cairns city council minutes...a statement on the draft report in the form of a fact sheet with a...

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Minutes – Works & Services Committee – 14/09/04 #841856

CAIRNS CITY COUNCIL

MINUTES

MEETING: WORKS & SERVICES COMMITTEE

TUESDAY, 14TH SEPTEMBER 2004

COMMENCING AT 3 PM

PRESENT: His Worship the Mayor, Councillor K Byrne Councillor T James (Chairperson)

Councillor P Gregory Councillor J Pezzutti Councillor A Sheppard Councillor P Freebody APOLOGY: Councillor F Lindsay OFFICERS:

D Farmer Chief Executive Officer J Hawkes General Manager City Works & Services K Morris Manager Technical Support Services M Kahler Manager Project Services R McKim Manager Cairns Works G Schofield Manager Media & Public Relations D Quick Executive Assistant to Mayor H Visser Senior Infrastructure Engineer A Peut Co-ordinator Programs & Facilities L Shepherd Infrastructure Management Project Officer R Small Team Leader, Natural & Cultural Resource

Management J Martin Media & Public Relations Officer C Cresswell Secretary

OBSERVERS: Councillor Gill Councillor Cochrane Councillor Plath

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The meeting was opened by the Chairperson, Cr James. APOLOGYAPOLOGYAPOLOGYAPOLOGY

Council notes the apology of Councillor Lindsay.

1.1.1.1. LAKE PLACID/CARAVONILAKE PLACID/CARAVONILAKE PLACID/CARAVONILAKE PLACID/CARAVONICA/KAMERUNGA FLOOD MCA/KAMERUNGA FLOOD MCA/KAMERUNGA FLOOD MCA/KAMERUNGA FLOOD MITIGATION ITIGATION ITIGATION ITIGATION

STUDYSTUDYSTUDYSTUDY.................................................................................................................................................................................................................................................................................................................................................................................... 1111

L.Shepherd:JMC:17/43/4L.Shepherd:JMC:17/43/4L.Shepherd:JMC:17/43/4L.Shepherd:JMC:17/43/4----01: #83393401: #83393401: #83393401: #833934

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: SHEPPARD / FREEBODY That Council adopt the Lake Placid/Caravonica/Kamer unga Flood Mitigation Study August 2004 and its recommendations, which ar e as follows: 1. Council agrees to proceed with the detailed desi gn of Option 4 in the 2004/05

financial year, subject to the application for Regi onal Flood Mitigation Program (RFMP) being successful, or in the 2005/06 financial year if the application is unsuccessful.

2. Council investigate existing drainage issues at Kamerunga and develop

solutions that could work with or without levee ban ks, to a point where it is possible to develop a concept estimate of the cost of these works.

3. Council agrees to proceed with the preparation o f a Flood Management Plan,

regardless of the adoption of Items 1 & 2, for the purpose of improving the existing flood warning and evacuation systems.

carried

INTRODUCTION: Council at its Ordinary Meeting of 26th February, 2004 adopted the following recommendations: “1. Council accepts the draft study report on the Lake Placid/Caravonica/Kamerunga

Flood Mitigation Study prepared by Connell Wagner for use in the consultation process with the local community to gauge the level of support for the proposed mitigation options.

2. Improvements to the existing flood warning system be considered.”

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The purpose of this report is to advise on the outcome of the consultation process and the finalisation of the Study Report with the view to having Council adopt the Study Report.

BACKGROUND: Process of Public Consultation A statement on the Draft Report in the form of a Fact Sheet with a covering letter was mailed to both property owners and residents within the affected area. The covering letter advised that a public information session would be held at a marquee in parkland on Lake Placid Road on Saturday, 15th May, 2004 between 12 noon and 5pm and Sunday, 16th May, 2004 between 9am and 12 noon. Representatives in attendance were Cr. Annette Sheppard (both days) and Mr. Laird Shepherd (Saturday) and Mr Helius Visser (Sunday) from Cairns City Council; Mr. Paul Pommer and Mr. Justin Riley from Connell Wagner (both days). Attendance figures for these sessions were approximately 50 people on Saturday and approximately 60 people on Sunday. Outcomes of Community Consultation The Executive Summary of the Consultation Report is provided as Attachment No.1. The recommendations are as follows: 1. Proceed with development of Option 4 including associated internal drainage

works. 2. Investigate existing drainage issues at Kamerunga and develop solutions that

could work with/without the levee banks to a point where it is possible to develop a concept estimate of the cost of the works (not previously undertaken).

The recommendations of the Consultation Report have been incorporated into the final Flood Mitigation Study Report. The Study Report’s Executive Summary is provided as Attachment No.2. The recommendations of the Flood Mitigation Study Report are as follows: 1. Council proceed with development of Option 4 including internal drainage works. 2. Council investigate existing drainage issues at Kamerunga and develop solutions

that could work with or without levee banks to a point where it is possible to develop a concept estimate of the cost of these works (not previously undertaken).

3. Council proceed with the preparation of a Flood Management Plan to provide improvements to the flood warning system and evacuation procedures. That the Plan be implemented following liaison with Council, the Bureau of Meteorology and the State Emergency Services.

