California Integrated Water California Integrated Water Quality System (CIWQS) andQuality System (CIWQS) and

Electronic Self Monitoring Electronic Self Monitoring Reports (eSMR)Reports (eSMR)

Presentation to California Presentation to California DischargersDischargers

What is CIWQS?What is CIWQS?

The California Integrated Water Quality The California Integrated Water Quality System (CIWQS) is a new computer System (CIWQS) is a new computer system for the State and Regional Water system for the State and Regional Water Boards to track information about places Boards to track information about places of environmental interest, manage of environmental interest, manage permits and other orders, track permits and other orders, track compliance inspections, and manage compliance inspections, and manage violations and enforcement activities. violations and enforcement activities.

What is CIWQS?What is CIWQS?• Web access to:Web access to:

– Locations (facilities) of interestLocations (facilities) of interest– Associated people and organizationsAssociated people and organizations– Orders (e.g., permits), including requirements and limitsOrders (e.g., permits), including requirements and limits– Inspection scheduling and results trackingInspection scheduling and results tracking– Violation managementViolation management– Enforcement Action development and trackingEnforcement Action development and tracking– Penalties and invoicesPenalties and invoices

• Allows Dischargers to electronically submit Allows Dischargers to electronically submit self monitoring self monitoring reportreportss

• Share data with the State financial system (AFBS) and Share data with the State financial system (AFBS) and USEPA IDEF/PCSUSEPA IDEF/PCS

• Desktop-based and Web-Based GIS moduleDesktop-based and Web-Based GIS module• Integrates functionality of existing SWRCB systems and Integrates functionality of existing SWRCB systems and

adds new functionalityadds new functionality• Dischargers will initially have access to only eSMR moduleDischargers will initially have access to only eSMR module

CIWQS Help CenterCIWQS Help Center• SWRCB has created the CIWQS Help CenterSWRCB has created the CIWQS Help Center

– Web SiteWeb Site– Phone SupportPhone Support– Outreach Materials and TrainingOutreach Materials and Training

• http://www.waterboards.ca.gov/ciwqshttp://www.waterboards.ca.gov/ciwqs• 1-866-79-CIWQS (M-F, 8am-5pm)1-866-79-CIWQS (M-F, 8am-5pm)• Help Center is also Processing DMR’sHelp Center is also Processing DMR’s• List Server available at - List Server available at -

http://www.waterboards.ca.gov/lyrisforms/shttp://www.waterboards.ca.gov/lyrisforms/swrcb_subscribe.html. wrcb_subscribe.html.

Discharger’s Computer Environment

Water Board’s Computer Environment

CIWQSDatabaseServer

LoginLogin ReviewRequirements

ReviewRequirements

Enter/ModifySMR

Enter/ModifySMR

ReviewCompliance

ReviewCompliance

CIWQSDatabaseServer

DischargerSubmitSMR

SubmitSMR

LoginLogin ReviewSubmitted SMR

ReviewSubmitted SMR

GenerateWritten Response

GenerateWritten Response

Regional Board Staff

Mailed to Discharger

Benefits of CIWQSBenefits of CIWQS

• Reduced Error RatesReduced Error Rates• Reduced Processing TimeReduced Processing Time• Potential Cost SavingsPotential Cost Savings• Potential Positive Environmental ImpactPotential Positive Environmental Impact• Future Integration with Permit Future Integration with Permit

DevelopmentDevelopment• Access to Historical Data and Data Access to Historical Data and Data

CompilationCompilation

What is eSMR?What is eSMR?

• Electronically submit self monitoring Electronically submit self monitoring reports (SMR)reports (SMR)

• Based on permit requirements Based on permit requirements loaded into CIWQSloaded into CIWQS

• Provides an “error check” to pre-Provides an “error check” to pre-determine potential non-compliancedetermine potential non-compliance

• Includes security: only authorized Includes security: only authorized users can view/enter datausers can view/enter data

RegistrationRegistration

• Responsible Officials will be able to Responsible Officials will be able to register their facilityregister their facility– Authorization for electronic signature requiredAuthorization for electronic signature required– Can certify and submit SMRsCan certify and submit SMRs

• Other users (engineers, labs, Other users (engineers, labs, administrative staff) can self registeradministrative staff) can self register– Approval by responsible official required before Approval by responsible official required before

access is grantedaccess is granted– Cannot certify and submit SMRsCannot certify and submit SMRs

The Report Builder - LoginThe Report Builder - Login

All CIWQS users (including dischargers) will have their own user ID and password

The Report Builder - Facility The Report Builder - Facility SelectionSelection

If you’re authorized to access SMRs for multiple facilities, they will be listed here

The Report Builder – Order The Report Builder – Order SelectionSelection

All permits, enforcement actions, and order that require SMR submissions will be listed (default is currently effective)

Shows the SMR limits/requirements

loaded in CIWQS

The Report Builder – Report The Report Builder – Report SelectionSelection

The Report Builder – Report The Report Builder – Report SelectionSelection

The Report Builder – Report The Report Builder – Report SelectionSelection

Select the report to complete

Submitted reports can be downloaded in read-only format

Reports can only be withdrawn by authorized Water Board staff – This cancels the submission

Report Builder - TabsReport Builder - Tabs

• View RequirementsView Requirements– Report of requirements to be reported on in this SMRReport of requirements to be reported on in this SMR

• No DischargeNo Discharge– Report locations without discharge during reporting periodReport locations without discharge during reporting period

