cala newsletter spring 2016 · 2016-06-07 · cala newsletter no. 114, spring 2016 59 reports 2015...

CALA Newsletter No. 114, Spring 2016

COMMITTEE REPORTS

Reports58CALA Newsletter No. 114, Spring 2016

2015 CALA M id-Year Awards Committee Report

Your Nam e: Leping He

Em ai l : l [email protected]

Com m i t tee Nam e: CALA Awar ds Com m i t tee (2015-2016)

Com m i t tee Roster :

Yongyi Song (Co-Chair ) [email protected] (Cali fornia State Univer si ty, Los Angeles)

Leping He (Co-Chair ) [email protected] (Ar izona State Univer si ty)

Yan He [email protected] (Indiana Univer si ty Kokomo)

Hong Cui [email protected] (Univer si ty of Ar izona)

Zhi j ia Shen zhi j [email protected] (Univer si ty of Washington)

Com m i t tee Char ge:

To select and recommend a r ecipient for the Distinguished Ser vice Award of the Chinese Amer ican Librar ians Association (CALA) in accordance to the cr i ter ia and guidelines established by the Board. In case of special ci r cumstances, including but not l imited to no award, disputes, and cases involving confl icts of interest, the Board of Dir ector s shall make the f inal decision on the award(s).

Tasks Com pleted (accor ding to the 5 Goals Out l i ned i n the CALA 2015 St r ategi c Plan i f Appl i cable- Be Speci f i c):

1. Developed 3 Goals for the Committee in cor responding to the goals set out in the CALA 2015 Strategic Plan. They are:

- Str ive for organizational excellence through selection of a quali f ied r ecipient for the CALA Distinguished Ser vice Award,

- Enhance ser vices for CALA members and the profession through selection of a role model for the distinguished ser vice award,

- Promote Chinese culture and language through the award selection process and at the annual CALA Awards Banquet.

2. Created the Action Plan for the Committee w ith timelines for the 2015-2016 Committee activi ties.

Goals and Object ives Accom pl i shed: Created Action Plan, developed Goals to achieve and Timelines to fol low.

Goals and Object ives to Be Com pleted:

- Call for nominations for the award r ecipient by posting ?Call for Nominations? on CALA l istser v and the website,

- Solici t, r eceive and review nomination documentation,

- Review al l nomination mater ials submitted, discuss and select the w inner ,

- Present r ecommendation of the award r ecipient to the President and the Executive dir ector for for warding to the Board for approval,

- Noti fy the award r ecipients by posting the r ecipient l ist in the CALA Newsletter , on CALA l istser v and website. And inform the Handbook of Off icer s Committee any r evisions.

Budget Requi r em ents or Reim bur sem ent Requests (i f any): $400

Quest ions/Com m ents/Suggest ions for the Boar d (i f any): None

Sum m ar y Par agr aph: In a few sentences, h igh l i ght your ach ievem ents, concer ns, or suggest ions that you m ost ly want addr essed. Th is should be the m ain point of your com m i t tee r epor t :

The CALA Awards Committee developed i ts 2015-2016 Action Plan w ith 3 speci f ic goals based on Goals set out in the CALA 2015 Strategic Plan. The Committee also created a timeline for i ts activi ties which w i l l kick off Januar y 4.


2015 CALA M id-Year Best Book Award Committee Report

December 15, 2015

Yuan Li (co-chair ) & Zao Liu (co-chair )


Yuan Li (Co-Chair ) [email protected] , Pr inceton Univer si ty

Zao Liu (Co-Chair ) zl [email protected] Texas A&M Univer si ty

Li jun Xue [email protected] Madonna Univer si ty

Haiwang Yuan [email protected] Western Kentucky Univer si ty

Ning Zou [email protected] Dominican Univer si ty

Sai Deng [email protected] Univer si ty of Central Flor ida

Amy Kuo [email protected] Berkeley Public Librar y


The Committee was charged w ith:

- Seeking nominations for the Best Book Award and to f ind books about general and modern l i fe in China and Chinese-Amer ican l i fe in the United States

- Contacting publishers and other par ties to send books for r eview

- Reading, and contr ibuting opinions for as many nominated books assigned as possible

Com m i t tee Act i on Plan:

The Committee co-chair s worked w ith the committee members to develop an action plan for the committee in the beginning of the year. We set up three goals that we hope to accomplish, timelines for impor tant tasks, and the budget plan.

Cal l for Nom inat ion:

The Committee Co-Chair s worked w ith the committee members especial ly Sai Deng to update

the cal l for nomination and tr anslate i t to Chinese. The English and Chinese ver sions of the cal l were posted to CALA web at: http://w w w.cala-web.org/node/1644.

A publishers' l ist was shared from the previous committee chair and updated by committee members. The cal l for nomination was sent out to over a hundred publishers in October 2015 according to the l ist. The Committee sol ici ted nominations from CALA members, fr iends and many publishers.

Com m i t tee com m unicat i on and r ev i sion of r ev iew ing team :

The Committee also uti l ized Google Docs to store documents and faci l i tate col laboration, but emai l r emained as the major communication channel. Al l committee members actively par ticipated in discussion and made collective decisions. After discussed w ith committee members, we have spl i t the committee into two groups for r eview ing and nominating the four categor ies of books. One group is for f iction & non-f iction books, and the other group is for Juveni le and Chi ldren?s books.

Sum m ar y:

The 2015 CALA Best Book Award Committee worked di l igently to sol ici t nominations from CALA members, fr iends, authors and publishers. The award was promoted to var ious professional organizations, individuals and publishers and nominations were sought consistently. From October , the committee star ts r eceiving the nominations and books (6 nominations including books for di f ferent categor ies so far ). The committee shall keep working on sol ici ting nominations from now through the end of March, 2016.

http://www.cala‐web.org/node/1644


2015 CALA M id-Year Annual Program Committee Report

11/22/2015

Your Nam e: Qi Chen

Em ai l : qchen@ccsj .edu

Com m i t tee Nam e: CALA Annual Pr ogr am Com m i t tee

2016 Com m i t tee Roster :

Qi Chen (Chair ) [email protected] Calumet College of St. Joseph

Fu Zhuo [email protected] Univer si ty of Missour i-Kansas City (Midwest Chapter )


Shuyong Jiang shyjiang@il l inois.edu Univer si ty of I l l inois at Urbana-Champaign

Min Tong [email protected] Univer si ty of Central Flor ida

Yue Li yl [email protected] Flor ida State Univer si ty Librar ies

Liangyu Fu l [email protected] Univer si ty of Michigan

Com m i t tee Char ge: Plan and execute Annual Pr ogr am at CALA 2016 Annual Confer ence in Or lando, FL Tasks Com pleted (accor ding to the 5 Goals Out l i ned i n the CALA 2015 St r ategi c Plan i f Appl i cable- Be Speci f i c):

Goals and Object ives Accom pl i shed:

- Program outl ine is draw n,

- Ti tle and theme is decided for the annual program,

- Goals and objectives are also set.


- Numbers of speakers w i l l be determined

- Speakers to be decided, selected and invi ted

- Length of each speech w i l l be decided

Budget Requi r em ents or Reim bur sem ent Requests (i f any):

Cur rently, the budget is set only for room and equipment. We need to fur ther decide on the potential expense for invi ting speakers or gi f t for speakers.

Quest ions/Com m ents/Suggest ions for the Boar d (i f any):

Suggestions and recommendations from the board from the previous programs.

Sum m ar y Par agr aph: In a few sentences, h igh l i ght your ach ievem ents, concer ns, or suggest ions that you m ost ly want addr essed. Th is should be the m ain point of your com m i t tee r epor t .

Responding to CALA 2015 Strategic plan on member r ecrui tment, r etention, engagement and grow th, CALA Annual Program 2016 w i l l be focused on development and advancement both for members and the organization. The goal of the Annual Program 2016 is to identi fy programs that benefi t and enhance members? professional grow and members contr ibution to the grow th of CALA.

The purpose of the program is to use the r esults to fur ther promote the both CALA and members. As many members indicated that they would have been so successful or promoted w ithout par ticipating in CALA programs. CALA provided oppor tuni ties for our members to exper ience par ticipate and grow. The Annual program w i l l evaluate cur rent venues and oppor tuni ties, identi fy pros and cons to r ecommend and develop new programs. On the other hand, the program w i l l also cal ls for ideas and thoughts how as a whole, we can promote CALA to a higher level.

The Annual Program w i l l gather feedback from members by sending out sur veys and questionnair es and invi ting speakers. The program w i l l invi te members of these three types:

1. Members at senior management level,

2. Members at depar tment head or middle level,

3. New l ibrar ians and members w i l l discuss their understanding and expectation of CALA and how they hope CALA can help w ith their career goals. Except for new l ibrar ians and new members, the senior members or middle management level members w i l l discuss how they perceive CALA and the benefi ts from CALA and what and how they have done to contr ibute back to CALA.

