california department of housing and community development thomas brandeberry cdbg section chief
DESCRIPTION
2012 CDBG PROGRAM NOFA APPLICATION WORKSHOP. California Department of Housing and Community Development Thomas Brandeberry CDBG Section Chief. TODAY’S WORKSHOP. Regulation Changes What’s New? Who Can Apply - Threshold NOFA Basics Eligible Activities Federal Overlays - PowerPoint PPT PresentationTRANSCRIPT
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California Department of Housing and Community DevelopmentThomas BrandeberryCDBG Section Chief
2012CDBG PROGRAM NOFA
APPLICATION WORKSHOP
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TODAY’S WORKSHOP
Regulation Changes What’s New? Who Can Apply - Threshold NOFA Basics Eligible Activities Federal Overlays NOFA Application (Summary) Table Discussions
Proposed Regulation changes documents can be found here: http://www.hcd.ca.gov/fa/cdbg/about.html
Comment period ends:
February 6, 2012
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REGULATION CHANGES
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REGULATION CHANGES
PURPOSE To Allow the CDBG Section and
Jurisdictions to Consolidate Workload: Super-NOFA.
To Repeal Multi-Year Funding. Increase the State’s Expenditure Rate. To Clean Up Regulations That Need
Immediate Change.
REGULATION CHANGES
Organize Sections and Subjects Change Terms Define Eligible Activities Define National Objectives Realign Scoring including Point
Categories and Maximum Points
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REGULATION CHANGES
ELIGIBILITY 50% Rule. Housing Element and A-133 Audit
Submission Compliance as of Application Due Date.
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REGULATION CHANGES
ECONOMIC DEVELOPMENT Micro-Enterprise Removed from Job
Creation Requirement. Removes Maximum Grant (Award)
Amounts (NOFA will have the Maximums).
Removes Language Related to Dates for Funding.
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REGULATION CHANGES
ECONOMIC DEVELOPMENT (cont’d) Removes the $50,000 per Job
Language to Comply with State Statute.
Clarifies ED OTC is “First-Come, First-Served” Awarding Process.
Removes ED PTA Maximum Award Amounts.
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REGULATION CHANGES
COMMUNITY DEVELOPMENT Removes Language Related to the
Blender Scoring. Removes Language Related to Dates
for Funding. Removes Language for Multi-Year
Funding.
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REGULATION CHANGES
NEW SCORING MECHANISM Activity Based Scoring
4 Over-Arching Categories: Need – up to 400 points Readiness – up to 300 points Capacity – up to 200 points State Objectives – up to 100 points
(beginning w/2013 NOFA, NOT in 2012 NOFA)
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Planning Activity (PTA) Match will no longer be a calculation
based on sales use and tax data. Match will now be announced in the
NOFA each year. This year it will be 5% (cash) for all
jurisdictions.
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REGULATION CHANGES
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WHAT’S NEW IN 2012 NOFA
One annual NOFA, announcing all CDBG activities in one document.
ED OTC will have a separate application process, funding process and contract.
Application and funding cycle once per year for all allocations/activities.
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WHAT’S NEW IN 2012 NOFA
ONE AWARD/ONE CONTRACT FOR ALL ACTIVITIES
One award/one contract for all awarded activities, whether CD, ED EF, PTA, Native American or Colonia.
Only ED OTC will have a separate contract in any given fiscal year.
All contract reporting will be consolidated.
NEW TERM OF CONTRACT Contract EXPIRES no later than 60
months from award date. EXPENDITURE deadline no more than
36 months from award date.
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WHAT’S NEW IN 2012 NOFA
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WHAT’S NEW IN 2012 NOFA
TERMINOLOGY “General” Allocation Activities – NOW
“Community Development” or “CD”. “Targeted Income Group” or “TIG” -
Reverting to HUD terms “Low- and Moderate-Income,” “low-income,” or “Low-Mod”.
LMI refers to a Low-Mod Individual, and LMA refers to Low-Mod Area.
TERMINOLOGY (cont’d) Single Family Residential - 1 to 4 residential
units on a single property. (Housing Rehabilitation (HR) and Homeownership Assistance (HA) Programs).
