cambodia: skills for competitiveness project

Environmental and Social Monitoring Report

Project Number: 50394-002 ADB Loan ADB Loan No.3791-CAM (COL) & AFD Loan 8365-CAM (AFD) Semi-annual Report (January - June 2021) July 2021 Cambodia: Skills for Competitiveness Project Prepared by the Project Management Unit of Directorate General Technical Vocational Education and Training (DGTVET) for the Ministry of Labour and Vocational Training (MLVT) and the Asian Development Bank (ADB).

NOTE

In this report, "$" refers to US dollars. This Environmental and Social Monitoring Report is a document of the borrower. The views expressed herein do not necessarily represent those of ADB's Board of Directors, Management, or staff, and may be preliminary in nature. In preparing any country program or strategy, financing any project, or by making any designation of or reference to a particular territory or geographic area in this document, the Asian Development Bank does not intend to make any judgments as to the legal or other status of any territory or area.

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Abbreviations ADB - Asian Development Bank AFD - Agence Française de Développement BEC - Bid evaluation committee BIT - Battambang Institute of Technology CAMFEBA - Cambodian Federation of Employers and Business Associations CBT - Competency-based training CPD - Client Portal for Disbursements CQF - Cambodian Qualification Framework CQF5 - diploma qualification (post-secondary) CQS - consultant’s qualification selection DGTVET - Directorate General of Technical and Vocational Education and Training DMCDM - Department of Multilateral Cooperation and Debt Management DMF - design and monitoring framework DMFP - Department of Macroeconomic and Fiscal Policy EMP - environment management plan FMA - financial management assessment FMIS - financial management information system FTP - full technical proposal GAP - gender action plan GRCC - grievance redress and complaints committee GRCRM - grievance redressal and complaints resolution mechanism GRM - grievance redress mechanism IEE - initial environmental examination IFMPC - international financial management and procurement consultant ILMS - industry liaison/marketing specialist ILU - industry liaison units IM&ES - international monitoring and evaluation specialist ISDFS - international skills development fund specialist ITC - Institute of Technology Cambodia ITL - international team leader JICA - Japan International Cooperation Agency KPI - key performance indicator M&E - monitoring and evaluation MEF - Ministry of Economy and Finance MoE - Ministry of Environment MoEYS - Ministry of Education, Youth and Sports MIS - management information system MLVT - Ministry of Labour and Vocational Training NCBTS - national curriculum-based training specialist NCE - national civil works supervisor/site engineer NCS - national coordination specialist NDTL - national deputy team leader NEA - National Employment Agency NES - national environment specialist NFMS - national financial management specialist NGS - national gender specialist NIL - national industry liaison NM&ES - national monitoring & evaluation specialist NPIC - National Polytechnic Institute of Cambodia

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NPIA - National Polytechnic Institute of Angkor NPS - national procurement specialist NSDFFS - national SDF finance specialist NSDFMS - national SDF marketing specialist NTTI - National Technical Training Institute OCB - open competitive bidding O&M - operation and maintenance PAM - project administration manual PIC - project implementation consultant PIU - project implementation unit PMU - project management unit PNH - Phnom Penh PPP - public-private partnership PPMS - project performance monitoring system PSC - project steering committee QA-ME - quality assurance / monitoring and evaluation QCBS - quality and cost-based selection PRC - procurement review committee QPR - quarterly progress report REI - regional education institute RGC - Royal Government of Cambodia RIS - return to industry program RPITSSVR - Regional Polytechnic Institute Techo Sen of Svey Rieng RPL - recognition of prior learning RRP - report and recommendations of the President RTC - regional training center S4C - skills for competitiveness SDF - skills development fund SDP - sector development program SOE - statement of expenditures SOP - standard operating procedures SPRSS - summary poverty reduction and social strategy SPS - Safeguards Policy Statement SSC - skill sector council SSMP - social safeguards and mitigation plan STEM - science, technology, engineering, and mathematics TA - technical assistance ToT - training of trainers TRTA - transaction technical assistance TTI - technical training institute TVET - technical and vocational education and training TVETIMO - technical and vocational education and training institution management office TVETMIS - technical and vocational education & training management information system TVETSDP - Technical and Vocational Education and Training Sector Development

Program UNESCO - United Nations Education Scientific and Cultural Organization USD - United States dollar WB - World Bank WBL - work-based learning

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Table of content Page

I. Executive Summary......................................................................................................... 5

II. Project Overview, General safeguard matters ................................................................. 9

2.1. Project Overview .......................................................................................................... 9

2.2. Project Progress .........................................................................................................11

2.3. Safeguard Plans Implementation Arrangements .........................................................15

2.3. Updated EMP Incorporation of Safeguards Requirements into Project Contractual Arrangements ........................................................................................................................16

III. Environmental Performance Monitoring ..........................................................................18

3.1. Status of EMP implementation (Mitigation Measures) .................................................18

3.2. Health and Safety .......................................................................................................21

3.3. Environment Effect Monitoring ....................................................................................22

IV. Involuntary Resettlement Performance Monitoring .........................................................23

V. Indigenous People Performance Monitoring ...................................................................23

VI. Compliance with safeguards related project covenants ..................................................24

VII. Public consultation, Information Disclosure, Capability Building ....................................25

7.1. Meetings and consultations .........................................................................................25

7.2. On-job training/capacity building to GRM committees and National Environment and Social safeguard specialist: ...................................................................................................27

X. Grievance Redress Mechanism ......................................................................................27

Figure 1: Grievance Redress Mechanism ..............................................................................31

XI. Conclusion .....................................................................................................................31

XII. Appendix ........................................................................................................................32

1. Appendix-1: Environmental Monitoring checklists for actual civil works implementations ...33

2. Appendix-2: Letter of approval for GRM committees of DGTVET .....................................38

3. Appendix-3: Letter of approval for GRM committees of ITC ...............................................48

4. Appendix 4: Photos of construction and safeguards activities: ...........................................49

5. Appendix-5: List Participants for attending the meeting .....................................................56

6. Appendix 6: Grievance Redress Mechanism Form ............................................................61

7. Appendix-7: Information Booklet: English and Khmer version ............................................62

8. Appendix-8: Environmental Management Plan Matrix. ......................................................64

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List of Table and Figure List of Table Page Table 1: Project Overview, Snapshot of Project Progress .......................................................... 8

Table 2: Priority Sectors Selected by TTIs ................................................................................10

Table 3: Civil Works Upgrading ................................................................................................10

Table 4: Progress Status of Construction Packages .................................................................12

Table 5: Roles and Responsibilities of Key Members of the Committees Dealing with

Environmental and Social Safeguard Project .............................................................................15

Table 6: Status of IEE/EMP reports ...........................................................................................17

Table 7: CEMP Approvals Status ..............................................................................................17

Table 8: Compliance with EMP Requirements (Environmental Performance) ...........................19

Table 9: Issues for Further Action .............................................................................................21

Table 10: Health and Safety Issues ...........................................................................................22

Table 11: Environment Effect Monitoring Results in the Reporting Period .................................23

Table 12: The Project Compliance with Safeguard Covenants ..................................................24

Table 13: Consultation summary in February 2021 ...................................................................26

Table 14: Summary of the discussion activities for GRM committee’s online meeting: ..............28

Table 15: Status of Grievance Redress Mechanism Implementation .........................................31

List of Figures Figure 1: Grievance Redress Mechanism .................................................................................31

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I. EXECUTIVE SUMMARY

1. Cambodia’s Industrial Development Policy 2015–2025 aims for a structural transformation of the economy, from low-skilled to a skill-based and technology and knowledge-based economy. The proposed project will enhance the skills and competitiveness of Cambodia’s industrial sector labour force. It will develop human resources to work as skilled-workforce in four priority sectors, namely manufacturing, construction, electricity, and electronics. 2. The project will help transform five selected technical training institutes (TTIs) into leading technical and vocational education and training (TVET) institutes in Cambodia to produce high quality technicians in the priority sectors and to respond to changing technology and industry needs. The project will also strengthen the industry’s roles and engagement in skills development, focusing on up skilling and reskilling of the existing workers. Partnership agreements will be forged with industry and TTIs to promote work-based learning (WBL) programs and expand the pilot Skills Development Fund (SDF) as an innovative TVET financing mechanism. 3. The following five technical training institutes (TTIs), 4 of which are under Ministry of Labor and Vocational Training (MLVT) and 1 under of Ministry of Education, Youth and Sport (MoEYS) into the leading technical and vocational education and training (TVET) institutes in Cambodia to produce high quality technicians in the already stated priority sectors and to respond to changing technology and industry needs: (i) Battambang Institute of Technology (BIT), Battambang, MLVT. (ii) National Polytechnic Institute of Angkor (NPIA), Siem Reap, MLVT. (iii) Regional Polytechnic Institute Techno Sen of Svay Rieng (RPITSSR), Svay Rieng,

MLVT. (iv) National Technical Training Institute (NTTI)/TVET Park1 under Ministry of Labour and

Vocational Training (MLVT), MLVT. and (v) Institute De Technologie Du Cambodge (ITC) under Ministry of Education, Youth and

Sports (MoEYS).

4. This report is the semi - annual report that covered the civil work activities or the progress towards achieving the outputs 1 of the project for the period from 01 January to 30 June 2021. It describes the monitoring results on the environmental and social safeguards implementation during this reporting period. 5. Output 1 will improve quality and industry relevance of the five selected TTIs by (i) upgrading 16 new training facilities (workshops, laboratories, classrooms, and dormitories) with gender sensitive and energy saving design features (separate dormitory floors and toilets for women and men; adequate lighting alarm system for safety; accessible design features for disabled students) where appropriate. 6. During this reporting period, the national environment and social safeguard specialist with EO from DGTV worked together to achieve the work plan through providing the technical support

1 MLVT issued the Prakas on the Establishment of Phnom Penh TVET Park on 2 September 2016 (Ref.379 K.B/Br.K), and the Prakas on the Adjustment to the Composition, Roles and Responsibilities of the TVET Park, on 3 October 2018 (Ref. 462 K.B/Br.K). ADB reviewed them and found that the Prakas does not establish TVET Park as a legal successor of four existing TTIs (National Technical Training Institute, Preahkossamak Polytechnic Institute, National Institute of Entrepreneurship and Innovation. Therefore, National Technical Training Institute (or any of its successor) is considered as a recipient of the project activities under the loan agreement. All the investments planned for National Technical Training Institutes under the project will be managed for common purposes of four technical training institutes under TVET Park.

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to the relevant people such as focal person, site engineers and GRM’s committees to make sure that all the environment and safety plan from the Government and ADB including health and safety requirements are properly incorporated during this construction period. (All the progress as shown in the photos in Appendix 5). As a result, all the construction sites have followed and complied with the EMP guideline but the technical support is still needed to improve and follow up for the environmental and safety quality at the construction sites. 7. All the activities during this time were conducted online to avoid of COVID-19 transmission. The COVID-19 was still our concern because it kept going on and spread out around Phnom Penh and provinces that the number of COVID-19 cases are highly increased during this reporting period. 8. The online meetings were conducted regularly to the 5 selected TTIs based on the project work plan. As the result, during this reporting period, there were no people, who working for all the construction sites, affected of positive COVID-19. So this mean that they well prepared and followed the instruction from MoH and WHO on the precaution and self-prevention from the pandemic.

