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MarytandTransportationAuth orltyCAPIT l\L COIvl1vlITTEE IvIEETrnG

Notes 0f Se,ptember 4, 2008

AuiJwrity Members:Chllutmn:WaIte r Woodfo rdMembers:Michael Whitson, IvIaryBeyer Halsey, Rev. Dr. William Calhoun,MDOT Attendees:Le ifDormsjo Chief of StaffMdTA Attendees:Ronald L. Freeland, Geoff Kolberg, Doug Hutcheson, Bcib Michael, DougNovccin, DanWilliams, William Kirk, Candace Poag, La rna White, Sam Triandos, Dennis Sim }EOn,David K. Gree ne, christina Thompson, David Chapin, Sandi Clifford, Greg Jo nes, KenKrach (URS)

Chairman Woodfo rd called th e meeting to order at 9 :21 amChairman Woodfo rd ash d Ge off Kolberg. ifhe had any introduc tory comments.Ge off reminds d everyo ne to please turn off their ce11phone s..

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Capital Committee NotesSeptember 4,2008Page 20f9

Chairman Woodford asked if the members have any questions or comments in regards tothe notes from the August meeting. Chairman Woodford approves the notes as written.Contract No: MA 992-000-006Furnish and Install CCTV Cameras and Related EquipmentContract AwardGeoff Kolberg, Chief Engineer, began by introducing Bob Jordan, Manager of ITS andElectrical Engineering, to present this item. Bob explained that this was a Request forProposals (RFP) and the evaluation committee recommended award to Transdyn Inc.Geoff asked Bob to explain the process of the RFP. Bob indicated that the original RFPwent out in June 2007 and that after review all responding vendors were asked to submita Best and Final Offer (BAFO). The BAFO's were received on May 28, 2008 and werereviewed in June 2008. Bob indicated that upon review of the scores, it is therecommendation of the panel that the contract be awarded to Transdyn, Inc.Chairman Woodford asked what weight was given to the technical portion versus the costportion of the proposal. Bob indicated that the weight was 60/40. Chairman Woodfordasked for Transdyn's total combined SCOre.Bob indicated that Transdyn achieved a totalcombined score of 96.4 out of 100. Chairman Woodford then asked if Transdyn hasperformed satisfactory work for the Authority in the past and Bob indicated that theyhave performed and are currently performing several jobs for the Authority. ChairmanWoodford asked if there were any disputable items or aspects in regards to the proposalaward. Geoff indicated that there may be a protest.Chairman Woodford asked what the MBE goal was and if it was met. Bob indicated thatthe MBE goal was 10% and that it had been met. Chairman Woodford said that 10% issubstantially lower than our usual goal and asked for explanation. Bob said there are not alot of subcontractor opportunities within this contract so the MBE goal was loweredaccordingly. Chairman Woodford asked ifthere was an approval rendered somewherealong the line to drop the MBE goal. Geoff indicated that it was reviewed and approvedby Meshelle Howard, Chief of MBE Program.Chairman Woodford then asked if there were any other comments in regards to this item.Leif Dormsjo, Chief of Staff, MDOT, asked if it is typical to have just a general MBEgoal and not subcontractor goals. Geoff indicated that because of the nature of thisproject there were no convincing numbers that said there should be separatesubcontractor MBE goals. Leifthen asked if any other firms achieved higher MBEparticipation levels. Geoff indicated that he did not have that information with him, butcould obtain it. Leifthen asked if past performance with MBE is a factor in best valuecontracts. Geoff indicated that he did not believe that it was. Leif indicated that weshould consult with Carmina Perez-Fowler because there has been a push to includesubcontractors in the evaluation process for award of contracts.Sandi Clifford, Deputy Council, indicated that MdTA has a new MBE director, BeverlyHill, and that they were scheduled to meet on September 4,2008 with MDOT's MBEstaff. Chairman Woodford indicated that this information should be provided at theearliest possible time so that it may be worked into the procedures.Chairman Woodford asked for any questions in regards to this item. In the absence of anyquestions, Chairman Woodford asked for a motion.

