caldwell county appraisal district project manual …caldwellcad.org/data/_uploaded/file/public/ccad...

CALDWELL COUNTY APPRAISAL DISTRICT PROJECT MANUAL TABLE OF CONTENTS

Division Section Title

PROCUREMENT AND CONTRACTING DOCUMENTS

PROJECT BID INFORMATION AND FORMS: Request for Best Value Competitive Bids Report of Safety Record Form Conflict of Interest Questionnaire Disclosure of Interests Form Prevailing Wage Scale

DIVISION 00 - PROCUREMENT AND CONTRACTING REQUIREMENTS 002113 INSTRUCTIONS TO BIDDERS 002213 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002513 PREBID MEETINGS 004113 BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 004313 BID SECURITY FORMS 004321 ALLOWANCE FORM 004393 BID SUBMITTAL CHECKLIST 006000 FORMS

CONTRACTS AND SUPPLEMENTAL INFORMATION: AIA A701 – Instructions to bidders AIA A201 – General Conditions of the Contract for Construction

SPECIFICATIONS GROUP

General Requirements Subgroup

DIVISION 01 - GENERAL REQUIREMENTS

012100 ALLOWANCES 012500 SUBSTITUTION PROCEDURES 012900 PAYMENT PROCEDURES 013100 PROJECT MANAGEMENT AND COORDINATION 013300 SUBMITTAL PROCEDURES 015000 TEMPORARY FACILITIES AND CONTROLS 016000 PRODUCT REQUIREMENTS 017300 EXECUTION 017700 CLOSEOUT PROCEDURES

017823 OPERATION AND MAINTENANCE DATA

Facility Construction Subgroup

DIVISION 03 - CONCRETE 033000 CAST-IN-PLACE CONCRETE

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES 061000 ROUGH CARPENTRY 061600 SHEATHING 061753 SHOP-FABRICATED WOOD TRUSSES 062013 EXTERIOR FINISH CARPENTRY 062023 INTERIOR FINISH CARPENTRY 064116 PLASTIC-LAMINATE-FACED ARCHITECTURAL CABINETS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION 072100 THERMAL INSULATION 072726 FLUID-APPLIED MEMBRANE AIR BARRIERS 074113.16 STANDING-SEAM METAL ROOF PANELS 074213.13 FORMED METAL WALL PANELS 075423 THERMOPLASTIC POLYOLEFIN (TPO) ROOFING 07920 JOINT SEALANTS

DIVISION 08 - OPENINGS 081113 HOLLOW METAL DOORS AND FRAMES 081416 FLUSH WOOD DOORS 084113 ALUMINUM-FRAMED ENTRANCES AND STOREFRONTS 085400 COMPOSITE WINDOWS 08711 DOOR HARDWARE (SCHEDULED BY NAMING PRODUCTS) 088300 MIRRORS

DIVISION 09 - FINISHES 092400 CEMENT PLASTERING 092900 GYPSUM BOARD 093000 TILING 095113 ACOUSTICAL PANEL CEILINGS 096513 RESILIENT BASE AND ACCESSORIES 096519 RESILIENT TILE FLOORING 096816 SHEET CARPETING 09912 PAINTING 099653 ELASTOMERIC COATINGS

DIVISION 10 - SPECIALTIES 101419 DIMENSIONAL LETTER SIGNAGE 102113 TOILET COMPARTMENTS 102800 TOILET, BATH, AND LAUNDRY ACCESSORIES

104413 FIRE EXTINGUISHER CABINETS 107313 AWNINGS

DIVISION 12 - FURNISHINGS 123623.13 PLASTIC-LAMINATE-CLAD COUNTERTOPS

Facility Services Subgroup DIVISION 22 - PLUMBING 22 0719 PIPING INSULATION 22 1000 PLUMBING PIPING 22 3000 PLUMBING EQUIPMENT 22 4000 PLUMBING FIXTURES DIVISION 23 – HEATING, VENTILATION, AN AIR CONDITIONING 230100 MECHANICAL SYSTEMS DEMONSTRATION 230500 BASIC MECHANICAL REQUIREMENTS 230529 SUPPORTS AND ANCHORS 23 0533 MECHANICAL IDENTIFICATION 230593 TESTING, ADJUSTING AND BALANCING 230713 DUCTWORK INSULATION 230719 PIPING INSULATION 232300 REFRIGERATION PIPING AND SPECIALTIES 233000 DUCTWORK 233300 DUCTWORK ACCESSORIES 233425 PACKAGE EXHAUST FANS 233700 AIR OUTLETS AND INLETS 236200 SPLIT SYSTEM AIR CONDITIONING SYSTEMS 238127 DUCTLESS SPLIT SYSTEM AIR CONDITIONING SYSTEMS

DIVISION 26 – ELECTRICAL 260500 BASIC ELECTRICAL REQUIREMENTS 260501 EQUIPMENT WIRING SYSTEMS 260519 BUILDING WIRE AND CABLE 260526 GROUNDING AND BONDING 260529 SUPPORTING DEVICES 260553 ELECTRICAL IDENTIFICATION 260533.01 CONDUIT 260533.02 BOXES 262416 PANELBOARDS 262716 SERVICES ENTRANCE 262726 WIRING DEVICES

262816 DISCONNECT SWITCHES 265100 INTERIOR LUMINAIRES 265600 SITE LIGHTING DIVISION 27 - COMMUNICATIONS 272528.33 TELEPHONE CONDUIT AND PREWIRE SYSTEMS Site and Infrastructure Subgroup DIVISION 31 - EARTHWORK 310601 TOPSOIL 310609 SEEDING 310641 STABILIZED CONSTRUCTION ENTRANCE 310642 SILT FENCE DIVIDION 32 – EXTERIOR IMPROVEMENTS 320201 SUBGRADE PREPARATION 320210 FLEXIBLE BASE 320236 PROOF ROLLING 320360 CONCRETE PAVEMENT 320403 CONCRETE FOR STRUCTURES 320406 REINFORCING STEEL 320408 JOINT MATERIALS 320409 MEMBRANE CURING 320430 CURB 320432 SIDEWALKS DIVISION 33 - UTILITIES 330510 PIPE

END OF TABLE OF CONTENTS

CALDWELL COUNTY APPRAISAL DISTRICT

REQUEST FOR BEST-VALUE COMPETITIVE BIDS

General Terms and Conditions

1.1) GENERAL INFORMATION: Any questions that may arise after receiving the Request for Best-Value Competitive Bids must be directed to Mary LaPoint, Caldwell County Appraisal District Chief Appraiser at fax (512) 398-5551, or e-mail to [email protected].

1.2) SUBMITTAL DELIVERY: Sealed bids are to include the information requested in the questionnaire contained in section 2.9 below in the sequence and format prescribed. As an exhibit following the specific response to this questionnaire, respondents may include supplementary materials further describing their capabilities and experiences; however, such information shall be labeled as such. In order to be considered, all hard copy sealed submittals must be signed. Caldwell County Appraisal District (“District”) requires sealed submittals to be received as follows: Caldwell County Appraisal District, Mary LaPoint, Chief Appraiser, 610 San Jacinto, Lockhart, Texas 78644-3242. (Physical and Mailing Address). Three identical hard copies of the sealed submittal must be received by 5:00 P.M. on June 18, 2015.

Special Terms and Conditions

2.1) INTENT: The intention of this process is to select a contractor via the Request for Best-Value Competitive Bids process under Government Code Chapter 2269, Subchapter C for the District new headquarters building project.