Respectful ly submitted,

Qi Chen Committee Chair


2015 CALA M id-Year Travel Grant Committee Report

Your Nam e: Zheng (Jessica) Lu, Guoying Liu

Em ai l : [email protected], gl iu@uw indsor.ca

Com m i t tee Nam e: CALA Conference Travel Grant Committee


Zheng Jessica Lu (Co-Chair ) [email protected] Univer si ty of San Francisco Gleeson Librar y

Guoying Liu (Co-Chair ) gl iu@uw indsor.ca Univer si ty of Windsor

Leddy Dongyun Ni dni@hawai i .edu Univer si ty of Hawai i at Manoa

Xiaocan Wang [email protected] Missour i Southern State Univer si ty

Sharon Yang yangs@r ider.edu Rider Univer si ty


To suppor t CALA members in their effor ts to play an active role at professional conferences for their professional or career development. The grant is issued annually and coincides w ith the f iscal per iod (from July to June next year ) of CALA?s operation. For each funding per iod, up to four awards of equal amounts of $500 w i l l be given to quali f ied candidates to defr ay their expenses for tr aveling to conferences.


- Obtained committee documentation from previous year?s committee chair

- Drafted and f inal ized committee action plan for the year , expanded the r ange of tr avel grants to include 3 $1000 IFLA scholar ship and 7 $500 Chapter President Travel Grant in addition to the tr adi tional 4 $500 CALA Conference Travel Grant

- Reviewed and revised cur rent committee information on the CALA website. Send updated webpage information about the committee to CALA webmaster together w ith the cal l for application.


Goal 1. Review and revise committee?s documentation to clar i fy the committee?s roles and responsibi l i t ies. Establish clear guidel ines in administer ing the tr avel grant.

Goal 3: Keep CALA website updated about committee work and grant information


Goal 2: Publicize the grant for maximum par ticipation from members


None at this point.


See summar y paragraph below.


The committee has accomplished a great deal in clear ly outl ining the tasks for the year in our action plan and are cur rently on tr ack in al l our tasks. The biggest challenge so far is administer ing the new ly added IFLA scholar ship this year. The lack of clear communication r egarding the scholar ship poses challenge in creating a clear workf low and expectations for our committee members. For example, i t isn?t clear how and when ALA would pass along applications for CALA to select the scholar ship r ecipients and what the deadline would be. We did not even know when ALA was going to announce i t unti l i t happened. Lack of detai led information has made i t di f f icult for the committee to anticipate and prepare for the work ahead. I hope CALA?s l iaison to ALA or the contact per son for the scholar ship program could provide our committee w ith more information on the tasks ahead.

62CALA Newsletter No. 114, Spring 2016

2015 CALA M id-Year Constitution & Bylaws Committee Report

CALA Const i tu t i on & Bylaws Com m i t tee 2015/16

Members:

Ying Zhang (Co-Chair )

[email protected] Univer si ty of Central Flor ida

Li Fu ? ? (Co Chair ) [email protected] US Naval Academy

Xiaojie Duan [email protected] Univer si ty of Southern Mississippi Librar ies

Zao Liu zl [email protected] Texas A&M Univer si ty

Mar y Wu mw u@r w u.eduRoger Wil l iams Univer si ty Librar y

Repor t:

I t has been a pleasure working on such an effective committee, thanks to the highly organized co-chair s and actively par ticipator y members. The Committee laid out a great action plan (below ) and adhered to i t closely. The Committee was formed promptly after July 1, 2015. Ini tial introduction and discussion commenced via emai l. The f i r st onl ine meeting took place on August 28, 2015, where charges, action plans and tasks were covered. Subsequent discussion and work took place mostly via emai l and Google Docs. 2nd online meetings was conducted on Oct 2, 2015:

1. After the ini tial onl ine meeting on August 28, the Committee r eviewed the latest C&B, made recommendations in conjunction w ith the SP2020, ALA?s guideline and based on exper iences on the local chapter level. Prel iminar y suggestions, notes and questions were incorporated into a shared Google Docs f i le.

2. The Committee met onl ine on Oct 2, 2015 based on al l members? comments, and completed the 1st daft (attached) based on the Committee r eview and recommendations. The 1st draft was submitted to the Board and other committee chair s for feedback

3. These proposals have been included on the Board Meeting agenda at Midw inter in Boston, MA, after which the 2nd Draft proposal/r ecommendation w i l l be compi led based

on the feedback from the Board & committees.

Act ion Plan

Goals:

1. To ensure the cur rentness of CALA Consti tution & Bylaws

2. To ensure the close al ignment of CALA?s C&B w ith the cur rent Str ategic Plan

3. To ensure CALA?s practices in compliances w ith C&B

Action Plan:

1. The Committee w i l l r eview the latest C&B, make recommendations in conjunction w ith the SP2020, and col laborate in the shared working document. Target date Sept 30, 2015

a. Focusing based individual exper ience and perspectives, looking for guidel ines that need clar i f ication, update or add/deletion, including:

i . ALA?s for r ecommendations w i l l used as a benchmark for CALA?s C&B

ii . The local chapter level, especial ly r egarding election processes, w i l l be a focus

2. Complete the 1st daft based on the Committee r eview and recommendations. Submit to the Board and other committee chair s for feedback

a. Draft to the Board and committees, target date Oct 9th

b. Board and committee provide feedback, target date Nov 20th

3. Discuss and compi le the 2nd Draft proposal/r ecommendation based on the feedback from the Board & committees, to be presented to the Board dur ing Midw inter in Boston, MA

4. Committee r ep(s) present to the Board and col lect feedback or approval dur ing the Midw inter Board meeting

5. The Committee compi les f inal r ecommendation based on the feedback and decision by the Board

6. Vote by the general membership ei ther dur ing the election or at the Annual Membership Meeting in Or lando, FL

Reports


2015 CALA M id-Year Handbook of Officers Committee Report

Your Nam e: Xim in Mi

Em ai l : x im inm i@gm ai l .com

Com m i t tee Nam e: Handbook of Of f i cer s

Com m i t tee Com m i t tee Roster :

Jiaxun Wu (Co-Chair ) j [email protected] Univer si ty of Chicago

Ximin Mi (Co-Chair ) [email protected] Georgia State Univer si ty

Dongyun Ni dni@hawai i .edu Univer si ty of Hawai i at Manoa

Yan Liu yan.l [email protected] Univer si ty of Maine



Create and update documents for al l CALA standing and ad-hoc committees, as well as task for ce groups to faci l i tate CALA internal communication and organizational governance.

Tasks Com pleted (accor ding to the 5 Goals Out l i ned i n the CALA 2015 St r ategi c Plan i f Appl i cable- Be Speci f i c): Goals and Object ives Accom pl i shed:

- Made minor r evision of HBO 2015 edi tion;

- Created committee 2016 action of plan and timeline for work;

- Reviewed the cur rent ver sion HBO for the next edi tion (in progress).


- Review al l documents of the Standing Committees of CALA to f ind out i f a committee/s doesn't have a document in CALA Handbook of Off icer s. Contact the chair s of the committees for creating the document. After r eceiving the draft, the Handbook of Off icer s Committee w i l l r eview the document, and send to the Executive Board for approval before adding to the Handbook.

- Contact al l committee chair s and task for ce

off icer s for their comments and review of HBO 2015 ver sion before updating i t to the 2016

- Create CALA HBO 2016 and send the f inal ver sion of the CALA Handbook of Off icer s Committee 2015-2016 to the CALA president and related off icer s.

- Work w ith the CALA President and the Executive Dir ector , r eview the Ad Hoc Committees and Other Off icer s groups and add documents for them i f needed.


Already got $200 budget approved by the Executive Board for the 2015-2016 term.

Quest ions/Com m ents/Suggest ions for the Boar d (i f any): Sum m ar y Par agr aph: In a few sentences, h igh l i ght your ach ievem ents, concer ns, or suggest ions that you m ost ly want addr essed. Th is should be the m ain point of your com m i t tee r epor t .

The committee members have f inished revising the 2015 edi tion. The f i r st phase of work helped us better know each other?s ski l ls and str ength, and reach agreements on work that needs to be done on the 2016 edi tion. The team is now working on r eview ing the committee / task for ce documents for the 2016 edi tion. We appreciate the smooth communication and strong suppor t from CALA Executive Board and other committee chair s. We look for ward to moving on to the next step of our work.


2015 CALA M id-Year International Relations Committee Report

Your Nam e: Ying Xu, Chengzhi Wang

Em ai l : [email protected]; cw [email protected]

Com m i t tee Nam e: International Relations Committee


Ying Xu (Co-Chair ) [email protected]; Cali fornia State Univer si ty Los Angeles

Chengzhi Wang (Co-Chair ) cw [email protected]; Columbia Univer si ty

Andrew Lee yl [email protected]; George Mason Univer si ty

Jie Huang l i [email protected]; Penn State Univer si ty Librar ies

Ya Wang [email protected]; San Francisco State Univer si ty

LiLi Li [email protected]; Georgia Southern Univer si ty

Elaine Dong [email protected]; Flor ida International Univer si ty

Maggie Wang [email protected]; Monterey Park City Librar y

Joy Wang [email protected]; Soka Univer si ty of Amer ica

Ying Liao cairo_l iao@hotmai l.com, fr eelance l ibrar ian


?To promote, coordinate, and suppor t non-poli tical international l ibrar y r elated activi ties and programs w ithin CALA's objectives and guidelines.?


