergency supplies as needed.

14

CADDO KIOWA TECHNOLOGY CENTERTransportation/Accident Procedures

Administrative Procedures: Transportation/Accident is initiated to protect students and staff from immediate or potential dangers which may include risk of a collision due to a normal breakdown or danger that threatens passengers such as fire, submersion in water, roll over.

PREPARATIONProvide annual training to staff.Conduct drills at least once annually.Carry your keys at all times.Carry a cell phone at all times.


Direct, coordinate and manage all emergency management activities during an emergency.FMD receives information on immediate or potential danger.FMD notifies administration office on immediate or potential danger.Administrator or another authorized person makes decision to activate emergency plan.

COMMUNICATE TRANSPORTATION ALERT STATUS: (communicate to remote buildings and outside areas).“OUR SCHOOL IS UNDER TRANSPORTATION ALERT. THIS IS NOT A DRILL” (repeat).


NOTIFY Building Monitors and Emergency Management team (FMD or Assistant).CALL 911 and request assistance if needed (caller must stay on line).IMMEDIATELY inform driver of vehicle to assess situation to determine dangers IMMEDIATELY inform staff of the situation.MONITOR radio and main phone line.

COMMUNICATE PROTOCOL TO DRIVER OF VEHICLEAdjust protocol to the level of perceived danger.Remain in vehicle or evacuate vehicle.Determine needs for first aid or other care.GIVE “ALL CLEAR” SIGNAL when the safety of the school has been assured..



Debrief and evaluate with key staff, including law enforcement and first responders.DOCUMENT and REPORT - prepare a report that documents the events, response, and results of the accident. Include


15

CADDO KIOWA TECHNOLOGY CENTERTransportation/Accident Procedures (continued)

DRIVER Procedures:Transportation/Accident is initiated to protect students and staff from immediate or potential dangers which may include the risk of a collision due to a normal breakdown or danger that threatens the passengers such as fire, submersion in water, roll over.

PREPARATIONReview procedures at least once annually; post drill instructions in vehicles.Conduct drills at least once annually.Carry your keys at all times.Carry a cell phone at all times.

RESPONSEContact FMD to report immediate or potential danger.Assess danger level to determine risk of collision or danger that threatens passengers RESPOND TO ALERT: “TRANSPORTATION ALERT. THIS IS NOT A DRILL.”

IMMEDIATELY assess situation to determine dangers.IMMEDIATELY instruct students to follow procedures.DETERMINE whether passengers are staying in bus or evacuating.BE PREPARED to select alternate exits whenever designated escape route is blocked.Instruct students to stay calm. Share developmentally appropriate information

WHEN TO EVACUATE:

Normally, passengers are safer inside the bus. For a normal breakdown, the students should be kept inside the bus.

If the bus is located where there is a high risk of a collision, such as: • Near a blind curve• Just over the crest of a hill • On a railroad track

ORThere is some danger that threatens the passengers, such as

• Fire or something threatens the passengers, such as smoke in any part of the bus • Danger of being submerged in water • The bus has rolled or tipped over • The bus is in danger of rolling or tipping over

EVACUATION PROCEDURES:1. Park the bus as close to the shoulder of the road as possible Turn hazard lights on Set the parking brakeTurn the engine off 2. Stand facing the rear of the bus 3. Give the command: “Remain seated; prepare to evacuate.” 4. Turn toward the front of the bus. 5. Move backwards to the first occupied seat. 6. Starting with either the left or the right seat: Touch the shoulder of the person nearest to the aisle to indicate that the passengers in that seat are to move off. Keep the passengers in the seat opposite in their seat by holding the hand palm out in a restraining gesture until

the aisle is clear. Move out the passengers in the opposite seat, using the same signal as above 7. Move backwards down the aisle, repeating this procedure at each seat until the bus is empty. 8. Check the bus from the very back seat to the front, making sure it is empty.

16


9. Have evacuating students move to a safe distance (100ft) and keep them there as a group, away from any danger-ous area.

10. Continue to check for students while removing the fire extinguisher or first aid kit, if needed. 11. Call or have someone call the fire department and the school, as necessary.

A fire at the front of the bus may make the front entrance unusable and an alternate route of evacuation necessary. Nor-mally, the front entrance will be available, but the emergency door can be used as the primary exit during an emergency.

Evacuation through both doors is fastest, with the rear monitor working forward seat by seat and the driver working back-ward seat by seat.

The windshield and rear windows can also be pushed out to facilitate evacuation. If the bus is on the side, use the roof hatches as well as the emergency doors on the up side to evacuate students.

ASSESS SITUATIONInventory any injuries or other problems (panic, medical emergencies)Communicate problems to main office.Take a complete written roll of all students in your classroom.

CARE FOR THE STUDENTS IN YOUR SUPERVISIONProvide first aid if needed. Calm and re‐assure upset studentsUse supplies in your emergency kit as needed or necessary.

WAIT FOR INSTRUCTIONSMonitor updates from FMD or Administration.Follow any instructions on exiting the site.

RECOVERYAssess the need for aftercare or counseling by students in your care.Contact front office with names/numbers of students who need counseling.RESUME NORMAL OPERATIONS as soon as possible.Communicate only confirmed information to students (expect an e-mail from administrators).Participate in debriefing sessions. Provide feedback to administration to improve planning/response cycle.Re-stock emergency supplies as needed

17


Maintenance Procedures:Transportation/Accident is initiated to protect students and staff from immediate or potential dangers which may include the risk of a collision due to a normal breakdown or danger that threatens the passengers such as fire, submersion in water, roll over.

PREPARATIONReview procedures at least once annually; post instructions in work areas.Assess assignments for responding to normal breakdown or danger that threatens passengers.Inventory emergency response equipment.Carry a radio or cell phone at all times.Carry your keys at all times.

RESPONSEContact Facilities and Maintenance Director to report an immediate or potential danger.Administrators or another authorized person will make the decision to activate emergency plan.

RESPOND TO TRANSPORTATION ALERT:

“TRANSPORTATION ALERT. THIS IS NOT A DRILL.”

IMMEDIATELY report to or contact FMD/command center for additional instructions.BE PREPARED for assignment to respond to breakdown or danger.

ASSESS SITUATION

Inventory and document mechanical failure or vehicle damage.Use emergency supplies as needed or necessary.Report information to FMD Command Post.





18

CADDO KIOWA TECHNOLOGY CENTERLockdown Procedures ‐ Administrative

Administrative Procedures: Administrative Lockdown is initiated to isolate students and staff inside the school from potential dangers outside the school. Administrative Lockdown is typically used when events in the vicinity of the school may pose a threat.