2.2) BACKGROUND: The District is a political subdivision of the State and was created under the Texas Property Tax Code. Appraisal districts were created for the primary purpose of establishing fair and equitable market property values for use by taxing jurisdictions in determining their tax rates and for the imposition of ad valorem taxes. These taxing jurisdictions fund the appraisal district operations and expenses through a statutorily established formula.

2.3) COMMUNICATION WITH DISTRICT: Firms submitting qualifications shall not discuss this project with members of the District’s Board of Directors. The only discussions allowed with the directors will be during any possibly scheduled interview, if respondent is selected for an interview. Failure to abide by this requirement will result in automatic disqualification.

2.4) SCOPE OF WORK: The location of the project is 230 Bufkin Lane in Lockhart, Texas. The project will consist of the construction of a new headquarters building and site improvements on vacant land. The project has been estimated to cost $850,000.

2.5) PREVAILING WAGE SCALE: Pursuant to the requirements of law, the attached prevailing wage scale shall be followed. This wage scale shall be made a part of the contract for the work for which it is issued. The contractor and each subcontractor shall keep or cause to be kept an accurate record showing the names and occupations of all laborers, workmen and mechanics employed in connection with the said work, and showing also the actual per diem wages paid to each of such workers, which record shall be open at reasonable hours to the inspections of the District, its officers and agents.

2.6) BONDS: Prior to beginning work, the contractor shall execute a performance bond and payment bond to the District in accordance with the requirements of Government Code section 2253.021. The performance bond shall be 1) solely for the protection of the District, 2) in the amount of the contract, and 3) conditioned on the faithful performance of the work in accordance with the plans. The payment bond shall be 1) solely for the protection and use of payment bond beneficiaries who have a direct contractual relationship with the prime

contractor or a subcontractor to supply public work labor or material; and 2) in the amount of the contract. The District will not incur this cost on the project.

2.7) WORKERS’ COMPENSATION: The contractor shall certify in writing that the contractor provides workers’ compensation insurance coverage for each employee of the contractor employed on the project. Each subcontractor on the project shall provide such a certificate relating to coverage of the subcontractor’s employees to the general contractor, who shall provide the subcontractor’s certificate to the District.

2.8) SELECTION: Submittals will be evaluated by the Chief Appraiser of the District along with any other individual deemed necessary.

2.9) QUESTIONNAIRE: Respondents are asked to address each section of the questionnaire and to identify the section according to each area or prescribed numbering system.

A. BID AMOUNT: Please state the amount of your bid.

B. PERSONNEL: Please identify your proposed personnel.

C. FIRM INFORMATION:

1. Name of firm2. Address3. Phone and fax numbers4. Form of business (corporation, partnership, individual, joint, venture, other)5. Year founded6. Primary contact individual regarding this submittal

D. ORGANIZATION:

1. How many years has your organization been in business in its current capacity?2. How many years has your organization been in business under its present name? List other

former names your business has operated under.3. If your organization is a corporation, list date of incorporation, state of incorporation, and

names of corporation officers.4. If your organization is a partnership, list the date or organization was founded, type of

partnership, and names of general partners.5. If your organization is individually owned, list the date organization was founded and the

name of the owner.6. If the form of your organization is other than those listed in 3 and 4, describe it and list the

principals.

E. EXPERIENCE:

1. List the last five projects constructed by your organization. For each project provide thename, type of project, size in square feet, location, original budget and the final cost, savingsor overages to the owner, duration of design and construction, completion date, projectsafety records, name and phone number of the owner and architect.

2. Provide a complete list of all currently in progress or completed projects within the lastthree years. For each project provide the name, address, phone number of the owner.

3. Has your organization ever failed to complete any work awarded? If yes, attach Exhibit withdetails.

4. Within the last five years, has your organization ever failed to complete a constructioncontract? If yes, attach Exhibit with details.

5. Has your organization or any project owner/employee filed any lawsuits or requestedarbitration with regard to construction contracts within the last five years?

F. FINANCIAL INFORMATION:

1. Attach a financial statement including your organization’s latest balance sheet and incomestatement.

2. Provide the name, address, and phone number or the preparer of the financial statementrequested in #1.

3. Provide name, address, and phone number of your primary financial institution.4. Provide name, address, phone number of your bonding company and agent. Certificates

evidencing the existence of such shall be provided to the District promptly.5. Do you have any ad valorem property tax delinquencies outstanding in the State of Texas?

G. REFERENCES:

Provide three references. Provide name, phone and fax numbers of the individuals the District may contact as references regarding your organization’s services.

2.10 EVALUATION: Submittals will be evaluated on the following criteria:

(1) the price; (2) your experience and reputation; (3) the quality of your goods or services; (4) your safety record; (5) your proposed personnel; (6) whether your financial capability is appropriate to the size and scope of the project;

The District shall apply any existing laws and criteria related to historically underutilized business and the use of woman, minority, small, or disadvantaged business.

2.11 SUPPLEMENTAL FORMS: The following forms shall be included in the submittal and labeled as supplemental forms, as follows:

- Prevailing wage scale - Non-collusion affidavit - Report of safety record - Conflicts disclosure questionnaire - Disclosure of interests questionnaire

Report of Safety Record

Organization Name: ___________________________________________________________

Address: ___________________________________________________________

Phone Number: ___________________________________________________________

Contact: ___________________________________________________________

Title: ___________________________________________________________

1.) Does your organization have an established written safety program? _____Yes _____No If yes, is this documentation available for review? _____Yes _____ No

2.) Complete the following, based on the information contained from your organization’s OSHA log records:

Year 2013 2014 2015 to date a.) Number of OSHA Recordable Cases- b.) Number of Fatalities-

CONFLICTS DISCLOSURE QUESTIONNAIRE

Name of vendor or other person doing business with local governmental entity:

This questionnaire is being filed in accordance with chapter 176 of the Local Government Code by a person doing business with the governmental entity.

This questionnaire must be filed with the Chief Appraiser not later than the 7th business day after the date the person becomes aware of facts that require the statement to be filed. See Section 176.006, Local Government Code.

A person commits an offense if the person violates Section 176.006, Local Government Code. An offense under this section is a Class C misdemeanor.

1. Name of person doing business with local governmental entity.

2. Check this box if you are filing an update to a previously filed questionnaire.

(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than September 1 of the year for which an activity described in Section 176.006(a), Local Government Code, is pending and not later than the 7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)

3. Describe each affiliation or business relationship with an employee or contractor of the AppraisalDistrict who makes recommendations to a government officer of the Appraisal District with respect toexpenditure of money.

4. Describe each affiliation or business relationship with a person who is an officer or Director of theAppraisal District.

CONFLICTS DISCLOSURE QUESTIONNAIRE Page 2

For vendor or other person doing business with local government entity

5. Name of local government officer with whom filer has affiliation or business relationship. (Completethis section only if the answer to A, B, or C is YES.)

This section, item 5 including subparts A, B, C & D, must be completed for each officer with whom the filer has affiliation or business relationship.

A. Is the local government officer named in this section receiving or likely to receive taxable income from the filer of the questionnaire?

___ Yes ___ No

B. Is the filer of the questionnaire receiving or likely to receive taxable income from or at the direction of the local government officer named in this section AND the taxable income is not from the local governmental entity?

___ Yes ___ No

C. Is the filer of this questionnaire affiliated with a corporation or other business entity that the local government officer serves as an officer or director, or holds an ownership of 10 percent or more? Describe each affiliation or business relationship?

___ Yes ___ No

D. Describe each affiliation or business relationship.

6. Describe any other affiliation or business relationship that might cause a conflict of interest.

7. Does any individual with the firm submitting the RFP have any business relationship with any AppraisalDistrict official or Appraisal District employee within the third degree of Consanguinity kinship or thesecond degree of Affinity kinship?