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Capital Committee NotesSeptember 4,2008Page 3 of9

ACTION:Based on discussion of Contract No. MA 992-000-006, motion was made byMemberBeyer Halsey and seconded by Member Whitson to approve the award ofthisContract. The motion was carried unanimously.FOLLOW UP:Sandi Clifford will followup with Carmina Perez-Fowler ofMDOT MBE to discussnew selection procedures.Contract No: MdTA 2006-02Traffic Engineering and Consultant Contracts (C,D,&E)Recommend for Permission to AwardGeoff Kolberg, Chief Engineer, indicated that this contract had been brought before theCapital Committee in November of 2007 and had been taken to the full Authority in Mayof2008. At the May 2008 Authority meeting two of the five contracts were approved andthe remaining three would be brought back to both the Capital Committee and the fullAuthority with justification as to why all five contracts were necessary. Geoff providedthe justification and also noted that these contracts do not lock the Authority intospending, they are a simply a vehicle to provide for needs that may arise. Geoff alsoindicated that the 25% MBE requirement had been met.Chairman Woodford reiterated the point Geoff made, that these contracts provide avehicle to help with needs that arise with projects and no moneys are obligated until thetasks are assigned and until further negotiations occur. Chairman Woodford asked iftherewere any additional questions relating to this item. Member Whitson asked if theAuthority has any history with Wallace Montgomery and PB America. Geoff indicatedthat we have used all of the consultants on this contract before and they have all donesatisfactory work in the past.Member Woodford indicated that he was not sure ifthere was a standard procedure inplace under this type of contract to review the utilization of MBE subcontractors on atask by task basis. He also indicated that ifthere is not a process in place that it needs tobe addressed in the process of negotiating the individual tasks. Geoff indicated that as astandard process upon submitting invoices the Consultant must identify how much of theinvoice was MBE use.Geoff also noted that on some tasks there is little to no availability for use of MBEsubcontractors. Chairman Woodford asked if there were any other questions related tothis item. LeifDormsjo asked if the contracts were to be utilized for staffing that is nontechnical. Geoff indicated that these contracts are for technical work only.Chairman Woodford asked if there were any other questions. In the absence of questionsChairman Woodford requested a motion.

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ACTION:Based on discussion of Contract No.MdTA 2006-02,motion was made by MemberBeyer Halsey and seconded byMember Whitson to recommend this contract bepresented to the Authority Members at their next scheduled meeting for award. Themotion was carried unanimously.FOLLOW UP:NoneContract No: MdTA 2008-01Physical Onsite condition inspection ofMdTAs facilitiesRecommend for permission to obtain price proposals.Geoff Kolberg, Chief Engineer, indicated that this contract, in addition to being presentedto the full Authority for award, will need to be presented to the Board of Public Works(BPW). Geoff explained that this contract is for inspection resources and theseConsultants will be used to expand the current inspection process. Chairman Woodfordindicated that he believes that these are 3 extremely important contracts.Chairman Woodford also commented that KCI and RKK are Baltimore based firms andGreenhome O'Mara is located in Greenbelt, MD. He also noted that Gannett Flemming,Ammann Whitney and Pennoni are nationally reputed structural bridge firms that arelocated in either PA or NY, and have the expertise that he feels is very helpful andnecessary to perfonn the expanded inspection activity. Geoff indicated that AmmannWhitney is currently opening a Baltimore office in response to this contract.Chairman Woodford asked what role Pennoni is taking in this contract. Geoff indicatedthat they do a significant amount of suspension span bridge work in the New York andPhiladelphia area. Leif Donnsjo asked if given the fact that we are about to undergo aprocess where we bring in experts in the area of inspections, would their findingsinfluence the types of teams and skill sets for these contracts. He also asked if this can beadjusted in the future. Geoff indicated that when the contract was advertised, the scopeleaned towards the direction in which we are proceeding in follow up to the Bay Bridgeparapet issue.Leif asked if they can change their teams if there was a dramatic finding or would we bebound by the current teams. Geoff indicated that we would not be constrained by thecurrent teams. Chairman Woodford indicated that he feels very confident that given thenature of the contracts and the finns that they can very well respond to any changes inscope or responsibility. He also indicated that they have the opportunity to providespecialists as necessary.Leif indicated that his question was in regard to a previously mentioned roundtablemeeting. Chairman Woodford indicated that a roundtable discussion about the BayBridge had occurred last week and there was no discussion about a special panel ofpeople to be included in the contracts for inspection. Geoff indicated that in the event thata special panel is necessary, there is a dedicated contract dollar amount set up forundesignated subconsultants.