Summary of EMP Implementation:

9. During this reporting period, all the constructors were well prepared and followed the EMP guideline. They have submitted the CEMP report regularly. All the construction sites were well managed by site supervisors, workers and advised from the TTI’s directors. All the campsites have been set up and prepared since the project started and all the workers always kept cleaning their camp as well as toilets. Especially they were well managed on how to prevent from COVID-19 pandemic. 10. For ITC during this reporting period, the contractor has allowed all the workers to stay in the construction area rather than stay in other places. So the camp site has been developed for workers to stay inside the construction area. All the workers have already moved to stay in the camp sites. This is a good sign for protection from COVID-19 because all the workers have been managed and they only stayed inside the construction area.

11. The Covid-19 pandemic has not affected the construction sites under DGTVET. However, during April 2021 the Royal Government has decided to lock down and limited travel by divided Phnom Penh city into 3 zones2 (Red Zone, Yellow Zone and Orange Zone). The construction site of ITC was next to the red zone; the contractor and workers could not access their site for working approximately one week from 09 to 14 May 2021. 12. All the construction material such as cement, steel, electric string, pipe and sand were well prepared and kept in the right place during this raining season.

13. All the contractors have already provided PPEs for all workers following the guideline from EMP such as boots, mask, gloves, helmet, safety shirt, and informed all the workers to check their temperature with security guard before coming to the construction site. During this reporting

2 The blocked geography is divided into 3 zones – “Red Zone”, “Yellow Zone” and “Orange Zone”. “Red Zone” refers to the geographical area where there is a severe outbreak of Covid-19 in the community. “Orange Zone” refers to a geographical area with a moderate prevalence of Covid-19 in the community. “Yellow Zone” refers to a geographical area where there is a mild transmission of Covid-19 disease in the community.

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period some of the workers did not fully use all the PPEs provided. This will be addressed and all workers will be encouraged to systematically use their PPE. Summary of Monitoring Activities:

14. In February 2021, there was no COVID-19 case transmission in the community yet and the number of affected people was very low, so the national Environment and Social Safeguard Specialist with the Environment Officer from DGTV conducted site visits to the 5 selected TTIs according the proposed work plan. The purpose of the site visits was to ensure that all the construction sites have been managed in compliance with the EMP guideline. All the TTIs have been well implemented in terms of COVID-19 guidelines and use of the PPEs but some have not get use to with using some PPEs such as masks, boot and gloves. The site supervisor was requested to keep monitoring this matter and require workers to use proper PPEs during working time. 15. After the sudden increased of COVID-19 cased in the community and spread out to other provinces, the monitoring activities were conducted by the online procedure. The following activities were undertaken for the six (6) months (January – June 2021): Role Activity Number

PIU/E&S specialist Field visit monitoring 1 time (5 selected TTIs)

Contractors Monthly reports 6 reports PIU/Environmental Safeguard Specialist (ESS)

Online discussion with GRM committees

1 time (5 selected TTIs)

PMU Monitoring of environmental safeguards

2 times (Q1 & Q2_2021)

Summary of Occupational Health and Safety Issues 16. All the construction sites have been reported regularly regarding how to prevent on the COVID-19 and any issues with COVID-19 cases. The site supervisors and people in charge of safety plan have been advised from the management team and GRM team to be careful and pay attention with COVID-19 pandemic as the first priority. So all the sites have been followed and strictly complied with the instruction such as informed all the workers who are working or entering into the construction site have to check their temperature, wearing masks and keep washing their hand with clean water or alcohol regularly, keep distancing during working and report immediately to their team leader in case they feel suspect with COVID-19 symptom. 17. For the new workers were strictly need to quarantine for 14 days before starting to work. However, the number of workers who already received the second dose of COVID-19 vaccination was still low during this report period and this need more encouragement and arrangement for all workers to get the vaccine by their contractor. Summary of Key Issues/Complaints, GRM and Actions in Response to Complaint: 18. During this reporting period, GRM committees were kept implementing their role and responsibilities. They always took overseeing the construction and worked closely with the site supervisors to make sure that the environment and safety plan have been complied with

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EMP/CEMP. There has been no grievance received during this reporting period related to all the 5 selected TTIs. Corrective Actions for the Next Reporting Period

19. As construction have been ongoing, the PCU and PIC and project site engineers will keep working to check and follow up with the TTIs’ directors and contractors to make sure that the project has prepared the environment and social safeguard. The public consultation will be organized base on the project work plan and flexible with the current situation of Cambodia. 20. All the issues from last reporting period have been solved such as: (i) fencing have been completed surrounding the construction site; (ii) workers camp sites have been set up in all sites; (iii) water tank and first aid kit have been provided; (iv) the GRM structure and public information booklet have been placed in TTI campuses; and (v) the temperature measurement have been implemented in all the construction sites. 21. During this report period some workers have not fully complied with EMP guideline to use PPEs. Some workers did not wear masks, boots and gloves during working hours. This will need to be improved in the next reporting period. Table 1: Project Overview, Snapshot of Project Progress

Project Number: Title:

Project Number: 50394 ADB Loan ADB Loan No.3791-CAM (COL) & AFD Loan 8365-CAM (AFD) Skill for competitiveness project (S4C)

Safeguards Category

Environment B

Indigenous Peoples C

Involuntary Resettlement C

Reporting period:

1st January to 30th June 2021

Last report date: 1st July to 31st December 2020

Key sub-project activities since last report:

PROGRESS STATUS OF CONSTRUCTION PACKAGES The S4C project have been contracted with three different construction companies as below:

DGTVET-W-1 (Battambang Institute of Technology (BIT), Battambang Province), comprising of the construction of 4-storied classroom building, rehabilitation of 2 existing construction and electricity workshops, 4-storied dormitory building, and MEP system, including septic tank, was evaluated and the BER was submitted to ADB on 31 July 2020 and ADB gave its approval on 28 August 2020. The contract was signed with Y Van Service Co., Ltd on 14 September 2020 for a total contract amount of US$ 3,094,887.21. The contractor commenced work on 21 September 2020. The contract is expected to be completed on 15 March 2022. The actual progress till end of June 2021: 52.50% against 52.40 % projected at the end of June 2021.

DGTVET-W-2 (Regional Polytechnic Institute TechoSen (RPIT), Svay Rieng Province), comprising of the construction of 5-storied classroom building, 2-storied workshop for manufacturing, electricity and electronics, 5-storied dormitory building, and MEP system, including septic tank, was evaluated and the BER was submitted to ADB on 31 July 2020 and ADB gave its approval on 8 October 2020. The contract was approved by ADB on 19 October and the contract was signed with by KBH Construction Co., Ltd on 28 October 2020 for a total

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contract amount of US$ 3,355,875.84. The contractor commenced work on 10 November 2020 with expected completion on 10 May 2022. The actual progress till end of June 2021: 42.00% against 43.15% projected at the end of June 2021.

DGTVET-W-3 (National Polytechnic Institute of Angkor (NPIA), Siem Reap Province), comprising of the construction of 3-storied classroom building, 3-storied dormitory building for male students, mezzanine story for existing construction workshop, MEP system, including septic tank was evaluated and the BER was submitted to ADB on 31 July 2020 and ADB gave its approval on 21 August 2020. The contract was signed with Kim Mex Construction & Investment Co., Ltd on 4 September 2020 for a total contract amount of US$ 3,655,080.11. The contractor commenced work on 21 September 2020. The contract is expected to be completed on 15 March 2022. The actual progress till end of June 2021: 58.50% against 52.40% projected at the end of June 2021.

DGTVET-W-4 (National Technical Training Institute (NTTI) for Technical and Vocational Education and Training (TVET) Park), comprising of 4-storied classroom building for construction, 4-storied classroom building for manufacturing, workshops for construction and manufacturing, 3-storied dormitory building, and MEP system, including septic tank, was evaluated and the BER was submitted to ADB on 8 October 2020 and ADB gave its approval on 26 November 2020. The contract was signed with Kim Mex Construction & Investment Co., Ltd on 1 December 2020 for a total contract amount of US$ 8,476,505.41. The contractor commenced work on 7 December, earlier than the mobilization date of 15 December 2020 with expected completion on 15 June 2022; The actual progress till end of June 2021: 40.50% against 36.87% projected at the end of June 2021.

ITC-W-01 (Institute of Technology (ITC)), comprising of 7-storied knowledge community center for electricity and manufacturing, renovation of glass cladding of auditorium hall, construction, 3-storied workshop for construction, and MEP system, including septic tank, was evaluated and the BER was submitted to ADB on 14 September 2020 and ADB gave its approval on 25 November 2020. The contract was signed with Kim Mex Construction & Investment Co., Ltd on 9 December 2020 for a total contract amount of US$ 4,431,082.25. The contractor commenced work on 21 December 2020, with expected completion on 21 June 2022. The actual progress till end of June 2021: 33.00% against 35.37% projected at the end of June 2021.

Report prepared by:

PMU under technical support from the National Environmental and Social Safeguard Specialist (NESS) in cooperation with the project Environment and Social Safeguard focal point of the PCU, PIC and with the project site engineers

Report checked by:

MLVT-PMU

II. PROJECT OVERVIEW, GENERAL SAFEGUARD MATTERS

2.1. Project Overview

22. Skill for competitiveness project (S4C) loan was signed on 16 August 2019 and became effective on 25 September 2019. The Skills for Competitiveness project is estimated to cost $88.23 million, of which the ADB will finance $60.0 million through concessional ordinary capital resources. The government will provide counterpart funding of $8.31 million equivalent as cash contribution from its central budget and by way of tax exemptions. AFD will provide loan financing equivalent to $19.92 million, to be partially administered by ADB. 23. The outputs of the project will be: (i) quality and relevance of post-secondary TVET improved; (ii) WBL programs with industry partnerships promoted; and (iii) innovative TVET financing mechanisms expanded. 24. Output 1 will improve quality and industry relevance of the five selected TTIs by (i) upgrading 16 new training facilities (workshops, laboratories, classrooms, and dormitories) with

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gender sensitive and energy saving design features (separate dormitory floors and toilets for women and men; adequate lighting alarm system for safety; accessible design features for disabled students) where appropriate: Table 2: Priority Sectors Selected by TTIs

INSTITUTE PRIORITY SECTOR/DIPLOMA PROGRAMS

NTTI for TVET Park Construction Manufacturing Electricity Electronics

RPITSSR - Manufacturing Electricity Electronics

BIT Construction - Electricity -

NPIA Construction - Electricity Electronics

ITC Construction Manufacturing Electricity Electronics

BIT = Battambang Institute of Technology, ITC= Institute of Technology of Cambodia, NPIA = National Polytechnic Institute of Angkor, NTTI = National Technical Training Institute, RPITSSR= Regional Polytechnic Institute Techo Sen Svay Rieng, TTI = technical training institute, TVET = technical and vocational education and training. Source: Asian Development Bank.