1. Bei jing International Book Fair ALA Free Pass Grant: Chengzhi Wang worked out w ith ALA International Off ice and China Publishing Group

and set up the fr ee pass grant w ith endorsement of CALA EC. About 10 CALA members have been awarded the grant and successful ly par ticipated in Book Fair.

2. The 2015 Librar y Society of China Conference in December 2015 in Guangzhou. Ying Xu was appointed as co-representative working w ith Michael Huang who was considered to lead the delegation to China. The conference, w ith CALA well r epresented, was repor ted to be ver y successful.

3. CALA and Yunnan 21st Centur y Librar ian Seminar : Though not l isted as a goal of this committee, assisted by offer ing insightful and useful advice on invi tation and schedules for Yunnan Province Librar y Information Working Committee Delegation.

4. Digi tal Dunhuang Exhibi tion: considered as a useful cultural and educational event for many univer si ties; discussion has been star ted.


1. Bei jing International Book Fair ALA Free Pass Grant, as a new book fair fr ee pass grant for both ALA and CALA, was off icial ly star ted and accomplished in 2015, and w i l l be continued in future.

2. The 2015 Librar y Society of China Annual Conference 2015 was held and completed as continuation of an impor tation international col laborative project of CALA.

3. Assistance work for the Digi tal Dunhuang Exhibi tion was prel iminar i ly investigated; work can be star ted anytime upon obtaining essential tangible information.

(Continue on page 65)


2015 CALA M id-Year International Relations Committee Report


1. Digi tal Dunhuang Exhibi tion: Awaiting for more information from CALA President and Chinese side as to how to assist w i th this useful cultural and educational event.

2. CALA 21st Seminar Ser ies in Taiwan, 2016: Discussion to be star ted; Awaiting for more information from Taiwanese side and CALA President.

3. The incoming U.S.-China l ibrar y Conference in 2016: Awaiting for more information from CALA President and other committees r elated to the conference.


$200-300 for the Digi tal Dunhuang Exhibi tion project. (I f this useful exhibi tion is intended to ambitiously schedule in the exhibi tions in inf luential univer si ty museums across the U.S. as informed ear l ier by CALA president. Much work of al l kinds w i l l be under taken for this purpose. Reasonably minimum f inancial input in communications r elated to exhibi ts, f loor plans, space, etc. w i l l help faci l i tate the work.).


1. Committee charge ?To promote, coordinate, and suppor t non-poli tical international l ibrar y r elated activi ties and programs w ithin CALA's objectives and guidelines? should be improved and rew r i tten.

2. The International Relations Committee should have larger or even ful l r esponsibi l i ty and a more impor tant role to play in al l impor tant CALA international events.

3. CALA should have clear international r elations policy, which can be recommended by the committee.


The committee was set w ith the par ticipation of r epresentative members. The Bei jing International Book Fair ALA Free Pass Grant was successful ly launched for CALA, ALA and Chinese side; the 2015 Librar y Society of China Conference 2015 was held successful ly. With more information on Digi tal Dunhuang Exhibi tion, CALA 21st Seminar Ser ies in Taiwan and U.S.-China l ibrar y Conference to possibly come, the committee w i l l star t working on them anytime. Cur rently, many CALA international events did not get the International Relations Committee involved; some international projects obviously display issues of disor ientation and less eff iciency. The committee, however , is the r ight committee to get involved and play a constr uctive role in helping organize and faci l i tate impor tant CALA international presence and representation through relevant activi ties and events.


2015 CALA M id-Year Jing Liao Award for the Best Research Committee Report

Your Nam e: Yingqi Tang, Mei Wang

Em ai l : [email protected], meiw @umich.edu

Com m i t tee Nam e: Jing Liao Award for the Best Research


Yingqi Tang (Co-Chair ), [email protected], Jacksonvi l le State Univer si ty

Mei Wang (Co-Chair ), meiw @umich.edu, Univer si ty of Michigan

Raymond Wang, r [email protected], Community College of Baltimore County

Ying Xu, [email protected], Cali fornia State Univer si ty Los Angeles

Liu Yan, yan.l [email protected], Univer si ty of Maine


1. Solici t, select, and announce a w inner.

2. Promote the award.

3. Refine committee handbook and guideline, r eview evaluation r ubr ics, as well as sol ici t and announcement letter s.

4. Incorporate Jing Liao Award Committee mandate in the CALA 2020 Strategic Plan.

5. Follow up w ith Executive Committee and CALA Treasurer on var ious issues.

6. Develop and maintain r elationship w ith donors to increase donor loyalty.

7. Collaborate w ith other CALA committees and taskfor ces.

Tasks Com pleted (accor ding to the 5 Goals Out l i ned i n the CALA 2015 St r ategi c Plan i f Appl i cable- Be Speci f i c): Goals and Object ives Accom pl i shed:

1. Create a por tfol io for supplemental fund donors; keep tr ack of each donor?s status and making necessar y fol low up, September , 30, 2015

2. Committee 2015-2016 Action Plan was approved, October 19, 2015.

3. Noti f ied donors r egarding the tentative timeline and procedure of selecting a w inner , October , 2015.

4. Disturbed cal l for par ticipants? letter through CALA l istser v, web, social media, and newsletter , October 30, 2015.

5. Updated Jing Liao Award website, October 2015.

6. Sent the f i r st r eminder of cal l for par ticipants? letter , December1, 2015.

7. Collaborated w ith the Membership committee, adding the Jing Liao Award and supplemental tr avel fund information as an additional membership benefi t in i ts public messages, October 30, 2015.

8. Added timeline to the CALA committee master calendar , November 16, 2015.

9. Updated committee award guideline, adding supplemental fund information, December , 31, 2015

Goals and Objectives to Be Completed:

1. Collaborate w ith CALA Repositor y Task Force, adding awarded publications to the CALA Repositor y System, May 30, 2016

2. Update cal l for par ticipation message, adding supplemental tr avel fund information, by October 05, 2015

3. Review the award selection r ubr ics, by Januar y 31, 2015

4. Select and announce an award w inner , by May 15, 2016

5. Make an ar rangement for w inner to r eceive award, by June 15, 2016


Budget r equir ements: Total: $1050.00

- $50 + $500 Jing Liao Best Research Award

- $500 Jing Liao Supplemental for Travel.


In l ight of the CALA 2020 Strategic Plan, the Committee discussed and identi f ied i ts annual goals. An action plan was approved. The Committee r eceived $500 from Bei jing Zhenben Technology Co. Ltd for the supplement tr avel fund. The Committee w i l l maintain good relationship w ith donors, and sol ici t other vendors in order to ensure that the fund w i l l be avai lable.


2015 CALA M id-Year Local Arrangement Committee Report

Your Nam e: Min Tong

Em ai l : [email protected]

Com m i t tee Nam e: Local Ar rangement Committee


Liangyu Fu (Co-Chair ), Univer si ty of Michigan

Min Tong (Co-Chair ), Univer si ty of Central Flor ida

Sai Deng, Univer si ty of Central Flor ida

Wenxian Zhang, Roll ins College

Ying Zhang, Univer si ty of Central Flor ida


The Committee shall make recommendations to the CALA President and Executive Dir ector of i ts decisions on the location and pr ice of the CALA Banquet



1. Three goals and 14 action plans for 2015-16 were car ved out;

2. Annual banquet location selection was discussed;

3. Annual banquet potential per formers were discussed;


1. Work w ith Public Relations/Fundraising Committee and Presidents on r aising funds for door pr izes and tr anspor tation;

2. Identi fy the r ight r estaurant and negotiate menu and cost;

3. Work w ith Web Committee and Treasurer on r egistr ation;

4. Call for per formers among CALA members and seek for local per formers i f needed;


Last year , there was not any budget al located to LAC. However , the LAC former chair asked for $400 to pay one of the per formers, as well as additional fund for door pr izes and tr anspor tation, plus $4,570.00 to pay Imper ial Palace Restaurant CALA 2015 for the Awards Banquet, according to the CALA Treasurer. This year , income to cover almost al l the costs w i l l be generated by r egistr ation fees and donated fund for the 2016 Awards Banquet. LAC w i l l work w ith the Public Relations/Fundraising Committee and President on r aising the funds.


We?ve set 3 goals for this year?s Local Ar rangement and car ved out 14 action plans to help achieve the goals. The members have star ted to brainstorm ideas about identi fying a local r estaurant and seeking potential banquet per formers. More actions w i l l be car r ied out star ting in Januar y 2016.