PREPARATIONStaff and students should receive annual training in administrative lockdown proceduresConduct modified lockdown drills at least once annually, using all supplies and materialsPrepare school maps (for distribution to responders)Inventory classroom emergency equipment, prepare window covering materials


Direct, coordinate and manage all emergency management activities during an emergency.FMD receives information on potential threat in vicinity of school.FMD notifies administration office on potential threat in vicinity of school.Administrator or another authorized person makes decision to lock down school.

COMMUNICATE LOCKDOWN STATUS: (communicate to remote buildings and outside areas)“OUR SCHOOL IS IN ADMINISTRATIVE LOCKDOWN. THIS IS NOT A DRILL” (repeat)

Rapidly assess need for police or other assistance.ASSIGN RESPONSIBILITIES TO OTHERS (FMD and/or administrator stays in command center)

NOTIFY BUILDING MONITORS AND EMERGENCY MANAGEMENT TEAM (FMD or Assistant)CALL 911 AND REQUEST ASSISTANCE if needed (caller must stay on line)LOCK ALL OUTSIDE DOORS (assigned to building monitors and maintenance staff)MONITOR RADIO AND MAIN PHONE LINE (FMD and building monitors)

COMMUNICATE PROTOCOL TO SCHOOLNO MOVEMENT OF STUDENTS BETWEEN BUILDINGSRECALL STUDENTS FROM OUTSIDE AREAS IF SAFE TO DO SONORMAL OR MODIFIED ACTIVITY MAY BE PERMITTED INSIDE THE SCHOOL BUILDINGRESTRICT ENTRY TO KNOWN PERSONSADJUST PROTOCOL TO THE LEVEL OF PERCEIVED THREAT

RE‐ASSESS SITUATION PERIODICALLY (Summons help as warranted)GIVE “ALL CLEAR” SIGNAL when safety of the school has been assured

RECOVERYRESUME NORMAL OPERATIONS as soon as possible

Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. Allow students time for physical activity or verbal stress relief. Allow traumatized students to contact parents if desired.

COMMUNICATE STATUS

Notify district office when lockdown is terminatedEmail staff an overview of the situation to minimize misinformationPrepare a brief letter to parents explaining the situationConsider a press release if event has drawn or may draw media attention

DOCUMENT and REPORT: Debrief and evaluate with key staff

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CADDO KIOWA TECHNOLOGY CENTERLockdown Procedures ‐ Administrative (Continued)Classroom Procedures:Administrative Lockdown is initiated to isolate students and staff inside the school from potential dangers outside the school. Administrative Lockdown is typically used when events in the vicinity of the school may pose a threat.

PREPARATIONReview lockdown procedures at least annually with your students; post lockdown instructions in roomInventory classroom emergency equipment, advise administration of needed equipment or suppliesPrepare window blackout materials (for windows without blinds)Carry your keys at all times

RESPONSEContact FMD to report a perceived danger.Administrators or another authorized person will make the decision to lock down the school.

RESPOND TO LOCKDOWN ALERT:

“OUR SCHOOL IS IN ADMINISTRATIVE LOCKDOWN. THIS IS NOT A DRILL.”

RETURN TO BUILDING from any outside areas IF SAFE TO DO SODIRECT all students in hallways to return to their assigned roomLOCK all exterior doors (lock exterior doors near your room)CLOSE windows and blinds, COVER exposed windows (students can assist)Follow instructions from FMD/Building Monitors regarding protocols/allowable activitiesReassure students by keeping calm and continuing allowed activitiesSUPERVISE student movements between rooms, limit other hall trafficDo not open exterior doors for any reason until an “all clear” is receivedDo not use the telephone system to request information (follow protocols for email)COMMUNICATE KNOWN THREATS to FMD and/or administrator

ASSESS SITUATION

Inventory problems (panic, medical emergencies, intruders)Report any problems or needs to the FMD.


Calm and re‐assure upset students. Use supplies in your emergency kit as needed or necessary.


Do not open exterior doors or look out windows until “All Clear” is communicated

RECOVERYAssess the need for aftercare or counseling by students in your care. Allow students time for physical activity or verbal

stress relief. Allow traumatized students to contact parents if desired.Contact front office with names/numbers of students who need counseling or aftercare.

RESUME NORMAL OPERATIONS as soon as possibleCommunicate only confirmed information to students (expect an e-mail from administrators)Participate in debriefing sessions. Provide feedback to help administration to improve response. Re-stock emergency supplies as needed.

20

CADDO KIOWA TECHNOLOGY CENTERLockdown Procedures ‐ Administrative (Continued)Maintenance Procedures:Administrative Lockdown is initiated to isolate students and staff inside the school from potential dangers outside the school. Administrative Lockdown is typically used when events in the vicinity of the school may pose a threat.

PREPARATIONReview administrative lockdown procedures at least annually; post instructions in work areas.Assess assignment of exterior door and master keys, assign keys to teachers/staff as necessaryHave extra master keys available for law enforcement useCarry a radio or cell phone at all timesCarry your keys at all times

RESPONSEContact FMD to report a perceived danger.Administrators or another authorized person will make the decision to lock down the school.


“OUR SCHOOL IS IN ADMINISTRATIVE LOCKDOWN. THIS IS NOT A DRILL.”

RETURN TO BUILDING from any outside areas IF SAFE TO DO SODIRECT all students in hallways to return to their assigned roomLOCK all exterior doorsCLOSE windows and blinds, COVER exposed windowsReport to or contact FMD/command center for additional instructionsDo not open exterior doors for any reason until an “all clear” is receivedCOMMUNICATE KNOWN THREATS to FMD and/or administrator

ASSESS SITUATION


Calm and re‐assure upset students. Use emergency supplies as needed or necessary.



RECOVERY

Contact front office with names/numbers of students who need counseling

RESUME NORMAL OPERATIONS as soon as possibleCommunicate only confirmed information to students (expect an e-mail from administrators)

DOCUMENT and REPORT: Provide feedback to help administration to improve responseParticipate in debriefing sessionsRe-stock emergency supplies as needed.

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CADDO KIOWA TECHNOLOGY CENTERLockdown Procedures ‐ Full

Administrative Procedures: Lockdown is initiated to isolate students and staff from immediate dangers which may include armed intruders, violent behaviors, suspicious trespassers, on-campus shootings, bomb threat, sniper, or nearby police activity.

