calendar of activities for legislative assembly general ... calendar of activities 10.3... · our...

Calendar of Activities for Legislative Assembly General Election

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Details of Activity Time-line Status

1. Special Summary Revision of Photo Electoral Roll (if required)

(i) Filling up all election related posts

of EROs/ AEROs

Special Summary Revision, 2016 was

completed with final publication on

20.1.2016

(ii) Compliance of ECI's instruction

regarding BLAs/BLOs appointment

(iii) Posting and updating database of

BLOs on the website

(iv) Updation of details of DEO/ERO/

AERO on Citizen Services Portal

(v) Meeting with recognized political

parties

(vi) Consolidation of Electoral Roll

(vii) Providing Pdf copy of Draft

Electoral Roll to districts

(viii) Making available the list of deleted

duplicate electors to Political parties

(ix) Display list of deleted duplicate

electors on CEO website

(x) Generating and providing to ECI

information in all the formats

(Format 1-8) prescribed by ECI on

proposed draft roll

(xi) Draft Publication of Rolls

(xii) Hosting of the draft PER on website

(xiii) Supply of pdf copies of State level

Possible duplicates to EROs/BLOs

(xiv) Verification of State level Possible

duplicates

(xv) Period of filing claims and

objections

(xvi) Reading of relevant part/section of

photo electoral rolls in Gram

Sabha/Local Bodies and RWAs

meeting etc. for verification of

names

(xvii) Special Campaign dates

(xviii) Disposal of claims and objections

(xix) Updating the databases merging of

photographs, updating the control

tables and preparation and printing

supplementary lists

(xx) Generating and providing to ECI

information in all the formats

(Format 1-8) prescribed by ECI on

proposed final roll

(xxi) Providing Pdf copy of Final

Electoral Roll to districts

(xxii) Final publication of electoral rolls

(xxiii) Hosting of final PER on website Done

(xxiv) Ensuring that the rolls are being

checked to see that names of

MPs/MLAs and other leading

personalities are in the electoral roll.

Certificate regarding the retention of

Done

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the names be obtained from EROs.

2. Maximization of EPIC & Photo coverage

(i) Collection of certificates regarding

delivery of EPICs to all electors

07.05.2016 Out of 1618526 electors

enrolled in the Special

Summary Revision,

2016, 1516497 cards

were distributed to

electors and the balance

cards are being

distributed to the electors

(ii) 100% photo coverage 13.02.2016 Achieved

(iii) Enrollment of overseas electors 31.03.2016 55 NRI electors have so

far been enrolled

3. Polling Stations

(i) Ensuring physical verification of

each polling station.

25.01.2016 and

31.04.2016 Being done

(ii) Sending proposals for change of

buildings, as well as for Auxiliary

polling stations to ECI after

receiving the same through DEOs

after they have consulted political

parties.

Polling Station modification proposals of 30

districts (including setting up of auxiliary

polling station, change of location and

change of nomenclature) have been sent to

ECI in letter No.8316/Ele-1/2015-3, dated

23.2.2016. Approval has been received for

12 districts on 10.3.2016. Approval awaited

for the remaining districts.

(iii) Ensuring that DEOs provide final

approved lists of polling stations to

political parties as per ECI

instructions.

Will be done after Commission’s approval

(iv) Ensuring that polling stations have

been duly equipped with Basic

Minimum Facility (permanent

ramps, drinking water, toilet,

electricity, connectivity, furniture

and

other facilities) as per ECI

instructions by the DEOs

In letter No.5916/Ele-1/2015-17, dated

29.02.2016, the instructions of the ECI have

been communicated to all the DEOs for

compliance by 31.03.2016

(v) Ensuring wide publicity through all

possible modes for notified Polling

stations, ramp facility, change of

polling station building and their

nomenclature etc.

After receipt of ECI’s approval, the DEOs

will make vide publicity, in the local media

regarding the modifications to the polling

stations, so that it may reach the local

people.