2015 CALA M id-Year Memership Committee Report

prepared by Le Yang & Hong Cui


Le Yang (Co-Chair ) [email protected] Texas Tech Univer si ty

Hong Cui (Co-Chair ) [email protected] Univer si ty of Ar izona

Liangyu Fu l [email protected] Univer si ty of Michigan

Wei Peng pengwei [email protected] National Central Librar y

Mar y Wu mw u@r w u.edu Roger Wil l iams Univer si ty

Qianjin Zhang [email protected] Iowa Univer si ty

Xiaocan Wang [email protected] Missour i Southern State Univer si ty

Sharon Yang yangs@r ider.edu Rider Univer si ty

Dor is Tseng dor [email protected] San Francisco Public Librar y

Sam Suber suber [email protected] The Lew is Univer si ty

Fu Zhuo [email protected] Univer si ty of Missour i-Kansas City (Election Committee)

Jennifer Zhao jenni fer.zhao@mcgi l l .ca McGil l Univer si ty (Election Committee)

Wei l ing Liu (Ex-Off icio, CALA Webmaster ) Univer si ty of Louisvi l le

From July 1, 2015 to Dec 1, 2015 the membership committee has fol lowed our action plan and worked and accomplished in the fol low ing areas:

Com m i t tee char ge:

- Keep an up-to-date membership roster

- Maintain complete membership r ecords in a database

- Recrui t new members

- Use Honorar y Membership as a tool to r ecrui t highly accomplished l ibrar ians/scholar s

- Honorar y Membership (Free) is a special membership type honored/approved by CALA?s Executive Committee or the Board of Dir ector s. (Proposed Defini tion)

- Pr int and distr ibute a membership dir ector y annually

- Take charge of al l membership activi ties.

- Members w i l l need to staff the booth at Diver si ty Fair dur ing ALA annual meetings.

- Assist the President dur ing Annual Membership Meeting and make cur rent membership l ist avai lable to Executive Dir ector and President dur ing meeting. [Note: Pr inting membership dir ector y is no longer needed]


1. make membership r ecrui tment more eff icient, we have developed a set of standard invi tation letter s and welcome letter s that can be used to r ecrui t student and other types of members. The letter s are shared w ith committee members and chapter leaders. We aler t CALA chapter s about Dr. Li?s scholar ship which can be a great tool to r ecrui t student members. Due to the di f f iculties w ith r estor ing CALA databases, our r ecommendation for the website to automatical ly send the welcome letter to new ly joined members has not been implemented. We are cur rently sending the welcome letter s manually.

2. To keep membership l ist up to date, before the website and database are f ixed, we have been manually to tr ack new and renewed members and their membership payments using google sheet. This is a time consuming task.

3. We have attached the cur rent membership l ist to this r epor t for the President and the executive committee. Wei l ing is working to give CALA members access to membership information.



2015 CALA M id-Year Memership Committee Report

4. We proposed to work w ith chapter chair s to establish WeChat groups for local members, but there is alr eady an active CALA wechat group. We feel many chapter groups may be distr acting than helping. CALA WeChat group information has alr eady been adver tised in CALA News Letter s.

5. Recrui t members:

a. Encouraged past members to r enew by compi l ing non-renewed member contact info and sending our an emai l to r emind past members to r enew. The renew should ideally be done automatical ly, but cur rently we have to send renew emai ls per iodical ly by hand.

b. We are in communication w ith the Recrui tment of Young Generation Task Force. They have recommended new members and we have shared recrui tment and welcome letter s w ith them. c.We compi led and sent out membership distr ibution by chapter and by states to chapter leaders to guide their r ecrui tment effor t. We responded to al l the r ecrui tment lead others, especial ly Lian, provided. We repeatedly emai led non-member CALA off icer s. 2015 July?s membership l ist shows 499 active members, by Dec 1, we have 69 new or r enewed members. See attached new /renewed member l ist.

6. Membership committee has hold two vir tual meetings between July 1 and Dec 1, 2015 and conducted most of the business online via google doc and emai ls.

Appendix : Chapter l eader s contacted (Al l chapter pr esidents/i ncom ing pr esidents + m em ber ship chai r s)

hw [email protected], r [email protected], [email protected], [email protected], [email protected], w [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], [email protected], l ingl [email protected], [email protected], j [email protected],

[email protected], [email protected], [email protected]


2015 CALA M id-Year Mentorship Program Committee Report

Your Nam e: Raymond Pun and Haiwang Yuan

Em ai l : r [email protected]; [email protected]

Com m i t tee Nam e:

Mentor ship Program Committee


Ray Pun (Co-chair ) Haiwang Yuan (Co-chair )

Hongyang Mao Zao Liu Anlin Yang


Suppor t CALA mentor ship program by matching CALA mentor s w ith mentees.



- Sent out cal l for applications for mentor s and mentees

- Received a total of 13 applications

- Matched 5 pair s for CALA Mentor ship Program 2015-16


- Collaborate w ith the Professional Development Committee to conduct a seminar on a topic in which both the mentor s and mentees are interested

- Obtain feedback from the mentor ing pair s to be analyzed and repor ted back to CALA EC


No


We would l ike to get more CALA members to par ticipate in the mentor ship program. We have received applications from non-CALA members and suggested to them that they join CALA i f they

w ish to be par t of the program.


This year , ten CALA members applied for the mentor ship program. We were able to get f ive mentor s and mentees r espectively and match them up based on their professional and personal interests. We w i l l be checking in on the f ive teams to get updates from them. We strongly encouraged each pair to communicate w ith each other at least once a week or once ever y other week pending on their schedules.


2015 CALA M id-Year Outstanding Library Leadership Award in Memory of Dr. Margaret Chang Fung Committee Report

Your Nam e: Sally C. Tseng

Em ai l : [email protected]

Com m i t tee Nam e: CALA Outstanding Libr ar y Leader sh ip Awar d i n Mem or y of Dr . Mar gar et Chang Fung Com m i t tee

Committee Roster :

Sally C. Tseng (Chair ) sctseng888yahoo.com;

Hwa-Wei Lee, Special Consultant hwawei lee2@hotmai l.com;

Teresa Chang Wang, Special Consultant ? ? ? [email protected] ;

Esther Lee [email protected];

Wei Peng pengwei [email protected];

Mei Mei Wu meiw [email protected] ;

Liana Zhou [email protected];

Freda Fung, Ex Off icio fr eda.fung@hotmai l.com


Committee Charges

1. Work on Action Plans for 2015/16;

2. Work on unfinished issues: Investment of the Fung?s Endow ment Fund;

3. Call for nomination for the 2016 Outstanding Librar y Leadership Award in Memor y of Dr. Margaret Chang Fung;

4. Evaluate nominees and select the award r ecipient; and

5. Prepare mid-year and annual r epor ts.

AGENDA/ACTION ITEMS

On the Fung?s Endow ment Fund for the 2016 CALA BOARD MEETING (II) on Jan. 9, 2015 dur ing ALA Midw inter in Boston: Three Options: Opt ion 1: Diver si f i ed the Investm ents of Fung?s Endowm ent Fund in PCM Fund and VEIPX: This option is the f i r st choice of the donor and the Committee.

The Committee, on behalf of the donor , r equests the Board to approve and author ize Hong Miao, the Treasurer , to immediately pur chase 1,000 shares of PCM Fund by sel l ing some VEIPX shares to cover the cost so that the combined annual dividends w i l l have

enough to pay for the annual Fung?s Award in the amount of $1,000.00 w ith additional income to be saved in the Fung?s Endow ment Fund. We expect this tr ansaction to be complete no later than Jan. 31, 2016. Or , Opt ion 2: Appr ove the at tached October 24, 2015 - Am endm ent to the Agr eem ent Between Mr . John Fung and the Chinese Am er i can Libr ar ians Associat i on (CALA). We expect the signatures signing to be completed no later than Feb. 15, 2016. Or , Opt ion 3: I f Opt ion 1 or Opt ion 2 does not wor k out . CALA r etur ns the balance of the donated pr incipal i n the am ount of $19,932.00 to Mr . John Fung, the donor . We expect Mr. Fung to r eceive the check no later than Jan. 31, 2016.

WORK IN PROGRESS

1. The Committee submitted our 2015/16 Action Plans to the President on September 15, 2015.

2. July to Dec. 15, 2015: We fol low up and work w ith Dr. Lian Ruan, CALA President, and the Board on unfinished i tems on the Investment of the Fung?s Endow ment Fund:

a. Sent detai led information again to Dr. Ruan, per her r equest, on the advantages of investing in the PCM Fund on Aug 12, 2015.

b. Received the Board?s approval of the Investment of the Fung?s Endow ment Fund in the PCM Fund on Sept. 3, 2015.

c. Follow ing up on the investment in PCM Fund for the Fung?s Fund w ith Ms. Hong Miao, CALA Treasurer , from September to mid-October 2015, together w ith the able assistance of Carol Gee, Mar ia Fung and Esther Lee who have helped working w ith Amer iTrade on CALA?s investments. May be because of Ms. Hong?s personal r easons there is NO progress.

d. Unexpectedly, on October 19, 2015 we were told by Dr. Ruan that the Board had approved to invest the Fung Endow ment Fund in the Vanguard Equity Income Fund (VEIPX). Hong Miao, CALA Treasurer w i l l set up the account.



2015 CALA M id-Year Outstanding Library Leadership Award in Memory of Dr. Margaret Chang Fung Committee Report

No CALA off icer has contacted nor has consulted Mr. John Fung, the donor and members of the Committee r egarding the abrupt changes in investment from PCM to VEIPX for the Fung?s Fund. The Board?s action is an evidence of CALA?s violation of the Fung-CALA Agreement and i ts Amendment which stated the r equir ement that ?CALA of f i cer s w i l l i nvest the endowm ent , i n consul tat i on w i th the donor s ? for i nvestm ent of the Fung?s Endowm ent Fund?.