PREPARATIONProvide annual training to staff and students in lockdown procedures.Conduct lockdown drills at least once annually.Prepare school maps (for distribution to responders) and distribute red/green cards to teachers.Inventory classroom emergency equipment, prepare window blackout materials.Carry your keys at all times.


Direct, coordinate and manage all emergency management activities during an emergency.FMD receives information on immediate danger.FMD notifies administration office on immediate danger.Administrator or another authorized person makes decision to lock down school.

COMMUNICATE LOCKDOWN STATUS: (communicate to remote buildings and outside areas).“OUR SCHOOL IS IN FULL LOCKDOWN. THIS IS NOT A DRILL” (repeat).


NOTIFY Building Monitors and Emergency Management team (FMD or Assistant).CALL 911 and request assistance if needed (caller must stay on line).RECALL all students and staff to interior spaces - if safe to do so.LOCK all outside doors (usually assigned to maintenance staff).SWEEP halls and non-classroom areas for students. LOCK interior doors.MONITOR radio and main phone line (do not use radios in the event of a bomb threat).

WAIT FOR LAW ENFORCEMENT if they have been requested (hand off Command to Senior Officer).ASSESS SITUATION.

Security or Law Enforcement determines nature/seriousness of threat (distribute maps).Document red/green card status on maps, report to command post.

RESPOND to the threat, or standby, for police response.GIVE “ALL CLEAR” SIGNAL when the safety of the school has been assured.

RECOVERYResume normal operations as soon as possible.Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. Communicate status.


Debrief and evaluate with key staff, including law enforcement and first responders.Document and report - prepare a report that documents the events, response, and results of the lockdown. Include prob-

lems that need to be addressed. Revise emergency procedures as necessary.

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CADDO KIOWA TECHNOLOGY CENTERLockdown Procedures ‐ Full (Continued)

Classroom Procedures:Lockdown is initiated to isolate students and staff from immediate dangers which may include armed intruders, violent behaviors, suspicious trespassers, on-campus shootings, bomb threat, sniper, or nearby police activity.

PREPARATIONReview lockdown procedures at least annually with your students; post lockdown instructions in room.Inventory classroom emergency equipment, advise administration of needed equipment or supplies.Prepare window blackout materials (for windows without blinds).Check that you have two green cards and two red cards (8.5”x11”) in your emergency kit.Carry your keys at all times.

RESPONSEContact Facilities and Maintenance Director to report an immediate danger.Administrator or law enforcement will make the decision to lock down the school.RESPOND TO LOCKDOWN ALERT:

“OUR SCHOOL IS IN FULL LOCKDOWN. THIS IS NOT A DRILL.”MOVE students in outdoor areas to indoors if safe to do so.SWEEP any students in the hallway into your room.LOCK all doors (lock exterior doors near your room).CLOSE windows and blinds, COVER exposed windows (secondary students can assist).TURN OFF lights.INSTRUCT students to stay calm, stay quiet, stay low, and stay out of sight.DO NOT OPEN your door for any reason until an “all clear” is received.DO NOT USE the telephone system to request information (follow protocols for email).COMMUNICATE known threats to FMD and/or administrator

ASSESS SITUATION.Inventory any injuries or other problems (panic, medical emergencies, intruders).Take roll of all students in your supervision.Write your needs or problems on card if possible (e.g. “two minor injuries”).Take a complete written roll of all students in your classroom.

CARE FOR THE STUDENTS IN YOUR SUPERVISION.Provide First Aid. Calm and re-assure upset students.Use supplies in your emergency kit as needed or necessary.

WAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration. Do not open doors or look out windows until “All Clear” is communicated.

RECOVERYAssess the need for aftercare or counseling by students in your care. Contact front office with names/numbers of students who need counseling or aftercare.Resume normal operations as soon as possible.Allow students time for physical activity or verbal stress relief. Communicate only confirmed information to students (expect an e-mail from administrators).Participate in debriefing sessions; provide feedback to administration to improve response.

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CADDO KIOWA TECHNOLOGY CENTERLockdown Procedures ‐ Full (Continued)

Maintenance Procedures:Lockdown is initiated to isolate students and staff from immediate dangers which may include armed intruders, violent behaviors, suspicious trespassers, on-campus shootings, bomb threat, sniper, or nearby police activity.

PREPARATIONReview modified lockdown procedures at least annually; post instructions in work areas.Assess assignment of exterior door and master keys, assign keys to teachers/staff as necessaryHave extra master keys available for law enforcement useCarry a radio or cell phone at all timesCarry your keys at all times

RESPONSEContact Facilities and Maintenance Director to report an immediate danger.Administrators or another authorized person will make the decision to lock down the school.


“OUR SCHOOL IS IN MODIFIED LOCKDOWN. THIS IS NOT A DRILL.”

RETURN TO BUILDING from any outside areas IF SAFE TO DO SODIRECT all students in hallways to return to their assigned roomLOCK all exterior doorsCLOSE windows and blinds, COVER exposed windowsReport to or contact FMD/command center for additional instructionsDo not open exterior doors for any reason until an “all clear” is receivedCOMMUNICATE KNOWN THREATS to FMD and/or administrator

ASSESS SITUATION


Calm and re‐assure upset students. Use emergency supplies as needed or necessary.



RECOVERYContact front office with names/numbers of students who need counseling

RESUME NORMAL OPERATIONS as soon as possibleCommunicate only confirmed information to students (expect an e-mail from administrators)

DOCUMENT and REPORT: Provide feedback to help administration to improve responseParticipate in debriefing sessionsRe-stock emergency supplies as needed.

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CADDO KIOWA TECHNOLOGY CENTERShelter‐in‐Place Procedure

Administrative Procedures:“Shelter-in-place” is initiated to protect students and staff from chemical, radiological, or biological contaminants released into the environment. To “shelter-in-place” means to take immediate shelter where you are and isolate your inside environment from the outside environment.

PREPARATIONStaff and students should receive annual training in “shelter-in-place” proceduresConduct “shelter-in-place” drills at least once annuallyInventory classroom emergency equipment, including pre-cut plastic and tape to seal roomsAssess classrooms and offices to determine which spaces are appropriate for sheltering usePrepare written/pictorial instructions for shutting down heating and ventilation systems


Direct, coordinate and manage all emergency management activities during an emergency. FMD receives directive to “shelter-in-place”. FMD notifies administration off on “shelter-in-place”. Administrator or another authorized person makes decision to activate emergency plan, and assumes Incident

Command role.COMMUNICATE SHELTER‐IN‐PLACE STATUS: (notify remote buildings and outside areas)

“SHELTER IN PLACE. THIS IS NOT A DRILL” (repeat)“STAFF AND STUDENTS PLEASE MOVE TO YOUR SHELTER AREAS.”