Signature of person doing business with the governmental entity Date

DISCLOSURE OF INTERESTS

All persons or firms seeking to do business with the Caldwell County Appraisal District (“District”) to provide the following information. Every question must be answered. If the question is not applicable, answer with “N/A.”

Date _________________

FIRM NAME: _______________________________________________

ADDRESS: _________________________________________________

FIRM is: 1. Corporation ( ) 2. Partnership ( ) 3. Sole Owner ( )

4. Association ( ) 5. Other ( )

DISCLOSURE QUESTIONS

If additional space is necessary, please use the reverse side of this page or attach separate sheet.

1. State the names of each employee, officer, or member of the Board of Directors of theDistrict and each spouse of that employee, officer, or member of the Board ofDirectors having a Substantial Interest in Business Entity (Local Govt. Code 171.002;Property Tax Code 6.036). The term includes a member of the Board of Directors whois, or whose spouse is, a partner, limiter partner, or officer of the business entitysubmitting a request for proposal or request for qualifications (Property Tax Codesection 6.036).

2. State the names of each member of the Caldwell County Appraisal Review Board andeach spouse of the member having Substantial Interest in Business Entity (Local Govt.Code 171.002; Property Tax Code 6.413). The term includes a member who is, orwhose spouse is, a partner, limiter partner, or officer of the business entity submitting

Caldwell County Appraisal District Prevailing Wage Survey 2015

SOC SOC_Title Source Rate

#47-2021 Brickmasons & Blockmasons 3 18.97

#51-7011 Cabinetmakers & Bench Carpenters 3 12.58

#47-2031 Carpenters 3 15.79

#47-2041 Carpet Installers 3 13.61

#47-2051 Cement Masons & Concrete Finishers 2 13.52

#47-4099 Construction & Related Workers, All Other 3 15.79

#47-2061 Construction Laborers 1 12.08

#11-9021 Construction Managers 2 35.98

#53-7021 Crane & Tower Operators 2 17.53

#51-4032 Drilling & Boring Machine Tool Setters, Operators, 3 16.85

#47-2081 Drywall & Ceiling Tile Installers 1 15.34

#51-2022 Electrical & Electronic Equipment Assemblers 3 13.31

#17-3012 Electrical & Electronics Drafters 2 30.02

#47-2111 Electricians 3 20.85

#53-7032 Excavating & Loading Machine & Dragline Operators 1 12.73

#47-2121 Glaziers 3 16.96

#49-9021 Heating, Air Conditioning, & Refrigeration Mechani 2 18.21

#47-3019 Helpers, Construction Trades, All Other 2 10.79

#47-3011 Helpers--Brickmasons, Blockmasons, Stonemasons, & 3 12.06

#47-3012 Helpers--Carpenters 3 12.90

#47-3013 Helpers--Electricians 1 11.83

#47-5081 Helpers--Extraction Workers 2 15.88

#49-9098 Helpers--Installation, Maintenance, & Repair Worke 1 10.56

#47-3014 Helpers--Painters, Paperhangers, Plasterers, & Stu 1 11.61

#47-3015 Helpers--Pipelayers, Plumbers, Pipefitters, & Stea 2 12.00

#51-9198 Helpers--Production Workers 1 10.70

#47-3016 Helpers--Roofers 3 11.99

#47-2131 Insulation Workers, Floor, Ceiling, & Wall 2 14.30

#47-2132 Insulation Workers, Mechanical 2 16.72

#37-3011 Landscaping & Groundskeeping Workers 3 10.85

#47-2141 Painters, Construction & Maintenance 2 11.52

#51-9123 Painting, Coating, & Decorating Workers 3 11.15

#47-2071 Paving, Surfacing, & Tamping Equipment Operators 2 14.76

#47-2151 Pipelayers 2 13.68

#47-2161 Plasterers & Stucco Masons 3 16.88

#47-2152 Plumbers, Pipefitters, & Steamfitters 2 20.42

#47-2181 Roofers 3 13.97

#47-2022 Stonemasons 3 15.28

#51-2041 Structural Metal Fabricators & Fitters 1 14.63

#47-2044 Tile & Marble Setters 3 14.61

#51-4121 Welders, Cutters, Solderers, & Brazers 2 16.64

#51-4122 Welding, Soldering, & Brazing Machine Setters, Ope 3 17.24

#51-7099 Woodworkers, All Other 3 11.06

#51-7042 Woodworking Machine Setters, Operators, & Tenders, 3 10.85

Source:

1= TWC Texaswages.com Capital Area Rate

2= TWC Texaswages.com Rural Capital Area Rate

3= TWC Texaswages.com Statewide Rate


DOCUMENT 002113 - INSTRUCTIONS TO BIDDERS

A. AIA Document A701, "Instructions to Bidders," is hereby incorporated into the Procurement and Contracting Requirements by reference.

1. A copy of AIA Document A701, "Instructions to Bidders," is bound in this Project Manual.

END OF DOCUMENT 002113

INSTRUCTIONS TO BIDDERS 002113 - 1


DOCUMENT 002213 - SUPPLEMENTARY INSTRUCTIONS TO BIDDERS

1.1 INSTRUCTIONS TO BIDDERS

A. Instructions to Bidders for Project consist of the following:

1. AIA Document A701, "Instructions to Bidders," a copy of which is bound in this Project Manual.

2. The following Supplementary Instructions to Bidders that modify and add to the requirements of the Instructions to Bidders.

1.2 SUPPLEMENTARY INSTRUCTIONS TO BIDDERS, GENERAL

A. The following supplements modify AIA Document A701, "Instructions to Bidders." Where a portion of the Instructions to Bidders is modified or deleted by these Supplementary Instructions to Bidders, unaltered portions of the Instructions to Bidders shall remain in effect.

1.3 ARTICLE 2 - BIDDER'S REPRESENTATIONS

A. Add Section 2.1.3.1:

1. 2.1.3.1 - The Bidder has investigated all required fees, permits, and regulatory requirements of authorities having jurisdiction and has properly included in the submitted bid the cost of such fees, permits, and requirements not otherwise indicated as provided by Owner.

B. Add Section 2.1.5:

1. 2.1.5 - The Bidder is a properly licensed Contractor according to the laws and regulations of Lockhart, Texas and meets qualifications indicated in the Procurement and Contracting Documents.

C. Add Section 2.1.6:

1. 2.1.6 - The Bidder has incorporated into the Bid adequate sums for work performed by installers whose qualifications meet those indicated in the Procurement and Contracting Documents.

1.4 ARTICLE 3 - BIDDING DOCUMENTS

A. 3.2 - Interpretation or Correction of Procurement and Contracting Documents:

1. Add Section 3.2.2.1:

a. 3.2.2.1 - Submit Bidder's Requests for Interpretation to Architect via email to [email protected].

SUPPLEMENTARY INSTRUCTIONS TO BIDDERS 002213 - 1


B. 3.4 - Addenda:

1. Delete Section 3.4.3 and replace with the following:

a. 3.4.3 - Addenda may be issued at any time prior to the receipt of bids.


a. 3.4.4.1 - Owner may elect to waive the requirement for acknowledging receipt of 3.4.4 Addenda as follows:

1) 3.4.4.1.1 - Information received as part of the Bid indicates that the Bid, as submitted, reflects modifications to the Procurement and Contracting Documents included in an unacknowledged Addendum.

2) 3.4.4.1.2 - Modifications to the Procurement and Contracting Documents in an unacknowledged Addendum do not, in the opinion of Owner, affect the Contract Sum or Contract Time.