Multi-Family Residential– 5 residential units or more on a single property or within a single development complex. (Multi-Family Housing (MFH) Rehabilitation and MFH Acquisition/Rehabilitation Projects).
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WHAT’S NEW IN 2012 NOFA
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TERMINOLOGY (cont’d) HR and HA are considered Programs. MFH Acquisition and/or Rehabilitation are
considered Projects. Application requirements and scoring
criteria are significantly different. Example: Programs require Program Guidelines to be submitted as part
of the application. Projects do not.
WHAT’S NEW IN 2012 NOFA
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STATE CDBG EXPENDITURE RATE For 2012 and 2013 NOFAs, the
Department will make available 150% of its HUD allocation.
WHAT’S NEW IN 2012 NOFA
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NEW THRESHOLD FACTORS Holdouts:
No holdouts (moved to scoring criteria).
Single Audit Report Submittal Required Prior to Application as of the date of application submittal.
Housing Element and Other Threshold Requirements as of the date of application submittal.
WHAT’S NEW IN 2012 NOFA
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WHAT’S NEW IN 2012 NOFA
“50% RULE” FOR APPLICATION ELIGIBILITY
Beginning FY 2013-14 NOFA: One or more open CDBG contracts executed in 2012 or later. Expenditure deadline established in the contract(s) has not
yet passed. Not Expiration date.
Ineligible for additional CDBG funds unless expended at least 50% of all funds awarded 2012 and later.
Except ED OTC.
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NEW ACTIVITY AND ALLOCATION FUNDING LIMITS
Application maximum for the 2011-12 funding year is $2,000,000.
Maximum of 3 eligible activities. ED OTC Program - Application maximum is
$3,000,000 for one year. ED OTC, Native American and Colonia activities are
NOT counted as one of the maximum 3 eligible activities.
WHAT’S NEW IN 2012 NOFA
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WHAT’S NEW IN 2012 NOFA
NEW ACTIVITY LIMITS (cont’d) Colonia and Native American (NA)
2012 maximums: Colonia Allocation - Must Meet Colonia
Definition NA Allocation - Must Meet Native American
Definition Activities are in addition to the 3 activities
from other Allocations.
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WHAT’S NEW IN 2012 NOFA
NEW ACTIVITY LIMITS (cont’d) Of the three (3), one may be either:
A PTA activity (up to two studies); or, A Set-Aside (not scored) activity with
a maximum funding limit of $100,000 for any other eligible activity
(EF, Public Improvements, Public Facilities, or Public Services).
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WHAT’S NEW IN 2012 NOFA
NEW ACTIVITY LIMITS (cont’d) May apply for the PTA activity as a stand-alone or as one of
the three maximum activities in an application. Two PTA application pools created: (1) PTA only (stand-
alone); & (2) Both PTA and another rated activity(s). Both from the amount set aside for PTA, based on demand. Tie breaker process, as described in NOFA, if the demand is
greater that the amount available. No assurances can be made that an application including
PTA activities will be funded, regardless if it is the sole activity or part of a multi-activity application.
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WHAT’S NEW IN 2012 NOFA
NEW ACTIVITY LIMITS (cont’d) Set-Aside (not scored) - Funded only if
one or more scored activities are funded.
Some activities may allow implementation of more than one Program or Project. See NOFA.
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INDIVIDUAL ACTIVITY ALLOCATIONS Each activity allocated a specific amount of
funding. Actual activity allocation amounts will be based
on the application demand, expressed as a dollar amount, requested in each activity application.
Funding will continue in rank order until that activity allocation has been exhausted.
Under-subscribed Activity - Remaining funds will be redistributed to remaining activities.