ASSIGN RESPONSIBILITIES TO OTHERS (FMD and / or administrator stays in command center) NOTIFY Building Monitors and Emergency Management Team (FMD or Assistant) LOCK ALL OUTSIDE DOORS (usually assigned to maintenance) SWEEP HALLS AND NON‐CLASSROOM AREAS of students, move to nearest shelter room TURN OFF HEATING AND VENTILATION SYSTEMS, SEAL MAKE‐UP AIR SYSTEMS MONITOR RADIO AND MAIN PHONE LINE (allay parent concerns)

ASSESS NEEDS and PROVIDE CAREContact each room to determine needs for first aid or other care

WAIT FOR INSTRUCTIONS OR INFORMATION If instructed by officials, direct teachers to seal rooms with plastic and tape Communicate updates to staff and students as information is received

GIVE “ALL CLEAR” SIGNAL when safety of the environment is communicated Direct staff and students to exit the building Once building is clear, direct maintenance staff to re-start HVAC systems

RECOVERYRESUME NORMAL OPERATIONS as soon as possible

Assess the need for aftercare, counseling, or Critical Incident Stress DebriefingCOMMUNICATE STATUS

Notify district office of any problems Email staff an overview of the situation to minimize misinformation Prepare a brief letter to parents explaining the situation Debrief and evaluate with key staff, including first responders

DOCUMENT and REPORT: Prepare a report that documents the events, response, and results of the shelter-in-place directive. Revise response procedures as necessary.

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CADDA KIOWA TECHNOLOGY CENTERShelter‐in‐Place Procedure (continued)

Classroom Procedures:“Shelter-in-place” is initiated to protect students and staff from chemical, radiological, or biological contaminants released into the environment. To “shelter-in-place” means to take immediate shelter where you are and isolate your inside environment from the outside environment.

PREPARATIONReview “shelter-in-place” procedures at least annually with your students; post sheltering guidelinesExplain to students the reasons for “shelter-in-place” – answer questions and re-assure students.Inventory classroom emergency equipment, including plastic and tape to seal rooms. Pre-cut plastic forwindows. Advise administration of needed equipment or supplies.

Assess your classrooms or office to determine which spaces are appropriate for sheltering use

RESPONSERESPOND TO ALERT: “SHELTER IN PLACE. THIS IS NOT A DRILL.”

MOVE to your assigned shelter location with your studentsSWEEP any students in the hallway into your shelter roomLOCK all exterior doors (lock exterior doors near your room)Close windows. Seal windows with tape and plastic if directed to do soTURN OFF any classroom heating or ventilation; cover air vents with plasticInstruct students to stay calm. Share developmentally appropriate information.Do not use the telephone system to request information (follow protocols for email)



WAIT FOR INSTRUCTIONSSeal doors and windows with plastic and tape if instructed to do soMonitor e-mail (if available) for updates from administration

WAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration. Fol-low any instructions on exiting or ventilating the building.

RECOVERY Assess the need for aftercare or counseling by students in your care Contact front office with names/numbers of students who need counselingRESUME NORMAL OPERATIONS as soon as possible Communicate only confirmed information to students (expect an e-mail from administrators) Participate in debriefing sessions. Provide feedback to administration to improve planning/response cycle Re-stock emergency supplies as needed.

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CADDA KIOWA TECHNOLOGY CENTERShelter‐in‐Place Procedure (continued)

Maintenance Procedures:“Shelter-in-place” is initiated to protect students and staff from chemical, radiological, or biological contaminants released into the environment. To “shelter-in-place” means to take immediate shelter where you are and isolate your inside environment from the outside environment.

PREPARATIONReview “shelter-in-place” procedures at least annually with all maintenance staffExplain to employees the reasons for “shelter-in-place”.Inventory emergency equipment, including plastic and tape to seal rooms, doors, and HVAC systems;

prepare pre-cut plastic sheets or prepare other means to seal HVAC systems.Assess the ability to shut off and seal HVAC systems and other exposures to the outside environment. Advise administration of needed equipment, supplies, or maintenance.Assist in the assessment to determine which spaces are appropriate for sheltering use

RESPONSERESPOND TO LOCKDOWN ALERT: “SHELTER IN PLACE. THIS IS NOT A DRILL.”

CLOSE AND LOCK all outside doors and windows.SHUT DOWN all HVAC systems, and SEAL air intakes and exhausts.TURN OFF any classroom heating or ventilation; cover air vents with plasticSEAL all exterior building openings which allow air intrusion.ASSIST teachers and administrators with sealing remainder of building.

ASSESS SITUATIONInventory any major air intrusions and report to FMD Command Post.Communicate other problems to FMD Command Post.Document your actions, including times HVAC was shut down.

CARE FOR THE STAFF or STUDENTS IN YOUR SUPERVISIONProvide first aid if needed. Calm and re‐assure upset staff or students.Use supplies in your emergency kit as needed or necessary.Allow staff and students to use cell phones to contact parents (will reduce anxiety)

RE‐ASSESS SITUATION AND WAIT FOR INSTRUCTIONSRe-assess building sealing efforts and report problems to FMD Command Post or Building Monitors.Re-seal doors and windows with plastic and tape if instructed to do so.Monitor radio or email for communications.

WAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration. Follow any instruc-tions on exiting or ventilating the building.




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CADDO KIOWA TECHNOLOGY CENTERFlood Procedures

Administrative Procedures: Flood Drill is initiated to isolate students and staff from immediate dangers.

PREPARATIONProvide annual training to staff and students in flood drill procedures.Conduct flood drills at least once each semester.Prepare school maps (for distribution to responders).Carry your keys at all times.Do not lock doors.


Direct, coordinate and manage all emergency management activities during an emergency.FMD receives information on immediate danger.FMD notifies administration office on immediate danger.Administrator or another authorized person makes decision to activate emergency plan.

COMMUNICATE FLOOD ALERT STATUS: (communicate to remote buildings and outside areas).“OUR SCHOOL IS UNDER FLOOD ALERT. THIS IS NOT A DRILL” (repeat).


NOTIFY Building Monitors and Emergency Management team (FMD or Assistant).CALL 911 and request assistance if needed (caller must stay on line).RECALL all students and staff to interior spaces - if safe to do so.Initiating evacuation of an area or buildingSecuring the area to prevent access to building (s)SWEEP halls and non-classroom areas for students, move to nearest shelter room.MONITOR radio and main phone line.