1.5 ARTICLE 4 - BIDDING PROCEDURES

A. 4.1 - Preparation of Bids:


a. 4.1.1.1 - Printable electronic Bid Forms and related documents are available from Architect.

2. Add Section 4.1.8:

a. 4.1.8 - The Bid shall include unit prices when called for by the Procurement and Contracting Documents. Owner may elect to consider unit prices in the determination of award. Unit prices will be incorporated into the Contract.


a. 4.1.9 - Owner may elect to disqualify a bid due to failure to submit a bid in the form requested, failure to bid requested alternates or unit prices, failure to complete entries in all blanks in the Bid Form, or inclusion by the Bidder of any alternates, conditions, limitations or provisions not called for.


a. 4.1.10 - Bids shall include sales and use taxes. Contractors shall show separately with each monthly payment application the sales and use taxes paid by them and their subcontractors in the form indicated. Reimbursement of sales and use taxes, if any, shall be applied for by Owner for the sole benefit of Owner.

B. 4.3 - Submission of Bids:




a. 4.3.1.2 - Include Bidder's Contractor License Number applicable in Project jurisdiction on the face of the sealed bid envelope.

C. 4.4 - Modification or Withdrawal of Bids:

1. Add the following sections to 4.4.2:

a. 4.4.2.1 - Such modifications to or withdrawal of a bid may only be made by persons authorized to act on behalf of the Bidder. Authorized persons are those so identified in the Bidder's corporate bylaws, specifically empowered by the Bidder's charter or similar legally binding document acceptable to Owner, or by a power of attorney, signed and dated, describing the scope and limitations of the power of attorney. Make such documentation available to Owner at the time of seeking modifications or withdrawal of the Bid.

b. 4.4.2.2 - Owner will consider modifications to a bid written on the sealed bid envelope by authorized persons when such modifications comply with the following: the modification is indicated by a percent or stated amount to be added to or deducted from the Bid; the amount of the Bid itself is not made known by the modification; a signature of the authorized person, along with the time and date of the modification, accompanies the modification. Completion of an unsealed bid form, awaiting final figures from the Bidder, does not require power of attorney due to the evidenced authorization of the Bidder implied by the circumstance of the completion and delivery of the Bid.

D. 4.5 - Break-Out Pricing Bid Supplement:

1. Add Section 4.5:

a. 4.5 - Provide detailed cost breakdowns no later than two business days following Architect's request.

E. 4.6 - Subcontractors, Suppliers, and Manufacturers List Bid Supplement:

1. Add Section 4.6:

a. 4.6 - Provide list of major subcontractors, suppliers, and manufacturers furnishing or installing products no later than two business days following Architect's request. Include those subcontractors, suppliers, and manufacturers providing work totaling three percent or more of the Bid amount. Do not change subcontractors, suppliers, and manufacturers from those submitted without approval of Architect.

1.6 ARTICLE 5 - CONSIDERATION OF BIDS

A. 5.2 - Rejection of Bids:


a. 5.2.1 - Owner reserves the right to reject a bid based on Owner's and Architect's evaluation of qualification information submitted following opening of bids. Owner's evaluation of the Bidder's qualifications will include: status of licensure



and record of compliance with licensing requirements, record of quality of completed work, record of Project completion and ability to complete, record of financial management including financial resources available to complete Project and record of timely payment of obligations, record of Project site management including compliance with requirements of authorities having jurisdiction, record of and number of current claims and disputes and the status of their resolution, and qualifications of the Bidder's proposed Project staff and proposed subcontractors.

1.7 ARTICLE 6 - POSTBID INFORMATION

A. 6.1 - Contractor's Qualification Statement:


a. 6.1.1 - Submit Contractor's Qualification Statement no later than two business days following Architect's request.

B. 6.3 - Submittals:


a. 6.3.1.4 - Submit information requested in Sections 6.3.1.1, 6.3.1.2, and 6.3.1.3 no later than two business days following Architect's request.

1.8 ARTICLE 7 - PERFORMANCE BOND AND PAYMENT BOND

A. 7.1 - Bond Requirements:


a. 7.1.1.1 - Both a Performance Bond and a Payment Bond will be required, each in an amount equal to 100 percent of the Contract Sum.

B. 7.2 - Time of Delivery and Form of Bonds:

1. Delete the first sentence of Section 7.2.1 and insert the following:

a. The Bidder shall deliver the required bonds to Owner no later than 10 days after the date of Notice of Intent to Award and no later than the date of execution of the Contract, whichever occurs first. Owner may deem the failure of the Bidder to deliver required bonds within the period of time allowed a default.

2. Delete Section 7.2.3 and insert the following:

a. 7.2.3 - Bonds shall be executed and be in force on the date of the execution of the Contract.



1.9 ARTICLE 9 - EXECUTION OF THE CONTRACT

A. Add Article 9:

1. 9.1.1 - Subsequent to the Notice of Intent to Award, and within 10 days after the prescribed Form of Agreement is presented to the Awardee for signature, the Awardee shall execute and deliver the Agreement to Owner through Architect, in such number of counterparts as Owner may require.

2. 9.1.2 - Owner may deem as a default the failure of the Awardee to execute the Contract and to supply the required bonds when the Agreement is presented for signature within the period of time allowed.

3. 9.1.3 - Unless otherwise indicated in the Procurement and Contracting Documents or the executed Agreement, the date of commencement of the Work shall be the date of the executed Agreement or the date that the Bidder is obligated to deliver the executed Agreement and required bonds to Owner.

4. 9.1.4 - In the event of a default, Owner may declare the amount of the Bid security forfeited and elect to either award the Contract to the next responsible bidder or re-advertise for bids.




DOCUMENT 002513 - PREBID MEETINGS

1.1 PREBID MEETING

A. Owner and Architect will conduct a Prebid meeting as indicated below:

1. Meeting Date: June 9th, 2015.2. Meeting Time: 1:00 p.m., local time.3. Location: Caldwell County Appraisal District Offices. 610 San Jacinto, Lockhart, Texas,

78644.

B. Attendance:

1. Prime Bidders: Attendance at Prebid meeting is recommended.2. Subcontractors: Attendance at Prebid meeting is recommended.

C. Agenda: Prebid meeting agenda will include review of topics that may affect proper preparation and submittal of bids, including the following:

1. Procurement and Contracting Requirements:

a. Advertisement for Bids.b. Instructions to Bidders.c. Bidder Qualifications.d. Bonding.e. Insurance.f. Bid Security.g. Bid Form and Attachments.h. Bid Submittal Requirements.i. Bid Submittal Checklist.j. Notice of Award.

2. Communication during Bidding Period:

a. Obtaining documents.b. Access to Project Web site.c. Bidder's Requests for Information.d. Bidder's Substitution Request/Prior Approval Request.e. Addenda.

3. Contracting Requirements:

a. Agreement.b. The General Conditions.c. The Supplementary Conditions.d. Other Owner requirements.

4. Construction Documents:

a. Scopes of Work.

PREBID MEETINGS 002513 - 1


b. Temporary Facilities. c. Use of Site. d. Work Restrictions. e. Alternates, Allowances, and Unit Prices. f. Substitutions following award.

5. Schedule:

a. Project Schedule. b. Contract Time. c. Other Bidder Questions.

6. Post-Meeting Addendum.

D. Minutes: Entity responsible for conducting meeting will record and distribute meeting minutes to attendees. Minutes of meeting are issued as Available Information and do not constitute a modification to the Procurement and Contracting Documents. Modifications to the Procurement and Contracting Documents are issued by written Addendum only.