(vi) Updation of Latitude/Longitude of

PS and other Basic Minimum

Facilities at Polling Stations on the

CEO / ECI website

30.01.2016 Already done

4. Communication Plan

(i) Identification of Communication

Shadow Zone and Polling Stations

falling in the Shadow zones

The School zone has been identified with BSNL Marking connectivity status on each Polling Station. Polling Station that are uncovered with BSNL Connectivity are forwarded to other TSPs to further minimize the shadow area. Complete shadow areas will be covered through Police Communication towers.

(ii) Strategy / Action Plan to cover

shadow areas with BSNL and other

TSPs

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(iii) Prepare a list of Phone No. of P.Ss.

or nearest phone number.

Already done

5. SVEEP

(i) Preparation of State / District

SVEEP plan for Legislative

Assembly General Election

The State Plan of Action for SVEEP

activities has been prepared by this

office and communicated to all

Districts for effective

implementation.

(ii) Preparation and dissemination of

SVEEP materials for election a. The cinema slides on the title

“Don’t be like” had been prepared and screened in 690

cinema theatres throughout Tamil Nadu.

b. “Bus Shelter Campaign” was launched on 10.02.2016 by the Commission in Chennai District along with the posters were displayed in 131 bus shelters near important places like college, offices and commercial areas.

c. The following short films which were already screened in all districts for the enhancement of voting percentage during General Elections to Tamil Nadu Legislative Assembly, 2016 are being used this year to create awareness on voting and emphasis on ethical voting. i. Your Vote Your Right

ii. Don’t sell your vote.

iii. Our democratic duty

iv. Are you 18?

v. Three short films on ethical

voting.

vi. Multi Star Icon videos of

Thiru Arjun, Thiru S.P.

Balasubramanian,

Tmt.Gowthami, Thiru C.

Gobinath on ethical voting.

In addition, Two short films

titled “Thavarama vaakkalinga”

and “Ungal peyar ulladha” in

voting produced by the social

media agency on behalf of the

O/o the Chief Electoral Officer,

Tamil Nadu are displayed in all

690 cinema theatres which are

having Qube facilities

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throughout Tamil Nadu.

(iii) State level/district level core

committee and coordination team for

monitoring of SVEEP

The District level core committees

have been constituted in all districts

and periodical meetings are

conducted and activities related to

SVEEP for enhancing the voters

participation throughout Tamil Nadu

is being implemented and the

progress is monitored by this

Committee.

(iv) Workshop with political

parties

The workshop with political parties

were conducted at state level on

10.02.2016 by the O/o. the CEO

and all the districts had conducted

meeting with the political parties for

the General Elections to Tamil Nadu

Legislative Assembly, 2016 and were

briefed about all important aspects

relating to MCC and Expenditure

Guidelines.

Workshop with media The workshop with media were

conducted at state level on

10.02.2016 and 04.03.2016 by the

O/o. the CEO on MCC, Expenditure

monitoring and all the districts too

had completed the meeting with the

media for the GETNLA 2016.

Workshop with

representatives of partner

departments

The workshop with partnership

departments were conducted in all

districts.

Workshop with Civil

Society Organisations.

This Department is already in

association with the following four

CSOs:-

i. Youth Exonora International. ii. Forum for Electoral Integrity iii. Voice for Justice iv. Public Voice

Now, the Big FM has signed MoU

with this department and necessary

instructions were briefed to these

organisations.

(v) Identification of 10% Polling

Stations where voting was least in

earlier election

The Polling stations having low

voting turnout are identified and the

District Election Officers have taken

necessary steps to enhance the

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voters turnout.

(vi) Selection of State Icon Already there are 10 star icons in

association with this department.

Now, it is proposed to involve 23 star

Icons including Thiru A.R. Rahman,

Thiru. Ilayaraja, Thiru. Imman,

Thiru. Dhanush, Thiru. Surya,

Thiru. Karthi, Thiru. Arvind Swamy,

Thiru. Jayam Ravi, Tmt. Sneha,

Selvi. Nayanthara and Selvi Shruti

Hassan as brand ambassadors

during General Elections to Tamil

Nadu Legislative Assembly, 2016.

However, the following star icons

having expressed their consent to

participate as brand ambassador for

the General Elections to Tamil Nadu

Legislative Assembly, 2016.