25. This sub-output will upgrade the facilities with gender sensitive and energy saving design features to address the needs of diploma programs (Cambodia Qualification Framework [CQF] level 5)3 with more focus on practical training utilizing modern facilities and equipment as evident in industry. The proposed additional facilities, given in the table below are based on a detailed assessment of existing facilities and envisaged projected needs through consultation with the TTIs on their prioritized requirements, so as to accommodate increasing number of students in priority sectors:

Table 3: Civil Works Upgrading

LOCATION CLASSROOMS WORKSHOP AND LABORATORY

DORMITORIES OTHER

NTTI/TVET

Park

4-story classroom building for construction

4-story classroom building for manufacturing

Workshop for construction

Workshop for manufacturing

3-story dormitory building

MEP System including septic tank

RPITSSR

5-story classroom building 2-story workshop building for manufacturing, electricity, and electronics


MEP System including septic

tank

BIT

4-story classroom building for construction and electricity

Rehabilitation of workshop for construction & electricity



NPIA

3-story classroom building for construction

3-story classroom building for electricity and electronic

Mezzanine story workshop for construction

3-story dormitory building for male students


3 CQF has eight levels starting with a vocational certification (CQF level 1), certificate level (CQF level 2-4) diploma level (CQF level 5), bachelor’s degree (CQF level 6), master’s degree (CQF level 7), and doctoral degree (CQF level 8).

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LOCATION CLASSROOMS WORKSHOP AND LABORATORY

DORMITORIES OTHER

ITC

7-story knowledge community center for

electricity and manufacturing

Renovation of glass cladding auditorium hall

3-story workshop for construction

MEP System including septic

tank

BIT = Battambang Institute of Technology, ITC= Institute of Technology of Cambodia, NPIA = National Polytechnic Institute of Angkor, NTTI = National Technical Training Institute, RPITSSR= Regional Polytechnic Institute Techo Sen Svay Rieng, TTI = technical training institute, TVET = technical and vocational education and training. Source: Asian Development Bank.

2.2. Project Progress

26. Even though the COVID-19 situation was concerned during this period, the construction was still kept conducting. They followed the instruction of preventing the COVID-19 from MoH and WHO. All the staff, workers, and relevant people at the construction site have been instructed to always protect themselves from COVID-19 during working such as keep wearing masks, always washing hands with alcohol, keep distancing, and check the temperature before going to work. The new workers have been advised to stay quarantined for 14 days before starting to work. Please see Appendix 4: Photos of construction and safeguards activities. 27. All the construction activities from the 5 selected TTIs continued during the lock down situation caused of sudden COVID-19 outbreak but they were strictly managed and followed the guideline of protection from this pandemic. All the classes have been instructed to close and all the students’ requirement to study by online. No harm was caused to the hosted communities and all relevant stakeholders included all workers, GRM committees and contractors as a result of these constructions. The report has highlighted key issues and suggested recommendations as parts of risk mitigation measures. There was no complaint related to the construction activities. 28. The status of the five civil works packages and related activities are as follows:

DGTVET-W-1 (Battambang Institute of Technology (BIT), Battambang Province), comprising of the construction of 4-storied classroom building, rehabilitation of 2 existing construction and electricity workshops, 4-storied dormitory building, and MEP system, including septic tank, was evaluated and the BER was submitted to ADB on 31 July 2020 and ADB gave its approval on 28 August 2020. The contract was signed with Y Van Service Co., Ltd on 14 September 2020 for a total contract amount of US$ 3,094,887.21. The contractor commenced work on 21 September 2020. The contract is expected to be completed on 15 March 2022. The actual progress till end of June 2021: 52.50% against 52.40 % projected at the end of June 2021.

DGTVET-W-2 (Regional Polytechnic Institute TechoSen (RPIT), Svay Rieng Province), comprising of the construction of 5-storied classroom building, 2-storied workshop for manufacturing, electricity and electronics, 5-storied dormitory building, and MEP system, including septic tank, was evaluated and the BER was submitted to ADB on 31 July 2020 and ADB gave its approval on 8 October 2020. The contract was approved by ADB on 19 October and the contract was signed with by KBH Construction Co., Ltd on 28 October 2020 for a total contract amount of US$ 3,355,875.84. The contractor commenced work on 10 November 2020 with expected completion on 10 May 2022. The actual progress till end of June 2021: 42.00% against

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43.15% projected at the end of June 2021.

DGTVET-W-3 (National Polytechnic Institute of Angkor (NPIA), Siem Reap Province), comprising of the construction of 3-storied classroom building, 3-storied dormitory building for male students, mezzanine story for existing construction workshop, MEP system, including septic tank was evaluated and the BER was submitted to ADB on 31 July 2020 and ADB gave its approval on 21 August 2020. The contract was signed with Kim Mex Construction & Investment Co., Ltd on 4 September 2020 for a total contract amount of US$ 3,655,080.11. The contractor commenced work on 21 September 2020. The contract is expected to be completed on 15 March 2022. The actual progress till end of June 2021: 58.50% against 52.40% projected at the end of June 2021.

DGTVET-W-4 (National Technical Training Institute (NTTI) for Technical and Vocational Education and Training (TVET) Park), comprising of 4-storied classroom building for construction, 4-storied classroom building for manufacturing, workshops for construction and manufacturing, 3-storied dormitory building, and MEP system, including septic tank, was evaluated and the BER was submitted to ADB on 8 October 2020 and ADB gave its approval on 26 November 2020. The contract was signed with Kim Mex Construction & Investment Co., Ltd on 1 December 2020 for a total contract amount of US$ 8,476,505.41. The contractor commenced work on 7 December, earlier than the mobilization date of 15 December 2020 with expected completion on 15 June 2022; The actual progress till end of June 2021: 40.50% against 36.87% projected at the end of June 2021.

ITC-W-01 (Institute of Technology (ITC)), comprising of 7-storied knowledge community center for electricity and manufacturing, renovation of glass cladding of auditorium hall, construction, 3-storied workshop for construction, and MEP system, including septic tank, was evaluated and the BER was submitted to ADB on 14 September 2020 and ADB gave its approval on 25 November 2020. The contract was signed with Kim Mex Construction & Investment Co., Ltd on 9 December 2020 for a total contract amount of US$ 4,431,082.25. The contractor commenced work on 21 December 2020, with expected completion on 21 June 2022. The actual progress till end of June 2021: 33.00% against 35.37% projected at the end of June 2021.

Table 4: Progress Status of Construction Packages

UPGRADING FACILITIES

CONTRACT COMPLETION BY AT THE END OF DECEMBER 2021

THE ACTUAL PROGRESS TILL THE END OF 30 JUNE 2021

% OF COMPLETION AGAINST ELAPSED TIME

BIT

CS4: 14 Sep 20

SC5: 21 Sep 20

CD6: 15 Mar 22

US$3,094,887.21

Total 80.00%, all buildings Structural, Architectural, MEP works 100% to be completed

52.50%, Terrace Floor beams/ slab of all 3 new construction buildings completed.

52.50% against 52.40%

RPITSSVR

CS: 28 Oct 20 US$3,355,875.84 Total 65.00%, All buildings Structural & Architectural 70% and

42.00%, Third Floor beams/ slab columns of Dormitory and Terrace Floor of

42.00% against 43.15%

4 CS= Contract Signed 5 SC= Started Contract 6 CD= Completion Date

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SC: 10 Nov 20

CD: 10 May 22

MEP 85.00% to be completed

Workshop buildings completed.

NPIA

CS: 04 Sep 20

SC: 21 Sep 20

CD: 15 Mar 22

US$3,655,080.11

Total 80.00%, All buildings completed Structural, Architectural, MEP works 100%.

58.50%, Roof beams of 2 Classroom buildings 100% and Dormitory 50% and steel roof trusses of Workshop 50% completed.

58.50% against 52.40%

NTTI/TVET Park

CS: 01 Dec 20

SC: 07 Dec 20

CD: 15 Jun 22 US$8,476,505.41

Total 60.00%, All buildings completed Structural 100%, Architectural 50%

40.50%, Roof Floor for Manufacturing Workshop 30%, First Floor columns for Construction Workshop buildings 100%, 3rd Floor beams/ slab/ columns for Dormitory, half of 3rd Floor for Manufacturing Classroom and 2nd Floor beams/ slab for Construction Classroom buildings completed

40.50% against 36.87%

ITC

CS: 09 Dec 20

SC: 07 Dec 20

CD: 21 Jun 22 US$4,431,082.25

Total 55.00%, All buildings completed Structural 100%, Architectural 30%

33.00%, of the whole construction work; (48% of Renovation building (complete 20% Painting wall behind and truss steel for walk way), 21% of 7-stoery (complete slab and columns for 1 floor of super-structure). 30% of 3-storey (complete slab, beam and columns for first floor).

33.00% against 35.37%

OVERALL PROGRESS IN ALL 5 TTIs 45.10% average progress

43.82% average elapsed time

Note: Estimated percentage is calculated based on the contracts and payments of the contractors.

29. The EA has employed engineers as DGTVET and ITC team of consultants to overall management, supervision and overseeing the quality of building constructions, speed up the works process according to proposed work plan. The awarded contractors have site engineers and site manager to daily supervise implementation of the civil works and responsible on environment and safety too. The contractors also implemented the safeguards aspects-particularly the environmental monitoring checklist and EMP implementations, oversee by DGTVET and ITC engineer’s team of consultants. The summary of civil works progress status has been updated in the table below. The following tables indicated the status of civil work progress.

SUMMARY CIVIL WORKS PROGRESS STATUS (TYPE OF CONSTRUTION) AS OF 30 June 2021

ID.

Construction type

No.

Name of institution

Status as of 31 Dec-2020

Progress as of

December 2020

Progress as of

June 2021

Completion of the progress

%

A Classrooms

1 NTTI/TVET Park The contractor commenced work on 7

December 2020 3% 57.62% 54.62%

2 RPITSSR The contractor commenced work on 10

November 2020 0% 3.12% 3.12%

3 BIT (Battambang)

The contractor commenced work on 21September 2020

15% 54% 39%

4 NPIA (Siem Reap)

The contractor commenced work on 21 September 2020

19% 60.2% 41.20%

5 ITC The contractor commenced work on 21

December 2020port 0.5% 21% 20.50%

B Workshop and Laboratory


December 2020 3% 60.84% 57.84%

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November 2020 9.5% 73.45% 63.95%

3 BIT (Battambang)


15% 35% 20%

4 NPIA (Siem Reap)


19% 64.1% 54.10%


December 2020port 0.5% 30% 29.50%

C Dormitories


December 2020 3% 54.52% 51.52%


November 2020 9.5% 61.18% 51.68%

3 BIT (Battambang)


15% 54% 39%

4 NPIA (Siem Reap)


19% 47.1% 28.10%

5 ITC No this type of construction Non Non Non

D

Other: MEP System including septic tank


December 2020 0% 20% 20%


November 2020 0% 20% 20%

3 BIT (Battambang)


0% 30% 30%

4 NPIA (Siem Reap)


0% 40% 40%


December 2020 0% 48% 48%

Source: Civil work status of GDTVET and ITC consultant team Note: The percentage estimate based on the last payment compare to total budget of the construction. (D) Other: MEP System including septic tank have not starting yet due to the construction of the civil works are in the progress and need space to work.