Fur thermore, we discover that the dividends income from VEIPX only generate $554.8742 per year. I t is approximately 25% of the annual dividends income ($2,200.00+) i f PCM Fund were brought on the same date w ith the same money in the amount of $19,932.00, on October 23, 2015.

VEIPX?s annual dividends are drastical ly lower compared w ith that of the PCM Fund. I t does not generate adequate money to cover the Fung?s annual monetar y award in the amount of US$1,000.00 for the Outstanding Librar y Leadership Award in Memor y of Dr. Margaret Chang Fung.

On the contrar y, investment in the PCM Fund w i l l br ing in dividends $2,200.00 easi ly pay for the annual monetar y award in the amount of $1,000.00 to a r ecipient of the Fung?s Award and w i l l have more than $1,200.00 annual income to be saved in the Fung?s Endow ment Fund ever y year. Based on our fact f indings we have confidence in the PCM Fund as a long-term investment for i ts sol id high dividends paying to investor s for more than 22 consecutive years. The PCM Fund Would also increases the potential long-term total r eturns of the Fung?s Fund. Therefore, we cal l for those few CALA off icer s not to l isten to hearsay.

For the sake of cont i nu ing our sincer e suppor t for CALA, we shal l m ake com pr om ise again w i th CALA of f i cer s to i nvest par t of the Fung?s Fund in the PCM Fund so that CALA can pay the $1,000.00 annual m onetar y Awar d. Please see under Agenda/Act i on I tem s, Opt ion 1 at the beginn ing of th i s r epor t .

e. On November 16, 2015, we sent our latest emai l cor respondence to the CALA Executive Committee w ith copy to the Board on the investment of the Fung?s Endow ment Fund. As of today, December 15, 2015, we have not r eceived a r esponse from our President, the r esponsible CALA off icial. That is why we have the

above Agenda/Action Items w ith three options for the Board.

f. CALA needs to fulf i l l CALA?s commitments to invest the Fung?s Fund in the PCM Fund as approved by the Board so as to generate dividends for the annual monetar y award of the Fung?s Award. Mr. Fung and the Committee are strong suppor ter s of CALA w ith an enormous love and care for CALA and i ts members. The Fung?s Fund is one of the largest donations in CALA?s histor y. Our sincere intentions are in suppor t of CALA and i ts members for enhancing CALA?s national and international status. We sincerely hope cur rent CALA off icer s do not disappoint us any fur ther for our or iginal goals.

The Committee, therefore, r equests the Board to discuss and approve one of the three impor tant options l isted under the Agenda/Action Items in the beginning of this r epor t for the Fung?s Endow ment Fund. We hope the Board w i l l make a w ise decision.

g. Once the diver si f ied investments are done, or the Amendment is signed, the Committee w i l l be able to move to the next step of our Action Plans, such as Call for nomination for the 2016 Outstanding Librar y Leadership Award in Memor y of Dr. Margaret Chang Fung.

We look for ward to hear ing from the President on the Board?s decision immediately after the CALA Board Meeting (II) in Boston. Thank you.

BUDGET REQUIREMENTS OR REIMBURSEMENT REQUESTS (IF ANY):

Our Committee members w i l l gladly donate to CALA our time and expenses in working and in tr avell ing for the business of the Committee.


2015 CALA M id-Year Public Relation & Fundraising Committee Report

Repor t w r i tten by Xiaoyu Duan & Hanrong Wang, PRFC Co-Chair s At December 13, 2015

Submitted to Executive Committee Chinese Amer ican Librar ians Association

1. Com m i t tee m em ber s PRFC

co-chair s sent out emai ls to candidates for confi rmation in July, 2015, and co-chair s r eceived the confi rmation from ever y candidate w ithin one day. PRFC cur rently has 5 members: Hanrong Wang (Co-Chair ), Jacksonvi l le State Univer si ty; Xiaoyu Duan (Co-Chair ), Univer si ty of Oklahoma at Norman; Sam Suber , The Lew is Univer si ty; Xin Xiang, Google; Zhao Xing, Bei jing Normal Univer si ty.

2. Com m i t tee act iv i t i es

(1) PRFC helped Ms. Dora Ho and developed donation letter templates for the Family Li teracy Focus project (FLF) in August. The templates were r eviewed by PRFC members and then sent to Handbook Committee Co-Chair Jiaxu and Ximin to be included in the r evised handbook. Then in Nov. 2015, PRFC sent out cal l-for -donation letter s to CALA members for the FLF project.

(2) PRFC held i ts f i r st meeting on Sep. 11, 2015. In the meeting, attendees discussed PRFC?s main r esponsibi l i t ies, and what the committee should do as the next step. PRFC understands that i ts members should act as spokesmen of CALA and help CALA to create fundraising events. CALA has over 500 active members now , and CALA has great legacy in r aising and keeping money in place. PRFC members need to work together and develop some general cal l-fordonation letter templates and send the letter s to potential donors.

Al l CALA fundraising events are on-going processes, and members need to keep an eye on the dai ly l i fe for fundraising oppor tuni ties. Dur ing the meeting, PRFC members also brainstormed some fundraising ideas, including: encouraging members to shop on Amazon through CALA?s por tal; sending out emai l/poster r eminders to CALA members quar ter ly or before shopping seasons to promote the Amazon por tal; working w ith CALA Web Committee to add donation buttons on the CALA Banquet r egistr ation page. The meeting was recorded. The recording and meeting minutes were distr ibuted to attendees.

(3) PRFC submitted the committee action plan to CALA President Lian Ruan on Sep. 2015. CoChair Wang had a phone cal l w i th CALA President Ruan and discussed some detai ls about the action plan. The president agreed not set up timelines and fundraising amounts for PRFC for now. Co-Chair Wang also designed a CALA promotion postcard and distr ibuted the design to PRFC members.

(4) PRFC developed 3 templates for fundraising emai ls in Oct. 2015. One template is for sending emai ls to general

potential donors, one template is for sending emai ls to CALA members, and one template of the thank-you letter. The templates were r eviewed by PRFC members and were sent to CALA EC. EC approved the templates, and EC al lows PRFC to make small r evisions to the templates to sui t di f ferent types of donors w ithout EC?s review. In Oct. 2015 PRFC sent out cal l-for -donation letter s to 40 potential donors. Up to Dec. 13, 2015, 4 donors r epl ied and none of them was able to make donations to CALA. PRFC also sent out cal l-for -donation letter s to CALA members in November and encouraged members to use CALA AmazonSmile when shopping. PRFC w i l l send out fol low -up emai ls to CALA members later.

(5) From Nov. 2015 to Dec. 2015, PRFC communicated w ith Ms. Lisa Zhang from OverDr ive in Bei jing about the OverDr ive outr each and potential donation oppor tuni ties. Co-Chair Wang set up a WeChat meeting w ith Ms. Zhang. PRFC also sent communicated w ith Ms. Zhang using emai ls. Co-Chair Wang answered Ms. Zhang?s questions about Chinese content promotion in the l ibrar y market. Co-Chair Wang also provided several r eading mater ials to Ms. Zhang for r eference. Ms. Zhang appreciated Co-Chair Wang?s help. CALA President Ruan w i l l meet OverDr ive President, CEO Steve Potash and Ms. Zhang on Dec. 16th dur ing the Annual Conference of the Librar y Society of China. More donation and cooperation detai ls w i l l be discussed then.

3. Futur e PRFC st r ategies

(1) Sending asking-donation letter to previous individual donors; working w ith CALA off icer s and expand the individual donor namelist.

(2) Contacting previous company donors again and expanding potential company donor namelist.

(3) Seeking other potential donors from mainland China or other overseas places via var ious channels and platforms.

(4) More committee meetings may are needed to r eview the str ategies and take actions to achieve PRFC?s fundraising goals.


2015 CALA M id-Year Publication Committee Report

Nam e: Yan Liu (Grace)

Em ai l : yan.l [email protected]

Com m i t tee Nam e: Publications Committee


- Yan Liu (Co-Chair ) yan.l [email protected] Univer si ty of Maine

- Qiong Tang (Co-Chair ) [email protected] Sun-Yat Sen Univer si ty

- Haihua Li haihuali@hotmai l.com Michigan Technological Univer si ty

- Hui-Fen Chang hui [email protected] Oklahoma State Univer si ty

- Sharon Hu [email protected] Chicago State Univer si ty


Oversees the operations of al l CALA publications and coordinates w ith Journal of Librar y and Information Science (JLIS), CALA Newsletter , and CALA Web publishing.

