capital development board james r. thomson center

October 7, 2014 VIA EMAIL Mr. Bruce Locke Capital Development Board James R. Thomson Center 100 West Randolph Street, Suite 14-600 Chicago, IL 60601-3283 Re: College of Lake County Student Services AEC Waukegan Lakeshore Campus, Waukegan, Illinois CDB Project Number: 810-056-024

Architect’s Project Number: 213007.10 Meeting Minutes: CLC – Lakeshore Campus Open Forum Meeting

Summary of the Meeting held at 2:30 p.m. on Thursday, October 2nd, 2014, at the CLC-Lakeshore Campus, Waukegan, Illinois. These notes record our understanding of items discussed and decisions made at this meeting. Please notify us within seven (7) calendar days of any necessary additions or corrections. PERSONS IN ATTENDANCE

David Agazzi…………………………… Vice President, Administrative Affairs, College of Lake County (CLC) Dr. Al Baldwin…………………………………………Dean, Lakeshore Campus, College of Lake County (CLC) Joann Jacobs……………………………Testing Manager, Lakeshore Campus, College of Lake County (CLC) Floyd Halsey…………………………….Judicial Services, Lakeshore Campus, College of Lake County (CLC) Doreen Robinson………………………………..Secretary, Lakeshore Campus, College of Lake County (CLC) Jasmine Sosa………………………………………….SSC, Lakeshore Campus, College of Lake County (CLC) Renee Jones…………………………………………..SSC, Lakeshore Campus, College of Lake County (CLC) Bob Rickert……………………………………...Art Facility, Lakeshore Campus, College of Lake County (CLC) Tracey Hoy……………………………………Math Facility, Lakeshore Campus, College of Lake County (CLC) Cathy Colton……………………………….English Facility, Lakeshore Campus, College of Lake County (CLC) Paul McNulty………………………...Touring Coordinator, Lakeshore Campus, College of Lake County (CLC) Michelle Carter……………………………………...Facility, Lakeshore Campus, College of Lake County (CLC) Nedra Adams-Soller…………….Communication Facility, Lakeshore Campus, College of Lake County (CLC) Ali Mata………………………………..Counseling Facility, Lakeshore Campus, College of Lake County (CLC) Mary Lynn Carver………………………..Adult Ed Facility, Lakeshore Campus, College of Lake County (CLC) Richard Maghirang……………………..Student Services, Lakeshore Campus, College of Lake County (CLC) Arlene Santos………………………….….…Interim Dean, Lakeshore Campus, College of Lake County (CLC) Nidia Ortiz……………………………..Senior Admin Asst., Lakeshore Campus, College of Lake County (CLC) Lina Brandonisio…………………Senior Clerk Bookstore, Lakeshore Campus, College of Lake County (CLC) Joni Gruber…………………………....Office Asst. Dental, Lakeshore Campus, College of Lake County (CLC) Jan Salvadorini…………………….…..Clinic Coordinator, Lakeshore Campus, College of Lake County (CLC) Sue Nierstheimer………………………………...…Facility, Lakeshore Campus, College of Lake County (CLC)

College of Lake County CLC SS-AEC Waukegan, Illinois CDB Project Number: 810-056-024 / Architect’s Project Number: 213007.10 Meeting Minutes: Open Forum Meeting October 7, 2014 / of 4

Jacalyn Adams………………………………….…Tutor III, Lakeshore Campus, College of Lake County (CLC) Alice Howell……………………………………Office Asst., Lakeshore Campus, College of Lake County (CLC) Ken McLaughrey……………….Technology Coordinator, Lakeshore Campus, College of Lake County (CLC) Renee Denson……………..…Office Asst. /Receptionist, Lakeshore Campus, College of Lake County (CLC) Johaan Cotton Wilson………………………..Coordinator, Lakeshore Campus, College of Lake County (CLC) Jo Beckwith…………………………………….....Librarian, Lakeshore Campus, College of Lake County (CLC) Brian Beecher……………………………………….Library, Lakeshore Campus, College of Lake County (CLC) Jeffrey Sronkoski…………………………………………………………………Principal, Legat Architects (Legat) Burcin Moehring……………… Project Manager / Director of Science & Technology, Legat Architects (Legat)