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COMMENT: The Community Consultation has been conducted using appropriate processes and has provided adequate opportunity, meaningful content and completeness in dealing with submissions. Comments on the Final Study Report’s recommendations are as follows: 1. Based on the feedback received, there appears to be significant community

support for Council undertaking some form of mitigation works with some 71% of the total respondents indicating their support for works. Option 4 appears to be generally favoured by the community, and strongly favoured by those who support mitigation works. A total of 55% of responses received were in support of the Option 4 mitigating works.

Some respondents did express concern in relation to funding of mitigation works.

The concern of course is that they might be made responsible for all of the costs of the mitigation works as a benefited area. The funding of works through a benefited area rate is not considered in the report.

2. It is imperative that Kamerunga’s internal drainage issues be investigated in

conjunction with the detailed design for levees on both sides of the river (Option 4). The cost of such investigation will not be part of the RFMP and will be funded separately.

3. A Flood Management Plan has real merit and should be progressed with or

without the Option 4 levee in place. Considering it will be some time before the levee is constructed it would be prudent to act on this as soon as possible.

Other comments are: (a) The investigation of internal drainage issues at Lake Placid/Caravonica may well

have been a significant issue if Option 3 had been the recommended solution. Option 4 will not interfere with local internal drainage. However, there are internal drainage issues that may impact on a proposed improvement to parkland facilities project that has a small lake as its main feature. Planning for that project should consider existing pipe outlets, the rationalisation of existing open drains in the park, and water quality matters so as to provide a healthy and sustainable water feature.

(b) Council has applied for Regional Flood Mitigation Program (RFMP) funding and it

may be a couple of months before it is known if Council has been successful. If successful, Council would fund $60,000 of an expected $180,000 expenditure for the detailed design of Option 4 in 2004/05 and $400,000 of an expected $1,200,000 expenditure in constructing Option 4 in 2005/06.

(c) The Barron River Water Supply Scheme being actioned by Cairns Water has the

requirement for a major pipeline along Lake Placid Road. Any detailed design associated with the Option 4 levee shall be in conjunction with the pipeline design.

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CONSIDERATIONS: Statutory: Under the Local Government Act, 1993 Council has jurisdiction to ensure good government of its area. Consistent with this is an obligation to try to mitigate flood impacts on the citizens of Cairns. Policy: Nil. Financial: If Council is successful in its application for RFMP funding, Council’s commitment of $60,000 has been allowed for in Infrastructure Management’s 2004/05 Capital Scoping. Council’s commitment to funding about $400,000 of its share of construction costs will be budgeted for in the 2005/06 Capital Works. If RFMP funding is not forthcoming, funding for the detailed design of Option 4 will be provided in the 2005/06 Budget and funding for construction will be subject to future reporting. Improvements to the Flood Warning System by the preparation of a Flood Management Plan are estimated to cost in the order of $30,000 and the cost of such can be accommodated in the 2004/05 Operational Budget. Social: The objective is to reduce the effects of flooding on the Community and provide improvements to the flood warning system.

CONSULTATION: Cr. Sheppard and officers from Infrastructure Management have played an active role in the Community Consultation process. Previous reporting has provided an awareness to Council of the intent of the investigation.

OPTIONS: 1. Agree to the Recommendations of the Study. 2. Disagree with the Recommendations of the Study.

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CONCLUSION: Council should resolve to adopt mitigation Option 4 as the basis on which to proceed to detailed design. The reasons for adoption are as follows: • Council understands that the two options that went to consultation would provide for

30 year ARI flood immunity because to provide for any greater immunity would impact adversely on the rest of the Barron Delta.

• The results of consultation showed clearly that Option 4 (55%) was preferred over

Option 3 (2%).

2.2.2.2. CITY WORKS & SERVICECITY WORKS & SERVICECITY WORKS & SERVICECITY WORKS & SERVICES MONTHLY REPORT FORS MONTHLY REPORT FORS MONTHLY REPORT FORS MONTHLY REPORT FOR MONT MONT MONT MONTH H H H

OF AUGUST 2004OF AUGUST 2004OF AUGUST 2004OF AUGUST 2004 ........................................................................................................................................................................................................................................................................................................ 14141414

John Hawkes: sr: 1/3/83John Hawkes: sr: 1/3/83John Hawkes: sr: 1/3/83John Hawkes: sr: 1/3/83----01: #83930901: #83930901: #83930901: #839309

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: GREGORY / PEZZUTTI That this report be noted. carried

3.3.3.3. MAJORMAJORMAJORMAJOR PROJECTS STATUS REP PROJECTS STATUS REP PROJECTS STATUS REP PROJECTS STATUS REPORT ORT ORT ORT ---- PROJECT SERVICES PROJECT SERVICES PROJECT SERVICES PROJECT SERVICES

BRANCHBRANCHBRANCHBRANCH ............................................................................................................................................................................................................................................................................................................................................................117117117117

Michael Kahler: 1/3/81: #813735v3Michael Kahler: 1/3/81: #813735v3Michael Kahler: 1/3/81: #813735v3Michael Kahler: 1/3/81: #813735v3

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: SHEPPARD / GREGORY That the report be noted. carried

INTRODUCTION: The following update is provided on current major projects being managed by Project Services.