1. Sign-in Sheet: Minutes will include list of meeting attendees.


PREBID MEETINGS 002513 - 2


DOCUMENT 004113 - BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT)

1.1 BID INFORMATION

A. Bidder: ____________________________________________________.

B. Project Name: New Building for The Caldwell County Appraisal District.

C. Project Location: 230 Bufkin Lane, Lockhart, Texas .

D. Owner: Caldwell County Appraisal District.

E. Architect: Steinbomer, Bramwell & Vrazel, Architects.

1.2 CERTIFICATIONS AND BASE BID

A. Base Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully examined the Procurement and Contracting Requirements, Conditions of the Contract, Drawings, Specifications, and all subsequent Addenda, as prepared by Steinbomer, Bramwell & Vrazel, Architects and Architect's consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the Procurement and Contracting Documents, for the stipulated sum of:

1. ________________________________________________ Dollars ($______________). 2. The above amount may be modified by amounts indicated by the Bidder on the attached

Document 004322 "Unit Prices Form."

1.3 BID GUARANTEE

A. The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety as specified within 10 days after a written Notice of Award, if offered within 60 days after receipt of bids, and on failure to do so agrees to forfeit to Owner the attached cash, cashier's check, certified check, U.S. money order, or bid bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

1. ________________________________________________ Dollars ($______________).

B. In the event Owner does not offer Notice of Award within the time limits stated above, Owner will return to the undersigned the cash, cashier's check, certified check, U.S. money order, or bid bond.

BID FORM - STIPULATED SUM (SINGLE-PRIME CONTRACT) 004113 - 1


1.4 TIME OF COMPLETION

A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract Documents on a date specified in a written Notice to Proceed to be issued by Architect, and shall fully complete the Work within 280 calendar days.

1.5 ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

1. Addendum No. 1, dated ____________________. 2. Addendum No. 2, dated ____________________. 3. Addendum No. 3, dated ____________________. 4. Addendum No. 4, dated ____________________.

1.6 BID SUPPLEMENTS

A. The following supplements are a part of this Bid Form and are attached hereto.

1. Bid Form Supplement - Unit Prices. 2. Bid Form Supplement - Allowances.

1.7 CONTRACTOR'S LICENSE

A. The undersigned further states that it is a duly licensed contractor, for the type of work proposed, in Lockhart, Texas and that all fees, permits, etc., pursuant to submitting this proposal have been paid in full.

1.8 SUBMISSION OF BID

A. Respectfully submitted this ____ day of ____________, 2012.

B. Submitted By______________________________(Name of bidding firm or corporation).

C. Authorized Signature:____________________________________(Handwritten signature).

D. Signed By:______________________________________________(Type or print name).

E. Title:___________________________________(Owner/Partner/President/Vice President).

F. Witness By:___________________________________________(Handwritten signature).

G. Attest:_______________________________________________(Handwritten signature).

H. By:____________________________________________________(Type or print name).



I. Title:_________________________________(Corporate Secretary or Assistant Secretary).

J. Street Address:___________________________________________________________.

K. City, State, Zip___________________________________________________________.

L. Phone:__________________________________________________________________.

M. License No.:_____________________________________________________________.

N. Federal ID No.:_____________________________________(Affix Corporate Seal Here).




DOCUMENT 004313 - BID SECURITY FORMS

1.1 BID FORM SUPPLEMENT

A. A completed bid bond form is required to be attached to the Bid Form.

1.2 BID BOND FORM

A. AIA Document A310, "Bid Bond," is the recommended form for a bid bond. A bid bond acceptable to Owner, or other bid security as described in the Instructions to Bidders, is required to be attached to the Bid Form as a supplement.

B. Copies of AIA standard forms may be obtained from The American Institute of Architects; www.aia.org/contractdocs/purchase/index.htm; email: [email protected]; (800) 942-7732.


BID SECURITY FORMS 004313 - 1


DOCUMENT 004321 - ALLOWANCE FORM

1.1 BID INFORMATION

A. Bidder: ____________________________________________________.

B. Project Name: New Building for The Caldwell County Appraisal District.

C. Project Location: 230 Bufkin Lane, Lockhart, Texas .

D. Owner: Caldwell County Appraisal District.

E. Architect: Steinbomer, Bramwell & Vrazel, Architects.

1.2 BID FORM SUPPLEMENT

A. This form is required to be attached to the Bid Form.

B. The undersigned Bidder certifies that Base Bid submission to which this Bid Supplement is attached includes those allowances described in the Contract Documents and scheduled in Section 012100 "Allowances."

1.3 SUBMISSION OF BID SUPPLEMENT

A. Respectfully submitted this ____ day of ____________, 2015.

B. Submitted By:_______________________________(Insert name of bidding firm or corporation).

C. Authorized Signature:___________________________________(Handwritten signature).

D. Signed By:______________________________________________(Type or print name).

E. Title: __________________________________(Owner/Partner/President/Vice President).


ALLOWANCE FORM 004321 - 1


DOCUMENT 004393 - BID SUBMITTAL CHECKLIST

1.1 BID INFORMATION

A. Bidder: ___________________________________________________________.

B. Prime Contract: ____________________________________________________.

C. Project Name: New Building for The Caldwell County Appraisal District.

D. Project Location: 230 Bufkin Lane, Lockhart, Texas .

E. Owner: Caldwell County Appraisal District.

F. Architect: Steinbomer, Bramwell & Vrazel, Architects.

1.2 BIDDER'S CHECKLIST

A. In an effort to assist the Bidder in properly completing all documentation required, the following checklist is provided for the Bidder's convenience. The Bidder is solely responsible for verifying compliance with bid submittal requirements.

B. Attach this completed checklist to the outside of the Submittal envelope.

1. Used the Bid Form provided in the Project Manual. 2. Prepared the Bid Form as required by the Instructions to Bidders. 3. Indicated on the Bid Form the Addenda received. 4. Attached to the Bid Form: Bid Supplement Form - Allowances. 5. Attached to the Bid Form: Bid Supplement Form - Unit Prices. 6. Attached to the Bid Form: Proposed Schedule of Values Form. 7. Attached to the Bid Form: Bid Bond OR a certified check for the amount required. 8. Bid envelope shows name and address of the Bidder. 9. Bid envelope shows the Bidder's Contractor's License Number. 10. Bid envelope shows name of Project being bid. 11. Bid envelope shows time and day of Bid Opening. 12. Verified that the Bidder can provide executed Performance Bond and Labor and Material

Bond. 13. Verified that the Bidder can provide Certificates of Insurance in the amounts indicated.


BID SUBMITTAL CHECKLIST 004393 - 1


DOCUMENT 006000 - FORMS

1.1 FORM OF AGREEMENT AND GENERAL CONDITIONS

A. The following form of Owner/Contractor Agreement and form of the General Conditions shall be used for Project:

1. AIA Document A101, "Standard Form of Agreement between Owner and Contractor, Stipulated Sum."

a. The General Conditions for Project are AIA Document A201, "General Conditions of the Contract for Construction."

2. The General Conditions are included in the Project Manual.

1.2 ADMINISTRATIVE FORMS

A. Administrative Forms: Additional administrative forms are specified in Division 01 General Requirements.

B. Copies of AIA standard forms may be obtained from the American Institute of Architects; http://www.aia.org/contractdocs/purchase/index.htm; [email protected]; (800) 942-7732.

C. Preconstruction Forms:

1. Form of Performance Bond and Labor and Material Bond: AIA Document A312, "Performance Bond and Payment Bond."

2. Form of Certificate of Insurance: AIA Document G715, "Supplemental Attachment for ACORD Certificate of Insurance 25-S."

D. Information and Modification Forms: 1. Change Order Form: AIA Document G701, "Change Order." 2. Form of Change Directive: AIA Document G714, "Construction Change Directive."