1. Thiru. Karthi, Actor 2. Thiru. Surya, Actor 3. Thiru. Siddharth, Actor, 4. Thiru. Arya, Actor, 5. Selvi. Samantha, Actress 6. Tmt. Joshna Chinnappa,

Squash Player 7. Tmt. Dipika Pallikal, Squash

Palyer. 8. Thiru. Dinesh Karthick,

Cricketer. 9. Thiru. Aswin, Cricketer. 10. Thiru. Srikanth, Cricketer. 11. Thiru. Balaji Patturaj, Radio

Jockey.

(vii) KABBP and Expenditure related

Survey The KAP baseline survey work has

been completed and the draft

inferences have been communicated

to all District Election Officers and

the final report will be sent to

District Election Officers and the

Election Commission of India by

monday (14.03.2016).

(viii) Sankalp Patra

The Sankalp Patras were distributed

in all the Educational Institutions

and they are in the process of

collecting back the filled up forms.

(ix) Help line The help line facility has been

activated, till now 1,34,159 calls

were received by the help line no.

provided in the O/o the Chief

Electoral Officer, Tamil Nadu for the

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facilitation of electors.

(x) Documentation of each activity and

its compilation The works related to the

documentation of SVEEP related

activities have already been

commenced and details are being

collected form the districts through

what’s app group and e-mail and

documentation of the entire district

wise completion activities will be

compiled and submitted to the

Election Commission of India as

soon as the poll is over, i.e before

31.05.2016.

6. Mapping of Helipads/Air fields (with

longitude and latitude)

Already done

7. Preparation of State / District Election

Management Plan

Reports have been received from 10 DEOs.

Remaining DEOs have assured to send the

report before 20.03.2016.

8. Budget and Financial Management

(i) To make sufficient budget provision

from Finance Department and

allot to District in time

Sufficient funds have already been provided

to the Districts

(ii) Approval of rates of hire & detention

charges of vehicles, TA and DA for

all election related officers

All principle Secretaries/ Secretaries to Govt. are requested to suitably instruct the HODs, Public sector undertakings and to keep the vehicles in road worthy so that it can be requisitioned by the RO as when the need arises for allotment of officers assigned for election duties. Fixing rate for hire & detention charges of Govt vehicles has received from the Motor Vehicles Maintenance Department and for LMV/HMV vehicles report awaited from the Commissioner of Transport.

Orders issued for TA and DA for all election related officers vide G.O (1D) No.11, Public (Elections-VI) Department dated 4.3.2016.

9. Personnel Management

(i) Data entry of personnel/ home guard

/ police

22.04.2016 All DEOs have been

instructed to ensure the

generation of database

of polling personnel

within the timeline

fixed.

(ii) Resource mapping for Central

Government Officers/Employees

22.04.2016 All DEOs have been




within the timeline

fixed.

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(iii) Ensuring generation of database of

polling personnel in each district as

per ECI instructions

22.04.2016 All DEOs hav been




within the timeline

fixed.

(iv) Identification of Officers and Staff

& NSS coordinators for use in

election

management as Micro-Observers or

election volunteers at the polling

booths to ensure the purity of

election process etc.

22.04.2016 Central Government

employees are to be

appointed as Micro

Observers.DEOs have

been addressed in this

regard within the

timeline fixed.

10. Law & Order enforcement

(i) Availability and requirement of State

Police, BMP and Homeguards

Availability of State Police and BMP and

Home guards is 109345

(ii) Availability and requirement of CPF

for the forthcoming Assembly

Election

CPF availability – Nil. Requirement -417

Companies.

(iii) Mapping of LWE areas in the State Completed. As far as Tamilnadu is

concerned, the movement of CPI (Maoist)

cadres is not noticed in Tamilnadu but their

movement in area, the tri-junction of

Tamilnadu, Kerala and Karnataka is

frequently noticed on Kerala side.

(iv) Mapping of Poll related violence and

FIRs during elections

Completed. Out of 368 incidents reported,

during Lok Sabha Election, 2014, FIRs were

registered for 348 cases, while the remaining

cases were disposed on merits, being minor

in nature.