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Project: REDDEN CREEK BRIDGE Superintendent: Michael Kahler Project Officer Preconstruction: John Burton Project Officer Project Delivery: Bob Campbell Principal Contractor: Total Construction Services Pty Ltd Design Consultant: GHD Pty Ltd Scope of Works: Replacement of the existing timber bridge across

Redden Creek with reinforced concrete bridge. Key Achievements (Construction Phase)

- Construction work commenced late August 2004. - Current works include the procurement of concrete piles and beams from Rocla

Pipelines and the construction of the temporary detour road around the bridge.

Issues

- None identified at this time.

Future Milestones

- Commence piling 28 September 2004. - Commence bridge deck installation 26 October 2004. - Contract date for Practical Completion 17 December 2004. - Target date for Practical Completion 6 December 2004.

Financial Data

MONTHLY REPORT SEPTEMBER 2004 REDDEN CREEK BRIDGE CONTRACT 55144 Contract Amount 1,063,010.00 Projected Variations 20,000.00 Projected Deductions for Service Relocations -$40,000.00 Total Contract Cost

$1,043,010.00

Cost of concrete piles and beams purchased by Council 185,030.00 Bridge lighting 10,000.00 Embankment Treatment to approaches – Relocation and Reinstatement of existing water and sewer mains by Cairns Water

50,000.00

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Projected Contract Admin Cost 30,000.00 Design and Administration expenditure to date 83,000.00 Project Total Project Cost

$1,406,040.00

Budget Allocation

$1,370,000.00

Project: HOLLOWAYS BEACH COASTAL PROTECTION WORKS - STAGE 2

Project Manager: Michael Kahler Principal Contractor: CEC Constructions Pty Ltd

Design Consultant & Superintendent: GHD Pty Ltd

Scope of Works: Design and construction of a rock wall from Lot 47 RP42753 to Cassia Street, Holloways Beach (or part of). Cost of works to be recovered through Benefited Area Rate for extent of private property frontages.

Key Achievements

- Works on Stage 2A (No. 26 – 40 Hibiscus Lane) completed. - EPA approval has been obtained for the Stage 2A & 2B works. - Works on Stage 2B (2-24 Hibiscus Lane) underway. All land owners have

agreed to participate, inclusive of those with existing approved rock walls. Works are almost complete.

Issues

- Final contract amounts to be calibrated with Special Rate repayment amounts. - Sand source and relevant permits to be secured for Stage 3 works, investigations

currently underway by GHD. - Stage 3 will not be completed before 2004/05 cyclone season. - Delays have occurred on site, some tidal related, some contractor related.

Future Milestones

- Complete Stage 2B mid September 2004. - Complete Stage 3 design and documentation in November 2004. - Stage 3 Contract award will be targeted for April 2005.

Financial Data

- Total project allocation Stage 2 $1,200,000.00 (majority of which to be recovered via Benefited Area Rate).

- Total project allocation for Stage 3 is approximately $1,100,000.

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Project: BOTANIC GARDENS/TANKS REDEVELOPMENT

ENGAGEMENT OF CONSULTANTS FOR MASTER PLAN DEVELOPMENT

Project Manager: Michael Kahler Project Steering Group: Kathryn Cogger, Tony Duffy, Leslie Sparkes Superintendent: Michael Kahler Principal Consultant: EDAW Gillespies

(Formerly Landplan Landscaping Architects) Contract Award Date: 3 November 2003 Scope of Works: Preparation of a Master Plan for the Botanic Gardens

Precinct. Recent Key Achievements

- Landplan engaged as principal consultant. Consultancy fee $135,000.00. Pre-start meeting undertaken at Council offices.

- Landplan have undertaken consultation with Council staff in relevant sections. - Briefing provided to CEOs, Councillors on Steering Committee by Landplan

Project Team on 27.11.03. - Background research and concept development ongoing. - Consultation with all stakeholders ongoing. - Area Master Plan has been adopted in principal by the Project Steering Group.

Issues

- Precinct Master Plans to be prepared. - Scope of works for Phase 1 of the area Master Plan confirmed by Project

Steering Committee to include closure of MacDonnell Street, realignment of Collins Avenue and construction of a visitor centre and administration buildings.

- All stakeholder requirements must be clearly defined and incorporated into project charter of successful consultant.

- Negotiations have commenced with regard to the purchase of Whitfield House. Future Milestones

- Precinct Master Plans to be presented to Project Steering Committee in September 2004.

- Second stage of public communications to commence in September 2004. - Preliminary costings and staging plan to be presented back to Steering

Committee in September 2004. - Master Plan due for completion November 2004.

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Financial Data Grafton Arts

- Total project allocation of $1,700,000.00 (PCP5050) for the relocation of

Graft’n’Arts to the Botanic Gardens. - Consultancy cost awarded $135,000.00. - Preconstruction cost to date approximately $25,000.00.