ITEMS DISCUSSED

1. Introductions a. David Agazzi welcomed participants, outlined the purpose of the meeting.

2. CLC’s mission and Project Goals

a. CLC’s mission and Project Goals were reviewed (attached). David Agazzi asked the attendees what they think will make this project a success. Following are the ideas brought up by the participants:

i. Students should come first. ii. Lakeshore Campus should not to be a “stepchild”. iii. Students should have the option to graduate with all the courses offered at Lakeshore

Campus. iv. Students and Faculty should prefer to come to Lakeshore Campus. v. This campus should offer all courses. vi. An increase in the student graduation at this campus is desirable. vii. Everyone should feel safe and protected with no fear at this campus. viii. People should stop making “due”. ix. Faculty/staff at this campus should feel comfortable. x. Faculty/Staff at Lakeshore would like to see that the CLC administrators are committed to

the completion of this project. xi. Faculty/Staff at Lakeshore would like to see that the all stakeholders are committed to the

completion of this project. xii. The Lakeshore campus should be thriving and inclusive of the student life population. xiii. When the faculty is hired to come to the Lakeshore campus, they should feel happy about

it. xiv. Faculty, staff and students at the Lakeshore campus should feel proud of the campus and

the new developments. xv. Spaces in the new building should have as many windows as possible.


xvi. A food venue should be incorporated into the CLC Lakeshore campus developments.

Jeffrey Sronkoski stated that the City of Waukegan encourages the students to use the local restaurants in lieu of having a full service CLC Cafeteria at this campus. Several CLC attendees stated that the cost of using the local restaurants is prohibitive for most students, and that perhaps different food service options should be explored further.

3. Design Process Overview & Schedule

a. David Agazzi reviewed the Design Process and the Project Schedule (attached). Milestone deadlines were highlighted to complete Schematic Design Phase and submit to CDB on February 15, 2015.

4. Programming Requests/Project Scope Overview were briefly reviewed (attached).

a. It was agreed that the scope of the work related to ABE, GED, ESL and Library components might have to be revised. In addition, further review of the following will be necessary: -Student Success Space and the Opportunity for the Gallery Space or Art Display. -Fitness Space/Room

b. It was agreed that user group meetings to assess the revised needs of the above will be scheduled during the Schematic Design Phase.

c. It was noted that as the project develops and as the existing conditions are discovered in detail, the scope of work might need to be adjusted in order to align with the established project budget.

5. David Agazzi briefly reviewed the Schematic Design Process, stakeholders’ workshops, design concepts and program budget alignments.

a. This project will follow CDB standards and comply with all of the CDB requirements. b. The applicable codes will also be followed. c. Since this building will be Platinum, the LEED Checklist was briefly mentioned and will be followed

(attached). d. It was agreed that this will be a collaborative design process.

6. The Role of the Stakeholders & their participation were discussed. Rose Pecoraro (from CLC) will

coordinate the invitations for the meetings and will send out the invitations. Following parties will be involved in the process:

a. The CDB

b. CLC teams (administrators, faculty etc.)

c. City of Waukegan – code requirements

d. Community Groups

7. Budget Overview – The preliminary budget established during Programming Analysis was briefly reviewed

(attached).


8. David Agazzi informed the participants that both the meeting minutes and the slides of the presentation will be posted at CLC’s website. In addition, the Programming Analysis Book is available at the website.

9. General Discussion

a. Some of the participants asked if there will be a loading dock, community room, “green space/landscape” in the scope of new work. These will be incorporated into the design.

b. David Agazzi reminded the team that the city requires the new building to be at least six stories high at the former Madison Avenue restaurant site and the former News-Sun site, both of which are located on Sheridan Road.

c. David Agazzi confirmed that no work will be done in the 1 North Genesee Building as part of this project.