(v) Status of election related cases

during previous elections

Details TNLA,2011 GELS,2014

Total No. of

FIRs filed

6815 3742

Convicted 2492 1225

Pending

Trial

812 1681

Under

Investigation

0 75

Action

Dropped

2391 599

Acquitted 1120 162

(vi) Mapping of sensitive ACs based

upon various factors (Expenditure,

Law & Order, LWE, Vulnerability

etc.)

9630 No.of Vulnerability polling stations

and 1953 No. of critical polling stations have

been identified. ACwise details are being

consolidated.

11. Resource Mapping of Android Mobile, Video Cameras and for Live Web-casting

(i) Availability and requirement

(Resource Mapping) of Android

Mobile, Video Cameras and for Live

Web-casting

From the announcement of election for

videography team has been appointed and

20000 polling stations have been prepared

for live-webcasting.

12. Training

(i) Standardization and preparation of

training material (audio-visual CDs

etc.) at state level and providing to

districts

The training materials were prepared

and distributed to all District

Election Officials.

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(ii) To train Master Trainers for each

district at state level for various

categories of election related official

including Police

a. 15 SLMTs were trained by ECI at New Delhi from 8.12.2015 to 14.12.2015

b. 17 VVPAT Trainers (Deputy Collector cadre) were trained by ECI at New Delhi from 16.2.2016.

(iii) Ensuring proper training of

Returning Officers/ AROs/Police

Officers/Polling

Personnel /Sector Officer/Law &

Order machinery/ Micro-

observer/Voter

Assistance Booth Staff/Digital

camera supervisors

a. 64 DLMTs were trained by SLMTs at Anna Institute of Management at Chennai from 21.12.2015 & 22.12.2015.

b. 10 SLMTs, 44 DLMTs and 64 Assembly level Master Trainers were trained at Anna Institute of Management at Chennai from 10.01.2016 to 13.01.2016.

c. 5 SLMTs, 40 DLMTs and 40 Assembly level Master Trainers were trained at State Training Institute, Bhavanisagar at 19.01.2016 to 22.01.2016.

d. DEOs and Police Officers were trained at four regions Coimbatore, Madurai, Chennai and Trichy on 12.02.2016, 19.01.2016, 28.01`1.2016 and 05.02.2016.

e. 64 ROs were trained by ECI at Hotel Ramada, Egmore, Chennai on 7.3.2016.

(iv) Appointment of Nodal Officers in

districts for each cell and their

training

16 Nodal Officers were appointed in

each district. The Training for

Nodal Officers were conducted at

Chennai, Coimbatore, Trichy and

Salem from 28.12.2015 to

8.01.2016.

(v) Training of MCC to all Political

Parties The training will be conducted at the 2nd week of March, 2016.

(vi) Training of MCC to all departmental

Secretaries The training will be conducted at the 3rd week of March, 2016.

(vii) Second round training of Nodal

Officers, ROs and others The training will be conducted at the

3rd week of March, 2016.

13. EVMs

(i) Completion of EVM warehouses for

storage and FLCs

EVMs have been stored in strong rooms with

24 x 7 security provided by the DEOs.

(ii) Identifying availability and

requirement of EVMs/ VVPATs in

the State and communicating the

same to ECI alongwith demand of

Based on availability and required quantity of

EVM/ VVPATs were allotted by the

Commission and the delivered Units have

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EVMs / VVPATs, if any been shifted to the districts.

(iii) Bringing EVMs from the allocated

States within the time frame

EVM Units have been brought from the

allocated States to the respective District head

quarters.

(iv) Ensuring proper availability/ making

up shortfall of EVMs, if any, in

districts

Actual requirement was arrived for each

district and the revised distribution orders

have already been issued accordingly.

(v) Tying up with ECIL/ BEL for timely

and adequate repair of EVMs

and Ensuring First Level Checking

of EVMs

FLC for EVMs and VVPATs is being

conducted by the Engineers of M/s. BEL.

FLC is to be completed by 3rd week of March-

2016.

(vi) Ensuring randomization of EVMs in

districts as per ECI instructions after

fixing schedule for the same, as well

as proper security/ custody of EVMs

as per ECI instructions at every stage

Instructions have been issued to all DEOs

vide letter No.8996/Ele-IV/ 2015-3, dated.

08.03.2016.