Botanic Gardens

- Total project allocation $3,900,000.00.

Project: GATEWAYS MEDIAN PROJECT Project Manager: Michael Kahler Project Officer: Andrew Baxter Principal Contractor: Cairns Works Head Consultant: N/A Scope of Works: Upgrading of Mulgrave Road – Henley to Kelly Street

(Stage 3). Key Achievements (Construction)

- DMR has agreed to fund some kerb replacement and drainage works. - Works almost complete on Mulgrave Road – Henley to Kelly Street.

Issues - DMR have advised they do not want any banners or signage (advertising) in

central median – this may impact on funding sources from businesses. Future Milestones

- None identified at this time with exception of installation of Main Roads crash barrier near Clarkes Creek.

- Complete construction in July/August 2004 with the exception of works near Clarkes Creek, which are on hold pending arrival of Main Roads crash barrier assembly to be installed at this location.

- Barrier is expected to arrive from America in September 2004. Financial Data

- Project Budget (Stage 3) in the vicinity of $800,000 (this fully expends all funds for 2003/04 budget) for Gateways projects.

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Project: REED ROAD UPGRADE Project Manager: Michael Kahler Project Officer: Andrew Baxter Design Consultant: GHD Pty Ltd Scope of Works: Upgrading of Reed Road to a combination of 4 and 2

lanes in response to new subdivision works. Key Achievements

- Design contract let to GHD Pty Ltd. - Meeting held with GHD Pty Ltd to discuss suitable concepts. - Initial and second round of community consultation undertaken. - Discussions held with Holy Cross School on the impact of works. - Road configuration options being analysed. - Preliminary designs have been developed and ready for approval by General

Manager City Works & Services before proceeding to detailed design stage. Issues

- Concept discussions have highlighted considerable traffic concerns at the proposed Bluewater Canal Development entry area involving boat ramp and carparking – issue is being investigated and progressed by Infrastructure Management.

- Desire to have works substantially complete within 12 months due to Bluewater Canal project although not essential.

Future Milestones

- Design works to be finalised in September 2004. - Construction works anticipated to be constructed in 3 stages being

November/December 2004, and March/April 2005 with the final stage expected to commence in July 2005 subject to funding.

Financial Data

- Significant funds for the works have been collected through developer contributions.

- Some shortfalls of funding likely as not all development contributions have been received with monies coming in as lots are subdivided.

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Project: SOUTHERN CORRIDOR SPORTING ACTIVITIES Project Manager: Michael Kahler Project Officer: Alexandra Atkins Principal Contractor: N/A Head Consultant: N/A Scope of Works: Fuller Park (QSR F-026-00074) Existing park facility.

Surface improvements to cricket oval, drainage, install irrigation and safety fence.Johnson Park (QSR F-026-00075) Existing park facility. Surface improvements, drainage and installation of irrigation.Luisa/Farmer Street Park (QSR F-026-00077) Greenfield site. Construct one football field with lighting, two junior fields, clubhouse and car parking area.

Key Achievements

- A Register of Issues for each Park updated 1 September 2004 (#792092). Basis of ongoing tracking of progress (lists of all issues raised, responsibilities and deadlines).

- Schedule/Gantt chart developed outlining the scope of the works and the deadlines for all three parks. (#813899, 813903, 813905).

- Consultancy PS17/2004 “Detailed Survey” completed 22.7.2004. - Consultancy PS18/2004 “Soil & Turf Advice” – awarded to NQ Sports Turf

Management Pty Ltd for 3 parks for $17,680.00 Total Lump Sum Fee. Completed mid August 2004. Results are:

1. File Number 26/7/34-01 - #828351, 831365, 831473, 836857, 836858 Compilation of these documents by Alex Atkins is #836183v2.

Information organised in tables for ease of use by engineering consultants (PS21/2004).

2. Awarded Engineering Design and Documentation Consultancy PS21/2004

to GHD on 30 August 2004. Evaluation #829962v3 – 5 submissions received.

Should have Tender Documents ready by end of October 2004 for tendering November/December 2004. Hope to begin construction after wet season for Luisa/Farmer and Johnson before wet season for Fuller Park.

Luisa/Farmer Park PCP6500 $31,900.00 Fuller Park PCP6510 $14,672.50 Johnson Park PCP6520 $14,672.50 Lump Sum Fee $61,245.00

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- Schedule C Stage 3 Compliance was due 27 August 2004. Status is:

STATUS ITEM COMMENTS JOHNSON FULLER LUISA/FARMER C12

Architect Letter

N/A

N/A

Extended to 15 October 2004

C13 Development Approval

N/A N/A Extended to 26 November 2004

C14 Building Approval

N/A N/A Extended to 26 November 2004*

C15 Tender Documentation



Extended to 12 October 2004*

C16 Pre-Tender Extended to 15 October 2004



C17

Cashflow

Approved

Approved

Approved

C18

Tendering



15 October 2004

* Asked for 15 October 2004 in letter dated 17 August 2004 #811858. - PS21/2004 documents for tendering should be available mid to end October

2004. Once ready, get all of Stage 3 items approved, then claim expenses from SRQ.

- Monthly progress and cost reports sent 30 August 2004 for August 2004. (To SRQ).