Tasks Com pleted: Goals and Object ives Accom pl i shed:

In l ine w ith the str ategic goals of col laborating w ith members, leaders and other par tner s/organizations to increase CALA?s impact on the local, state, national and international levels laid out in CALA 2020 Strategic Plan, the publication committee established the goals to:

Col labor ate w i th the LIS publ i cat i ons i n China and pr om ote the scholar ly com m unicat i on between Chinese Am er i can Libr ar ians and Chinese Libr ar ians

We have alr eady contacted two LIS publishers in China:

- Libr ar y Tr ibune One of the most impor tant LIS publishers in China located in Guangzhou. The edi tor has alr eady agreed to publish a special column; the theme could be r elated to digi tal humanity or r esearch data management. I f there were several high quali ty r esearch papers, they would l ike to publish two or more columns. The Language they prefer is Chinese, the styles could be ar ticles or book r eviews or other s; the publication schedule is f lexible; the authors have their copyr ight.

- Jour nal of Data and In for m at ion Science A quar ter ly peer -r eviewed research journal, which is an English journal in China, publishes mainly theoretical and empir ical r esearch papers, but would also welcome systematic r eviews, insightful per spectives, and applied r esearch based on integration, customization, and improvement of new methods and techniques. JDIS is open access, but w ith suppor t from NSL/CAS, authors DO NOT need to pay for Ar ticle Processing Charge. JDIS doesn?t focus on Librar y issues. I t won?t provide a special column for CALA members, but i t welcomes CALA members to submit their r esearch papers.



2015 CALA M id-Year Publication Committee Report

In l ine w ith the str ategic objectives to i ncr ease r esear ch that dem onst r ates the value of Chinese Am er i can l i br ar i ans and the r ole of CALA m em ber s i n the LIS f i eld. The publication committee established the goals to pr om ote the Shar ing of CALA Mem ber ?s Publ i cat i on, Knowledge and Other Resour ces. And the objectives to Cooper ate w i th the Task For ce of CALA Academ ic Resour ces and Reposi tor y System (CALSYS) to suppor t and assi st the data col l ect i ons i n the system . The publication committee has proposed to the president to accept CALSYS Task Force as the sub-committee of the Publication Committee.

Based on CALA publication Committee?s r esponsibi l i ty, we established the goals to Develop Coher ent Publ i cat i on Pol i cy and Enhance Com m unicat i on am ong CALA Mem ber s v ia CALA?s Publ i cat i on and the objectives to Recom m end CALA Occasional Paper s Ser ies (OPS) Edi tor s to Boar d for appointm ent . The publication committee has r ecommend CALA Occasional Papers Ser ies (OPS) Editor s to the Board for appointment and is waiting for their approval.


Based on CALA publication Committee?s r esponsibi l i ty, we established the objectives to Col labor ate w i th CALA publ i cat i on edi tor s and r elated CALA com m i t tees; develop coher ent publ i cat i on pol i ci es, standar ds and guidel i nes for CALA?s publ i cat i on. We are tr ying to establish the communication w ith CALA?s publication including OPS, CALA newsletter and CALA social media and f igur ing out the ways to col laborate.

Budget Requi r em ents or Reim bur sem ent Requests (i f any): None Quest ions/Com m ents/Suggest ions for the Boar d (i f any):

None

Sum m ar y:

Achievements: the publication committee has made great achievements in col laborating w ith the LIS publications in China and promoting the scholar ly communication between Chinese Amer ican Librar ians and Chinese Librar ians. Concerns: at the beginning of the appointment, we spent plenty of time tr ying to establish the communication w ith previous publication committee chair s and tr ying to f igure out the scope of their previous work. With ver y l imited know ledge of the r esponsibi l i ty of the committee and l imited information from the CALA management, also due to lack of the tr ansparency of the documentation of CALA?s committee projects and tasks, i t was pretty challenging to make a smooth tr ansi tion and understand the necessi ty for the continui ty of the previous tasks. Suggestions: provide more suppor t for the new appointed chair s and inform them w ith the previous tasks and repor ts of the committee; make the CALA?s repor ts or publications or internal discussions more tr ansparent at least from the intr anet. Pr ovide assi stance in def i n ing the r oles of the each com m i t tee on achiev ing the st r ategi c goals.


2015 M id-Year CALA Newsletter Report

Your Nam e: Sai Deng

Em ai l : sai .deng@ucf .edu

Com m i t tee Nam e: CALA Newslet ter


Sai Deng, sai [email protected], Univer si ty of Central Flor ida

Xiaojie Duan, [email protected], Univer si ty of Southern Mississippi


The Committee is charged w ith publishing two annual issues of the newsletter in spr ing and fal l to disseminate news of the Chinese Amer ican l ibrar ians' community and to r epor t ini tiatives and activi ties of the Chinese Amer ican Librar ians association.


A New Edi tor i al Team cr eated. In the fal l of 2015 a new team of two Co-Editor s was formed to work on the Newsletter. Sai Deng has been working w ith Pr isci l la Yu on the CALA Newsletter since 2008, and Xiaojie Duan is the new Co-Editor who was appointed by the CALA President Lian Ruan upon Pr isci l la's r eti r ement from the Newsletter.

Team in i t i al com m unicat i on establ i shed. The Co-Editor s communicated on some basic information of the Newsletter including scope, format, fr equency, location, size, deadlines and edi tor r esponsibi l i t ies in September. In October , Sai created a col laboration folder in Dropbox to share f i les w ith Xiaojie. Xiaojie was asked to look for a new template for the newsletter. The goal was to create a more appealing and contemporar y look for the newsletter.

Cal l for Cont r i but i on di st r i buted. The Co-Editor s compi led the "Call for Contr ibution" in ear ly October and i t was sent out in Mid-October. The cal l was expanded to include more topics,

including Features such as inter views of l ibrar ians or CALA advocates, Trends, Technology & Obser vations, Opinions & Perspectives, and Librar y Fun & Anecdotes. I t continued to use some of the previous topics or columns including News & Announcements, Achievements, Promotions & Awards, Publications & Reviews, Visi ts, Conferences & Travels, Chapter Highlights, International Outreach and Albums. The Call was sent to the CALA Listser v several times in October and November. The deadline was set to November 22 and later was extended to the end of November. The Call was also published on the CALA's website and Facebook page.

Mater ial s for the Newslet ter col l ected and com pi led. The team received over 20 contr ibutions after promoting the newsletter for one and half months, among which were mostly news of members, awards, publications, conferences and chapter s. The more prominent contr ibutions are the President's greeting and repor t, an ar ticle on Dr. Hwa-wei Lee, "The Chinese Amer ican Dewey", and a r epor t on the 2015 Dunhuang Forum.

Sai was responsible for col lecting, compi l ing and edi ting news, and Xiaojie was responsible for designing and creating the newsletter. At the same time, both can address content and design issues. Dur ing the mater ials col lecting process, Sai conducted two inter views, one was w ith a faculty l ibrar ian, a r esearcher and also a dancer , Janey Chao, and the other was w ith Andrew Lam, the author of Two Sons of China, which was one of the w inners of the CALA's 2014 Best Book Award. Sai also invi ted CALA's webmaster Wei l ing Liu to address the web hacking incident and asked chapter presidents to contr ibute local news. She also col lected news from announcements made by committees, taskfor ces and members in CALA's l istser v.



2015 M id-Year CALA Newsletter Report

She compi led sections and news on CALA's social media, membership dir ector y and w rote for columns such as Publications and International Collaboration. CALA President Lian Ruan suggested that action plans by al l committees and task for ces be added to the CALA Documents section. The f inal publication included about 40 news and ar ticles (not counting action plans). Al l f i les were ar ranged in order under 12 section folder s in the CALA Newsletter col laboration folder in Dropbox and a master table of contents f i le was created to dir ect the layout process.

Design was ex per im ented w i th and the Newslet ter f i l es wer e cr eated. Xiaojie checked out several templates including some online and the basic design pr inciples were discussed by the Co-Editor s and a consensus was reached: large pictures, big headings, br ight color s echoing CALA's color theme such as r ed and golden yel low made for a more contemporar y look. Xiaojie created the Newsletter using the online pr int & digi tal publishing software Lucidpress. In layouting the Newsletter , Xiaojie ar r anged pictures and edi ted picture captions. The Newsletter was created in several par ts in order to accommodate more pictures, pictures w ith higher pixel count and more color elements for the layout. After the ini tial layout, the Newsletter was reviewed and revised several times by the Co-Editor s. The f inal edi tion included six par ts in PDF format and was added to the CALA webpage by Wei l ing.


Dissem inate news of CALA and i t s m em ber s, pr om ote CALA and the Chinese Am er i can Libr ar ians com m uni ty, and ar ch ive CALA's h i stor y for f u tur e gener at i ons. The CALA Newsletter 2015 fal l issue was published on December 10. The announcement was made on CALA Listser v as well as the CALA's website, Facebook page and WeChat channel. I t r eceived some posi tive feedback, one member indicated

that she "l iked the newsletter especial ly the two inter views", and "the ar ticle ti tles are ver y attr active," one commented "excellent creativi ty, beauti ful design", several r epl ied by saying i t was a "wonder ful job" and an "outstanding job" done.


To compi le, create and publish the 2016 Spr ing Issue of the CALA Newsletter.


The possibi l i ty of pr inting a few issues, and obtaining a small budget to gain access to onl ine design software. The edi tor s were asked i f the pr int copies were avai lable.