(vii) To procure consumable items which

will be used in FLC

All items were procured and supplied to all

DEOs

(viii) State level helpline for EVM 1950

(ix) Training of EVM/VVPAT Training on EVM is over. Training on

VVPAT has been arranged and the Specialist

Engineers from BEL are imparting training at

District Level.

14. Election Materials

(i) Preparing/ Obtaining and Supplying

election material(s) to districts

All Election materials have been procured and

distributed to all DEOs

(ii) Procurement/ printing and

distribution of material like rubber

stamps,

indelible ink, brass seals, polythene

bags, green paper seal, pink paper

seal, outer paper slip, power-pack

batteries for EVMs, self inking

stamp pads, bottles of

stamping ink, envelopes and forms

like forms & instructing districts to

assess and purchase other materials

locally as per rules

30.03.2016

All materials have been

procured and distributed

to all DEOs

15. Postal Ballot & EDC

(i) To ensure that full and adequate

measures are taken in districts in

relation to Postal Ballots and EDCs

and its facilitation centres

Instructions have been issued to all DEOs in

this Dept’s Lr.No.1310/2016, dated

8.02.2016.

i) Step by step activities to be taken up regarding facilitating Polling staff.

ii) Planning before training. iii) Person on election duty who are

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entitled for PB and EDC. iv) Reasons for Facilitation of PB by

person on election duty. v) Preparation of Database. vi) Issue of pre-filled FORM-12 and

collection of signed FORM-12. vii) Issue of PB to Service Voters and

other categories. viii) Procedure at the Facilitation Centre. ix) Monitoring the process of PB at FC. x) Storage of PB received by the RO. xi) Receipt of PB by post. xii) Sending PB to Counting Centers. xiii) Tallying of PB before counting.

2. DEOs have been requested to appoint Nodal Officers for Polling Personnel, Police personal and Drivers, Conductors etc. Reports have been received from 4 Districts. 31.03.2016 is the time line fixed. 3. The ECIs instruction regarding the printing of particulars on the PB. have been communicated to all DEOs. Vide this Depts. Lr. No.1310/2016, dated 3.03.2016. 4. DGP has been requested to provide Police protection where PB are printed. 5. The Details of record Officers in respect of Army, Navy, Air Force, CISF, BSF and CRPF are called for this Dept. letter No. 1310/2016, dated 9.03.2016.

15.03.2016 is the time line fixed.

6. Meeting will be arranged with the Chief Post Master General on 15.03.2016 at 4.00 P.M. in connection with PBPs. Lr.No.2830/2016, dated 9.03.2016.

16. Ballot Papers

(i) To issue necessary instructions to

DEOs/ROs regarding printing of

ballot papers along with photographs

Instructions communicated vide this Dept’s Lr. No. 1339/Ele.IV/2014-4, dated 27.03.2015

i) i) The Director of Stationery and Printing has been informed the No. of Polling Station, No. of BP to be printed etc… ii) The ROs have been requested to send the

requirement of BP to be printed in the prescribed format vide this office lr. No.2255/2016, dated 9.03.2016. 31.3.2016 is the time line fixed.

iii) The Director of Stationery and Printing has been informed to print the BP

(ii) Ensuring timely and proper Printing

of Ballot Papers and Postal Ballot

Papers after obtaining statutory

information of final candidates for

each constituency

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on receipt of FORM-7A from the RO from the A.N. of 2.05.2016 or on the morning of 3.05.2016. Vide Lr.No.2255/2016, dated 9.03.2016.

iv) The COP has been requested to provide adequate protection during the printing of BP at Government Central Press. Vide Lr.No.2255/2016, dated 9.03.2016.

v) The Chairman, TANGEDCO has been requested to provide uninterrupted Power Supply at Government Central Press. Vide Lr.No.2255/2016, dated 9.03.2016.

vi) The ADGP/Director, Fire and Rescue has been requested to provide necessary Fire protection at the Government Central Press. Vide Lr.No.2255/2016, dated 9.03.2016.

vii) The Prl. Secy/MD., Metro Water has been requested to provide adequate water supply at the Government Central Press. Vide Lr.No.2255/2016, dated 9.03.2016.