E. Payment Forms:

1. Schedule of Values Form: AIA Document G703, "Continuation Sheet." 2. Payment Application: AIA Document G702/703, "Application and Certificate for

Payment and Continuation Sheet." 3. Form of Contractor's Affidavit: AIA Document G706, "Contractor's Affidavit of Payment

of Debts and Claims." 4. Form of Affidavit of Release of Liens: AIA Document G706A, "Contractor's Affidavit of

Payment of Release of Liens." 5. Form of Consent of Surety: AIA Document G707, "Consent of Surety to Final Payment."


FORMS 006000 - 1


SECTION 012100 - ALLOWANCES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements governing allowances.

B. Types of allowances include the following:

1. Lump-sum allowances.

1.2 SELECTION AND PURCHASE

A. At the earliest practical date after award of the Contract, advise Architect of the date when final selection and purchase of each product or system described by an allowance must be completed to avoid delaying the Work.

B. At Architect's request, obtain proposals for each allowance for use in making final selections. Include recommendations that are relevant to performing the Work.

C. Purchase products and systems selected by Architect from the designated supplier.

1.3 ACTION SUBMITTALS

A. Submit proposals for purchase of products or systems included in allowances, in the form specified for Change Orders.

1.4 INFORMATIONAL SUBMITTALS

A. Submit invoices or delivery slips to show actual quantities of materials delivered to the site for use in fulfillment of each allowance.

B. Submit time sheets and other documentation to show labor time and cost for installation of allowance items that include installation as part of the allowance.

C. Coordinate and process submittals for allowance items in same manner as for other portions of the Work.

1.5 COORDINATION

A. Coordinate allowance items with other portions of the Work. Furnish templates as required to coordinate installation.

ALLOWANCES 012100 - 1


1.6 LUMP-SUM ALLOWANCES

A. Allowance shall include cost to Contractor of specific products and materials ordered by Owner or selected by Architect under allowance and shall include taxes, freight, and delivery to Project site.

B. Unless otherwise indicated, Contractor's costs for receiving and handling at Project site, labor, installation, overhead and profit, and similar costs related to products and materials ordered by Owner selected by Architect under allowance shall be included as part of the Contract Sum and not part of the allowance.

C. Unused Materials: Return unused materials purchased under an allowance to manufacturer or supplier for credit to Owner, after installation has been completed and accepted.

1. If requested by Architect, retain and prepare unused material for storage by Owner. Deliver unused material to Owner's storage space as directed.

1.7 ADJUSTMENT OF ALLOWANCES

A. Allowance Adjustment: To adjust allowance amounts, prepare a Change Order proposal based on the difference between purchase amount and the allowance, multiplied by final measurement of work-in-place where applicable. If applicable, include reasonable allowances for cutting losses, tolerances, mixing wastes, normal product imperfections, and similar margins.

1. Include installation costs in purchase amount only where indicated as part of the allowance.

2. If requested, prepare explanation and documentation to substantiate distribution of overhead costs and other margins claimed.

3. Submit substantiation of a change in scope of work, if any, claimed in Change Orders related to unit-cost allowances.

4. Owner reserves the right to establish the quantity of work-in-place by independent quantity survey, measure, or count.

B. Submit claims for increased costs because of a change in scope or nature of the allowance described in the Contract Documents, whether for the purchase order amount or Contractor's handling, labor, installation, overhead, and profit.

1. Do not include Contractor's or subcontractor's indirect expense in the Change Order cost amount unless it is clearly shown that the nature or extent of work has changed from what could have been foreseen from information in the Contract Documents.

2. No change to Contractor's indirect expense is permitted for selection of higher- or lower-priced materials or systems of the same scope and nature as originally indicated.

ALLOWANCES 012100 - 2


PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION

3.1 EXAMINATION

A. Examine products covered by an allowance promptly on delivery for damage or defects. Return damaged or defective products to manufacturer for replacement.

3.2 PREPARATION

A. Coordinate materials and their installation for each allowance with related materials and installations to ensure that each allowance item is completely integrated and interfaced with related work.

3.3 SCHEDULE OF ALLOWANCES

A. Allowance No. 1: Lump-Sum Allowance: Include the sum of $15,000: Include


SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Division 01 Section "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.


A. Substitution Requests: Submit electronic copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following,

as applicable:

a. Statement indicating why specified product or fabrication or installation cannot be provided, if applicable.

b. Coordination information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors, that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitution with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested. f. Certificates and qualification data, where applicable or requested. g. List of similar installations for completed projects with project names and

addresses and names and addresses of architects and owners. h. Material test reports from a qualified testing agency indicating and interpreting test

results for compliance with requirements indicated.

SUBSTITUTION PROCEDURES 012500 - 1


i. Research reports evidencing compliance with building code in effect for Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitution with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum. l. Contractor's certification that proposed substitution complies with requirements in

the Contract Documents except as indicated in substitution request, is compatible with related materials, and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within five days of receipt of a request for substitution. Architect will notify Contractor through Construction Manager of acceptance or rejection of proposed substitution within [7] days of receipt of request, or five days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

PART 2 - PRODUCTS

2.1 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than [15] days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Requested substitution will not adversely affect Contractor's construction schedule.



c. Requested substitution has received necessary approvals of authorities having jurisdiction.

d. Requested substitution is compatible with other portions of the Work. e. Requested substitution has been coordinated with other portions of the Work. f. Requested substitution provides specified warranty. g. If requested substitution involves more than one contractor, requested substitution

has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Not allowed unless otherwise indicated.

C. Substitutions for Convenience: Architect will consider requests for substitution if received within [10] days after the Notice to Proceed.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Requested substitution will not adversely affect Contractor's construction schedule. e. Requested substitution has received necessary approvals of authorities having

jurisdiction. f. Requested substitution is compatible with other portions of the Work. g. Requested substitution has been coordinated with other portions of the Work. h. Requested substitution provides specified warranty. i. If requested substitution involves more than one contractor, requested substitution

has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 3 - EXECUTION (Not Used)

END OF SECTION 012500



SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the schedule of values with preparation of Contractor's construction schedule.

1. Coordinate line items in the schedule of values with other required administrative forms and schedules, including the following:

a. Application for Payment forms with continuation sheets. b. Submittal schedule. c. Items required to be indicated as separate activities in Contractor's construction

schedule.

2. Submit the schedule of values to Architect at earliest possible date but no later than [seven] days before the date scheduled for submittal of initial Applications for Payment.

B. Format and Content: Use Project Manual table of contents as a guide to establish line items for the schedule of values. Provide at least one line item for each Specification Section.

1. Provide a breakdown of the Contract Sum in enough detail to facilitate continued

evaluation of Applications for Payment and progress reports. Coordinate with Project Manual table of contents. Provide multiple line items for principal subcontract amounts in excess of [five] percent of the Contract Sum.

2. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

3. Provide a separate line item in the schedule of values for each part of the Work where

Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

4. Provide separate line items in the schedule of values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

5. Schedule Updating: Update and resubmit the schedule of values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

PAYMENT PROCEDURES 012900 - 1


1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: Submit Application for Payment to Architect by the 3rd of the month. The period covered by each Application for Payment is one month, ending on the last day of the month .

C. Application for Payment Forms: Use forms acceptable to Owner and Architect for Applications for Payment. .

D. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the schedule of values and Contractor's construction schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

E. Transmittal: Submit three signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

F. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from entities lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit conditional final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit executed waivers of lien on forms acceptable to Owner.

G. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following: 1. Schedule of values. 2. Contractor's construction schedule (preliminary if not final). 3. Submittal schedule (preliminary if not final). 4. List of Contractor's staff assignments. 5. List of Contractor's principal consultants.