WHAT’S NEW IN 2012 NOFA
FUNDING MAXIMUMS (cont’d)
Over-the-Counter: Annual Limit for one or more projects:
Up to $3,000,000 Two year award for single project:
Up to $6,000,000
NOTE: ED OTC activities require a separate application process and have different opening and closing dates
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WHAT’S NEW IN 2012 NOFA
FUNDING MAXIMUMS (cont’d)
Enterprise Fund: Business Assistance Program: Up to $300,000
Microenterprise Assistance Program: Up to $300,000
Combo Program of Micro and Business Assistance: Up to $500,000
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WHAT’S NEW IN 2012 NOFA
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WHAT’S NEW IN 2012 NOFA
FUNDING MAXIMUMS BY ACTIVITY Housing ($1 million maximum total):
$600,000 Homeownership Assistance (Acquisition) or Housing Rehabilitation.
$1 million – Combo of Single Family Residential Homeownership Assistance and Housing Rehabilitation.
$1 million – Multi-Family Rental Rehabilitation With or Without Acquisition (1 Project)
$600,000 – Land Acquisition for Multi-Family Affordable Housing (1 Project)
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FUNDING MAXIMUMS (cont’d) Public Improvements: $1,500,000 (one project)
Public Facilities: $1,500,000 (one project)
Public Services: $500,000 No more than 3 services per application.
WHAT’S NEW IN 2012 NOFA
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FUNDING MAXIMUMS (cont’d) Planning and Technical Assistance:
$100,000 Maximum Maximum of 2 studies May include either two CD studies,
two ED studies, or one of each
WHAT’S NEW IN 2012 NOFA
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WHAT’S NEW IN 2012 NOFA
NEW METHOD FOR SCORING APPLICATIONS
Revised scoring criteria and process for all activities. Scored using the new individual activity scoring system. Rate and rank each activity against applications for the
same activity. No blending of scores for multiple activities. Awarded or denied funding based on scores for each
activity.
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NEW METHOD FOR SCORING (cont’d) Points categories: Need, Readiness,
Jurisdictional Capacity/Past Performance, and State Objective.
Each category applied to all activities: Type and weighting of the criteria within
each category may differ by activity. Maximum of 1,000 points per Activity
This year 900--No State Objective Points This Year!
WHAT’S NEW IN 2012 NOFA
WHAT’S NEW IN 2012 NOFA
NEW METHOD FOR SCORING (cont’d)
Scoring for Service Areas (Target Area) Activities with 100% income restricted or
Limited Clientele beneficiaries will be scored using jurisdiction-wide data only.
Programs or Projects that use a Service Area to meet Low Mod National Objective will be scored based on that same area.
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ELIGIBLE APPLICANTS & AREAS
NON-ENTITLEMENT JURISDICTIONS ARE:
Cities with populations under 50,000. Counties with populations under 200,000. Not currently a party to an Urban County
Agreement. Not eligible to participate in the HUD
administered CDBG Entitlement Program. See Appendix A.
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ELIGIBLE APPLICANTS & AREAS
NATIVE AMERICAN ALLOCATION APPLICANTS ARE:
Non-entitlement jurisdictions that apply to assist non-federally recognized Native American communities.
For housing and housing-related activities only.
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ELIGIBLE APPLICANTS & AREAS
COLONIA ALLOCATION APPLICANTS ARE:
Eligible jurisdictions which contain Colonia communities, as defined by the National Affordable Housing Act
of 1990.
THRESHOLD REQUIREMENTS
The applicant shall submit a complete application on the forms provided; and,
Application must be submitted by due date (April 6, 2012, by 5:00 PM).
Application must be able to be evaluated on the scoring criteria found in the NOFA.
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THRESHOLD REQUIREMENTS
Applicant must be in compliance with the submittal requirements of OMB A-133, Single Audit Report.
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THRESHOLD REQUIREMENTS
Applicants must be in compliance with federal CDBG Public Participation regulations.
Applicants must have complied with CDBG Housing Element requirements.
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NOFA BASICS
Applications Due: April 6, 2012,
5:00 PM
Awards by July 2012
Contracts Issued Within 60 Days of Awards
Approximately $48 Million will be Available (150% of HUD Allocation)
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NOFA BASICS
ED OTC Not Included In This Workshop Opening Date: January 9, 2012 Closing Date: April 30, 2013
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NOFA BASICS
ALLOCATIONS 30% Economic Development 5% Colonia 1.25% Native American No More than 15% Public
Services
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NOFA BASICS
ALLOCATIONS Planning Grant Awards Limited to
$2 Million Total. Community Development Activity
Allocation Will be Based on Demand.