Locations of Public DGTVET and ITC:

Source: Safeguards field assessment and investigation/dynamic updating,14th January 2021

Land Area of the five selected TTIs

Source: Safeguards field assessment and investigation/dynamic updating, 14th January 2021

No Project locations Village Commune/Sangkat District /Town Province

01 TVET Park Russian Blvd Toek La’ak I Tuol Kouk Phnom Penh 02 Battambang Institute of Technology Romchek Ratanak Battambang Battambang 03 National Poly Technic Institute of

Angkor/NPIA

Prey Kuy Ampil Prasat Bakong Siem Reap

04 05

Regional Polytechnic Institute Techo Sen Svay Rieng (RPITSTSR or RTC) Institute of Technology of Cambodia (ITC)

Me Pleurng Russian Blvd

Svay Rieng Tuol Kouk

Svay Rieng Tuol Kouk

Svay Rieng Phnom Penh

Public TVET Institutions Land Area, m2 Number of Buildings

Number of Rooms

NTTI/TVET Park 103519.1 24 228 Battambang Institute of Technology-BIT 125175 26 98 National Poly Technic Institute of Angkor/NPIA 21264 5 37 Regional Polytechnic Institute Techo Sen Svay Rieng (RPITSTSR or RTC)

7095 2 24

Institute of Technology of Cambodia (ITC) 64,322 13 363

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2.3. Safeguard Plans Implementation Arrangements

30. The DGTVET as implementing agency of Ministry of Labour and Vocational Training (MLVT) and ITC as implementing agency of Ministry of Education Youth and Sport were tasked assigning safeguards officer to direct manage and be responsible for (i) inclusion of EMP in bidding documents and other applicable contracts; (ii) implementation of EMP and EMoP during the constructions, operations and maintenance activities in the public TTIs institutions; (iii) review and monitoring of the Occupational Health and Safety Plan (OHSP) and Community Health and Safety Plan (CHSP); and (iv)submission of semi-annual monitoring reports to ADB. The following table 5 is delineated the agencies and their responsibilities: Table 5: Roles and Responsibilities of Key Members of the Committees Dealing with

Environmental and Social Safeguard Project

Agency Responsibility

Ministry of Labour and Vocational Training (MLVT) and ITC

Executing Agency Ensure that sufficient funds are available to properly

implement the EMP Ensure that project implementation complies with the

provisions of the EMP, ADB SPS 2009, applicable environmental policies and guidelines

Directorate General of Technical Vocational Education and Training (DGTVET) and ITC

Implementing agency Responsible for the overall responsibilities for the

implementation of EMP and EMoP and other requirements stated in the IEE.

Appoint a Safeguards Officer from the Department of TVET Management and ITC

Safeguards Officer The assigned safeguards officer has the following responsibilities: (i) inclusion of EMP in bidding documents and other applicable contracts; (ii) implementation of EMP and EMoP during the construction, operation and maintenance activities in the public TVET institutions; (iii) review and monitoring of the OHSP and CHSP; and (iv)submission of semi-annual monitoring reports to ADB.

PIC The NSS will work closely with Civil Engineer specialist, Site Supervising Specialists, and the assigned staff from PMU and PIU (ITC) procurement teams to: Provide technical support to ensure that all environmental

requirements of the Government and ADB including health and safety requirements are properly incorporated in the design and construction of the new and renovated buildings and in demolishing of old buildings in the five TTIs;

Revise/update the Initial Environmental Examination (IEE) and prepare site-specific environmental management plan (EMP), if needed;

Ensure that the EMP is included in the bid documents and civil works contracts;

Ensure that the design of the TTIs includes proper solid and hazardous waste segregation and collection facilities, fire protection system, and climate-resilient measures to control flooding;

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Consult with stakeholders in the vicinity and relevant Government agencies such as Ministry of Environment (MoE), Council for the Development of Cambodia, airport authority in Battambang, and local authorities to discuss the project, EMP, GRM, and other measures related to environment, health and safety prior to and during construction.

Conduct regular site visits at construction sites to monitor compliance to EMP and occupational health and safety provisions and core labor standards;

Organize an orientation workshop for relevant ministry staff, waste management coordinators of TTIs, PMU, PIU/ITC and representatives of the Contractor(s) on ADB Safeguards Policy Statement 2009, the Government environmental laws and regulations, implementation of waste management plan, grievance redress mechanism, and ADB environmental reporting.

Assist in obtaining the required environmental clearances and permits for projects prior to start of construction works;

Develop the environmental monitoring checklist to be completed by the contractor on a monthly basis;

Coordinate with environmental staff or consultant of Contractor, and the PMU and PIU/ITC on mitigation measures involving the community and affected persons and recommend corrective actions when necessary to ensure environmental impacts are adequately mitigated by concerned parties;

Assist the PMU and PIU/ITC in reviewing compliance reports by contractors and submit regular environmental monitoring reports to the PMU and PIU/ITC or any other environmental compliance reports;

Monitor any grievances through the grievance redress mechanism and check if actions are implemented in a timely manner as per the IEEs, and report such grievances and actions implemented in the quarterly progress reports;

Coordinate with PMU and PIU/ITCF in preparing the semi-annual integrated environmental and social safeguards monitoring reports to be submitted to ADB; and

Undertake any other relevant works that may be assigned by PMU and PIU/ITC, including training activities for TTIS on solid waste management.

Contractor/subcontractors Provide sufficient funding and human resources for the implementation of EMP (CEMP)

Ensure proper and timely implementation of the mitigation measure during the construction phase of the project.

Submit and implement OHS and CHS plans to DGTVET Implement additional environmental mitigation measures, as

necessary

2.3. Updated EMP Incorporation of Safeguards Requirements into Project Contractual Arrangements

31. EMP have been updated with the proposed mitigation measurement and the responsible person to make sure that all the issues have been addressed. During this report period the EMP has also updated to include the mitigation measures of the COVID-19 pandemic and the

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precaution of COVID-19 have been advised by following the guideline from WHO and MOH. After the updated the EMP have been included in the bidding documents for proceeding of civil works implementation. EMP also have been translated into Khmer version and shared to GRM committees, site engineers and contractors for their reference. Continued on job training to site engineers and contractor’s engineers about environmental monitoring checklists, EMP and actual implemented at sites. Continued to orientate to workers about PPE and personal hygiene, provision of adequate drinking water supply and sanitation facilities, implementation of occupational health and safety especially on the guideline for preventing COVID-19 pandemic. Please see Appendix-9. Environmental Management Plan Matrix. 32. The IEE and EMP have been approved by ADB as in the table below: Table 6: Status of IEE/EMP reports

Report Type PMU

Submitted

Submitted to

MOE

ADB provided

NOL

IEE&EMP 12 March 2020

12 March 2020 12 March 2020

Updated IEE/EMP to incorporate mitigation measures of Covid-19

7 July 2020 7 July 2020 7 July 2020

33. CEMP was prepared by contractor in technical support from the PIC-NESS. The detail of approval is showed in the following table: Table 7: CEMP Approvals Status

CW Package

Subproject name/Role Status and Issues Further Updated Needed?

DGTVET-W-1

(Battambang Institute of Technology (BIT)

- Approved by PMU 14/09/ 2020

- No

DGTVET-W-2

(Regional Polytechnic Institute TechoSen, Svay Rieng Province)

- Approved by PMU 28 Oct 2020

- No

DGTVET-W-3

(National Polytechnic Institute of Angkor (NPIA), Siem Reap Province)

- Approved by PMU 4 Sep 2020

- No

DGTVET-W-4

(National Technical Training Institute (NTTI)

- Approved by PMU 1 Dec 2020

- No

ITC-W-01 Institut De Technologie Du Cambodge (ITC)

- Approved by PMU 9 Dec 2020

- No

Staff Resources for CEMP/EMP Implementation

Contractors: The safety officer from the contractor has worked closely with site engineers and site supervisor to ensure that all the implementation have been complied with EMP and submitted the CEMP report regularly to the PMU (Environment Officer from DGTV and ITC) for their monitoring and follow up.

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PIC: The National Environment and Social Safeguard Specialist provided the template and advised for completing the CEMP and conduct the regular meeting to ensure that all the guidelines have been implemented. ……..

PMU Staff: The officer who is in charge of Environment and Safety has worked closely

with National Environment and Social Safeguard Specialist to make sure that CEMP have been aligned with all the guideline from the EMP requirement and approved on the report.

III. ENVIRONMENTAL PERFORMANCE MONITORING

3.1. Status of EMP implementation (Mitigation Measures)

Detailed design-construction stage: 34. In general, the site management involved many tasks including site investigation before the start of the construction, material delivery and procurement management, keeping better site records, keeping good site communication and high level of information flow, regularly monitoring performance, establishing a well-coordinated system among stakeholders, and performing a good site planning. 35. The contractors are required to strictly follow the EMP guidelines in order to protect workers from the harmful environmental including: (i) Identifying qualified safety persons, (ii) Making regular job site safety inspections, (iii) Enforcing the use of safety equipment/ PPE, (iv) Following safety procedures and rules at the sites, (v) Providing an on-going safety training and (iv) Enforcing safety rules and using appropriate disciplines. Construction and operations: 36. During construction stage, the contractors have been responsible for site management including site enclosure/fencing, campsites and pollution from human waste, providing first-aid kits, occupational health and safety plan, safe water for drinking and cooking, reasonable water and sanitation. Contractors implemented the EMPs strictly, oversight by site engineers included monthly environmental monitoring checklist completions.

o Permits or agreement for obtaining the campsite installation and construction waste disposal within institutions’ campus:

37. The awarded contractors usually have informed the institutions’ director/management in order to introduce about her/his firm to undertake the construction of classroom, workshop and dormitories buildings, in the institutions, includes showing the master plan of institution and showing the detailed designs of the buildings, the contractors have requested the institution directors/management to obtain the permission to install the campsite within the institutions, rubbish bins have been provided by contractors/firms to dispose the solid waste from kitchen and the construction waste (usually less, just only cement bags and some plastic materials). All the 5 selected TTIs used the system of solid waste collection by municipality/private companies.