NA


The Co-Editor s of the Newsletter compi led, created and published the CALA Newsletter 2015 fal l issue in ear ly December. This newsletter expanded the coverage such as to include featured inter views and more pictures of events and news, and i ts design has a more contemporar y look. I t was well r eceived. The future plan is to encourage more CALA members to contr ibute and investigate the possibi l i ty of publishing supplemental issues for more timely news and stor ies.


2015 M id-Year CALA on Social Media Report

Your Nam e: Sai Deng

Em ai l : sai .deng@ucf .edu

Com m i t tee Nam e: CALA on Social Media


Sai Deng, sai [email protected], Univer si ty of Central Flor ida

Minhao Jiang, mjiang14@il l inois.edu, Univer si ty of I l l inois at Urbana-Champaign


The committee is charged w ith promoting CALA social media including CALA's Facebook page and CALA's YouTube Channel.


Or igin and h i stor y of the CALA's Facebook page. The CALA's Facebook page was created in June 2012 by Sai Deng under the charge of the then CALA President Min Chou. I ts web address is: https://w w w.facebook.com/pages/CALA-Chinese-Amer ican-Librar ians-Association/281336511932864.

Sai posted about 27 entr ies in 2012, mostly about CALA?s annual programs, announcements of the Joint Conference of Librar ians of Color (JCLC), news of conferences that were attended by Chinese Amer ican Librar ians, photos from al l these events and some other news related to the Chinese Amer ican Librar ians community. The news sources were mostly from the CALA Listser v and some were provided by the CALA members themselves. Min was an avid suppor ter dur ing the 2012-2013 year. Shali Zhang, a past CALA President, also contr ibuted news and photos.

In 2013, about 77 news and photo albums were posted to the CALA Facebook by Sai. To celebrate CALA's 40th anniver sar y, quotations from "A Prelude to Celebration: Project 40/40 on CALA Leadership" were posted in 40 individual entr ies from Apr i l 2013 to June 2013 and was cal led "40 Quotations in 40 Days." This project was created to promote diver si ty in leadership by CALA's emerging leaders. The Facebook page also created the CALA online Guestbook for i ts 40th anniver sar y and promoted mater ials col lection for i ts 40th Anniver sar y Issue. I t also introduced CALA's Open Access publications. I t included cal ls and announcements from many CALA committees such as the Awards Committee, the Membership Committee, the CALA 40th Celebration Task-Force, and the Newsletter team. In i ts second year , CALA Facebook had won more posting "l ikes." After Min's presidency, the CALA Facebook fel l solely upon Sai. She tr ied to send emai ls to the CALA Listser v and some members asking for help, but no sol id answers were r eceived. Later 2013, Sai made a decision to maintain the Facebook page and kept to noti fy the CALA members of what's going on w ith the Facebook page through the CALA l istser v.

In 2014, news on CALA's involvement in MidWinter and Annual conferences were posted. Announcements were for warded from CALA's l istser v such as the CALA 21st Centur y Librar ian seminars and the publication of CALA's 40th anniver sar y issue. 2014 was a slow year and only about 46 entr ies were posted.

In 2015, 95 news and announcements were posted to CALA's Facebook page (by December 14). One of the main ser ies postings was the "One Book Per Day by Authors of Chinese Descent." On behalf of the 2014-2015 Best Book Award Committee, the Committee?s Co-Chair Sai Deng promoted the nominated books on the Facebook page dur ing the whole month of May. A total of 25 ti tles were introduced. Each book was posted w ith ti tle, author , publisher , cover image, introduction and review. Each has anywhere from 100 to over 1180 readers. At the beginning of the year , CALA's Facebook page also star ted to r e-post IFLA news shared by members in the CALA Listser v and continued to post cal ls and announcements by CALA committees and members.


https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864https://www.facebook.com/pages/CALA-Chinese-American-Librarians-Association/281336511932864


2015 M id-Year CALA on Social Media Report

Dur ing the past few years, CALA's Facebook page had been managed by Sai and i ts fan base was only about 150 (by June 30, 2015). Although Sai attempted several times to ask for more members to par ticipate and sol ici t volunteers through CALA Listser v, but there wasn?t much of a r esponse received. She also tr ied to r aise this issue w ithin the Publication Committee. Past CALA Presidents had been providing suppor t by contr ibuting news and event photos and including l inks of the CALA Facebook to their r epor ts. However , due to their busy schedules, no off icial team was ever formed to manage the Facebook. In Mid-2015, the new CALA President Lian Ruan appointed a second CALA member to co-admin the Facebook page w ith Sai.

CALA on Social Media team for m ed. In Mid-2015, Lian appointed Minhao Jiang to co-administer CALA's Facebook page w ith Sai Deng, who had been maintaining i t since 2012. The account information was shared after the ALA Annual conference and both can post news to the page as administr ator s.

Opt ions to pr om ote CALA's Facebook page. In mid-October , Sai sent a few options to Minhao on how to promote the Facebook page, including: Analysis of CALA Facebook's cur rent status (member distr ibutions, CALA member percentage, Chinese percentage, popular topics etc.); Contact w ith Chapter presidents to get r egular contr ibutions from chapter s; Send out invi tations to CALA members; Come up w ith ways of col lecting news for the Facebook page; Connect al l CALA social medias somehow : CALA Facebook, CALA WeChat, CALA YouTube (e.g., go through al l the chats and compi le some interesting topics for public distr ibution on Facebook or the CALA Newsletter ).

Inv i ted CALA Chapter Pr esidents to post to CALA's Facebook page. In November , Minhao sent invi tations to post news and activi ties to the CALA Facebook to the mai l ing l ist of the CALA Chapter presidents.

Publ i ci zed CALA's social m edia channels i n CALA Newsletter . In the fal l issue of the CALA Newsletter, as i ts Co-Editor , Sai compi led the section "CALA's Presence is Grow ing" to promote CALA's Facebook page, YouTube Channel and WeChat. Co-Editor Xiaojie formatted the content into three sidebars. I t can be viewed at: http://w w w.cala-web.org/node/1688 (Par t I , p. 13?p. 15). The team continued to post news to CALA's

Facebook page. By December 14, 2015, CALA's fan base has increased slow ly to 193. Al l postings have reached a few to over 1000 readers.


Kept promoting CALA's social media especial ly i ts Facebook page and kept posting news to the Facebook page.


Continue to promote CALA's social media especial ly i ts Facebook page to get more CALA members and off icer s involved.


NA


Can i t be w r i tten into CALA off icer s' r esponsibi l i t ies to provide news for CALA's social media channels especial ly i ts Facebook page? These off icer s would include chapter presidents, chapter off icer s, and off icer s for var ious committees and task for ces.


The CALA's Facebook page was created in June, 2012 by Sai Deng under the charge of the then CALA President Min Chou. From 2012 to mid-2015, the Facebook page had been managed by Sai and over 200 postings were created or distr ibuted. In Mid-2015, Lian appointed Minhao Jiang to co-admin CALA's Facebook w ith Sai Deng. The team discussed options to promote the Facebook page, continued to post news to i t, sent cal ls for contr ibutions to CALA's chapter presidents and publicized CALA's social media in i ts fal l newsletter. By December 2015, CALA's Facebook fan base has slow ly increased to 193, 245 postings were delivered and each posting has r eached a few to over 1000 readers.

http://www.cala-web.org/node/1688http://www.cala-web.org/node/1688http://www.cala-web.org/node/1688http://www.cala-web.org/node/1688


2015 CALA M id-Year Scholarship Committee Report

Your Nam es: Vincci Kwong; Jennifer Zhao

Em ai l s:

[email protected]; jenni fer.zhao@mcgi l l .ca

Com m i t tee Nam e: Scholar ship Committee


Vincci Kwong (Co-Chair ), [email protected], Indiana Univer si ty South Bend

Jennifer Zhao (Co- Chair ), jenni fer.zhao@mcgi l l .ca, McGil l Univer si ty

Huifen Chang, hui [email protected], Oklahoma State Univer si ty

Yuet Tran, yuet.tr [email protected], Stony Brook Univer si ty

Li jun Xue, [email protected], Madonna Univer si ty

Sharon Yang, yangs@r ider.edu, Rider Univer si ty

Suoling Zhu, [email protected], Nanjing Agr icultural Univer si ty


- To determine the w inners of the scholar ship awards.

- To inform CALA President, Executive Dir ector , and the Board of Dir ector s of the Committee's decision.


1. Recover ing the Scholar ship web pages on the CALA website

2. Review ing the application form and selection guidelines

3. Announcing the Call for scholar ship applications to ALA-accredi ted l ibrar y schools


1. Assessing application form(s) and guidelines

2. Solici ting scholar ship applications


1. Determining w inners of the scholar ships

2. Review ing the scholar ship committee por tion of the CALA off icer handbook


N/A


N/A


The committee r eviewed the scholar ship selection guidelines, the application form, and related informational web pages. I t also worked w ith the CALA webmaster to set up the online scholar ship application form. Lastly, the committee sent out the Call for Applications announcement to CALA l istser vs and ALA-accredi ted l ibrar y schools in the United States and Canada.