Issues

- Cannot claim expenses from SRQ until Stage 3 compliance documents approved

- The Luisa/Farmer Park application to SRQ did not adequately deal with field dimensions and orientation and the available area of the chosen site. As a result this park is on hold and awaiting advice from Precincts & Facilities Branch following discussions with Education Queensland regarding the lease/acquisition of land adjacent to this area. This has a major impact on the scope of works, costs and deadlines advised to SRQ for this project. Awaiting further information from P&F. GHD will do Master Plan Stage until this is resolved (includes SRQ feedback).

- Site Management Plans are required for Fuller and Johnson Parks due to the land previously being landfill sites. (Required as a condition of approval by EPA).

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Future Milestones

- Received EPA response (to #812800) dated 17 August 2004 #832663. - Require an SMP for Johnson and Fuller Park to be approved by EPA. GHD

included this in their price. - EQ land deal to be finalised after Master Plan Stage. - SRQ funding subsidy status check after informing SRQ of EQ land. - EQ letter received dated 20 August 2004 #835170 stating will enter into an

agreement for land use at Luisa/Farmer Street Park.

Financial Data

- No expenses can be claimed from SRQ until all Schedule C Stage 3 compliance issues have been approved, which won’t be until October/December 2004.

- Consultancy PS21/2004 Engineering, Design and Documentation will produce tender documents ready for tender process in November/December 2004.

- Construction after wet Luisa/Farmer and Johnson, before wet Fuller Park. Project Budgets:

PARK CAIRNS CITY

COUNCIL QSR 50% SUBSIDY

TOTAL BUDGET

JOHNSON

$384,900

$384,900

$769,800

FULLER PARK

$105,000

$105,000

$210,000

LUISA/FARMER

$490,000

$434,750*

$924,750

TOTALS

$979,900

$924,650

$1,904,550

NOTE: These figures were incorrect on previous report.

Luisa/Farmer was supposed to be CCC:SRQ 50/50 $490K each. Total $980K but SRQ took off carpark etc costs and downgraded subsidy to $434,750.

*Some items not included in the subsidy

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4.4.4.4. INDIAN MYNINDIAN MYNINDIAN MYNINDIAN MYNA BIRD PROJECTA BIRD PROJECTA BIRD PROJECTA BIRD PROJECT ....................................................................................................................................................................................................................126126126126

Rachel Small : 13/8/1: #831867Rachel Small : 13/8/1: #831867Rachel Small : 13/8/1: #831867Rachel Small : 13/8/1: #831867

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: PEZZUTTI / GREGORY That Council note the progress of the Indian Myna b ird minimisation trial, and advise the Hon. Warren Entsch, Federal Member for L eichhardt, that future funding should be directed towards roost trap trial s. carried

INTRODUCTION: Issues regarding the abundance of Indian Myna birds in Cairns have received extensive media coverage in recent times. Requests for an eradication program to be implemented are regularly received from the public. Council first became involved when (then Councillor) Jason O’Brien designated funding from his discretionary fund for the purchase of two traps. Council has since been approached by the Hon. Warren Entsch, Federal Member for Leichhardt, who is very enthusiastic for a program to be developed and launched. Given the circumstances, there was a need for Council to investigate the appropriateness of becoming the main proponent of a trapping program, determine how successful it would be in reducing the Myna bird population and any other trapping options which should be explored in terms of population reduction.

BACKGROUND: Mr Entsch has briefed the Federal Minster for Environment & Heritage, the Hon. Ian Campbell MP, of the Myna bird problem in the Far North, and advised him that a targeted management program is warranted. In addition, his office has coordinated a stakeholder meeting to discuss how to progress a Myna bird minimisation program. Council is now in receipt of four traps. In investigating the likelihood of success, Council, in conjunction with Cairns Water, made a commitment to implement a three week trial trapping program based at the Northern Sewage Treatment Plant and a residential property. Localities were chosen because of accessibility, presence of birds, observation opportunity and security. The purpose of the trial was for Council’s Pest Management Unit to investigate options and document the procedure for capture and euthanasing Mynas. This trial was to refine the methodology to suit the North Queensland environment and bird population, and gain “in-house” understanding of trap operation.

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During the stakeholder forum, Mr Entsch gave an undertaking to seek further Federal Government funding for a program which would enable a Myna bird minimisation program to be delivered to the greater Cairns community. Mr Entsch has formally requested that Council coordinate the program using the proposed program funds. On a broader scale, the stakeholder group recognised that the use of small traps may have short comings in reducing bulk numbers. In this respect, the development of a roost trap trial was also discussed.