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Member Woodford asked for any more questions regarding this item. In the absence ofany questions Chairman Woodford requested a motion.ACTION:Based on discussion of Contract No.MdTA 2008-01,motion was made by MemberCalhoun and seconded byMember Whitson to recommend this contract bepresented to the Authority Members at their next scheduled meeting for award. Themotion was carried unanimously.FOLLOW UP:NoneAugust 10,2008 Bay Bridge Accident UpdateChairman Woodford indicated that he had received a request from the Commissioner ofQueen Anne's County to hold an informational public meeting. He indicated that hethought this meeting would be helpful and conveyed the idea to Mr. Freeland whoagreed. Chairman Woodford indicated that it is not unusual to have meetings in respect toprojects. Chairman Woodford noted that unfortunately, when the County Commissionermade the arrangements for the meeting, they did not coordinate with the legislativemembers. The meeting was conducted by the County Commissioner. The agenda for themeeting included Engineering, Operations, and Public Information. The MdT A policewere there and although they were not on the agenda, they participated actively in themeeting.In attendance, were Senator Pipkin and Delegate Smigiel of Cecil County. The Senatorcommented that there was a need for independent inspections to be performed as well asanother crossing of the Bay. Users of the facility do not understand how thetransportation system is owned. The cost of the projects greatly exceeds our ability tofund them, no matter what facility is involved, due to revenue decrease. ChairmanWoodford indicated that their comments reflected their frustrations and there were manysuggestions made. Ken Cimino did a good job explaining lane management to the group.Ron explained that the staff has participated on a nearly 2417 basis.Chairman Woodford explained that the comments fell in three areas. Area number one isa need for long range solution, or another crossing. There were many frustrations over thefact that the Committee several years ago made a review of potential crossings but madeno recommendations. The second area was confidence in inspections. There were manycomplaints in regards to maintenance and operations. The third area covered was thesafety of the bridge. If irresponsible allegations occur, we need to respond to themvigorously.Mr. Freeland is working on a written response to the meeting which needs to be donewithin two weeks. Member Calhoun indicated that he saw part of the meeting on thenews and the perception he got was that it was almost to the point of accusing the staff ofinefficiency; however, Chairman Woodford said that he did not gather that. ChairmanWoodford indicated that underlying in the whole issue is that there is a lack of trust ingovernment and in certain professions. Chairman Woodford indicated that it all points towhat we need to do to regain the trust of the public, and that all of our actions should betaken with that in mind. Chairman Woodford indicated that he didn't detect any new