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Three National Objectives
Documentation of National Objective
NATIONAL OBJECTIVES
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THREE NATIONAL OBJECTIVES Benefit to Low-Income
Persons/Households Benefit of Eliminating Slum / Blighted
Condtions Benefit of Meeting an Urgent Need
NATIONAL OBJECTIVES
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LOW-INCOME NATIONAL OBJECTIVE Direct Benefit to Low-Income
Persons/Households Area Benefit or Restricted Use to Low-
Income Persons/Households Limited Clientele Public Benefit Jobs for Low-Income Persons
on ED projects
NATIONAL OBJECTIVES
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REFER TO:
“FUNDING LIMITS AND
ELIGIBLE ACTIVITIES TABLE”
ELIGIBLE ACTIVITIES
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ELIGIBLE ACTIVITIES
ECONOMIC DEVELOPMENT (ED) ACTIVITIES
Over-The-Counter (OTC) Activity
Separate application for Individual Projects Maximum Award Limit(s):
Up to $3,000,000 for projects in single funding yearUp to $6,000,000 for a project with two year award
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ELIGIBLE ACTIVITIES
ED ACTIVITIES (cont’d)
Enterprise Fund (EF) Activity Business Assistance (BA) Program or
Microenterprise (ME) Program
Maximum Award Limit(s): Up to $300,000 for either BA or ME program
Up to $500,000 for Combo BA and ME program
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ELIGIBLE ACTIVITIES
ED ACTIVITIES (cont’d)
Business Assistance (BA) Program Overview
Business loan program participants must create jobs Applicant must have capacity for BA loan underwriting Applicant must document market demand for BA loan
program BA loans restricted to eligible costs
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ELIGIBLE ACTIVITIES
ED ACTIVITIES (cont’d)
Microenterprise (ME) Program Overview
Must be eligible ME Program Participants: Income Eligible, Maximum of 5 Employees (Includes Owner)
Micro financial assistance requires Part 5 Income Determination Eligible ME can get technical assistance services, financial
assistance (loan or grant) and support services Applicant must have capacity for: providing technical assistance,
financial underwriting Applicant to document market demand for ME program
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HOUSING ACTIVITIES Real Property Acquisition (housing-related) Multi-Family Housing Acquisition, or Acquisition &
Rehabilitation Project Multi-Family Housing Rehabilitation Project Single-Family Housing Rehabilitation Program Homeownership Assistance Program Housing COMBO Program
ELIGIBLE ACTIVITIES
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HOMEOWNERSHIP ASSISTANCE
&
HOUSING REHABILITATION ACTIVITIES
Maximum Award Limit(s):
Up to $600,000 for either HA or HR Activity
Up to $1,000,000 for Combo (HA + HR) Activities
ELIGIBLE ACTIVITIES
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MULTI-FAMILY HOUSING
REHABILITATION PROJECT
ACTIVITYMaximum Award Limit:
Up to $1,000,000Limited to One Project
With our without Acquisition
ELIGIBLE ACTIVITIES
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REAL PROPERTY ACQUISITION
ACTIVITYMaximum Award Limit(s):
Up to $600,000 for Vacant Land Acquisition
for Multi-Family Development
Up to $1,000,000 for Multi-Family Housing (MFH)
Acquisition or MFH Acquisition & Rehabilitation Project Limited to one project per application Multi-Family Housing (MFH) Projects Only
ELIGIBLE ACTIVITIES
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PUBLIC IMPROVEMENTS (PI) ACTIVITIES
Maximum Award Limit: Up to $1,500,000
Limited to One ProjectExample #1:
Water/Sewer System Expansion Example #2:
Infrastructure In-Support-Of Housing New Construction(PIHNC)
ELIGIBLE ACTIVITIES
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PUBLIC FACILITIES (PF) ACTIVITYMaximum Award Limit:
Up to $1,500,000Limited to One Project
Includes Acquisition, New Construction or RehabilitationMust support an eligible CDBG Public Services Activity
Example: Homeless Shelter, Food Bank or Fire Station
ELIGIBLE ACTIVITIES
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PUBLIC SERVICES (PS) ACTIVITYMaximum Award Limit(s):