H. Application for Payment at Substantial Completion: After Architect issues the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

I. Final Payment Application: After completing Project closeout requirements, submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements. 2. Updated final statement, accounting for final changes to the Contract Sum.






SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination drawings. 2. Requests for Information (RFIs). 3. Project meetings.

1.2 DEFINITIONS

A. RFI: Request from Owner, Architect, or Contractor seeking information required by or clarifications of the Contract Documents.

1.3 GENERAL COORDINATION PROCEDURES

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's construction schedule. 2. Preparation of the schedule of values. 3. Installation and removal of temporary facilities and controls. 4. Delivery and processing of submittals.

PROJECT MANAGEMENT AND COORDINATION 013100 - 1


5. Progress meetings. 6. Preinstallation conferences. 7. Project closeout activities. 8. Startup and adjustment of systems.

1.4 REQUESTS FOR INFORMATION (RFIs)

A. General: Immediately on discovery of the need for additional information or interpretation of the Contract Documents, Contractor shall prepare and submit an RFI in the form specified.

1. Architect will return RFIs submitted to Architect by other entities controlled by Contractor with no response.

2. Coordinate and submit RFIs in a prompt manner so as to avoid delays in Contractor's work or work of subcontractors.

B. Content of the RFI: Include a detailed, legible description of item needing information or interpretation and the following:

1. Project name. 2. Project number. 3. Date. 4. Name of Contractor. 5. Name of Architect 6. RFI number, numbered sequentially. 7. RFI subject. 8. Specification Section number and title and related paragraphs, as appropriate. 9. Drawing number and detail references, as appropriate. 10. Field dimensions and conditions, as appropriate. 11. Contractor's suggested resolution. If Contractor's solution(s) impacts the Contract Time

or the Contract Sum, Contractor shall state impact in the RFI. 12. Contractor's signature. 13. Attachments: Include sketches, descriptions, measurements, photos, Product Data, Shop

Drawings, coordination drawings, and other information necessary to fully describe items needing interpretation.

C. RFI Forms: Form with substantially the same content as indicated above, acceptable to Architect].

D. Architect's Action: Architect will review each RFI, determine action required, and respond. Allow 3 working days for Architect's response for each RFI. RFIs received by Architect after 1:00 p.m. will be considered as received the following working day.

1. The following RFIs will be returned without action:

a. Requests for approval of submittals. b. Requests for approval of substitutions. c. Requests for coordination information already indicated in the Contract

Documents. d. Requests for adjustments in the Contract Time or the Contract Sum. e. Requests for interpretation of Architect's actions on submittals.



f. Incomplete RFIs or inaccurately prepared RFIs.

2. Architect's action may include a request for additional information, in which case Architect's time for response will date from time of receipt of additional information.

3. Architect's action on RFIs that may result in a change to the Contract Time or the Contract Sum may be eligible for Contractor to submit Change Proposal according to Division 01 Section "Contract Modification Procedures."

a. If Contractor believes the RFI response warrants change in the Contract Time or the Contract Sum, notify Architect in writing within 2 days of receipt of the RFI response.

E. RFI Log: Prepare, maintain, and submit a tabular log of RFIs organized by the RFI number. Submit log weekly. Include the following:

1. Project name. 2. Name and address of Contractor. 3. Name and address of Architect]. 4. RFI number including RFIs that were dropped and not submitted. 5. RFI description. 6. Date the RFI was submitted. 7. Date Architect's response was received.

F. On receipt of Architect's action, update the RFI log and immediately distribute the RFI response to affected parties. Review response and notify Architect within 2 days if Contractor disagrees with response.

1. Identification of related Minor Change in the Work, Construction Change Directive, and Proposal Request, as appropriate.

1.5 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site unless otherwise indicated.

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees. 3. Minutes: Entity responsible for conducting meeting will record significant discussions

and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within 7 days of the meeting.

B. Progress Meetings: Conduct progress meetings at regular intervals.

1. Attendees: In addition to representatives of Owner and Architect, each contractor, subcontractor, supplier, and other entity concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the meeting shall be familiar with Project and authorized to conclude matters relating to the Work.



2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting. Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's construction schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

1) Review schedule for next period.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements. 2) Sequence of operations. 3) Status of submittals. 4) Deliveries. 5) Off-site fabrication. 6) Access. 7) Site utilization. 8) Temporary facilities and controls. 9) Progress cleaning. 10) Quality and work standards. 11) Status of correction of deficient items. 12) Field observations. 13) Status of RFIs. 14) Status of proposal requests. 15) Pending changes. 16) Status of Change Orders. 17) Pending claims and disputes. 18) Documentation of information for payment requests.

3. Minutes: Entity responsible for conducting the meeting will record and distribute the meeting minutes to each party present and to parties requiring information.

a. Schedule Updating: Revise Contractor's construction schedule after each progress meeting where revisions to the schedule have been made or recognized. Issue revised schedule concurrently with the report of each meeting.






SECTION 013300 - SUBMITTAL PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. Section includes requirements for the submittal schedule and administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other submittals.

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information and physical samples that require Architect's responsive action.


A. Submittal Schedule: Submit a schedule of submittals, arranged in chronological order by dates required by construction schedule. Include time required for review, ordering, manufacturing, fabrication, and delivery when establishing dates. Include additional time required for making corrections or revisions to submittals noted by Architect and additional time for handling and reviewing submittals required by those corrections.

1.4 SUBMITTAL ADMINISTRATIVE REQUIREMENTS

A. Architect's Digital Data Files: Electronic copies of digital data files of the Contract Drawings will available by request for Contractor's use in preparing submittals. Signed release forms will be required by each subcontractor requested digital files.

B. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

C. Processing Time: Allow time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing, including resubmittals.

SUBMITTAL PROCEDURES 013300 - 1


1. Initial Review: Allow 10 days for initial review of each submittal. Allow additional time if coordination with subsequent submittals is required. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

2. Intermediate Review: If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Resubmittal Review: Allow 10 days for review of each resubmittal.

D. Paper Submittals: Place a permanent label or title block on each submittal item for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block. 2. Provide a space approximately 6 by 8 inches (150 by 200 mm)] on label or beside title

block to record Contractor's review and approval markings and action taken by Architect 3. Include the following information for processing and recording action taken:

a. Project name. b. Date. c. Name of Architect. d. Name of Construction Manager. e. Name of Contractor. f. Name of subcontractor. g. Name of supplier. h. Name of manufacturer. i. Submittal number or other unique identifier, including revision identifier.

1) Submittal number shall use Specification Section number followed by a decimal point and then a sequential number (e.g., 061000.01). Resubmittals shall include a suffix after another decimal point (e.g., 061000.01.A).

j. Number and title of appropriate Specification Section. k. Drawing number and detail references, as appropriate. l. Location(s) where product is to be installed, as appropriate. m. Other necessary identification.

4. Additional Paper Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions in the Contract Documents, initial submittal may serve as final submittal.

a. Submit one copy of submittal to concurrent reviewer in addition to specified number of copies to Architect.

5. Transmittal for Paper Submittals: Assemble each submittal individually and appropriately for transmittal and handling. Transmit each submittal using a transmittal form. Architect will discard submittals received from sources other than Contractor. a. Transmittal Form for Paper Submittals: Provide locations on form for the

following information:

1) Project name. 2) Date. 3) Destination (To:). 4) Source (From:).