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comments during the meeting and that all of the comments had previously beenaddressed. He also noted that we continuously tell the public that we welcome theircomments and suggestions and that they will be responded to. Chairman Woodford alsoindicated that Cheryl Sparks did an excellent job of responding to every email andtelephone question that was posed at the meeting. He also indicated that it is a challengeand will continue to be a challenge.Geoff added that a lot of the comments were based on how they felt but there werecomments that should be taken to heart. The main thing to consider is how can we makeit better and get the word out. He indicated that we have some work to do; we aren't asbad as they suggested but there is always room for improvement.Geoffbriefly went over the schedule for repairs and what had been done so far. ChairmanWoodford asked for Geoff to comment on how the current work is impacting the re-decking proj ect. Geoff indicated that in order to finish the re-decking on the westboundspan, the eastbound span of the bridge must be placed into contraflow. Until the currentwork is done, the eastbound span can not go into contraflow. He also indicated that assoon as the repairs are done, contraflow traffic and the re-decking will resume. ChairmanWoodford indicated that his personal position is that we expect and can take criticism andexpect and take a certain degree of political grandstanding but if there is a distortion offacts or presenting things as facts that are not factual we will set the record straight.ACTION:NoneFOLLOW UP:Chairman Woodford indicated that it is expected that a report be given to the fullAuthority at their next scheduled meeting on September 25, 2008.LRCNS Bay BridgeKen Cimino, Bay Bridge Administrator, made a presentation regarding the Bay Bridge.Ken began by thanking Geoff and Randy Brown, Director of Operations, for bringingresources to the Bay Bridge to assist with the situations that have come up due to the BayBridge accident. Ken then introduced his staff that he brought with him. The staffincluded, Kim Silwick, Administrative Assistant and Office Manager, Gordon Garretson,Deputy Facility Administrator, and Don Watts, Chief Facility Maintenance Officer. Kenthen described the facility including its history.Member Calhoun asked Don ifhe had adequate staff to maintain the facility. He askedwhat Don needs in light of all the new complications. Ken indicated that the issue isbeing looked into and an analysis is being done. However, it is known that the facility isshort of supervision and maintenance technicians. People are being borrowed from otherfacilities to fill spots. Randy also mentioned that they are currently in the process ofestablishing the FY2010 budget and historically they do not like to increase staffing justin response to the construction. However, the current construction efforts will be goingon for years and years to come.

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Chairman Woodford asked if we currently have any way to monitor traffic before it getsto the bridge to get traffic counts. Ken indicated that SHA has a monitoring facility atRoute 301 that gives real time counts. Chairman Woodford asked ifthere was anything inthe eastbound direction. Chairman Woodford then indicated that the system should beexpansive enough to indicate what traffic is approaching the bridge as well as what trafficis at the toll plaza. He also asked ifthere was any type of system improvement includedin any of our programs. Geoff indicated that there is nothing in the program but we couldpossibly put it in using on-call resources.Chairman Woodford in response to comments about the fuel pumps asked if there hadbeen any consideration made to move the fuel pumps in the parking lot to the policebuilding. Ken indicated that there is a study underway on moving the pumps to the otherside of the building. Chairman Woodford suggested that the study be expanded to includethe police building. Randy indicated that the study was also coupled with theenvironmental component. He indicated that the tank still has a couple of years left on it;however, it is an underground tank on the edge of the Chesapeake Bay. Ken alsoindicated that they are out of office and storage space and that in the event that OpenRoad Tolling (ORT) comes to the facility, the EZ Pass stop in center will need to beexpanded. Chairman Woodford indicated that the entire complex, including both sides ofthe road will need to be viewed for new facilities to meet the needs that have arisen. Kenindicated that the other side is where the automotive shop is housed and the storage spacehas been taken up with Maximo storage. He noted that space is not adequate enough tosupport daily functions.Chairman Woodford said that at the current point there is a critical financial situation andwe need to utilize the money and facilities to the best of our abilities. ChairmanWoodford indicated that this situation can not continue. We need to make absolutely surethat we have adequate staffing. Chairman Woodford asked for anymore questions on thistopic.In the absence of questions, Richard Jaramillo, Assistant Capital Program Manager,presents the long range needs study. He indicated that modifications have been madebased on the needs list and the long range needs will be updated every 3 years or moreoften as major changes happen. Chairman Woodford asked Ken and Randy if they hadanything else to add and then asked for any questions by the member.Member Calhoun asked what the warranty policy is the work that is done at our facilities.He indicated that maybe this will affect prioritization. Geoff indicated that the nature ofthe work will dictate what the warranty period is. He said that the standard warranty isone year; however, it can be written into the contract if a longer warranty period isdesired. He also notes that there is a performance bond that is in effect during the work.Geoff offered to put together a summary paper with relevant warranty information tobring back to members. Chairman Woodford asked for any other questions. In theabsence of any questions, he thanked the presenters and moved to the next item on theagenda.ACTION:None

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FOLLOW UP:Geoff Kolberg will put together a smnmary paper with relevant warrantyinformation to present to the members.