38. After getting the permission from institutions’ director/management for installation of campsite, the contractor started installation the common camps and warehouses. This is just temporary shelter for construction workers in short period of times. At the same time the contractor

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has built the temporary toilet for both male and female to ensure their construction workers are comfortable. 39. The contractors have constructed activities in such a way to minimize disturbances to residents, utilities and services. Temporary land occupation planned well ahead of construction to minimize its impact. Land have been reinstated to its original coordination after construction. Implementing safety measures around the construction sites were done to protect, including warning signs to alert the public to potential safety hazards, and barriers to prevent public access to construction sites. 40. The contractors were implementing of works at the established time (e.g. work during daytime 07.00 am to 04.00 pm, lunch time from 11:00 to 13:30). Installation of necessary construction signs in construction sites includes nylon net fencing surrounding the buildings constructions to prevent children or other non-related people enters into the site camp. The contractors also have prepared a First Aid box at the site 41. Regarding to the current situation, all the construction sites have been reported regularly regarding how to prevent on the COVID-19 and any issues with COVID-19 cases. The site supervisors and people in charge of safety plan have been advised from the management team and GRM team to be careful and pay attention with COVID-19 pandemic as the first priority. So all the sites have been followed and strictly complied with the instruction such as informed all the workers who are working or enter to the construction site require to check their heat with temperature measurement tool, wearing masks and keep washing their hand with clean water or alcohol regularly, keep distancing during working and report immediately to their team leader in case they feel suspect with COVID-19 symptom. For the new workers are strictly need to quarantine for 14 days before starting to work. However, the number of workers who already received the second dose of COVID-19 vaccination still low and this need more encouragement and arrangement for all workers to get the vaccine by their contractor. Table 8: Compliance with EMP Requirements (Environmental Performance)

EMP Requirements

Compliance Status

(Yes, No, Partial)

Comment or Reasons for

Non-Compliance

Issues for

Further Action

Air pollution:

Dust-generating works should be done during off-school time. Regularly water sprinkling, water fogging, broom sweeping

must be carried out in dust prone locations, earthworks, and stockpiles.

Vehicles carrying construction materials and supplies should be covered.

Designated parking and movement areas for construction trucks and delivery vehicles in a way that harm to students and staff is avoided

Construction materials to be stored in covered areas. Masks and personal protective equipment (PPE) must be

provided to construction workers. Open burning of solid waste shall not be allowed.

Yes (the contractors have followed this guideline)

Water pollution:

20

For all the TTIs, the waste water from main construction sites have not been discharged into the surrounding soil or into surface water systems (canals).

Allow proper drainage of water. Provided Temporary built two toilets (male and female) in one

construction site for worker/staffs in the construction area.


Noise and Vibration

Limiting activities to certain hours during the day (as much as possible to be done when not classroom activities take place)

Construction that takes place close to residential areas, will have to minimize disturbance to residents

Proper maintenance of equipment and machinery, and if possible the contractor should use the new machine.

Ear plugs to workers.

Yes (there was no any complaint on this)

Generation of Solid Wastes

Proper management/disposal of construction waste. Provide awareness to the workers on how to keep waste in the

safety manner Provide temporary toilets to workers. The toilets require to build

for both male and female.


Community and School children safety from increased vehicle movements

Trucks and other vehicles have been maintained in a safe operating condition.

All drivers and machinery operators acted responsibly. All materials loads have been secured and all loads with fugitive

materials (e.g. excavated soil and sand) have been covered with tarpaulins,

Building the safety fence to protect students from entering the site

Yes (there was no complain on this )

Damage to infrastructure

Transport of construction materials and other construction activities may cause damage to existing roads, irrigation and drainage canals adjacent to the construction sites. The contractor shall implement the following measures to minimize the damage to existing infrastructure


Occupational Health and Safety

The contractors have prepared the First Aid box at the site and cooperated with local health center in response to the accidents occurrence at the project site. The contractors also required to carry out their work at the established times (e.g. work during daytime 07:00am to 4:00pm, and lunch time from 11:00am to 1:30pm).

Warning and safety signs board, barriers. Control of using drugs on site; controlling noise and dust. Providing awareness on appropriate personal protective

equipment to be used for different activities. Providing workers with potable water, toilet and washing

facilities. Medical and first aid facilities. Visitors to report at check point before allowed to enter the site.


21

Use of protective nets, scaffoldings and other measures to prevent falling debris from causing injury to passersby.

Should asbestos or other hazardous materials be identified during works, safe practices as defined in the agreed method statements in CEMP developed during preconstruction phase should be implemented.

The COVID-19 Outbreak represents significant health and safety risks. In accordance with the ADB Safeguard Policy Statement (SPS) and the loan/grant/financing agreement between ADB and the borrower, the borrower is required to assess implications of unanticipated risks and Impacts; and to identify and implement necessary risk mitigation measures.


Worker camp site and temporary toilet need to develop and advise them how to use that properly. .


Table 9: Issues for Further Action

Issue Required Action Responsibility and

Timing Resolution

Old Issues from Previous Reports

Due to the TVET park and ITC just started their construction during December 2020 so they are in the process to prepare the Camp sites and toilet for both male and female.

This issues will be keep monitoring and fellow up by PCU and NESS

Contractors will complete this action by January 2021

This issues have been solved on 15th January 2021 by the contractor.

New Issues from This Report

PPE is not systematically used by all workers, resulting in increased risks to occupational safety.

Contractors to ensure that all workers used their PPE at all times during construction works

Immediately

3.2. Health and Safety

42. During this reporting period (January to June 2021), there were no issues related to the health and safety during the construction and in surrounding areas of the construction, because the contractors have prepared occupational health and safety plan, which is part of the contractor’s contract documents. All contractors have provided the first aid kit to all the construction site and advised all the workers to safe protection from COVID-19. The contractors also set up the washing tank in the construction and encouraged all worker to always washing their hand with clean water, alcohol or jell, keep wearing mask during working, keep distancing and the contractors also prepared the temperature measurement tools in front of construction site by informed all the worker must check their temperature before come into the site. All the contractors also provided PPEs to all workers use during working such as helmet, gloves, boots and safety shirt but some workers still not systematically used this PPE. (Please see the Appendix 4 Photos of construction and safeguards activities) 43. There was no accident involving in injury or death of workers or community members.

22

o Community and Security

44. The contractor/workers have been advised from the Environment Officer and National Environment and Social safeguard specialist during the meeting and they agreed with the proposed the following general rules:

(i) No alcohol/drugs on-site; (ii) Prevent excessive noise; (iii) No illegal activities such as, but not limited to gambling, and hunting farm animals in the area;

(iv) Trespassing on private/commercial properties adjoining the site is forbidden; (v) No littering in the institutions; and (vi) Workers are not allowed to be loitering in the institutions especially when there are trainings or classes in adjacent buildings.

45. During this report period all the agreed rules above have been implemented and followed with the guidance as agreed. Table 10: Health and Safety Issues

Issue Required Action Responsibility and Timing Resolution


Some of the workers they did not wear the protection equipment such as safety glasses boot, glove, helmet and clothing during working

Regular meeting and explaining them on health and safety about the benefit of protecting them self during working.

Contractor/the site supervisor will keep follow up and monitor with them to make sure that they applied with the construction policy. This issue will be solved and updated in the next report period.

With some exceptions, compliance with PPE requirements is satisfactory


PPE is not systematically used by all workers, resulting in increased risks to occupational safety.

Contractors to ensure that all workers used their PPE at all times during construction works

Immediately

3.3. Environment Effect Monitoring

46. Monitoring activities in the reporting period: The Environment has been managed by the contractors following the instructions given in the bidding documents. The temporary toilets are already set up in all the 5 construction sites for female and male workers separately. Waste disposal has been well managed by the contractors in the construction sites. The NESS and EO (from EA) will continue to work with Environment committees, contractors and site engineers to build up the capacity to manage the environment for the workers to ensure that the construction sites are fully compliance with the environment management plan (EMP). 47. During this raining season, NESS specialist and EO have worked together to inform all the sites supervisor to take action on flooding situation in the construction site and clearing all the cannel with plastic waste or other solid waste and make sure that there is no flood inside the construction place.

23

Table 11: Environment Effect Monitoring Results in the Reporting Period

Location Parameter Date Monitoring value

Relevant government

standard, standard value

TVET Park

Environment-Flooding

After heavy rain

The water flooded inside some area of TVET park but did not impact on the construction area and worker camp. The site supervisor and engineers will keep monitoring and solve this issue to make sure that next time no having flood occurred after heavy rain.

N/A

BIT None - - N/A NPIA None - - N/A

RPITSSVR None - - N/A ITC None - - N/A

48. Assessment. According to the monitoring results, it has been indicated that all the construction areas are protected for the environment and the contractors are responsible for their duties as they:

Have provided the shelters to the workers Have provided the temporary toilets for workers to use during the construction Put the rubbish bins surrounding the construction site During this pandemic all the meeting always conducted by online however, in

February the field visit was conducted according to the proposed work plan but this required strictly implementing and following the guideline from WHO and MOH.

IV. INVOLUNTARY RESETTLEMENT PERFORMANCE MONITORING

49. The project is classified as category C for involuntary resettlement in accordance with ADB SPS 2009. Consultation have been conducted across the selected TTIs, and a due diligence report (DDR) has been prepared to reflect the outcomes of the assessment and consultations. The DDR confirmed that all the selected TTIs are existing operational education facilities located on the state-owned land plots and will not require acquisition of additional land and/or involuntary resettlement. All the civil works have been taken place within the campus areas of the selected TTIs nor restricts access to land use, protected areas and cultural/ archaeological/worship places. There are no informal or squatter settlements, nor vendors, inside the premises... V. INDIGENOUS PEOPLE PERFORMANCE MONITORING

50. The project is classified as category C for impact on indigenous peoples in accordance with ADB SPS 2009. The due diligence confirmed that the project is not expected to have any impact on indigenous people as it is not implemented in the provinces with prevalent indigenous communities. It will not directly or indirectly affect the dignity, human rights, livelihood systems, or culture of indigenous peoples or affect the territories of natural or cultural resources that indigenous peoples own, use, occupy, or claim as their ancestral domain.

24

VI. COMPLIANCE WITH SAFEGUARDS RELATED PROJECT COVENANTS

51. Table 12 describes the environment and resettlement related to loan covenants, and assess project’s compliance with the covenants: Table 12: The Project Compliance with Safeguard Covenants

Schedule Para No.

Covenant Remarks/Issues

(Status of Compliance)

Schedule 5

para 7

Environment The Borrower shall cause the EA and IAs to ensure that: (a) no activity that is categorized as category A within the meaning of SPS is financed under the Project; (b) the preparation, design, construction, implementation, operation and decommissioning of the Project and all Project facilities comply with (i) all applicable laws and regulations of the Borrower relating to environment, health and safety; (ii) the Environmental and Social Safeguards; (iii) the EARF; and (iv) all measures and requirements set forth in the IEE, the EMP, and any corrective or preventative actions set forth in a Safeguards Monitoring Report.

Being complied with.

Schedule 5

para

8

Involuntary Resettlement Safeguards

The Borrower shall, and shall cause the EA and the IAs, to ensure that the Project does not have any involuntary

resettlement impacts, all within the meaning of the SPS. In the event that the Project does have any such impact, the Borrower shall, and shall cause the EA and the IAs, to take all steps required to ensure that the Project complies with the applicable laws and regulations of the Borrower and with the SPS.


There is no resettlement issue related to any of the construction as all construction is within the existing schools’ premises which is state-owned land tenure.

Schedule 5

para

9

Indigenous Peoples

The Borrower shall, and shall cause the EA and the IAs, to ensure that the preparation, design, construction, implementation and operation of the Project and all Project facilities comply with (a) all applicable laws and regulations of the Borrower relating to indigenous peoples; (b) the Indigenous Peoples Safeguards; and (c) all Indigenous Peoples Safeguards related measures and requirements set forth in the PAM, and any corrective or preventative actions set forth in the Safeguards Monitoring Reports.