5) Name and address of Architect. 6) Name of Construction Manager. 7) Name of Contractor. 8) Name of firm or entity that prepared submittal. 9) Names of subcontractor, manufacturer, and supplier. 10) Category and type of submittal. 11) Submittal purpose and description. 12) Specification Section number and title. 13) Specification paragraph number or drawing designation and generic name

for each of multiple items. 14) Drawing number and detail references, as appropriate. 15) Indication of full or partial submittal. 16) fSubmittal and transmittal distribution record. 17) Remarks. 18) Signature of transmitter.

E. Electronic Submittals: Identify and incorporate information in each electronic submittal file as follows:

1. Assemble complete submittal package into a single indexed file incorporating submittal requirements of a single Specification Section and transmittal form with links enabling navigation to each item.

2. Name file with submittal number or other unique identifier, including revision identifier.

a. File name shall use project identifier and Specification Section number followed by a decimal point and then a sequential number (e.g., LNHS-061000.01). Resubmittals shall include an alphabetic suffix after another decimal point (e.g., LNHS-061000.01.A).

3. Provide means for insertion to permanently record Contractor's review and approval markings and action taken by Architect.

4. Transmittal Form for Electronic Submittals: Use electronic form acceptable to Owner, containing the following information:

a. Project name. b. Date. c. Name and address of Architect. d. Name of Construction Manager. e. Name of Contractor. f. Name of firm or entity that prepared submittal. g. Names of subcontractor, manufacturer, and supplier. h. Category and type of submittal. i. Submittal purpose and description. j. Specification Section number and title. k. Specification paragraph number or drawing designation and generic name for each

of multiple items. l. Drawing number and detail references, as appropriate. m. Location(s) where product is to be installed, as appropriate. n. Related physical samples submitted directly. o. Indication of full or partial submittal. p. Submittal and transmittal distribution record.



q. Other necessary identification. r. Remarks.

F. Options: Identify options requiring selection by Architect.

G. Deviations: Identify deviations from the Contract Documents on submittals.

H. Resubmittals: Make resubmittals in same form and number of copies as initial submittal.

1. Note date and content of previous submittal. 2. Note date and content of revision in label or title block and clearly indicate extent of

revision. 3. Resubmit submittals until they are marked with approval notation from Architect's action

stamp.

I. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

J. Use for Construction: Retain complete copies of submittals on Project site. Use only final action submittals that are marked with approval notation from Architect's action stamp.

PART 2 - PRODUCTS

2.1 SUBMITTAL PROCEDURES

A. General Submittal Procedure Requirements:

1. Submit electronic submittals via email as PDF electronic files.

a. Architect will return annotated file. Annotate and retain one copy of file as an electronic Project record document file.

2. Action Submittals: Submit three paper copies of each submittal unless otherwise indicated. Architect will return 2 copies.

3. Informational Submittals: Submit two paper copies of each submittal unless otherwise indicated. Architect will not return copies.

4. Certificates and Certifications Submittals: Provide a statement that includes signature of entity responsible for preparing certification. Certificates and certifications shall be signed by an officer or other individual authorized to sign documents on behalf of that entity.

B. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard published data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable. 3. Include the following information, as applicable:



a. Manufacturer's catalog cuts. b. Manufacturer's product specifications. c. Standard color charts. d. Statement of compliance with specified referenced standards. e. Testing by recognized testing agency. f. Application of testing agency labels and seals. g. Notation of coordination requirements. h. Availability and delivery time information.

4. For equipment, include the following in addition to the above, as applicable:

a. Wiring diagrams showing factory-installed wiring. b. Printed performance curves. c. Operational range diagrams. d. Clearances required to other construction, if not indicated on accompanying Shop

Drawings.

5. Submit Product Data before or concurrent with Samples.

C. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data, unless submittal based on Architect's digital data drawing files is otherwise permitted.

1. Preparation: Fully illustrate requirements in the Contract Documents. Include the following information, as applicable:

a. Identification of products. b. Schedules. c. Compliance with specified standards. d. Notation of coordination requirements. e. Notation of dimensions established by field measurement. f. Relationship and attachment to adjoining construction clearly indicated. g. Seal and signature of professional engineer if specified.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop Drawings on sheets at least [8-1/2 by 11 inches (215 by 280 mm), but no larger than 24 by 36 inches (750 by 1067 mm)].

D. Samples: Submit Samples for review of kind, color, pattern, and texture for a check of these characteristics with other elements and for a comparison of these characteristics between submittal and actual component as delivered and installed.

1. Transmit Samples that contain multiple, related components such as accessories together in one submittal package.

2. Identification: Attach label on unexposed side of Samples that includes the following:

a. Generic description of Sample. b. Product name and name of manufacturer. c. Sample source. d. Number and title of applicable Specification Section.



3. For projects where electronic submittals are required, provide corresponding electronic submittal of Sample transmittal, digital image file illustrating Sample characteristics, and identification information for record.

4. Disposition: Maintain sets of approved Samples at Project site, available for quality-control comparisons throughout the course of construction activity. Sample sets may be used to determine final acceptance of construction associated with each set.

a. Samples that may be incorporated into the Work are indicated in individual Specification Sections. Such Samples must be in an undamaged condition at time of use.

b. Samples not incorporated into the Work, or otherwise designated as Owner's property, are the property of Contractor.

5. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Number of Samples: Submit one full set(s) of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line. Architect will return submittal with options selected.

E. Contractor's Construction Schedule: Comply with requirements specified in Division 01 Section "Construction Progress Documentation."

F. Application for Payment and Schedule of Values: Comply with requirements specified in Division 01 Section "Payment Procedures."

G. Closeout Submittals and Maintenance Material Submittals: Comply with requirements specified in Division 01 Section "Closeout Procedures."

H. Maintenance Data: Comply with requirements specified in Division 01 Section "Operation and Maintenance Data."

I. Qualification Data: Prepare written information that demonstrates capabilities and experience of firm or person. Include lists of completed projects with project names and addresses, contact information of architects and owners, and other information specified.

J. Installer Certificates: Submit written statements on manufacturer's letterhead certifying that Installer complies with requirements in the Contract Documents and, where required, is authorized by manufacturer for this specific Project.

K. Design Data: Prepare and submit written and graphic information, including, but not limited to, performance and design criteria, list of applicable codes and regulations, and calculations. Include list of assumptions and other performance and design criteria and a summary of loads. Include load diagrams if applicable. Provide name and version of software, if any, used for calculations. Include page numbers.



PART 3 - EXECUTION

3.1 CONTRACTOR'S REVIEW

A. Action and Informational Submittals: Review each submittal and check for coordination with other Work of the Contract and for compliance with the Contract Documents. Note corrections and field dimensions. Mark with approval stamp before submitting to Architect

B. Project Closeout and Maintenance Material Submittals: See requirements in Division 01 Section "Closeout Procedures."

C. Approval Stamp: Stamp each submittal with a uniform, approval stamp. Include Project name and location, submittal number, Specification Section title and number, name of reviewer, date of Contractor's approval, and statement certifying that submittal has been reviewed, checked, and approved for compliance with the Contract Documents.

3.2 ARCHITECT'S ACTION

A. General: Architect will not review submittals that do not bear Contractor's approval stamp and will return them without action.

B. Action Submittals: Architect will review each submittal, make marks to indicate corrections or revisions required, and return it. Architect will stamp each submittal with an action stamp and will mark stamp appropriately to indicate action.]

C. Informational Submittals: Architect will review each submittal and will not return it, or will return it if it does not comply with requirements. Architect will forward each submittal to appropriate party.

D. Incomplete submittals are unacceptable, will be considered nonresponsive, and will be returned for resubmittal without review.

E. Submittals not required by the Contract Documents may not be reviewed and may be discarded.




SECTION 015000 - TEM