Travel Plaza RedevelopmentGreg Jones, Manager ofInnovative Facility Program Development gave a briefpresentation on the package that was included in the meeting binders. He indicated thatthere will be an informational meeting for the public at the BWI Marriott on October 8,2008. He also indicated that in addition to the meeting, they had invited the MBEcommunity to hold a fair. Chairman Woodford congratulated Greg Jones on picking upthe pace and indicated that this is a new type of venture for the Authority and that we canappreciate the problems associated with it. Chairman Woodford also indicated that hebelieves the schedule beyond January of 2009 is not aggressive enough and that it needsto be reexamined for any opportunity to tighten it. He said that six months between anotice of award and a notice to proceed is too much. Greg indicated that he feels that inorder to get a quality response there should be at least five months allowed to respond tothe request for proposals. Sam Triandos, Acting Chief Planning Officer, indicated thatthey will be looking for every opportunity to tighten the schedule.ACTION:NoneFOLLOW UP:Chairman Woodford requested that Greg Jones reexamine the schedule and lookfor opportunities to tighten it.Informational ItemsChairman Woodford asked if there were any questions in regards to the 195 report. Withthe absence of any questions, Chairman Woodford indicated that he had a few questionsof his own regarding the report. He asked that on page 3 there be provided some way toindicate what changes have occurred since the last report. Member Whitson also pointedout that on the inside page there are 9 authority members instead of 8. ChairmanWoodford then asked if there were any comments or questions in regards to the ETLROW report.Chairman Woodford asked for comments or questions relating to the ICC reports.Chairman Woodford asked what OMT stands for. Geoff answered that it stands forOffice of Materials and Technology, and that it is an SHA acronym. Chairman Woodfordalso pointed out that there appears to be some modifications to the design to be discussedwith elected officials. He questioned if anything had been reported. Geoff indicated thatnothing had been reported to him. He also noted that there have been a couple situationswhere the contractor had been cited for various violations due to being under amicroscope as it relates to environmental compliance. Geoff also indicated that therewere some delays being experienced with MDE; however, he is not aware that this isimpacting the overall schedule. Chairman Woodford asked about the bid protest letter oncontract B of the ICC. Geoff explained that there were only two contractors which were

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in the final consideration. Geoff explained that the contractor that was not selected hadmade a lower bid by a very small percentage and as a result of non-selection, thecontractor is now questioning the entire grading system. Chairman Woodford asked ifthis was being handled by SHA. Geoff indicated that it was.Sam Triandos noted that at the last Authority meeting there was not a conclusion reachedon the completion date for the ETL's so it appears on the draft as 2016. Member Beyer-Halsey indicated that the Members had been back and forth between 2014 and 2016 andthe date was contingent upon increasing tolls. Chairman Woodford indicated that thisneeds to be brought back before the full Authority. Sam indicated that a decision wasmade because of a deadline and financial feasibility. Chairman Woodford recommendedthat the issue be discussed with Ron Freeland and the Members should be made awarethereof. Sam indicated that it will be presented at the Finance Committee meeting onSeptember 11,2008.Cheryl Sparks added that within the week following the meeting, Mike Dresser will run atolling article on tolling on the ETL's and ICC. She indicated that earlier in the monththere was an extensive tour and interview with WYPR Radio Station on express tolllanes.In the absence of any further comments or questions, the meeting adjourned at 11:45 am.The next meeting is scheduled for Thursday, October 2, 2008 at 9:00 a.m. in Suite 160 atthe Point Breeze complex located at 2310 Broening Highway.

capcom 2008 minutes 09 08

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