ASSESS NEEDS AND PROVIDE CAREContact each shelter to determine needs for first aid or other care.GIVE “ALL CLEAR” SIGNAL when the safety of the school has been assured.Direct staff and students to exit shelters.



Debrief and evaluate with key staff, including law enforcement and first responders.DOCUMENT and REPORT - prepare a report that documents the events, response, and results of the Flood. Include prob-

lems that need to be addressed. Revise emergency procedures as necessary.

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CADDO KIOWA TECHNOLOGY CENTERFlood Procedures (continued)


Flood Drill is initiated to isolate students and staff from immediate dangers. PREPARATION

Review flood drill procedures at least once each semester with students; post drill instructions in room.Conduct flood drills at least once each semester.Carry your keys at all times.Do not lock doors.

RESPONSERESPOND TO ALERT: “FLOOD ALERT, SHELTER IN PLACE. THIS IS NOT A DRILL.”

MOVE to your assigned shelter location with your studentsInitiating evacuation of an area or buildingSecuring the area to prevent access to building (s)SWEEP any students in the hallway into your shelter roomInstruct students to stay calm. Share developmentally appropriate information.



WAIT FOR INSTRUCTIONSMonitor updates from FMD or Building MonitorsWAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Building

Monitors. Follow any instructions on exiting building.


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CADDO KIOWA TECHNOLOGY CENTERFlood Procedures (Continued)

Maintenance Procedures:Flood Drill is initiated to isolate students and staff from immediate dangers.

PREPARATIONReview flood drill procedures at least once each semester; post instructions in work areas.Assess assignment of exterior door and master keys, assign keys to teachers/staff as necessary.Have extra master keys available for law enforcement use.Carry a radio or cell phone at all times.Carry your keys at all times.


RESPOND TO FLOOD ALERT:

“FLOOD ALERT, SHELTER IN PLACE. THIS IS NOT A DRILL.”

RETURN TO BUILDING from any outside areas IF SAFE TO DO SODIRECT all students to shelter areaInitiating evacuation of an area or building (s)Securing the area to prevent access to building (s)Report to or contact FMD/command center for additional instructionsDo not open exterior doors for any reason until an “all clear” is received

ASSESS SITUATION



WAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Building Monitor.

Do not open exterior doors until “All Clear” is communicated




30

CADDO KIOWA TECHNOLOGY CENTEREarthquake Procedures


Earthquake Drill is initiated to isolate students and staff from immediate dangers.

PREPARATIONProvide annual training to staff and students in fire drill procedures.Conduct earthquake drills at least once annually.Prepare school maps (for distribution to responders).Carry your keys at all times.Do not lock doors.

RESPONSEThe Facilities and Maintenance Director (FMD) serves as the principal coordinator for campus wide EMP implementation; Direct, coordinate and manage all emergency management activities during an emer-gency.

FMD receives information on immediate danger.FMD notifies administration office on immediate danger.Administrator or another authorized person makes decision to activate emergency plan.

• COMMUNICATE EARTHQUAKE ALERT STATUS: (communicate to remote buildings and outside areas).“OUR SCHOOL IS UNDER EARTHQUAKE ALERT. THIS IS NOT A DRILL” (repeat).

• RAPIDLY ASSESS need for police or other assistance.• ASSIGN RESPONSIBILITIES to others (FMD and / or administrator stays in command center).

NOTIFY Building Monitors and Emergency Management team (FMD or Assistant).CALL 911 and request assistance if needed (caller must stay on line).IMMEDIATELY instruct staff and students to the DROP procedure (duck, cover, and hold) until the earth move-

ment stops, and then evacuate the building immediately.Do not run outside during the shaking nor use stairways/elevators. Many people are killed just outside of build-

ings by falling bricks and other debris.SWEEP halls and non-classroom areas for students, locate nearest exit and evacuate to assigned area.DO NOT walk directly under corridors and walk away from building on escape route.BE PREPARED to select alternate exits whenever designated escape route is blocked.MONITOR radio and main phone line.

• ASSESS NEEDS AND PROVIDE CAREContact each evacuation area to determine needs for first aid or other care.GIVE “ALL CLEAR” SIGNAL when the safety of the school has been assured..

RECOVERY• RESUME NORMAL OPERATIONS as soon as possible.• Assess the need for aftercare, counseling, or Critical Incident Stress Debriefing. • COMMUNICATE STATUS


• Debrief and evaluate with key staff, including law enforcement and first responders.• DOCUMENT and REPORT - prepare a report that documents the events, response, and results of the earthquake. Include


31

CADDO KIOWA TECHNOLOGY CENTEREarthquake Procedures (continued)



PREPARATIONReview earthquake drill procedures at least once annually with students; post drill instructions in room.Conduct earthquake drills at least once annually.Carry your keys at all times.Do not lock doors.

RESPONSE• RESPOND TO ALERT: “EARTHQUAKE ALERT. THIS IS NOT A DRILL.”

IMMEDIATELY instruct students to the DROP procedure (duck, cover, and hold) until the earth movement stops, and then evacuate the building immediately.

MOVE to your assigned exit with your students.Do not run outside during the shaking nor use stairways/elevators. Many people are killed just outside of build-

ings by falling bricks and other debris.SWEEP halls and non-classroom areas for students, locate nearest exit and evacuate to assigned area.DO NOT walk directly under corridors and walk away from building on escape route.BE PREPARED to select alternate exits whenever designated escape route is blocked.Instruct students to stay calm. Share developmentally appropriate information.

• ASSESS SITUATIONInventory any injuries or other problems (panic, medical emergencies)Communicate problems to main officeTake a complete written roll of all students in your classroom

• CARE FOR THE STUDENTS IN YOUR SUPERVISIONProvide first aid if needed. Calm and re-assure upset studentsUse supplies in your emergency kit as needed or necessaryAllow students to use cell phones to contact parents (will reduce anxiety)Try to keep students occupied to reduce anxiety

• WAIT FOR INSTRUCTIONSMonitor updates from FMD or Building MonitorsWAIT FOR “ALL CLEAR” SIGNAL or communications from FMD Command Post or Administration. Follow

any instructions on entering building.


32

CADDO KIOWA TECHNOLOGY CENTEREarthquake Procedures (continued)



PREPARATIONReview earthquake drill procedures at least once annually; post instructions in work areas.Assess assignment of exterior door and master keys, assign keys to teachers/staff as necessary.Have extra master keys available for law enforcement use.Carry a radio or cell phone at all times.Carry your keys at all times.