COMMENT: Council’s trial period is drawing to a close. Information strongly suggests that the Myna bird traps are ineffective. This fact has little to do with the design of the traps, but more the environmental factors, which cannot be controlled in the Far North. This specifically relates to the abundance of a natural food supply in all seasons, as opposed to other areas which have a distinct winter season and hence less food. In simple terms, the birds do not have to risk accessing a trap to obtain food. Further, native birds such as the Spangled Drongo and Sacred Ibis have excluded the Myna birds, as they are a more dominant and aggressive species. In the meantime, the Federal Government is considering an option to expand the trial into two activities. Activity 1 Continue Localised Trapping: Over seven months, develop a system to identify where the Myna bird “hot spots” are located. In these areas raise the awareness of residents in terms of the impact of Mynas, and as a follow-on develop their relationship with government, local environment and interest groups and corporate entities to implement trapping. At this stage, there has been no indication that funding is forthcoming from the Federal Government via Mr Entsch. Activity 2 Research and Trial of Roost Traps in Cairns: Whilst it is reported that the small traps have the capacity to hold up to 50 birds, a roost trap would lure large numbers into a sheltered area, which would then act as the capture and euthanasing chamber. It is reputed that this may have the capacity to hold up to 500 birds. Roost research has been scoped, however the Australian National University has indicated that its willingness to implement a working trial exclusively in the Far North would require significant financial support. Based on current evidence, Council officers are quite concerned that activity 1 will be costly to deliver, and only provide a limited/ token impact on the Myna bird population. For this reason it is recommended that Council suggest to Mr Entsch that all resources should be focussed on a roost trapping program rather than residential trap coordination and support.

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CONSIDERATIONS: Statutory: Indian Myna Birds are not classed as pests under the Department of Natural Resources & Mines, Land Protection Pest and Stock Route Management Act (2002). As such Council has no authority to issue control or eradication notices for Myna Birds under this Act or any other legislation. In this case, similarities may be drawn between these birds and Pigeons. Policy: Council’s Pest Management Plan identifies Myna Birds as having a threatening effect on the environment – however only attracting a medium priority level for control measures. Financial: There has been a funding impost for Council in the initial trial period, however, as Council agreed to the use of the discretionary fund to purchase traps in the first instance, then this is to be expected. At the outset, there was no indication as to how intensively this project would be implemented, or which area of Council would take on the (un-resourced) responsibility of project implementation to any extent. Council’s Pest Management Unit have taken on the responsibility to implement the trial, during which time every attempt has been made not to neglect legislative duties. All costs associated with the project will be collated. Should activity 1 be adopted, then Council’s involvement is expected to be fully funded. If activity 2 is supported (without the possible redirection of Federal funds), then the roost trap trial is expected to be partly privately funded. In this respect it has been suggested by the office of the Member for Leichhardt that a contribution would be sought from Council and others (eg. Cairns Port Authority) for the project to occur in Cairns. Social: Via publicity generated by the office of the Member for Leichhardt, Cairns Water have developed a database of interested people and groups which has now reached significant proportions. Further, resident response to Cairns Post articles and local radio programs is quite high, which indicates that the abundance of Myna Birds is a concern to many people. There has been an expectation generated through the community that a control program will occur.

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CONSULTATION: A stakeholder group has been formed and consists of representatives from the office of the Member for Leichhardt, Cairns Water, Cairns City Council, Cairns Port Authority (Airport), Bird Observers Club of Australia, Wildlife Preservation Society of Qld, Far North Qld Birdlife Rescue, Kookaburra Alliance and Mareeba Wetlands. A presentation was made to the Far North Queensland Regional Pest Advisory Forum on 27th August 2004, to ensure that elected representatives and officers from other agencies are aware of the projects and possible implications should Councils elect to implement a similar program.

OPTIONS: Given preliminary results of the trial and the proposal for other programs to occur, Council has the option to: 1. Commit to undertaking activity 1 of the program, should Federal funds become

available; 2. Indicate to the Hon. Warren Entsch, Federal Member for Leichhardt, that as per

activity 2, future funding be directed toward roost trap trials; 3. Undertake a very reduced role in the proposal to minimise Mynas in Cairns – only

acting in an advisory role, allowing the stakeholder groups and commercial pest management companies to assume the greater role.

CONCLUSION: Myna birds are present in extremely high populations in Cairns and the surrounding environment. Whilst the use of small traps may have a desirable impact on very local populations in back yard environments, it is expected that this will just result in a vacuum situation whereby others will simply move into this void. To achieve results of any significance to the environment and Cairns as a whole, funding would be best directed toward a major trapping program.

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5.5.5.5. 2004/2005 CAPITAL WO2004/2005 CAPITAL WO2004/2005 CAPITAL WO2004/2005 CAPITAL WORKS PROGRAM RKS PROGRAM RKS PROGRAM RKS PROGRAM –––– NOTIONAL DIVISIONAL NOTIONAL DIVISIONAL NOTIONAL DIVISIONAL NOTIONAL DIVISIONAL

WORKS STATUSWORKS STATUSWORKS STATUSWORKS STATUS............................................................................................................................................................................................................................................................................................................130130130130

S. Averkoff: #839410v4S. Averkoff: #839410v4S. Averkoff: #839410v4S. Averkoff: #839410v4

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: GREGORY / PEZZUTTI That Council: 1. Note the general status of 2004/05 Capital Works Program – Notional

Divisional Works. 2. Approve the listing of projects under ‘Further R ecommended Notional

Divisional Works’ categories as shown in Table 2 of the report. carried

INTRODUCTION: This report is to further advise Council, on the status of 2004/05 Capital Works Program - Notional Divisional Works, since initially reported to Council at the Works & Services Committee Meeting August 2004.