Up to $500,000Limited to no more than three Public Services activities per application
ELIGIBLE ACTIVITIES
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PUBLIC SERVICES (PS) ACTIVITYLimited to no more than three Public Service activities per application
Example #1: Employment Training $250,000 Food Bank $150,000 Homeless Shelter $100,000
TOTAL: $500,000
Example #2 (with set-aside): Employment Training $250,000 Food Bank $250,000 Set-aside P/S Activity $100,000
TOTAL: $600,000
ELIGIBLE ACTIVITIES
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PLANNING & TECHNICAL ASSISTANCE
(PTA) ACTIVITYMaximum Award Limit(s):
Up to $100,000Maximum of two studies per grant
May be either CD or EDCash match required
ELIGIBLE ACTIVITIES
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SET-ASIDE (UN-SCORED) ACTIVITYAvailable for all other traditionally scored CDBG eligible activities
Maximum Award Limit: Up to $100,000
NOTE: Applicants may apply for maximum funding of an un-scored set-aside for the same activity they have already applied for – for maximum funding:
Example:Public Facility (PF) Activity $1,500,000 Max. Single Un-scored Public Facility (PF) set-aside Activity $ 100,000 Max. Single
TOTAL MAXIMUM COMBINED AWARD ALLOWED $1,600,000 Max. Combined
ELIGIBLE ACTIVITIES
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ELIGIBLE COLONIAS ACTIVITYEligible activities may include only those which address
potable water supplies, sewage systems, and decent, safe and sanitary housing.
Maximum Activity Limit(s):Same as Community Development Program
ELIGIBLE ACTIVITIES
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ELIGIBLE NATIVE AMERICAN ACTIVITY
Eligible activities include those involving housing or housing-related activities only
Maximum Activity Limit(s): Same as Community Development Program
ELIGIBLE ACTIVITIES
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NEPA Environmental Review Relocation / Displacement Review Labor Standards / Prevailing Wage
Compliance Review Federal Procurement Standards
FEDERAL OVERLAYS
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NEPA COMPLIANCE
TIMING & DETERMINING NEPA REVIEW LEVEL All CDBG Activities must have NEPA clearance (even
General Admin). Grantee to review NEPA timing for EACH activity
proposed. Grantee to aggregate scope of work for each activity
proposed. Grantee to determine level of review required for
each activity proposed based on scope of work. Grantee to assign proper person for NEPA review.
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RELOCATION COMPLIANCE
TIMING & DISPLACEMENT DETERMINATION All CDBG activities are subject to relocation laws. Review relocation impacts for each activity proposed
prior to application submittal. Review initial actions for activities with relocation
(pre-application General Information Notice (GIN)). Plan and budget for relocation actions as part of
activity implementation. Hire professional consultants for relocation actions.
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LABOR STANDARDS COMPLIANCE
DETERMINING COMPLIANCE & PLAN
FOR MONITORING Applies to CDBG funded construction activities. Review activity for compliance prior to application
submittal. Plan for proper wage monitoring in activity design
and execution. Hire professional wage compliance consultant. Work with CDBG staff to ensure compliance.
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PROCUREMENT COMPLIANCE
USE OF PROPER PROCUREMENT /
SUBRECIPIENT Most grantees hire consultants to implement
CDBG activities.
Three ways to secure CDBG admin services.
Choosing a method of securing consultant.
Timing for securing a consultant.
Typical problems with securing consultants.
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NOFA APPLICATION
ACTIVITY APPLICATIONS
Activity Specific Training Will be Completed through the Webinars.
One Webinar per Activity. Participate in the Webinars for
proposed activities in application! Webinars will be posted on web
NOFA APPLICATION
SUMMARY APPLICATION
Must Be Completed by
All Applicants
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