The project implemented not involved with Indigenous Peoples (IP)

No IPs in the project’s areas

Schedule 5

para 10

Human and Financial Resources to Implement Safeguards Requirements

The Borrower shall cause the EA to make available

necessary budgetary and human resources to fully implement the EMP and all Indigenous Peoples Safeguards related measures and requirements set forth in the PAM..


25

Schedule 5

para 11

Safeguards-Related Provisions in Bidding Documents and Works Contracts

The Borrower shall, and shall cause the EA and the IAs, to ensure that all bidding documents and contracts for Works contain provisions that require contractors to: (a) comply with the measures relevant to the contractor set forth in the IEE, the EMP, and all Indigenous Peoples Safeguards related measures and requirements set forth in the PAM (to the extent they concern impacts on affected people during construction), and any corrective or preventative actions set forth in a Safeguards Monitoring Report; (b) make available a budget for all such environmental and social measures; and (c) provide the Borrower with a written notice of any unanticipated environmental, resettlement or indigenous peoples risks or impacts that arise during construction, implementation or operation of the Project that were not considered in the IEE, the EMP, and the PAM.

Complied with.

All bidding documents contain thestipulated provisions to ensurecompliance with the variousenvironment and safeguardsmeasures.

Schedule 5

para 12

Safeguards Monitoring and Reporting

The Borrower shall cause the EA to do the following: (a) submit quarterly Safeguards Monitoring Reports as part of the Project progress reports to ADB and disclose relevant information from such reports to affected persons promptly upon submission; (b) if any unanticipated environmental and/or social risks and impacts arise during construction, implementation or operation of the Project that were not considered in the PAM, promptly inform ADB of the occurrence of such risks or impacts, with detailed description of the event and proposed corrective action plan; and (c) report any actual or potential breach of compliance with the measures and requirements set forth in the EMP and the PAM promptly after becoming aware of the breach.


VII. PUBLIC CONSULTATION, INFORMATION DISCLOSURE, CAPABILITY BUILDING

7.1. Meetings and consultations

52. According to the work-plan, field visits were conducted to all the 5 selected TTIs. The sites visited were monitored on the construction sites to make sure that all the agreement and proposed in the EMP guidelines have been complied with the guideline of environment and social safeguard and the measurement of COVID-19 pandemic. Those included: (1) Battambang Institute of Technology (BIT), Battambang province visited on 9th February 2021, (2) National Polytechnic Institute of Angkor (NPIA), Seam Reip province visited on 11th February 2021, and (3) The Regional Polytechnic Institute of Techosen (RPITSR), Svay Rieng province visited on 16th February 2021, TVET Park, Phnom Penh on 22nd February 2021 and ITC, Phnom Penh on 23rd February 2021. All the participants during the field visited included: Directors, Deputy Directors, technical teachers, site engineers from PIC and site engineers from contractors and other GRM committees. All the participants agreed to prepare and implement the guideline for protection from COVID-19 pandemic. The GRM’s committees understood the concept of the GRM’s booklet and followed the activities to make sure that all the issues and complaint from have been address properly.

26

53. NESS with the Team Leader/ Deputy Team Leader, project site engineers, PCU and contractors (also their site engineers) attend regular monthly meetings by online to discuss about the progress update and any related issues. The discussions informed the constructors and site engineers to make sure that they followed with the ADB Safeguard Policy Statement (SPS) 2009. Due to the constructions were in the progress, the discussion has been prioritized to the COVID-19 situation and encouraged all the workers to use PPEs properly during working. The contractors need to be careful with COVID-19 pandemic and make sure that all the guidance on the mitigation measures in the EMP/CEMP have been compliance. 54. All the safety signs and protection material for COVID-19 have been placed in all the construction sites.

55. The Semi-annual report from July to December 2020 on Environment and Social safeguard have been submitted and approved by ADB on the mid of January 2021. The report was have disclosed in the ADB website in February 2021.

Table 13: Consultation summary in February 2021

No Date of meetings and consultations

Target Group (TTIs) Total of Participants Consultation Discussion Male Female Total

1 11th February 2021 - (NPIA), Seam Reap province

Directors, Deputy Directors, technical teachers, site engineers from PIC and site engineers from contractors and other GRM committees.

7 2 9 Progress on the construction

Implementation of the environment and Social Safeguard

Instruction on COVID-19 protecting strategy

EMP guideline Work plan monitoring. Explaining about the

GRM booklet 2 9th February 2021 -

Battambang Institute of Technology (BIT)






GRM booklet 3 22nd February 2021 -

TVET Park, Phnom Penh





EMP guideline

27

No Date of meetings and consultations

Target Group (TTIs) Total of Participants Consultation Discussion Male Female Total

Work plan monitoring. Explaining about the

GRM booklet 4 16th February 2021 -

(RPIT), Svay Rieng province






GRM booklet 5 23rd February 2021 -

ITC, Phnom Penh Directors, Deputy Directors, technical teachers, site engineers from PIC and site engineers from contractors and other GRM committees.





GRM booklet Total 33 5 38

7.2. On-job training/capacity building to GRM committees and National Environment and Social safeguard specialist:

56. The Environment and Social Safeguard Specialist, GRM committees from the 5 selected TTIs have attended the training workshop on monitoring and evaluation for S4C project in January 2021at Mekong View Hotel, Phnom Penh. During the workshop, NESS updated and shared the progress of the environment and safety preparation at the construction sites and provided the feedback and comments to improve the quality of environment and safeguard management.

X. GRIEVANCE REDRESS MECHANISM

57. GRM’s committees have been created at all the 5 selected TTIs. The National Environment and Social Safeguard Specialist and Environment Officer from DGTVET conducted the orientation on the role and responsibilities of GRM’s committees to make sure that they understand the procedure of the GRM structure during the field visits in Feb 2021. And also in June 2021 due to the sudden spread of COVID-19, the meetings were conducted online based on the work plan proposed. Please see Appendix-4: Photos of construction and safeguards activities. 58. During this report all the complaint boxes have been developed and placed it at the construction sites. So all the affected people can put their complaint letter in to the complaint box

28

if they have any issue or complaint relevant with S4C project and there was no any issues or complaint have happened during this period. 59. GRM’s committees have been worked closely with the site supervisors and workers to make sure that the environment and safety plan have been complied with the EMP instruction especially regarding to the COVID-19 situation. During this report period the GRM system have been informed and introduced regularly to the TTI’s director, teachers, workers, site engineers from DGTV, ITC, NES specialist, EO and site engineers from constructors to make sure that the system are currently use. However, there were no any issue and complain from the effected people.

60. The Site engineers from PIC have worked with the GRM committees to record regularly all complaints in their site book (logbook). NESS worked closely with the focal person and counterparts to make sure that the GRM is being complied and recorded properly. Table 14: Summary of the discussion activities for GRM committee’s online meeting:

Name of TTIs Member of the GRM committees

Total of Participants Date of meeting

Summary of the meeting Male Female Total

(BIT) Battambang Institute of Technology

TTI’s director, teachers, workers, site engineers from DGTV, site engineers from constructors, EO and NESS specialist

8 1 9 24/06/2021 Updated the progress of safety and environment plan

Controlled and followed up with COVID-19 situation

Checked with all the workers, staff and other relevant person if they effected COVID-19 and set up the strategy to control on that case.

Advised all the site supervisor to keep instructing on the COVID-19 and how to self-preventing from pandemic.

Sheared experiences from one site to other site regarding to the safety plan and COVID-19 situation.

(NPIA), Seam Reap province

TTI’s director, teachers, workers, site engineers from DGTV, site engineers from constructors, EO and NESS specialist




Advised all the site supervisor to keep

29




instructing on the COVID-19 and how to self-preventing from pandemic.


(RPIT), Svay Rieng province

TTI’s director, teachers, workers, site engineers from DGTV, site engineers from constructors, EO and NES specialist






TVET Park, Phnom Penh

TTI’s director, teachers, workers, site engineers from DGTV, site engineers from constructors, EO and NES specialist






ITC, Phnom Penh

Technical officer site engineers from ITC and site engineers from


Controlled and followed up

30




constructors, EO and NES specialist

with COVID-19 situation Checked with all the

workers, staff and other relevant person if they effected COVID-19 and set up the strategy to control on that case.



Total 40 6 46

61. The GRM is to be implemented during both the construction and operational phases of the project to ensure that all complaints from affected people/communities, if any, are addressed, with corresponding corrective actions being implemented, and the complainant is informed of the outcome. It is to be applied to all complaints from affected parties. The committees on Environment and Social Safeguard Management system have been and to be established at both the TTI’s level and national level to deal with this complaint. 62. Affected persons will have the option of seeking redress through the country system or Through the project GRM entry points. The PIU will maintain a record of complaints received and resolved and report monthly to the PMU. The PMU will monitor and report on GRM to ADB in quarterly project progress reports and semi-annual integrated safeguards monitoring reports. Contacts of GRM focal points have provided to the GRM and committees in each site to post on billboards at the construction sites and commune hall. 63. The GRM process is shown in Figure 1. GRM shall be available to students and staff members of TTIs, neighbors of TTIs, construction workers and all others affected by project activities.

31

Figure 1: Grievance Redress Mechanism

Number of new grievances, if any, since last monitoring period: __0__ Number of grievances resolved: ___0__ Number of outstanding grievances: _0___

64. If there is a concern or grievance from an affected person concerning environment or other matters that negatively affect the affected person’s livelihood or well-being, the first step is to lodge the complaint to the GRM Committee, which is composed of TTI administration and the affected community. The complainant will verbally complain or fill-up the Grievance Form (Appendix: 6) and file with the GRM Committee. Other methods to lodge a complaint include meeting with the affected person, written or verbal complaint, suggestion box, or phone call. It is important to ensure confidentiality for complainant. Table 15: Status of Grievance Redress Mechanism Implementation

Type of Grievance

Details (Date, person, address,

contact details, etc.)

Required Action, Responsibility and Timing

Resolution


No


No

XI. CONCLUSION

65. There was no major safeguard issue for the building’s constructions within the 5 TTIs during this semi-annual safeguards monitoring report:

The results from this Semi-annual Safeguards Monitoring of the implementation of the 5 selected TTIs showed that there was no significant impact on physical and social aspects identified during this reporting period.

All the contractors have implemented fully the proposed EMP. Specific activities to minimize environmental impacts during construction have been done by the contractors

32

and overseen by site engineers and the impacts of construction activities to the ambient air, noise, vibration, and water are negligible.

All the contractors have already provided the PPEs for all workers to use during working

in the construction sites but some workers did not follow the instruction to use all PPEs properly such some worker did not wear boot, glove and wearing the mask the during working. In the next report period, this will be monitor to improve on the completed following the implementation from the EMP guideline.

The field visited at all the construction sites have been conducted in February 2021 to

provide the technical support and consulted for any improvement. And for other plan proposed face to face meeting have been changed to online meeting because of the COVID-19 situation.

