Calculating ETA with Optimiz

Optimiz

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Objectives

At the end of this session you will be able to :• State the DOT rules used to calculate a scheduled ETA in Optimiz• State the Optimiz system default rules used to calculate a scheduled

ETA • Calculate an estimated ETA• Determine whether a system calculated ETA is correct

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DOT Rules

The table below shows the US Department of Transportation Rules that ProTrans follows when calculating a scheduled ETA for each load.

DOT Regulation Value

Average Miles Per Hour 45 MPH

Allowed Driving Hours* 11 hours

Allowed On-Duty Hours (driving +breaks + stops for loading or unloading)

14 hours

Required Off-Duty Hours 10 hours

* Allowed driving hours are included in the total available on duty hours.

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ProTrans System Defaults

Optimiz Default Value

Average Load or Unload Time 2 hours

Time already logged by driver at first stop arrival

0 hours

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Calculating an ETA: Milkrun ExampleTo calculate the ETA for a milk run, first determine the drive time between each stop:

Stop A to Stop B = 22.5 Miles22.5 Miles/45 MPH = 0.5 hour

Stop B to Stop C = 67.5 Miles67.5 Miles/45 MPH =1.5 hour

Stop C to Customer = 135 Miles135 Miles/45 MPH = 3 hours

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Calculating an ETA: Milkrun Example

Stop Appointment Time

Supplier A 8 am – 10 am

Supplier B 11 am – 1 pm

Supplier C 3 pm – 6 pm

Customer 8 pm – 10 pm

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Calculating an ETA: Milkrun Example

Action Time On Duty Hours Used Drive Hours Used

Arrival At Supplier A

8 am

Load/Unload 8 am – 10 am 2

Departure 10 am

Totals 2

Supplier A

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Calculating an ETA: Milkrun Example

Action Time On Duty Hours Used Drive Hours Used

Drive from Supplier A to Supplier B

10 – 10: 30 am 0.5 0.5

Wait 10:30 – 11 am 0.5

Load/Unload 11am – 1 pm 2

Departure 1 pm

Stop Totals 3 0.5

Route Total 5 0.5

Supplier B

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Calculating an ETA: Milkrun Example

Action Time On Duty Hours Used Drive Hours UsedDrive from Supplier B to Supplier C

1 – 2:30 pm 1.5 1.5

Wait 2:30 – 3 pm 0.5

Load/Unload 3 pm – 6 pm 3 0

Departure 6 pm 0 0

Stop Totals 5 1.5

Route Totals 9 2

Supplier C

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Calculating an ETA: Milkrun Example

Action Time On Duty Hours Used Drive Hours Used

Drive from Supplier C to Customer

6 pm – 8 pm 2 2

Load/Unload 8 pm – 10 pm 2

Stop Totals 4 2

Route Totals 14 4

Customer

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Calculating an ETA: Milkrun Example

Before we determine the ETA, we have to check one final detail:

The scheduled appointment time for the last stop.

Stop Appointment Time

Supplier A 8 am – 10 am

Supplier B 11 am – 1 pm

Supplier C 3 pm – 6 pm

Customer 8 pm – 10 pm

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Calculating an ETA: Linehaul ExampleToday is Monday. A new customer needs goods shipped from Michigan to Texas, and they need them by Wednesday. How does Optimiz determine whether or not the request can be met?

• Distance from the dock in MI to the customer in TX = 1,800 miles

• Straight through, this trip would take approximately 40 hours.

• The delivery day is calculated to be Thursday, so, the request cannot be met on time for Wednesday.

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Calculating an ETA: Linehaul Example

Action Day Time On Duty Hours Drive Hours Rest Hours

Arrival Stop 1 Monday 8 am

Load Monday 8 – 10 am 2

Depart Stop 1 Monday 10 am

Drive Monday 10 am – 9 pm 13 11

Rest Mon/Tue 9 pm – 7 am 10

Drive Tues 7 am – 6 pm 11 11

Rest Tue/Wed 6 pm – 4 am 10

Drive Wed 4 am – 5 pm 11 11

Rest Wed/Thur 5 pm – 3 am 10

Drive Thurs 3 am – 10 am 7 7

Arrival Stop 2 Thurs 10 am

Unload Thurs 10 am – 12 pm 2

Totals 46 40 30

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Calculating an ETA: Multi-Stop Route

Stop Distance to Next Stop

Appointment Time

Stop A 8 am – 10 am

Stop B 315 miles 8 am- 9 am

Stop C 630 Miles 1 pm – 4 pm

Route Plan

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Calculating an ETA: Multi-Stop Route

Stop Distance to Next Stop Drive Time (distance/average MPH)

Stop 1

Stop 2 315 miles 315/45 = 7 hours

Stop 3 630 miles 630/45 = 13 hours

Totals 945 miles 20 hours

Calculate Required Drive Time

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Calculating an ETA: Multi-Stop Route

Action Day Time On Duty Hours Drive Hours Rest Hours

Arrival Stop 1 1 8 am

Load 1 8 – 10 am 2

Depart Stop 1 1 10 am

Drive 1 10 am – 5 pm 7 7

Rest 1 5 pm – 11:59 pm 6:59

Day 1 Totals 9 7 6:59

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Calculating an ETA: Multi-Stop Route

Action Day Time On Duty Hours Drive Hours Rest Hours

Rest/Break 2 12 am – 8 am 8

Arrival Stop 2 2 8 am 0

Load 2 8 am – 10 am 2

Drive 2 10 am – 9 pm 11 11

Rest 2 9 pm – 11: 59 pm 2:59

Day 2 Totals 13 11 10:59

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Calculating an ETA: Multi-Stop Route

Action Day Time On Duty Hours Drive Hours Rest Hours

Rest 3 12 am – 7 am 7

Drive 3 7 am - 9 am 2 2

Wait 3 9 am – 1 pm 4

Arrive Stop 3 3 1 pm

Day 3 Totals 6 2 7

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Calculating an ETA: Milkrun Example

Estimated ETA for this multi stop load:

• 1 pm, Day Three

• If the first appointment occurs on a Wednesday, the load will arrive at the final stop at 1 pm on Saturday.

• Does the entity listed as Stop 3 have weekend hours of operation?

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Objectives

You should now be able to:• State the DOT rules used to calculate a scheduled ETA in Optimiz• State the Optimiz system default rules used to calculate a scheduled

ETA • Calculate an estimated ETA• Determine whether a system calculated ETA is correct

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Questions?

If you have questions about training, please contact:

Loren Elks at 317.240.4100 x 1206, or at elksl@protrans.com.

Patrick Vogt at 317.240.4100 x 1210 or at vogtp@protrans.com

Leah Wine at 317.240.4100 x 1532 or at winel@protrans.com

All of the above contacts are available Monday-Friday 7am-4pm EDT.

End of Session