17. Election Expenditure Monitoring

(i) Formation of Video Surveillance

Teams (VST), Video Viewing

Teams (VVT), Flying Squads, Static

Surveillance

Team (SSTs) and Accounting Teams

From the announcement of elections

702-Flying squads

712-

(ii) Expenditure Monitoring Control

Room and 24*7 Call center

Control room at each district start

functioning from the announcement of

Election

(iii) Media Certification and Monitoring

Committee(MCMC)

State level MCMC level constituted at O/o

CEO, Tamilnadu vide G.O (Ms) No.153,

Public (Ele-VII) Department dated 8.2.2016.

Necessary instructions were issued to all

DEOs for the constitution of MCMC at

District level.

(iv) District Election Monitoring

Committee (DEMC)

Started functioning at District level

(v) Booth Level Awareness Groups

(BAGs)

Setup at Booth Level in all Districts

(vi) Account Reconciliation Meeting

Will meet after nomination of candidates

(vii) Entry in EEMS Software

Will be done after the poll results

(viii) Identification of Expenditure

Sensitive Constituencies

23 AC’s have been identified as ESC’s.

EXP’s - 425

(ix) KABBP and Expenditure related

Survey

The KAP survey has been completed and

report is awaited from agony.

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(As on 11.09.2016)

A. CONTINUOUS UPDATION OF

ELECTORAL ROLL

1 Disposal of all forms received during

continuous updation period

Upto 10 days

before last for

filing

nominations

Form received are being

disposed

2 Providing provision of printing supplements

on ERMS

- do - ---

3 Providing copies of supplements to all

recognized political parties

-do- ---

4 Updation of electoral database for search

query

Done ---

5 Distribution of EPICs to newly registered

electors under continuous updation period

Upto 10 days

before last for

filing

nominations

---

6 Providing alphabetical roll -d0- ----

7 Phase-wise generation of Voters’ Slips 10.5.2016 ----

B. CONDUCT OF ELECTION

8 Ensure that the post of

DEO/Dy.DEOs/ROs/AROs are filled

Instruction issued to the Departments

concerned

9 Formation of cells and distribution of works

to following various cells in CEO/DEO

office:

(a) Model Code of Conduct

(b) Complaints / Call Centre

(c) Law & Order, Security Plan, Deployment

of Force and Critical Polling Station

(d) Observers

(e) Ballot Papers and Postal Ballot Papers

(f) Control Room

(g) Media

(h) Statistics

(i) Transport

(j) SVEEP

(k) EEM

(l) Training

(m) Material

(n) Communication Plan

Strictly followed. Necessary instructions have been given to all the Secretaries /Police Officials / DEOs / All ROs.

10 Press note of election program and Model

Code of Conduct & Notification of the

election programme in the State Gazette

[Informing all concerned]

It has been communicated all

DEOs/Departments of Secretariat and

Political parties.

11 Ensuring full compliance of MCC,

videography/ photography of main/ critical

events etc.

Yes, ensured and necessary instructions have been given

12 Ensuring that Complaint Monitoring System

is in place at CEO level and the various levels

in districts

Ensured

13 Daily reports to ECI regarding observance of

Model Code of Conduct, Law & Order, FS

and SST

Daily report is being sent to ECI by email.

14 Ensuring that Control-Room, Help-Line,

Complaint- Cell, Call- Centre (if required)

etc. are functioning at CEO and different

levels in districts

Control Room in the O/o CEO will be set up

before 10 days of poll day. Action being

taken in C.No.8618/2015.

15 Ensuring that Standing Committees for audio-

video media-releases are formed and

functioning

AND

ensuring that publishers / printers are aware

of legal provisions relating to posters,

pamphlets, hand-bills etc.

All the printers have been informed the legal

provisions through DEOs

16 Communicate the list of star campaigners to

DEOs after received from ECI

Yes

17 Providing list of persons disqualified by ECI

to ROs

Yes

18 Providing the latest updated list of free

symbols provided by ECI to ROs

AND

Providing information of Concessions granted

u/s 10A of Symbol Allotment Act, 1968 by

ECI to ROs

02.05.2016 Updated list of free

symbols already

given to DEOs/ROs.

Common symbols

allotted by ECI have

been communicated

to RO concerned.