RESPONSEContact Facilities and Maintenance Director to report an immediate danger.Administrators or another authorized person will make the decision to activate emergency plan.RESPOND TO EARTHQUAKE ALERT:

“EARTHQUAKE ALERT. THIS IS NOT A DRILL.”IMMEDIATELY instruct staff and students to the DROP procedure (duck, cover, and hold) until the earth movement stops,

and then evacuate the building immediately.Do not run outside during the shaking nor use stairways/elevators. Many people are killed just outside of buildings by falling

bricks and other debris.SWEEP halls and non-classroom areas for staff and students, locate nearest exit and evacuate to assigned area.DO NOT walk directly under corridors and walk away from building on escape route.BE PREPARED to select alternate exits whenever designated escape route is blocked.Instruct staff and students to stay calm.Report to or contact FMD/command center for additional instructions

Secure main valve shutoffs to include gas, electric, water.

ASSESS SITUATION




RECOVERYAssess the need for aftercare or counseling by students in your care.Contact front office with names/numbers of students who need counseling.RESUME NORMAL OPERATIONS as soon as possible.Communicate only confirmed information to students (expect an e-mail from administrators).DOCUMENT and REPORT: Provide feedback to administration to improve planning/response cycle.Participate in debriefing sessions.Re-stock emergency supplies as needed.

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CADDO KIOWA TECHNOLOGY CENTERPandemic Influenza Plan

The Emergency Management Team will serve as the Pandemic Influenza Plan Team.• The Caddo County Health Department will be responsible for officially activating the CKTC’s pandemic influenza response plan.

The Emergency Management Team will• Execute CKTC’s plan. The Director of Practical Nursing will be responsible for case identification, isolation, quarantine, movement

restriction, healthcare services, emergency care, and mutual aid.

• Be responsible for staff inservice and preparedness.

• Work with local and/or state health departments and other community partners to establish organizational structures, such as the Incident Command System, to manage the execution of the district’s pandemic flu plan.

• Ensure compatibility between the district’s established ICS and the local/state health department’s and state education department’s ICS.

• Delineate accountability and responsibility as well as resources for key stakeholders engaged in planning and executing specific components of the operational plan. Assure that the plan includes timelines, deliverables, and performance measures.

• Work with local and/or state health department and state education agencies to coordinate with their pandemic plans. Assure that pandemic planning is coordinated with the community’s pandemic plan as well as the state department of education’s plan.

• Test the linkages between the district’s Incident Command System and the local/state health department’s and state education department’s Incident Command System.

• Contribute to the local health department’s operational plan for surge capacity of healthcare and other services to meet the needs of the community (e.g., schools designated as contingency hospitals, schools feeding vulnerable populations, community utilizing LEA’s healthcare and mental health staff). In an affected community, at least two pandemic disease waves (about 6-8 weeks each) are likely over several months.

• Incorporate into the pandemic influenza plan the requirements of students with special needs (e.g., low income students who rely on the school food service for daily meals), those in special facilities (e.g., juvenile justice facilities) as well as those who do not speak English as their first language.

• Participate in exercises of the community’s pandemic plan.

• Work with the local health department to address provision of psychosocial support services for the staff, students and their families during and after a pandemic.

• Consider developing in concert with the local health department a surveillance system that would alert the local health department to a substantial increase in absenteeism among students.

• Implement an exercise/drill to test your pandemic plan and revise it periodically.

• Share what you have learned from developing your preparedness and response plan with other LEAs as well as private schools within the community to improve community response efforts.

• Develop scenarios describing the potential impact of a pandemic on student learning (e.g., student and staff absences), school closings, and extracurricular activities based on having various levels of illness among students and staff.

• Develop alternative procedures to assure continuity of instruction (e.g., web-based distance instruction, telephone trees, mailed lessons and assignments, instruction via local radio or television stations) in the event of district school closures.

• Develop a continuity of operations plan for essential central office functions including payroll and ongoing communication with students and parents.

• Work with the local health department to implement effective infection prevention policies and procedures that help limit the spread of influenza at schools in the district (e.g. promotion of hand hygiene, cough/sneeze etiquette). Make good hygiene a habit now in order to help protect children from many infectious diseases such as flu.

34

• Provide sufficient and accessible infection prevention supplies, such as soap, alcohol-based/waterless hand hygiene products (containing at least 60% alcohol), tissues, and receptacles for their disposal.

• Establish policies and procedures for students and staff sick leave absences unique to a pandemic influenza (e.g., non-punitive, liberal leave).

• Establish sick leave policies for staff and students suspected to be ill or who become ill at school. Staff and students with known or suspected pandemic influenza should not remain at school and should return only after their symptoms resolve and they are physically ready to return to school.

• Establish policies for transporting ill students.

• Assure that the pandemic plan for school-based health facilities conforms to those recommended for health care settings (Refer to www.hhs.gov/pandemicflu/plan).

• Assess readiness to meet communication needs in preparation for an influenza pandemic, including regular review, testing, and updating of communication plans.

• Develop a dissemination plan for communication with staff, students, and families, including lead spokespersons and links to other communication networks.

• Ensure language, culture and reading level appropriateness in communications by including community leaders representing different language and/or ethnic groups on the planning committee, asking for their participation both in document planning and the dissemination of public health messages within their communities.

• Develop and test platforms (e.g., hotlines, telephone trees, dedicated websites, and local radio) for communicating pandemic status and actions to school district staff, students, and families.

• Develop and maintain up-to-date communications contacts of key public health and education stakeholders and use the network to provide regular updates as the influenza pandemic unfolds.

• Assure the provision of redundant communication systems/channels that allow for the expedited transmission and receipt of information.

• Advise district staff, students and families where to find up-to-date and reliable pandemic information from federal, state and local public health sources.

• Disseminate information about the pandemic influenza preparedness and response plan (e.g., continuity of instruction, community containment measures).

• Disseminate information from public health sources covering routine infection control (e.g., hand hygiene, cough/sneeze etiquette), pandemic influenza fundamentals (e.g., signs and symptoms of influenza, modes of transmission) as well as personal and family protection and response strategies (e.g., guidance for the at-home care of ill students and family members).

• Anticipate the potential fear and anxiety of staff, students, and families as a result of rumors and misinformation and plan communications accordingly.

CADDO KIOWA TECHNOLOGY CENTERPandemic Influenza Plan (continued)

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CADDO KIOWA TECHNOLOGY CENTEREmergency Drill Reporting Form

School: Date:

District: School ID #:

Person CompletingForm and Title:

# Students: # Staff:

Attach to this form a list of all staff who participated in the drill, and any visitors participating.