Please notify us within seven (7) calendar days of any necessary additions or corrections. Thank you. Sincerely, Legat Architects, Inc. Burcin Moehring, AIA, LEED AP BD+C Director of Science and Technology BM/BM ATTACHMENTS Meeting Agenda 20140917 Attendance Record 20140917 Slides from the presentation CC Bruce Locke (CDB) Legat Architects team All Attendees File: 213007.10

CLC – Lakeshore Campus

Student Services/Adult Education Center - Waukegan

CDB Project Number 810-056-024

October 2, 2014

Agenda

1. Introductions and Purpose of the Meeting

2. CLC’s mission and Project Goals – What will make this project success?


4. Programming Requests/Project Scope Overview

a. Site Work/Renovation/New Construction

5. Schematic Design

6. The Role of the Stakeholders & their participation

b. CDB

c. CLC teams (administrators, faculty etc.)

d. City of Waukegan – code requirements

e. Community Groups

7. Brief Budget Overview

8. Next Steps in the Project Execution

10/7/2014

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LAKESHORE CAMPUS

OPEN FORUM MEETINGOCTOBER 2, 2014

1

AGENDA1. Introductions & Purpose of the Meeting

2. CLC’s mission & Project Goals a. What will make this project a success?


4. Programming Requests/Project Scope Overviewa. Site Work / Renovation / New Construction

5. Schematic Design

6. The role of the stakeholders & their participation

a. CDB

b. CLC Teams (Administrators, faculty, etc.)

c. City of Waukegan – code requirements

d. Community Groups/Partnerships

7. Brief Budget Overview

8. Next Steps & Project Execution

2

• FULL SERVICE CAMPUS

• ABILITY TO EXPAND DEGREES AT LAKESHORE

• DAILY DESTINATION FOR STUDENTS

• UNIFIED CAMPUS SETTING

• ACADEMIC PROGRAM FOCUS

• SUSTAINABLE DESIGN

2. COLLEGE OF LAKE COUNTY’S MISSION

& PROJECT GOALS

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PROJECT HISTORY

5 6

7 8

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9

EXISTING SITE CONDITIONS

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SITE HISTORY

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SITE - EXISTING CONDITIONS

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SITE UNDER CONSIDERATION

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3. DESIGN PROCESS & SCHEDULE

DESIGN

DEVELOPMENT

BIDDING &

NEGOTIATIONSCONSTRUCTION

OWNER

OCCUPANCYPROGRAM SCHEMATIC

DESIGN

CONSTRUCTION

DOCUMENTS

FEBRUARY 15, 2015 SEPTEMBER 15, 2015 JULY 15, 2016 FEBRUARY 15, 2019

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4. SCOPE OF WORK

• One-stop Student Services

• Expand General Education offering

• Relocation Adult Education (Administration Only)

• Expand Science (New Chemistry Lab)

• Food Service

• Relocation Child Care and Police

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4. PROGRAMMING REQUESTS

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SCENARIO 1 – LEVEL 1

4. EXAMPLES FROM PROGRAMMING

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5. SCHEMATIC DESIGN

• STAKEHOLDER’S WORKSHOPS

• DESIGN CONCEPTS

• PROGRAM BUDGET ALIGNMENTS

• FINAL RECOMMENDATIONS

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10/7/2014

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CODE

2003 International Building Code (with Waukegan Amendments)

2003 International Mechanical Code

2002 National Electrical Code (with Waukegan Amendments)

2003 International Fire Code

2001 ASHRAE Standard 90.1-2001, Energy Standard for Buildings

Except

Low-Rise Residential Buildings

2003 International Fuel Gas Code

2004 Illinois Plumbing Code (77 Ill. Adm. Code 890) (with Waukegan

Amendments)

1997 Illinois Accessibility Code (71 Ill. Adm. Code 400)

2003 Fire Prevention and Safety (41 Ill. Adm. Code 100)

2000 Unified Development Ordinance (UDO)

2008 Watershed Development Ordinance (WDO)

2003 International Property Maintenance Code

2011 Steel Products Procurement Act (30 Ill CS 565)

Life Cycle Cost Analysis

Farmland Preservation Act

Endangered Species Act

Wetlands Policy Act of 1989

Historical Preservation Act

Archeological and Paleontological Resources

Preservation Act

Clean Water Act

Federal Energy Policy Act

1999 Asbestos Abatement Authority Act (77 III. Adm. Code 855)

2000 Lead Poisoning Prevention Act (77 III. Adm. Code 845)

2008 Smoke-Free Illinois Act

2006 Health and Safety Act (820 Ill CS 225)

2002 Boiler and Pressure Vessel Safety Act (41 III. Adm. Code 120)

2007 Illinois Energy Conservation Code for Commercial

Buildings (Effective 4/8/06; Revised 10/9/07)

Law requires use of latest published edition of

International Energy Conservation Code.