Recommendation for the next reporting period, Jul-Dec 2021. 66. The contractors should suggest all the workers who are not completed to use PPEs to start using it in next report period. All the contractors must be strictly for this implementation.

XII. APPENDIX

1. Appendix-1: Environmental Monitoring checklists for actual civil works implementations

2. Appendix-2: Letter of approval for GRM committees of DGTVET4.

3. Appendix-3: Letter of approval for GRM committees of ITC

4. Appendix-4: Photos of construction and safeguards activities:

5. Appendix-5: List Participants for attending the training

6. Appendix-6: Grievance Redress Mechanism Form

7. Appendix-7: Information Booklet- English and Khmer version

8. Appendix-8. Environmental Management Plan Matrix.

33

1. Appendix-1: Environmental Monitoring checklists for actual civil works implementations

General information Date: summary up to 31 Dec 2020 Checklist prepared by: Contractor/Engineer Name of subprogram/output and location of construction site (NPIA), Seam Reap province Name of contractor/subcontractor (if any) Kim Mex Construction &

Investment Co., Ltd Permits, agreements Request for obtaining a campsite is in the public TVET institutions’

campus during construction (if any), renting house is N/A √ Yes No N/A

Request for obtaining an agreement for disposal of construction waste (if any)

√ Yes No N/A

Management of construction sites

Proper location of construction site/camp √ Yes No N/A

Equipment/plants properly licensed and approved by Ministry of the Environment (MOE).

√ Yes No N/A

Availability of proper storage for fuel, oil and construction materials √ Yes No N/A

Proper maintenance of construction machinery and equipment (prevent leakage of fuel, oil, lubricants, etc.)

√ Yes No N/A

Use reasonable trucks for transportation of construction materials and waste with tarpaulin or similar materials covering

√ Yes No N/A

Clean the surrounding area from dust by water sprinkling in construction zone (when necessary)

√ Yes No N/A

Clean/ wash tires of vehicles before they get to dwellings and/or drive on highways (when necessary)

√ Yes No N/A

Implementation of works at the established time (e.g. work during daytime 07.00 to 16.00)

√ Yes No N/A

Installation of necessary construction signs in construction sites, i.e. Safety First…

√ Yes No N/A

Ensure proper sanitary/ hygienic conditions for workers at the construction site/use the existing in campus?

√ Yes No N/A

Community, Health and Safety

Provision of first-aid facilities for the workers √ Yes No N/A

Provision of personal protective equipment (PPE) (i.e. gloves, proper shoes, face mask, goggles) to staff and trainees, as necessary.

√ Yes No N/A

Following the guideline on precaution COVID-19 from WHO and MOH

√ Yes No N/A

Workers need to be aware of the following general rules: (i) no alcohol/drugs on-site; (ii) prevent excessive noise; (iii) no illegal activities such as, but not limited to gambling, and hunting farm animals in the area; (iv) trespassing on private/ commercial properties adjoining the site is forbidden; (v) no littering in the public institutions; and (vi) workers are not allowed to be loitering in the TTI institutions especially when there are trainings or classes in adjacent building

√ Yes No N/A

Ready construction site

Restoration of the area of construction sites and camps when the building construction works are completed

√ Yes No N/A

Replanting/planting of finished work areas (cut one tree replanting two trees)

√ Yes No N/A

Employment (Unskilled labor)

1. Equal pay for equal works √ Yes No N/A

2. At least 25% of unskilled worker has to be employed as women.

√ Yes No N/A

3. Child labor in site. √ Yes No N/A

Notice: N/A

General information Date: summary up to 31 Dec 2020

Checklist prepared by: Contractor/Engineer Name of subprogram/output and location of construction site(BIT), Battambang Province Name of contractor/subcontractor (if any) Y Van Service Co., Ltd

Permits, agreements Request for obtaining a campsite is in the public TVET institutions’ campus during construction (if any), renting house is N/A

√ Yes No N/A

34


√ Yes No N/A




√ Yes No N/A

Availability of proper storage for fuel, oil and construction materials

√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A




√ Yes No N/A


√ Yes No N/A


√ Yes No N/A



√ Yes No N/A


√ Yes No N/A




√ Yes No N/A


Notice: N/A


Checklist prepared by: Contractor/Engineer Name of subprogram/output and location of construction site(RPIT),SvayRieng Province),Name of contractor/subcontractor (if any) KBH Construction Co., Ltd

Permits, agreements Request for obtaining a campsite is in the public TVET institutions’ campus during construction (if any), renting house is N/A

√ Yes No N/A


√ Yes No N/A

35




√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A




√ Yes No N/A


√ Yes No N/A


√ Yes No N/A



√ Yes No N/A


√ Yes No N/A




√ Yes No N/A


Notice: N/A


Checklist prepared by: Contractor/Engineer Name of subprogram/output and location of construction siteNTTI/TVET Park, Phnom

Penh Name of contractor/subcontractor (if any) Kim Mex Construction &

Investment Co., Ltd Permits, agreements Request for obtaining a campsite is in the public TVET

institutions’ campus during construction (if any), renting house is N/A

√ Yes No N/A


√ Yes No N/A

36




√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A




√ Yes No N/A


√ Yes No N/A


√ Yes No N/A



√ Yes No N/A


√ Yes No N/A




√ Yes No N/A


Notice: N/A


Checklist prepared by: Contractor/Engineer Name of subprogram/output and location of construction siteITC, Phnom Penh Name of contractor/subcontractor (if any) Kim Mex Construction &

Investment Co., Ltd Permits, agreements Request for obtaining a campsite is in the public TVET

institutions’ campus during construction (if any), renting house is N/A

√ Yes No N/A


√ Yes No N/A

Management of Proper location of construction site/camp √

37

construction sites Yes No N/A Equipment/plants properly licensed and approved by Ministry of the Environment (MOE).

√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A


√ Yes No N/A

Community, Health

and Safety



√ Yes No N/A


√ Yes No N/A


√ Yes No N/A



√ Yes No N/A


√ Yes No N/A




√ Yes No N/A


Notice: N/A

38

2. Appendix-2: Letter of approval for GRM committees of DGTVET

48

3. Appendix-3: Letter of approval for GRM committees of ITC

49

4. Appendix 4: Photos of construction and safeguards activities:

(i) BIT, Battambang, MLVT Field Visit on 11 Feb 2021 Field Visit on 11 Feb 2021

Field Visit on 11 Feb 2021 Field Visit on 11 Feb 2021

GRM and Information Booklet have been disclosed in Feb 2021

Online meeting on 24 June 2021

50

COVID-19 induction training on 1st March 2021 Fence surrounding the construction site in January 2021

(ii)NPIA, Siem Reap, MLVT

Field Visit 9 Feb 2021 COVID-19 induction training on 1st March 2021

Field visit support 9 Feb 2021 COVID-19 induction training on 1st March 2021

51

Construction activities in Feb 2021 Temperature check in Feb 2021

Fence has been set up with safety sign since the project started

Online meeting on 24 June 2021

All the equipment have been well managed and kept in the proper place since project start

All the equipment have been well managed and kept in the proper place since project start

52

First Aid Kit have been prepared in Feb 2021 Information Booklet, Complaint box and GRM contact detail have been prepared and placed in Feb 2021

(iii) RPITSSR, Svay Rieng, MLVT Field Visit on 16 Feb 2021 Field Visit on 16 Feb 2021

COVID-19 induction training on 1st March 2021 COVID-19 induction training on 1st March 2021

53

Online meeting on 25 June 2021 Fence has been set up with safety sign since the project started

(iv) NTTI/TVET Park, MLVT Field Visit on 22 Feb 2021 COVID-19 induction training on 1st March 2021

Site Visit support on 25 June 2021 Site Visit support on 25 June 2021

54

Water tank have been set up in Feb 2021 Fence has been set up with safety sign since the project started

Online meeting on 25 June 2021 Fence has been set up with safety sign since the project started

Information Booklet, Complaint box and GRM contact detail have been prepared and placed in Feb 2021

Camp Site for workers to stay in have been set up since the project started in February 2021

55

First Aid Kit have been prepared in March 2021 First Aid Kit have been prepared in March 2021

(v) ITC, MoEYS

Field Visit on 23 Feb 2021 Temperature check was conducted regularly

COVID-19 induction training on 1st March 2021 COVID-19 induction training on 1st March 2021

56

The water tank have been set up in March 2021 Fence has been set up with safety sign since the project started

5. Appendix-5: List Participants for attending the meeting

List of participants for the meeting with NPIA, Seam Reap

57

List of participants for the meeting with BIT, Battambang province

58

List of participants for the meeting with NTTI/TVET Park, Phnom Penh

59

List of participants for the meeting with Svay Reang province 0n 16 Feb 2021

60

List of participants for the meeting with ITC, Phnom Penh on 23 Feb 2021

61

6. Appendix 6: Grievance Redress Mechanism Form

Contact Details

Name:

Address:

Contact Number:

Email:

How can we contact you?

Phone:

Email:

Personal:

What is the nature of your grievance? (State the problem, when it happened, who was involved, and other relevant details)

What is your suggestion to resolve the grievance

Signature

Date

62

7. Appendix-7: Information Booklet: English and Khmer version

64

8. Appendix-8: Environmental Management Plan Matrix.

Mitigation Measures Monitoring

Potential Adverse

Impact/Activities

Issue / Potential Environmental

Impact

Proposed Mitigation Measures

Implementing Responsibility

Mitigation Cost

Frequency and Means of

Monitoring

Monitoring Responsibility

Impacts – design phase

Delays awarding contracts as MOE approvals needed

Delay start of construction

MLVT to obtain letter from MOE confirming approval of project.

MLVT MOE

PMU As necessary

Contractors, EO/NES to verify

Overall environmental and safety concerns

Ensure drainage provisions take account of potential increase in extreme rainfall and increased temperature

Provide space for waste collection and separation.

Provide security lighting for all new buildings, preferably solar powered.

Make sure the MoEYS guidelines are taken into use from the beginning of the project

Design engineer Contractor PIU/PIC, Contractor

Included in the contract price

As necessary


Fire risk Earthquake risk

All buildings accessible to public have to comply with fire safety design Earthquake risk is not high, but needs to be taken into account in design of buildings.

Buildings to follow internationally accepted fire safety and seismic standards.

Evacuation or assembly areas to be defined.

Sprinkler systems/portable extinguishers designed.

Design Engineer


At start of site establishment, then as required.


Impacts of the location and designs of the buildings on existing facilities (inside and outside the compound)

Detailed design phase shall ensure that the building locations take into account the distance to the existing facilities in the compound

Mature trees that will be unavoidably removed should be compensated through additional planting of trees.

Consultations with TTI staff/students and nearby residents

ensure adequate areas for waste management (for segregation pins for different types of wastes)

Design engineer Contractor

Included in the contract price Contractor + PIU/PIC

As necessary


65


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


Flood management impacts; drainage, waste and waste water management

Lack of planning of campus infrastructure

PIC to provide advice to TTIs on planning and design for drainage, solid waste and wastewater management.

