canon e copy legal presentation

Statements made in this document are the opinions of Canon U.S.A. Canon U.S.A. does not provide legal or regulatory advice concerning customers' compliance with specific laws including, without limitation, Sarbanes Oxley, HIPAA, GLBA, Check 21, USA Patriot Act or federal and state privacy laws. Customers should always consult with qualified counsel to determine if they are in compliance with all applicable laws.

Canon and eCopy/Nuance Legal Case Preparation and Management

Presentation


Are you Challenged With?

• Do you have clients who deliver or send you faxes of hard-copy documents that then need to be converted into MS Word or Excel so they can be added to their case files?

• Are your courts asking you to file all cases in a PDF/A format?

• During case preparation, do you painstakingly collect and manually combine paper and electronic case documents for each client?

• Do you need to streamline the distribution of case files to an established group of attorneys, paralegals, and consultants who handle your most critical cases?

• As your firm has matured and become more successful have you outgrown your manual archiving and billing of expense processes and need to connect directly to case/document management and cost recovery solutions?


BISG Kickoff Meeting

Canon - #1 Market Share in Legal

• According to the ILTA (International Legal Technology Association) 2011 Technology Survey, Canon is used by 38% of the law firms surveyed.

• Regardless of the law firm size – Canon is the preferred vendor

ILTA 2011 Technology Survey

38%

24%

20%

5%

4%

4%

2%

2%

1%



ILTA 2011 Technology Survey

• According to the 2011 ILTA Technology Survey, eCopy is the preferred document scanning software from a law firm’s MPF to automate their legal document workflow

• Are you a law firms without a scanning solutions?

eCopy is the Preferred Scanning Solutions


Utilize Canon and eCopy to Simplify Your Paper Workflow

• Turn hard copy MS Word/Excel documents into electronic PDF/PFA/A discoverable versions that can be edited, searched, and submitted to the court

• Combine, redact, and Bates Number hard copy with electronic research from the web into a compelling case file

• Streamline distribution of case documents to preset group of attorneys, paralegals, and other legal staff

• Automate and connect to most commonly used case/document management and cost recovery solutions

Streamline and Automate Your Workflows


Convert MS Word/Excel to PDF/PDF/A

• ShareScan/eCopy PDF Pro Office for scanning hard copy to MS Word/Excel for creation, edit, and conversion into PDF/PDF/A format

Easily converts MS Word/Excel files into PDF/PDF/A format


Combine various sources of content such as scanned hard copies, electronic files, and web research, into a comprehensive case file

• eCopy PDF Pro Office makes it quick and easy to combine case documents

Combine, Redact, and Bates Number Client Documents


• ShareScan to streamline document distribution

Case documents can be scanned, copied, printed, faxes, emailed to a preset distribution of attorneys, paralegals, and other legal

personnel with a one touch button

Streamline and Automate Document Distribution


Connect to Case/Document Management and Cost Recovery Solutions

• Archive client documents into case/document management and billing/expense solutions

eCopy has connectors for case/document management such as Autonomy iManage, Documentum, Hummingbird, and cost recovery connectors such as Equitrac, Copitrak, and nQueue

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• Scan hard copy depositions, pleadings, and interrogatories to Microsoft Word and Excel to edit and search

• Create searchable PDF and PDF/A at the device and desktop for submission to the courts and for eDiscovery

• Bates Stamping documents to clearly identify client case documents during discovery with opposing counsel

• Redact sensitive data to meet regulatory and compliance measurements and client confidentiality

• Reduce manual process in scanning, copying, printing, emailing, and sending legal documents to a preset distribution of attorneys, paralegals, and other legal personnel in one combined legal specific workflow

• Connect to most commonly used Case Management, Document Management and Cost Recovery solutions

Why it is important to your law firmCanon/eCopy Legal Workflow Solution