19 Ensuring arrival of observers appointed in the

State. A nodal officer shall be appointed.

DEOs have been asked to appoint Nodal

Officers for the observers. Issue under

process. 31.03.2016 is the time line fixed.

20 Ensuring that districts fully prepare for and

execute (...as per ECI instructions) :

(a) Preparation and distribution of materials

(including EVMs, ballot papers and

other stationery etc.)

Ensured

(b) Randomization of personnel, EVMs etc. 20.04.2016 Randomization will be

done as per ECI

instructions

(c) Arrangement of vehicles, POL etc. Yes, necessary instructions have been given

(d) Identification of Route Charts and

dispatch program

Will be done as per ECI instruction

(e) Transport, arrival and stay + necessary

logistics of polling, police and CPF

personnel

Yes, necessary instructions have been given

(f) Prior preparation of Polling Stations

with all BMF and for model Polling

Stations

10.5.2016. Direction issued to DEOs

(g) Appointment of Zonal Officers/ Sector

Magistrates / Patrolling Magistrates

Instructions given to all DEOs. Reports have

been received from 8 Districts only.

(h) SVEEP related activities The State level SVEEP plan of action for GE

to TNLA, 2016 was communicated to all

DEOs for taking necessary action.

(i) Election Expenditure Monitoring related

activities

All relevant teams are formed and in

operation to monitor EEM

(j) Planning for non-CPF measures like

Videography, android app, Live web

casting etc.

From the announcement of election for

videography team has been appointed and

20000 polling stations have been prepared for

live-webcasting.

(k) Other related issues Nil

21 Declaration of Holiday on the day of poll and

ensure declaration of holidays in schools on

the day of dispatch of polling parties.

Will be done after issue of notification

22 Declaration of Dry day on the day of poll and

one day before that, and on the day of

counting & declaration of Dry day by

adjoining states

Will be done after issue of notification

23 Adequate arrangement for the flow of daily

information during process of nomination and

hosting affidavits of the contesting candidates

on website

22.04.2016 Nomination and affidavits

will be posted in the

website during

nomination as per ECI

instructions

24 Issue of Authority Letters to media persons

for the days of poll and counting

18.03.2016 Necessary instructions

will be given to Director

of Information and Public

Relation

25 Establishment of Media Centre in CEO office The Media center will be established on the

4th week of March

26 Clarification & references on various matters

concerning state government departments

regarding MCC

Yes, clarifications are given based on

their requests.

27 Preparation of Communication Plan of

Polling Station, RO, DEO, CEO level

Yes, Action is being taken

28 Testing and Mock-Runs of communication

Plan over the state

Yes, Action is being taken

C. GENERAL POINTS

(a) Ensure that State Government follows

the direction of ECI with regard to

MCC, Ban on Transfer & other

directions to Chief Secretaries of the

States.

Ensured. All the departments are following the instructions

(b) CEO shall maintain & update the State

Election Website for the benefit of

people, political parties and voters.

Action has already been initiated

(c) Voter Awareness campaign to be

implemented by CEO including

programmes in Doordarshan, AIR &

State Level Print & Electronic Media.

The campaign activities were conducted by

O/o. CEO Periodically

(d) Regular meeting with political parties at

the State Level which should be once a

week after the announcement of election

schedule.

Action is being taken

(e) Coordinate with State Government

officials to ensure MCC in their day to

day working during Model code of

conduct period.

All the departments are coordinating.

(f) Ensuring that Standing Committees for

audio-video media-releases are formed

and functioning

The media releases were issued by

O/o Director of Information and Public

Relation

D. LAW AND ORDER

(a) Review & Assessment of detailed daily

Law & Order situation in the state and

taking/ ensuring that timely measures

are taken in this regard, Taking into

account the specific law and order

concerns of the state/ UT in the context

of elections

Daily Law and Order report is being sent to

ECI from 4.3.2016.

(b) Talking to Bordering states and doing

the needful for Inter-State coordination

and sealing of borders, Joint operation

etc.

Necessary instructions issued to DGP

(c) Ensuring Vulnerability Mapping by

DEO in consultation with Police

Officials, Sector Officers and field

officers as per ECI instructions

9630 No.of Vulnerability of polling stations

have been identified. ACwise details are

being consolidated.