BACKGROUND: During budget deliberations in late 2003/04 for the 2004/05 Capital Works Program, Councillors were advised that certain Capital Works Budget items could be used to fund projects requested by Councillors. Certain Capital Works Budget items were nominated as ‘Notional Divisional Works’. A memo (27th May 2004) was subsequently circulated to Councillors, to submit their requests for funding of projects identified as ‘Notional Divisional Works’ The categories and associated allocations for ‘Notional Divisional Projects’ for 2004/05 are as follows:

1. Sealing of Rural Roads $ 75,000 2. Gateways $400,000 3. Kerb & Channel – New $110,000 4. LATM – New $100,000 5. Road Widening (Rural Roads Safety Issues) $110,000 6. New Works identified in Cairns Pedestrian Movement & Cycle Travel Strategy

$300,000

7. SEP – Shoulder sealing $500,000 $1,595,000

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It was also agreed that Councillors had until 30th June, 2004 to make their submissions after which assessment and ranking of submissions would be undertaken (in July/August 2004) and presented to Council for adoption as part of the 2004/05 Capital Works Program.

Table 1 – Projects previously approved by Council ( August W & S Committee)

Notional Divisional Works Category Budget

Project

Div.

Estimate

Comment

1. Sealing of Rural Roads

$75,000 Sealing of Connaughton Rd, Bartle Frere

1 $58,000

Gateway Works at Gordonvale & Babinda

1 $150,000 2. Gateways $400,000

Continuation of Gateway Works, Sheridan St, & Mulgrave Rd

Var. $250,000

6. New Works as per Cairns Pedestrian & Cycle Travel Strategy

$300,000

Cycleway/Footpath Redlynch Intake Rd (Rice’s Gully to Redlynch State School

12 $40,000 Contribution to match TIDS allocation refer report (#828386) to Works & Services Committee (on this Agenda)

COMMENT: Submissions from Councillors have been received and are being processed (confirmation of scope and estimate) by Infrastructure Management and Project Services for Council endorsement. For projects that fit under the ‘Notional Divisional Works’ category, a revised scope and estimate has been developed with the exception of Category 4 – New LATM and Category 5 Rural Road Widening. Projects have also been ranked in general accordance with Council’s adopted procedure – “Initiation, Evaluation and Ranking of Capital Works Projects”. A prioritised list of projects has been derived for each category according to overall rank and budget allocation. The prioritised projects are presented in Table 2 below for Council approval and to proceed to detailed design and construction. Refer to Table 1 for list of projects previously approved by Council. Please note that the scoping estimates provided are conditional on no complicating issues such as service alterations or similar which will have significant budget impact.

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Table 2 – Further Recommended Notional Divisional W orks Notional Divisional Works Category Budget

Available

Project

Div.

Estimate

David Street, Machans Beach - Kerb & Channel

10 $86,000

Christiansen Street, Machans Beach – Kerb & Channel

10 $24,000

3. Kerb & Channel New

$110,000

Total $110,000 Robert Road west side from Kangaroo To Cintra footpath

2 $42,000

Bicentennial Road – Footpath east side McLaughlin Rd to No. 54 Bicentennial

2 $57,500

Marr Street, Edmonton – Footpath west side No. 13 to No. 75 Stokes Street

2 $29,500

McLaughlin Road, - Shared Path east side No. 59 to Wessel Street

3 $28,000

Poolwood Road, Kewarra Beach – Footpath (TAS college to Cabarita Cl) west side

11 $47,000

Poolwood Road, Kewarra Beach – On-road Bikelane, K&C and Shoulder Seal (TAS college to Cabarita Cl) west side

11 $56,000

6. New Works Identified in Cairns Pedestrian Movement and Cycle Travel Strategy

$260,000

Total $260,000 SEP Hardy Road – Path east side (complete missing link)

3 $35,000

Headrick Street, Manunda - seal shoulders

6 $60,000

Varley Street, Yorkeys Knob - K&C, Shoulder Sealing from No. 554 to Adair Street – east side

10 $35,000

SEP - Upper Richardson Street extend 03/04 works

8 $80,000

SEP - Oxley Street extend 03/04 works 8 $12,000 Commercial/Industrial - Shoulder Sealing 50/50

$45,000

SEP - Templeton St - Church to Griffin -Shoulder Sealing

1 $88,000

SEP – No. 129/131 Buchan St – Shoulder Seal

5 $5,000

SEP - Heavey Crescent - K&C, Shoulder Sealing

8 $25,000

SEP - Lake Placid Carpark – minor extension and overlay

12 $30,000

Oak Street, Holloways Beach - Shoulder Sealing.