CODES & PERMITSGOVERNMENTAL AGENCY REQUIRING

ICCB/ Waukegan

ICCB

ICCB/ Waukegan

ICCB

ICCB

ICCB

ICCB/ Waukegan

ICCB

ICCB

Lake County

Lake County

Waukegan

Office of the Attorney General

Capital Development Board








Illinois Department of Public Health

Illinois Department of Public Health

Department of Labor

Office of the State Fire Marshall


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APPLICABLE BUILDING STANDARDS2009 Capital Development Board

-Design and Construction Manual

2012 Illinois Department of Transportation

-Standard Specifications for Road and Bridge Construction

2010 Americans with Disabilities Act (ADA) Accessibility Guidelines

2012 Illinois Society of Professional Engineers

-Standard Specifications for Water and Sewer Construction in Illinois, Latest Edition

2000 LEED (Leadership in Energy and Environmental Design) Version 3.0

2010 NFPA 13 - Installation of Sprinkler Systems

2010 NFPA 14 - Installation of Standpipe Hose Systems

2010 NFPA 20 - Installation of Stationary Pumps for Fire Protection

2010 NFPA 24 - Installation of Private Fire Service Mains

2012 NFPA 30 - Flammable and Combustible Liquids Code

2011 NFPA 45 - Fire Protection for Laboratories Using Chemicals

2012 NFPA 54 - National Fuel Gas Code

2011 NFPA 70 – National Electrical Code

2010 NFPA 72 - National Fire Alarm and Signaling Code

2012 NFPA 90A - Standard for the Installation of Air Conditioning and Ventilating Systems, Current Edition

2009 NFPA 92B - Guide for Smoke Management in Malls, Atria, and Large Areas, Current Edition

2012 NFPA 101 - Life Safety Code

2010 NFPA 110 - Standard for Emergency and Standby Power Systems, Current Edition

2006 NFPA 730 - Guide for Premises Security 2006 Edition

2011 NFPA 731 - Standard for the Installation of Electronic Premises Security Systems

2011 NFPA 780 - Installation of Lighting Protection Systems

2009 Biosafety in Micro-biological and Biomedical Laboratories, Fifth Edition

2004 ANSI Z358.1 Emergency Eyewash and Shower Equipment

2012 American Society of Plumbing Engineers (ASPE) Databooks

2011 I.E.S. Lighting Handbook

2010 ACGIH Industrial Ventilation - A Manual of Recommended Practice, Latest Edition

2003 ANSI/AIHA Z9.5-2003 - Laboratory Ventilation Standard

Occupational Safety and Health Administration (OSHA)

2011 OSHA 29 CFR Part 1910 - Occupational Exposures to Hazardous Chemicals in Laboratories

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LEED CHECKLIST

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6. STAKEHOLDERS

THE CITY OF

WAUKEGAN

CAPTIAL

DEVELOPMENT

BOARD

COLLEGE OF

LAKE COUNTY

TEAMS

COMMUNITY

GROUPS/

PARTNERSHIPS

STAKEHOLDERS

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STAKEHOLDERS - CLC TEAM

LRC PARTNERSHIP

OFFICESPOLICE

ADMINISTRATIVE

SERVICES:

BOOKSTORE &

FOOD SERVICE

EXECUTIVE

STAFFABE/ GED/ ESL ADMINISTRATIVE

OFFICES

STUDENT

SERVICESRENOVATIONS STUDENT

DEVELOPMENTTECHNOLOGY

CHILDHOOD

LEARNING

CENTER

SCIENCE LABSBIOLOGICAL

HEALTH

SCIENCES

THE CITY OF

WAUKEGAN

CAPTIAL

DEVELOPMENT

BOARD

COLLEGE OF

LAKE COUNTY

TEAMS

COMMUNITY

GROUPS/

PARTNERSHIPS

STAKEHOLDERS

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COST SUMMARY

7. BUDGET

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COST SUMMARY

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COST SUMMARY

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LAKESHORE CAMPUS

OCTOBER 2, 2014

Next Steps

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capital development board james r. thomson center

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