(d) Ensuring identification of Critical

Polling Stations as per ECI instructions

1953 No. of critical polling stations have

been identified. ACwise details are being

consolidated.

(e) Assessment of availability of State

Police Force and requirement of force

for election. Requirement for CPF be

sent to ECI

Availability details have already sent to ECI

vide letter No.1046/Ele.V/2016-2, dated

15.2.2016.(417 Companies required)

(f) Assessment and Communication of

Availability and Requirement of

Security Forces (Police/ Para-Military)

to ECI

&

Planning the Deployment of Security

Forces (while referring to the

deployment plans of the previous

elections)

Manpower details have been sent to ECI vide

letter No.1046/Ele.V/2016-2, dated

15.2.2016. Confirmation awaited from ECI

regarding deployment of CAPF. As and

when confirmation received, deployment will

be furnished by DGP.

(g) Review Meetings/Video conferencing

with DMs/IGPs/SPs

Video Conference with District level is being

done by CEO every week

(h) Ensuring preparation of district security

deployment plan and state security

deployment plan as per ECI directions

Confirmation awaited from ECI regarding

deployment of CAPF. As and when

confirmation received from ECI deployment

will be furnished by DGP.

(i) Obtaining proposals for conferment of

Executive Magistrate powers on others

officers and ensuring conferment of the

same

DEOs have been requested to send the details

(j) Phase-wise deployment of CPF, SPF,

Mounted Police, Motor Boats, Motor

bikes, Helicopters, Air Ambulance,

NDRF/ SDRF, Satellite Phones etc.

As and when confirmation received from

ECI deployment will be furnished by DGP.

(k) Setting up 24x7 control rooms at State

and district headquarters before the day

of poll to one day after poll day – Its

publication on print media

Control rooms at State and District level is

being functioning. Published in private

media also.

E. POLL-DAY

(a) Sending confirmation about conduct of

Mock-Poll as per ECI directions

16.5.2016 On the day of poll, the

same will be sent to ECI

(b) Sending information to ECI about

commencement of poll at scheduled

time



(c) Sending Statutory Reports in prescribed

formats to ECI at 1pm, 7pm on day of

poll and 7am on next day of poll



(d) To communicate the scrutiny criteria of

17C, 17A, PO diary etc. as

communicated by ECI



F. REPOLL

(a) Sending proposals for Repoll, if any

based on RO report/ scrutiny report

18.5.2016 On completion of poll, the same will be sent to ECI, if any, re-poll

(b) Making arrangements for repoll, if any

as per ECI approval


(c) Ensuring proper repoll, if required and

sending reports to ECI in relation to the

same


G. POST-POLL PHASE/ COUNTING

(a) To communicate district authorities

about date, time and place of counting

16.05.2016 As and when instructions received from ECI, the same will be sent to all DEOs.

(b) Ensuring candidates & their election

agents are duly informed about date,

time & place of counting & for the

appointment of counting agents.

16.05.2016 As and when the EC’s instructions received, the same will be sent to all DEOs.

(c) Supply of software for randomization of

counting personnel to districts

16.05.2016 It will be supplied to the DEOs shortly.

(d) To ensure that training of counting

personnel and availability of counting

staff is there in districts

17.05.2016 Training on counting will be conducted and the counting staff are available.

(e) Ensure availability of additional

counting staff (central government /

PSU / Bank employees) for each table in

districts

19.05.2016 Additional counting staff are available.

(f) Adequate arrangements for the flow of

round wise results from districts and

hosting on website

19.05.2016 Will be done

(g) Getting information in forms 20, 21C

and 21E in original copy

20.05.2016 After declaration of result, the same will be sent to ECI.

(h) Returning secret seal to ECI

(i) Sending Index Cards to ECI 31.05.2016 After obtaining

details from all DEOs, the same will be sent to ECI

(j) Notification of constitution of the newly

elected Assembly

20.05.2016 As and when receiving EC’s Notification, the same will be published in State Gazette.

(k) To ensure that separate reports of filed

accounts by candidates for each

constituency and supplementary reports

of late filed accounts are sent to ECI by

DEOs

Ensured

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