• NarrativeNarrative– Report compliance for narrative requirementsReport compliance for narrative requirements

• Pre-Calculated, EDF, Raw Data, Data SummaryPre-Calculated, EDF, Raw Data, Data Summary– Report compliance for limit/monitoring requirementsReport compliance for limit/monitoring requirements

• File AttachmentsFile Attachments– Attach supporting information to submissionAttach supporting information to submission

• Error CheckError Check– Check for potential errors and non-compliance in Check for potential errors and non-compliance in

submissionsubmission• Cover LetterCover Letter

– Prepare submission cover letter, certify/sign, and submitPrepare submission cover letter, certify/sign, and submit

Report Builder – No DischargeReport Builder – No Discharge

All discharge points defined for this facility are listed. Check the box next to the ones that had no discharge during the reporting period.

Report Builder – NarrativeReport Builder – Narrative

Narrative requirements for this reporting period are listed. Report each one as “in compliance,” “out of compliance,” or “N/A.” Comments are available to explain “out of compliance” and “N/A” situations.

Two Types of Numeric Two Types of Numeric RequirementsRequirements• In most cases, CIWQS can run calculations In most cases, CIWQS can run calculations

and determine compliance based on sample and determine compliance based on sample data.data.

• In some cases, the limit is not a fixed number In some cases, the limit is not a fixed number (e.g., dependant on pH, temperature, or an (e.g., dependant on pH, temperature, or an external factor) and the external factor) and the limitlimit must be must be reported, as well as the reported, as well as the resultresult..

• In some cases, it is not feasible for CIWQS to In some cases, it is not feasible for CIWQS to compute the “summary” value based on raw compute the “summary” value based on raw data.data.

“Pre-Calculated” must be used for the later two.

Report Builder – Pre-CalculatedReport Builder – Pre-Calculated

Enter the result and, if necessary, any comments.

If the limit is fixed, it will be displayed here. Otherwise, enter the applicable limit for this period and the selected monitoring location. The “requirement text” will show the complete text of the requirement.

Report Builder – Raw DataReport Builder – Raw Data

Indicate a sampling event (date and time)

Choose the monitoring location

A list of all parameters that may be reported (based on the Order) are automatically listed

The Electronic Deliverable FormatThe Electronic Deliverable Format

• Developed by Arsenault Legg, inc.Developed by Arsenault Legg, inc.– http://www.arsenaultlegg.com/http://www.arsenaultlegg.com/

• Originally for the Corps of EngineersOriginally for the Corps of Engineers• Used by SWRCB for GeoTracker (UST)Used by SWRCB for GeoTracker (UST)• ASCII-based format, compressed with ZIPASCII-based format, compressed with ZIP• Free tools are available from Arsenault Legg to Free tools are available from Arsenault Legg to

import from certain other formats and validate import from certain other formats and validate datadata

• Requires the use of pre-defined “code” valuesRequires the use of pre-defined “code” values• Some LIMS include EDF export capability (check Some LIMS include EDF export capability (check

with your vendor)with your vendor)

Report Builder – EDFReport Builder – EDF

• Sample data can be uploaded in EDF.Sample data can be uploaded in EDF.• Multiple EDF files may be uploaded for Multiple EDF files may be uploaded for

each SMR submission.each SMR submission.• If you want, you can authorize your lab to If you want, you can authorize your lab to

upload EDF files on your behalf. upload EDF files on your behalf. You will You will still be able to review the data before still be able to review the data before certification and submission.certification and submission.

• Data can also be entered via web “Raw Data can also be entered via web “Raw Data” screenData” screen

Submitting Sample Data to Submitting Sample Data to eSMReSMR

• Export from an EDF-compliant LIMSExport from an EDF-compliant LIMS

• Use eSMR Raw Data Page (web)Use eSMR Raw Data Page (web)

• Use COELT Data Entry (PC)Use COELT Data Entry (PC)

• Map Existing Data to COELT formatMap Existing Data to COELT format

Report Builder – Sample Data Report Builder – Sample Data SummarySummary

Displays all samples across all monitoring locations – includes both “raw” data (web screen)

and EDF

Report Builder – File AttachmentsReport Builder – File Attachments

Supporting electronic documents (e.g., word processing, spreadsheets, diagrams and pictures) can be attached

Report Builder – Error CheckReport Builder – Error Check

Locates missing required data, potential errors, and non-compliance

No data is made available to the Water Board until certification

CIWQS does not automatically generate enforcement actionsWater Board review is required

Report Builder – Cover LetterReport Builder – Cover Letter

Once data has been reviewed, authorized users can electronically certify and submit

Report Builder – Certification and Report Builder – Certification and SubmissionSubmission

Only authorized users can certify

Report Builder – Certification and Report Builder – Certification and SubmissionSubmission

• Before a report is certified and submitted, the Before a report is certified and submitted, the data is data is notnot available to Water Board staff available to Water Board staff

• Pre-submitted data is flagged and system Pre-submitted data is flagged and system security prevents access to non-submitted data, security prevents access to non-submitted data, except to the discharger’s authorized usersexcept to the discharger’s authorized users

• Once certified and submitted, the data is made Once certified and submitted, the data is made available to authorized Water Board staffavailable to authorized Water Board staff

• Compliance checks (the same ones used in the Compliance checks (the same ones used in the error check) will flag compliance issues for error check) will flag compliance issues for Water Board review and further processingWater Board review and further processing