Time Alarm Sounded:_________ Time Drill Concluded:_________ Time to Evacuate: (fire evac drills only)_________

Type of Drill: Type of School: Weather Conditions:__ Fire ___ Tornado___ Flood___ Transportation/Accident__ Lockdown__ Modified Lockdown__ Shelter-in-Place__ Earthquake__ Medical Emergency__ Weather Emergency__ Other: _________

Technology Center __ Clear__ Cloudy__ Raining__ Rain and wind__ Windy__ Snow / Sleet__ Hail

Participants: (check all that apply) Notification / Alert Method: Situation at Start of Drill:

__ School Administrators__ Teachers / Paraeducators__ Custodial Staff__ Students__ School Security Officers__ Law Enforcement__ Fire Department__ Emergency Medical Services__ County Emergency Mgmt.____Other

__ Bell or Buzzer__ Enhanced Alert System__ Intercom__ Phone__ Voice Notification__ Siren___ Building Monitor____ Other:

__ Before School__ During Class Time__ Lunch Time__ Assembly__ After School____ Other:

EMT previously trained on emergen‐cy procedures this year?

Building Monitors previously trained this year?

Staff previously trained onemergency procedures this year?

__ Yes__ No

__ Yes__ No

__ Yes__ No

Students previously trained onemergency procedures this year?

Administrator that authorized drill:

Principal Coordinator:

__ Yes__ No

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CADDO KIOWA TECHNOLOGY CENTEREmergency Drill Reporting Form (continued)

Problems Encountered: (Check all that apply)

__ Congestion in hallways__ Alarm not heard__ Students unsure of what to do / proper__ Staff unsure of responsibilities / response__ Weather-related problems__ Unable to lock doors__ Windows not covered__ Windows left open__ Doors left open__ Lights left on__ Students not accounted for / attendance__ Difficulties with evacuation of disabled

students or staff__ Unable to access school mapping system__ Students unaccounted for (note # below)

__ Radio communication problems__ Network / computer problems__ Noise impedes communications__ Students not out of sight (lockdown drill)__ Long time to evacuate building__ Students not serious about drill__ Frightened students (lockdown drill)__ Improper or unavailable supplies__ Confusion__ Doors or Exits blocked__ Transportation__ Interagency miscommunications__ Incident command problems__ Other:

Extenuating Circumstances / Identified Factors / Spe‐cial Conditions Simulated:

Mitigation / Plans for Improvement: (check all that apply and explain below)

__ Additional staff training__ Additional student training__ Address need for additional equipment__ Improved emergency supplies

__ Cooperative planning with responders__ Revised emergency procedures

Explain corrective efforts here:

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CADDO KIOWA TECHNOLOGY CENTEREmergency Kit

• Name Badges

• Pens

• Sharpies

• Notepad

• Current Emergency Plan

• Campus Maps

38

CADDO KIOWA TECHNOLOGY CENTERCrisis Communication Plan

PurposeA crisis communication plan provides policies and procedures for the coordination of internal and external communica-tions for CKTC in the event of an emergency or controversial issue. Emergencies may include fires, bomb threats, natural disasters or major crimes. Controversial issues may include police investigations, protests or other situations that de-mand a public response. This plan is not intended to change the way emergencies are initially reported.

• To factually assess the situation and determine whether a communications response is warranted.

• To implement immediate action to Identify constituencies that should be informed about the situation.Communicate facts about the crisis.Minimize rumors.Monitor media reportsRestore order and/or confidence.

Procedures

• Designate a spokesperson for CKTC. In most cases the Superintendent will take the lead in conveying the administration’s response to the crisis, showing that CKTC has control of the situation, calming public concern and setting an example for the entire campus.

• No one other than the designated spokesperson is to talk to the media, and the spokesperson must work with Communications and Marketing prior to any statements.

• Draft a fact sheet. The fact sheet should contain a summary statement of the situation including all known details to be given to staff and released to the media. This fact sheet should be analyzed with respect to the public’s right to know and concerns for privacy and security in consultation with general counsel.

• Notify key constituencies. Determine key constituencies that should be informed of the crisis. It is important to keep administration, faculty, staff and students informed of appropriate details and actions taken by CKTC during an emergency. Effective communications will help suppress rumors, maintain morale, and ensure continued orderly operations of the technology center.

• Assign members of the Emergency Management Team to communicate the facts of the situation (contained in the fact sheet) and CKTC’s intended response. Among those who may need to be notified include, but are not limited to

Law enforcement agenciesStaffStudentsSchool BoardParents/Family MembersGeneral PublicMediaGovernment AgenciesSending Schools

• Work with Emergency Management Team to establish Crisis Command Center if needed.• Alert the media. Determine whether a news conference and or news release is needed. Determine logistics of the news conference

including when, where and how the media will be contacted, which media will be contacted, who will supervise the news conference, who will appear, etc.

• Identify any other individuals who may serve as spokespersons or who might be made available to the news media; the communications and marketing staff will counsel individual in terms of appropriate ways to deal with the media.

39

• Assign videographers and photographers to take pictures of the scene if needed. This may prove helpful in responding to media inquiries, to possible later litigation, as well as documenting events. Determine need to supply video footage from files. Decide whether to provide TV footage for immediate distribution. Determine whether it is appropriate to allow location shooting by TV and newspaper photographers. Determine when, where and who will accompany the media.

• Discuss need to produce taped response for radio.

• Determine strategy of internal communications to be used if the crisis affects CKTC students and employees (work closely with counseling team).

• Use alternative communications as needed including but not limited to SchoolReach, website, dedicated hotline, etc.

• Provide main operators, who receive high volumes of incoming telephone calls, with a fact sheet and where to refer calls pertaining to the crisis.

Ongoing Procedures During Crisis• Designate someone to handle newspaper and video clippings and scan daily newspapers and video reports for stories related to

the situation. Deliver copies of these clips or reports as appropriate to the Communications and Marketing Department, where all material related to the crisis, including clippings, statements, letters, memos, etc. shall be held.

• Take notes during crisis to be reviewed and used to improve future crisis response.

Aftermath Component • Following any crisis, appropriate action must take place to ensure that members of CKTC’s community, and others as necessary,

receive needed information and assistance to help bring closure to the crisis, as well as relief from the effects of the event. Attention also should be placed on identifying and implementing measures to improve the action plan used during the crisis.