10 $70,000

Shoulder sealing of parking areas adjacent proposed log barrier fence by QT in Spence Street.

5 $15,000

7. SEP - Shoulder Sealing

$500,000

Total $500,000

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CONSIDERATIONS: Policy: A process of evaluation and prioritisation of projects has been employed to shortlist the projects under each category of ‘Notional Divisional Works’ (as per Council’s adopted Procedure – Initiation, Evaluation and Ranking of Capital Works Process) Financial: Council has previously allocated budgets for each category. This report matches specific projects lists to these allocations.

CONSULTATION: Preliminary consultation has occurred at this stage with Councillors by seeking their nomination of projects under ‘Notional Divisional Works’ categories. Prioritisation of list of projects was undertaken by input from the following:

• Chair Works & Services Committee • General Manager City Works & Services • Manager Infrastructure Management • Manager Project Services • Co-ordinator Pre-construction • Senior Project Leader • Project Officer Capital Works

CONCLUSION: It is recommended that Council note the status of progress of ‘Notional Divisional Works’ and approve the prioritised projects as shown in Table 2. CLOSED SESSION BYRNE / SHEPPARD COUNCIL RESOLVE INTO CLOSED SESSION TO DISCUSS CERT AIN MATTERS FOR THE REASONS LISTED IN THE AGENDA AND NO TED ON THE RESOLUTIONS SUBSEQUENTLY RECORDED carried

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OUT OF CLOSED SESSION FREEBODY / PEZZUTTI COUNCIL RESOLVE TO MOVE OUT OF CLOSED SESSION carried RESOLUTIONS ARISING FROM THE MATTERS DISCUSSED IN CLOSED SESSION

1.1.1.1. CONTRACTUAL MATTER CONTRACTUAL MATTER CONTRACTUAL MATTER CONTRACTUAL MATTER –––– CONTRACT NO. 1837 CONTRACT NO. 1837 CONTRACT NO. 1837 CONTRACT NO. 1837 –––– SUPPLY AND SUPPLY AND SUPPLY AND SUPPLY AND

DELIVERY OF ONE BITUDELIVERY OF ONE BITUDELIVERY OF ONE BITUDELIVERY OF ONE BITUMEN PATCHING VEHICLEMEN PATCHING VEHICLEMEN PATCHING VEHICLEMEN PATCHING VEHICLE WITH WITH WITH WITH

MECHANICAL DISCHARGEMECHANICAL DISCHARGEMECHANICAL DISCHARGEMECHANICAL DISCHARGE........................................................................................................................................................................................................................................................ 1111

Graeme Clement ::#837547Graeme Clement ::#837547Graeme Clement ::#837547Graeme Clement ::#837547

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: BYRNE / SHEPPARD That Council purchase one Eight (8) Tonne Flocon Un it mounted on a Hino Ranger Pro 9 Crew Cab, fitted with an Allison MD356 0P Automatic Transmission and an Eaton 2A92 reduction Gearbox and other acces sories and fittings as requested in the tender documents, for a total cost to Council of $229,252.76, plus $22,925.28 GST, plus registration and CTP $763.00 ( $252,941.04), from Cairns Trucks & Tractors Pty Ltd, Cairns. carried

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2.2.2.2. CONTRACTUAL MATTER CONTRACTUAL MATTER CONTRACTUAL MATTER CONTRACTUAL MATTER ---- CONTRACT 55115 (REC CONTRACT 55115 (REC CONTRACT 55115 (REC CONTRACT 55115 (RECALLED) ALLED) ALLED) ALLED) ––––

CONSTRUCTION OF A BRCONSTRUCTION OF A BRCONSTRUCTION OF A BRCONSTRUCTION OF A BRIDGE AIDGE AIDGE AIDGE AND ASSOCIATED WORKS ND ASSOCIATED WORKS ND ASSOCIATED WORKS ND ASSOCIATED WORKS ACROSS ACROSS ACROSS ACROSS

ALLISON CREEK AT JOYALLISON CREEK AT JOYALLISON CREEK AT JOYALLISON CREEK AT JOYCE ROAD, BARTLE FRERCE ROAD, BARTLE FRERCE ROAD, BARTLE FRERCE ROAD, BARTLE FRERE.E.E.E. ........................................................................................ 7777

Rick Thompson : tb :15/23/105: #841182v2Rick Thompson : tb :15/23/105: #841182v2Rick Thompson : tb :15/23/105: #841182v2Rick Thompson : tb :15/23/105: #841182v2

RECOMMENDATION:RECOMMENDATION:RECOMMENDATION:RECOMMENDATION: GREGORY / FREEBODY That: (i) Council not award this tender and advise the te nderers of the reasons for

non award. (ii) Council approve the provision of additional fu nding to this project via

savings or project deferrals at the first budget re view from within the Transport Program.

(iii) Council perform the works through Cairns Work s (at a cost of $475,000). (iv) Officers pursue possible cost savings for the project as discussed under the

Options Section of the report. carried THE MEETING CLOSED AT 3.37 PM