PIC Included in the contract price

As necessary


Impacts – pre-construction phase

Understanding and implementation of EMP requirements

Construction Preparation of contractor EMP (CEMP)

EMP training for contractors

Contactor Contractor

Possible hazardous materials of old buildings that are demolished

The impact may be significant, if such materials have been used in the old buildings. Both occupational health and safety issue and waste management issue. Temporary impact

Final checking of potential harmful/hazardous materials, such as asbestos (pre-checking done during project preparation) and development of appropriate method statements for handling and disposal to be developed in line with MoEYs Quality Control Guidelines for School Building Construction.

Safe handling and disposal of harmful/ hazardous materials.

Pre-identifying approved (by landowner) site for disposal of demolition wastes, including asbestos (licensed dumpsite or area for disposing crushed materials, eg. for landscaping or road construction).

Install fence and net around each building to be demolished to contain materials and dust and avoid access of the public.

Demolition method statement developed (ensuring all building debris that cannot be reused is disposed to licensed dumpsite)

Contractor Included in the contract price

Weekly or as required until site has been established. Verify that clearance and excavation have met mitigation requirements.


66


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


Site preparation - soil erosion due to removal of topsoil and cutting of trees. Dust emissions.

Temporary impact. Limit the extent of soil excavation.

Establish appropriate temporary drainage.

Stabilizing/revegetating afterwards.

Fencing of the work site; security checks


Regularly as necessary


Increase in suspended particulate. Noise, SO2 and NO2 levels increased.

May occur because of the increase in human and vehicular traffic, and use of equipment during site preparation. Temporary impact.

Limiting the area where traffic takes place.

During transportation, paying especial attention to near-by pagodas (TVET park) and schools (Svay Rieng) and residential areas

Keeping all equipment well maintained




Establishment of GRM Training on grievance

resolution, monitoring and reporting

Frequent monitoring needed re all impacts (see monitoring plan).

Contractor PMU/PIC

N/A Regularly as necessary


Impacts- construction phase

Air pollution – impacts to TTI staff and students, nearby residents, pagodas and schools

From construction activities and vehicles. Significant, but temporary impact.

Dust-generating works should be done during off-school time.

Regularly water sprinkling, water fogging, broom sweeping must be carried out in dust-prone locations, earthworks, and stockpiles.

Vehicles carrying construction materials and supplies should be covered.

Designated parking and movement areas for construction trucks and delivery vehicles in a way that harm to students and staff is avoided

Construction materials to be stored in covered areas.


As determined by wind and site conditions.

Complaints from school and communities (GRM and records)


67


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


Masks and personal protective equipment (PPE) must be provided to construction workers.

Open burning of solid waste shall not be allowed.

Noise From construction activities and vehicles. Significant, but temporary impact.

Limiting activities to certain hours during the day (as much as possible to be done when not classroom activities take place)

Construction that takes place close to residential areas, will have to minimize disturbance to residents

Proper maintenance of equipment and machinery, and if possible the contractor should use the new machine.

Ear plugs to workers.


At start of noisy activities then as required. Community complaints. Grievance redress mechanism (GRM) and complaints register


Soil erosion due to removal of topsoil.

Temporary impact. Limit the extent of soil excavation.

Schedule the works for dry season.

Establish temporary erosion controls.

Stabilizing/revegetating afterwards.




Production of waste materials – solid and liquid

Temporary impact. Proper management/disposal of construction waste.

Provide awareness to the workers on how to keep waste in the safety manner

Provide temporary toilets to workers. The toilets require to build for both male and female.

Contractor Monitoring by NES/PIC




Blockage of drainage; blocking of natural drainage flow

Significant, but temporary impact.

Minimize spoil disposal by balancing cut and fill.

Manage spoils to reclaim land with proper landscaping and vegetation.

Inspect and check the drainage system in regularly (continuous




68


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


monitoring). Water logging In the areas of low

elevation, may cause mosquito breeding.

Allow proper drainage of water.




Health, safety, accident hazards

Concerns workers, students, teachers and other staff of TTIs

Warning and safety signs board, barriers.

Control of using drugs on site; controlling noise and dust.

Providing awareness on appropriate personal protective equipment to be used for different activities.

Providing workers with potable water, toilet and washing facilities.

Medical and first aid facilities.

Visitors to report at check point before allowed to enter the site.

Use of protective nets, scaffoldings and other measures to prevent falling debris from causing injury to passersby.

Should asbestos or other hazardous materials be identified during works, safe practices as defined in the agreed method statements in CEMP developed during pre-construction phase should be implemented.




The COVID-19 Outbreak represents

The Standardized Protocols 7have been

Contractors are responsible for compliance with


Spot checks and every day inspections


7 http://www.cdcmoh.gov.kh/resource-documents/covid-19-documents See e.g.: World Health Organization. 2020.

Considerations for public health and social measures in the workplace in the context of COVID-19. Geneva. Available here:

https://www.who.int/publications-detail/considerations-for-publichealth-and-social-measures-in-the-workplace-in-the-context-of-

covid-19; HM Government. 2020. Working safely during COVID-19 in construction and other outdoor work. Guidance for employers, employees and the self-employed. Available here: https://assets.publishing.service.gov.uk/media/5eb961bfe90e070834b6675f/working-safely-during-covid-19-construction-

outdoors-110520.pdf. The Canadian Construction Association. 2020. COVID 19 Standard Protocols. Available here: https://www.cca-acc.com/wp-content/uploads/2020/04/CCA-COVID-19-Standardized-Protocols-for-All-Canadian-

Construction-Sites-04-16-20.pdf

69


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


significant health and safety risks. In accordance with the ADB Safeguard Policy Statement (SPS) and the loan/grant/financing agreement between ADB and the borrower, the borrower is required to assess implications of unanticipated risks and impacts; and to identify and implement necessary risk mitigation measures.

applied and shall apply for all construction sites outlines the best practices for construction sites in order to maintain the health and safety of all workers required to perform duties during the COVID-19 crisis. The protocols, which include prevention, detection and response measures, will minimize the impacts of the crisis. The responding to fighting the COVID-19 pandemic have been mention as below:

Apply recommendations

and best practices from MOH to construction site procedures

Establish and maintain a

common Covid-19 pandemic response plan across construction sites such as employers, managers, workers, contractors, customers and visitors, include the following:

Regular and thorough

hand washing with soap and water or hand hygiene with alcohol-based hand-rub before starting work, before eating, frequently during the work shift, especially after contact with co-workers or customers, after going to the bathroom, after contact with secretions, excretions and body fluids, after contact with potentially contaminated objects (gloves, clothing, masks, used tissues, waste), and immediately

the rules, regulations and practices required by the applicable authorities.

(Masks, Temperature measurement tools, Posters, Alcohol & Soap) = USD5,000

during working; accident record.

70


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


after removing gloves and other protective equipment but before touching eyes, nose, or mouth.

Hand hygiene stations, such as hand washing and hand rub dispensers, should be put in prominent places around the workplace and be made accessible to all staff, contractors, clients or customers, and visitors along with communication materials to promote hand hygiene.

Ensure that medical face masks and paper tissues are available at the workplace, for those who develop a runny nose or cough at work, along with bins with lids for hygienic disposal.

If a worker is sick, they should not come to work. If a member of staff or a worker feels unwell while at work, provide a medical mask so that they may get home safely. Where masks are used, whether in line with government policy or by personal choice, it is very important to ensure safe and proper use, care and disposal.

Physical distancing: introduce measures to keep a distance of at least 1 meter between people and avoid direct physical contact with other persons (i.e. hugging, touching, shaking hands), strict control over external access, queue management (marking on the floor, barriers)

Reduce density of people in the building (no more than 1 person per every 10 square meters),

71


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


Workers returning from an area where Covid-19 transmission is occurring should monitor themselves for symptoms for 14 days and take their temperature twice a day; if they are feeling unwell, they should stay at home, self-isolate, and contact a medical professional.

Enhanced hand hygiene – regular hand washing with soap and water or use of alcohol-based hand rub, including before entering and after leaving enclosed machinery, vehicles, confined spaces, and before putting on and after taking off personal protective equipment;

Provide personal protective equipment and training on its proper use – e.g. masks, disposable gowns, disposable gloves or heavy-duty gloves that can be disinfected. Provide face or eye protection (medical mask, face shields, or goggles) during cleaning procedures that generate splashes (e.g. washing surfaces).

Provide posters to increase awareness of COVID-19 among workers and promote safe individual practices at the workplace, engage workers in providing feedback on the preventive measures and their effectiveness.

Use the temperature measurement tool to check up the temperature before someone enter into the construction site. (if the heat is from 80 degree will not allow them to

72


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


work in the construction site) and advise them to check up the temperature at the health center.

There must be no discrimination in the access of workers to protective measures for prevention of COVID-19. Refugee and migrant workers should have equal access to personal protective equipment as well as to COVID-19 prevention, treatment and care, referral, rehabilitation, social protection, and occupational health services, including mental health and psychosocial support. Special efforts should be taken to prevent social stigma of workers suspected of being infected, infected with, or recovered from COVID-19.

Provide proper accommodation for workers, without allowing workers to stay in the construction site

Concern of building collapse

The contractor has to set up the camp outside or nearby the construction areas. All the works will not allow to stay inside the building which under the construction. This protecting from any risk of the building collapse.


As necessary


Climate Risk & Vulnerability

Flood risk is high Temporary drainage provisions, in particular during rainy season.


As necessary


Frequent monitoring needed regarding all impacts (see monitoring plan).

Contractor PMU/PIC

N/A As necessary


Impacts – operation

Bad quality of environment due to poor maintenance, including bad waste management.

Considers new facilities and entire waste management of TTIs - various types of wastes are produced in the TTIs.

Proper segregation and management of waste – solid and liquid needed.

Segregation scheme or hazardous wastes (busted batteries,

PIC/TTI

N/A As necessary MLVT

73


Potential Adverse

Impact/Activities


Impact



Mitigation Cost


Monitoring


Continuous impact. lamps, electronic wastes, used oil, etc.) Support TTIs to develop more effective waste minimisation and management strategies

Training in solid waste management (for teachers, students, admin staff of TTIs)

PIU/PIC (NES)

Earthquake, fire risk

Fire risk is relevant. Earthquake risk is not high, but needs to be taken into account.

Awareness raising to students and TTI staff.

Evacuation or assembly areas to be defined.

Sprinkler systems/portable extinguishers available.

Properly set up fire prevention systems and equipment in cooperation with the fire and fire protection unit

TTI/ITC/ Contractor

Included in the contract

price

As necessary

Contractors, EO/NES to

verify

Climate Risk & Vulnerability

Flooding of the compounds

Regular maintenance of drainage systems

Provision of appropriate solid waste management facilities to minimise littering of drainage and blockages

TTI N/A Regularly as necessary

MLVT

Promoting the green space and social welfare

Natural environment and planting the trees

Green space should be set up at least 30% of the total area and maximum planted with trees and shrubs on the remaining of the construction site in order to maintain a beautiful landscape and social welfare.

Contractors/TTI/ ITCS

N/A As necessary MLVT