2015 CALA M id-Year Sheila Suen Lai Research Grant Award Committee Report

Your Nam e: YIJUN GAO

Em ai l : ygao@dom .edu

Com m i t tee Nam e: Shei l a Suen Lai Resear ch Gr ant Awar d Com m i t tee


Hui---Fen Chang hui [email protected] Oklahoma State Univer si ty

Yanpeng Song Vida [[email protected]]

Li Sun l isun@rci .r utger s.edu Rutgers Univer si ty

Raymond Wang r [email protected]

Community College of Baltimore County


Tasks Com pleted (accor ding to the 5 Goals Out l i ned i n the CALA 2015 St r ategi c Plan i f Appl i cable--- Be Speci f i c):


Goal 1:

Promoting the Shei la Lai Research Award to more Chinese Librar ians

Goal 2:

Establishing effective guideline/working procedure for future committee members. The Committee w i l l work closely w ith CALA's Web, Emai l & Social Media Committees/Ser vices to make several announcements about this award and cal l for applicants. We w i l l r eview and update awards guidelines web page. Final ized the "Call for Applicants" and setup dates for the message to be sent out via CALA's mai l ing l ist and social media platforms.

Goals and Object ives to Be Com pleted: the f i r st

Januar y 15, 2016 Send out the f i r st announcement via emai l.

Febr uar y 15, 2016 Send out the second one. The due date w i l l be on March 15, 2016.

Apr i l 15, 2016 Recommend the r ecipient to the Awards Committee for f inal approval.

Apr i l 30, 2016 Make announcement of the r ecipient on the CALA l istser v and CALA web page.

May 2016 Invi te the r ecipient to attend the CALA Awards Banquet and receive the award cer ti f icate and check in June dur ing ALA Annual Conference.


$500




2015 CALA M id-Year Web Committee Report

Your Nam e: Wei l i ng Liu

Em ai l : wei l i ng4cala@gm ai l .com

Com m i t tee Nam e: Web Com m i t tee


Weil ing Liu (Co-Chair ) w.l iu@louisvi l le.edu Univer si ty of Louisvi l le

Yanhong Wang (Co-Chair ) [email protected] Shepherd Univer si ty

Suzhen Chen suzhen@hawai i .edu Univer si ty of Hawai i

Minhao Jiang mjiang14@il l inois.edu Univer si ty of I l l inois at Urbana-Champaign

Haihua Li haihuali@hotmai l.com Michigan Technological Univer si ty

LiLi Li [email protected] Georgia Southern Univer si ty

Hongyang Mao [email protected] Syracuse Univer si ty

Jingjing Wu jingjing.w [email protected] Texas Tech Univer si ty

Xing Zhao [email protected] Bei jing Normal Univer si ty


Assist the Webmaster to develop and ref ine the Association's websi tes and online systems.

Tasks Com pleted (accor ding to the 5 Goals Out l i ned i n the CALA 2015 St r ategi c Plan i f Appl i cable- Be Speci f i c): Pr ojects:

(Note: CALA?s Web si tes were hacked on 7/7/2015)

a. Migrate CALA?s main web si tes to a new host provider - DONE (7/16/2015)

b. Restore and migrate websites to the new hosted ser ver

1) Main si te (http://cala-web.org) i . Rebui l t ? the new si te was setup in production ? DONE (7/21/2015) i i . Explore a new system (Tr ied to upgrade the system several times w ithout success. Take this chance to see i f there is a better system for the si te.) ? Tr ied Concrete5 and WordPress but sti l l found Drupal the better solution for quick r estor ing. i i i . Restore ? (ever yone) (old si te r estored on http://web-cala.org/calaweb. Wil l be migrated to the new system.) - Al l the public pages were r estored by

12/8/2015.

2) Membership Database (https://intr anet.cala-web.org) (new URL) (old URL: my.cala-web.org) i . Rebui l t ? si te was up in production w ith l ive webform ? DONE (9/1/2015) i i . Restore and enhance system and data management ? al l the contact r ecords and cur rent members? records were r estored.

3) Daidai (http://daidai .cala-web.org) ? migrate to WordPress i . Setup ser ver ? DONE (9/18/2015) i i . Restore contents (Hongyang, Suzhen) ? Old contents need to be r estored temporar i ly and then to the new ser ver.

4) CALASYS (http://i r .cala-web.org) (insti tutional r eposi tor y) i . Restore ? DONE (9/17/2015) ? added new task for ce members and some new plugins ? (10/3/2015)

5) Vote (http://vote.web-cala.org) ? r ebui l t ?DONE (7/31/2015)

6) Project (For EC to store documents) - r estore

7) Chapter s ? r estore ? (vendor ) DONE (7/31/2015)

c. Restore Listser vs - DONE (7/31/2015)

- CALAboard ([email protected]) (new domain)

- Chair s (chair [email protected]) (new domain)

- Chapter Presidents ([email protected]) (new domain)

- CALAlist (calal [email protected])

1. Fur ther membership r etention and engagement by enhancing communications among CALA members through var ious means including innovative technologies and members? information shar ing Engage and connect members so that a community can be developed where members can obtain guidance and comradeship for as broad spectr um of professional development needs as possible (2020 Strategic Plan, Goal.1.3)

Pr ojects:

a. Online membership dir ector y suppor t (from FY13-14) (Minhao and Wei l ing) (1/31/2016)

b. Provide assistance to Pr int Membership Dir ector y project (generated a member l ist and previous template f i les (Minhao and Wei l ing) ? DONE (10/31/2015)



2015 CALA M id-Year Web Committee Report

2. Provide suppor t to CALA 2015-16 elections or sur veys (6/30/2016) (2020 Strategic Plan, Goal.2.4)

Pr ojects:

a. GMA Chapter election (Sept. 2015) ? Minhao - DONE (9/11/2015)

b. NCA Chapter election (Sept. 2015) ? Wei l ing ? DONE (9/18/2015)

c. CALA 2015-16 election i . Setup a form for cal l nominations ? Wei l ing ? DONE (10/13/2015) i i . Election suppor t (ear ly 2016) ? Minhao and Haihua d. Best Book Award form and page ? Wei l ing and Minhao ? DONE (12/8/15)

3.Enhance CALA members? professional networking and connection oppor tuni ties by leveraging existing systems and/or identi fying new technologies; Preser ve and promote Chinese culture and l ibrar ianship and col laboration w ith China from al l dir ections. (2020 Strategic Plan, Goal.6.1)

Pr ojects:

a. Explore a new cloud-based storage hosting provider ? looked at some other options, but r ecommended Dropbox for Business (Yanhong and Wei l ing) - DONE (10/31/2015)

b. Explore a new online meeting solution ? looked at some other options, but r ecommended WebEx (Wei l ing) - DONE (10/31/2015) Improve contents, str uctures and publishing exper iences on the CALA's public inter face. Suppor t CALA's website operational planning, enhance and str eamline the ads management, improve user exper iences, r elease some repeti tive works through technology enhancement


Processed about 40 adver tisement r equests w ith about $7,100 as of 12/15/2015 (mainly done by Li l i and Yanhong).


- 1.c. Online membership dir ector y suppor t (from FY13-14) (Minhao and Wei l ing) (1/31/2016)

- 2.a Election suppor t (ear ly 2016)

- 3.d. Review web contents for r etention, r evision, development and weeding, edi tor ial guides, SEO, si te activi ties, etc. (To be completed dur ing the r estor ing and rebui lding process in 2016)

- b.3).i i Restore Daidai Xiangchuan website

- Implement the central storage, Dropbox for Business

- Setup WebEx and get r eady for CALA?s meetings at ALA Mid-Winter , 2015


Budget Requested: $1500.00 for al l the Web maintenance, ser ver storage and online meeting and was approved by the Board.


Due to the hacking, r estor ing the ser ver s became the major tasks between July 7 - December 15, 2015. The websites were r ebui l t or r estored on a new hosted ser ver which provides a more user fr iendly administr ation backend, better suppor t and lower cost (The whole migration and subscr iption cost was $522.17. The subscr iption is good ti l l the end of July 2017. So the monthly cost is about $22 ver se $36 w ith the old provider.) CALAlist and some other l istser vs have been bui l t or r ebui l t. Al l the websites except Daidai Xiangchuan and the document si te for the EC have been restored/rebui l t. In addition, posted or updated many pages on the main website. Provided suppor t to many requests such as l istser v monitor and maintenance, setup sur vey or voting systems.


2015 CALA M id-Year Nominating Committee Report

Your Nam e: Le Yang

Em ai l : l e.yang@t tu.edu

Com m i t tee Nam e: Nom inat ing Com m i t tee


Carol Gee (Chair ) [email protected] Lehman College

Andrew Lee (Grater Mid-Atlantic) yl [email protected] George Mason Univer si ty

Sharon (Chengren) Hu (Midwest) [email protected] Chicago State Univer si ty

Michael Huang (Nor theast) [email protected] Stony Brook Univer si ty

Yingqi Tang (southeast) [email protected] Jacksonvi l le State Univer si ty

Le Yang (Southwest) [email protected] Texas Tech Univer si ty

Ying Xu (Cali fornia South) [email protected]