• Whenever possible, a public forum should be scheduled and coordinated by Communications and Marketing to communicate details of the incident and events to all interested parties. The timeliness of this meeting is critical and every effort should be made to see that it occurs within three work days from the close of the crisis. Representatives from Campus Police, Registrar, Administration and Communications and Marketing, as well as CKTC’s counseling team should attend and be prepared to answer questions and share pertinent information.

• Immediately following a crisis, it is imperative to be sensitive to the needs of faculty, staff and students who may have been personally affected by the disaster. There may be a need to assist a victim, or victims with obtaining information and/or a referral to available resources.

• Depending upon the nature of the crisis, services and assistance may have been rendered by agencies, companies and/or individuals from outside CKTC. Communications and Marketing should ensure that applicable follow-up information, as well as thank-you letters, is forwarded to appropriate persons.

• The core team shall meet within 10 days following a crisis and review all actions taken as a result of the crisis to determine effectiveness and efficiency of operations and make any needed changes to the Crisis Management Plan.

• Student questions should be directed to the Registrar, and the faculty should address any concerns with the Human Resources Division.

CADDO KIOWA TECHNOLOGY CENTERCrisis Communication Plan (continued)

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CADDO KIOWA TECHNOLOGY CENTERLogistical Details

• Crisis Command Center Sites (Sites equipped with telephone lines)Building 100, Room 105 (primary)Building 400, Room 430 (secondary)

• Rooms available for meetings and/or news conferences areSmall Conference Rooms (Capacity 8-10)

Room 129Room 101

Medium Conference Rooms (Capacity 10-20)Room 435

Medium/Large Conference Rooms (Capacity 20-30)Room 436

Large Conference Rooms (Capacity 30-40)Rooms 401 & 402Rooms 442 & 443

Public Meeting Rooms (Capacity more than 200)Room 420 (Capacity = 276)

Satellite CityTruck Driving Range

41

CADDO KIOWA TECHNOLOGY CENTERNews Conference Guidelines

When you notify media of news conferences/availabilities, be sure to define what kind of event you are having. News conferences are held to announce something for the first time. Press availabilities are held simply to make individuals available to answer questions or demonstrate something.

Don’t call unnecessary news conferences/availabilities. If it’s not worth their time, the media will only be angered.

If holding a news conference, try to tell media in advance some details of what you will be announcing.Gauge the size of your crowd carefully when reserving a room; better to have too much than too little

space. Make sure microphones, chairs, lighting and water are in place at least 30 minutes prior to the event.

Decide who will maintain control at the news conference, who will decide where cameras are set up and who sits where.

Decide format in advance -- who will introduce speakers, who decides when question/answer period ends, and other details.

Decide in advance whether handouts are needed. If speaker is giving a talk for which there is a text, you may want to wait and hand out material after the talk so media will stay and listen. However, it’s advis-able to tell the media you will provide a text of the speech, so they are not irritated by having to take unnecessary notes.

Check to see what else is happening on campus or in the community before scheduling a press confer-ence.

Consider whether you need to let other organizations and agencies know you are having a news confer-ence. (You may wish to invite others to attend or participate in your event.)

Try to plan the length of the news conference, but be flexible.Consider the time of the news conference. If you want to make the noon, 6 p.m. or 11 p.m. TV and radio

news, you need to allow time for crews to travel and edit tape.If you are going to set restrictions on an event such as limited photo access, try to put the restrictions in

writing and communicate to the media at least 24 hours in advance.

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CADDO KIOWA TECHNOLOGY CENTERMedia Relations Reminders

Always return media calls. The more cooperative you appear, the better.Communicate with the media -- talk to them, as well as listen to them. During crisis time, you may learn a great deal from the

media that can be useful to you in further dealing with the crisis.Avoid antagonizing the media. A short tone at a press conference, during a phone call, or elsewhere can affect your future

relationship with an individual or other media who may hear the conversation.Consider establishing a dedicated call-in phone line that will offer information to media or others. Information on news confer-

ences, rumor control information, newly acquired information, can be placed on a tape that can be updated. This is particu-larly useful when regular phone lines are tied up with calls.

Consider how information you release to media may affect other agencies, businesses or individuals. If you say things that may result in media calling other agencies, call those agencies first to warn them of impending calls.

When talking to the media, be sure to give credit to other agencies, groups or individuals working on the crisis, including your own staff.

Try to be pro-active with new information. Even thought things may be frantic; if you acquire new information regarding the crisis, reach out to the media.

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CADDO KIOWA TECHNOLOGY CENTERLocal Media

Anadarko Daily NewsCarolyn McBridePO Box 548Anadarko, OK 73005(405) [email protected]

Apache Weekly NewsJoye WrightPO Box 778Apache, OK 73006-0778(580) [email protected]

Carnegie HeraldDonald CooperPO Box 129Carnegie, OK 73015-0129(580) [email protected]

Country ConnectionJoyce CarneyPO Box 206Eakly, OK 73033(405) [email protected]

Cyril NewsPO Box 10Cyril, OK 73029(580) [email protected]

Hinton RecordPO Box 959Hinton, OK 73047(405) [email protected]

KACOPaulette HendersonGen. DeliveryAnadarko, OK [email protected]

Kool 105.5George Plummer500 Country Club RoadChickasha, OK 73018(405) [email protected]

Lawton Constitution(580) [email protected]

Mountain View NewspaperLeon HobbsPO Box 488Mountain View, OK 73005(580) [email protected]

Weatherford Daily News(580) [email protected]

Chickasha Daily Express(405) [email protected]

44

CADDO KIOWA TECHNOLOGY CENTERReview and Investigate

Communications and Marketing should conduct the following review and investigation. Verify all information given.

What is the truth?What are the facts?What were the warning signs that a crisis might occur?What other important facts are known?What can be done pro-actively to resolve the situation?Did anyone see or anticipate a problem?What was done or could have been done to prevent the problem from occurring?What can be done to resolve the problem, end the crisis and return to proper operating conditions.

Key Messages

List the three most important “key messages” that must be communicated within the organization, to the media and to families and the public.

Key Message 1: ______________________________________________________________________________

___________________________________________________________________________________________

Key Message 2: ______________________________________________________________________________

___________________________________________________________________________________________

Key Message 3: ______________________________________________________________________________

___________________________________________________________________________________________

List facts we would rather not discuss, but will disclose if asked:

Message 1: _________________________________________________________________________________

___________________________________________________________________________________________

Message 2: _________________________________________________________________________________

___________________________________________________________________________________________

Message 3: _________________________________________________________________________________

___________________________________________________________________________________________

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