Capstone Scholarship and Discovery (CSD) Course FOM2 Forum 11.17.2014

Melissa Fischer MD MEd, course leader Leslie Domalik MD, Capstone Faculty Committee Chair Colleen Burnham MBA Caroline Alper, MD

• General timeline • Capstone Project Proposal

• Worksheet • Rubric • “Writing the Proposal” and Proposal Samples • Working with your Advisor • Due Date/Timeline • Submitting

• Questions about Capstone Proposals • Questions about Finding an Advisor

Welcome

First Year

Spring FOM1 Progress Report

Second Year

Fall FOM2 Progress Report

due 9.26.14

Fall FOM2 Advisor Selection

due 10.31.14

Spring FOM2 Capstone Project

Proposal due February 9, 2015

Third Year

Fall CCE Progress Report

due 9.17.14

Spring CCE Progress Report

Fall AS Final Capstone Project Report

Spring AS Capstone

Presentation

Fourth Year

CAPSTONE TIMELINE

Capstone Project Proposal and Reports are designed to help you structure and complete your work

• Clarify your own knowledge gap • Define goals and objectives • Outline how you will meet these and some resources you

will use • Describe your methods and processes • IRB or IACUC • Describe anticipated results, planned deliverables, format

for Presentation

Capstone Project Proposal contains sections designed to demonstrate the topic, scope and specific steps you will take to complete your work

General Information Your name Your email address Degree Program

MD student MD GHP student MD CTRP student MD-PhD student

Advisor Information [name, department, institution ] Project title (working or actual) Group Project: [yes/no] Group Members IDENTIFY COMPETENCY Identify the ONE UMMS competency that best aligns to your project. Physician as… Clinical Problem Solver Communicator Professional Person Patient & Community Advocate Scientist

Capstone Proposal Worksheet

DEFINE GOALS AND OBJECTIVES

Goals: State the basic purpose of the project, in broad terms, including a detailed description of why it was selected (eg what you hope to discover, prove, or demonstrate, etc.) EXAMPLE: To educate middle school students on healthier eating habits in order to potentially reduce the incidence of future health problems. I chose this project because… Objectives: specific, measurable, and attainable (use wording format as noted below) EXAMPLE: 1) students will be able to state 3 healthy snack choices, 2) students will be able to explain at least 2 reasons this is important, 3) Outline potential use for legacy project, medical students may choose: evaluation of durable change in healthy habits, measures of wellness, and/or development of physical activity programs.

Capstone Proposal Worksheet

CLARIFY KNOWLEDGE GAP Identify what you hope to learn from this project (eg, personal, professional, academic, etc.), and describe how this project will meet your learning interests/need. EXAMPLE: I am possibly interested in pediatrics and would like to better understand pre-teens. While this project is focused on healthy eating choices, I may gain general insight into working successfully with this age group.

PROVIDE OUTLINE Outline how you will gather knowledge and skills focused on the background of your project (eg, medical or other literature review, patient history-taking, case review, skills development, legacy project history, discussion with experts). EXAMPLE: I will work with my house librarian to identify and review the literature on talking to pre-teens and healthy eating for this age group; I will work with Principal X at the XXX Middle School on possible opportunities for small classroom presentations on healthy eating.

LIST RESOURCES List 3-5 resources or experiences that will inform the project (this may include references to projects similar in nature to expected project format). EXAMPLE: literature resource: provide citations from the literature related to your topic/project; experience resource: spent a summer during college working in an adolescent clinic and will use some of what I learned at that time toward this project.

Capstone Proposal Worksheet

IDENTIFY METHODS AND OR PROCESSES Describe the project approach and how will these methods accomplish the goals and objectives of the project) Define the components of the methodology and explain why these were chosen. (ie, more details of the methods) EXAMPLE: After reviewing the literature, I will create a list of healthy meal choices for home and school, healthy snacks, and helpful hints on avoiding unhealthy foods, which are the pieces of information that I want to provide to students; develop a PowerPoint presentation for small classrooms with language geared toward middle school students, and develop a pamphlet which can be sent home with students – both are to provide the necessary education and materials which students can refer to later. I will work with the principal to present this and use a simple pre-post knowledge and attitude test to assess. Address potential challenges and plans to respond to them, including modifications as necessary. EXAMPLE: It is somewhat hard to communicate effectively with students in this age group, but I will utilize known strategies to be as effective as possible. I may use audience response to make it more ‘fun’ for this age. Also, I may not be allowed into the schools and or to send home a pamphlet. If so, then I will still develop the presentation and pamphlet, and discuss the barriers to presenting this information as well as possible solutions for the future.

Capstone Proposal Worksheet

IRB/IACUC APPROVAL

Identify if Institutional Review Board (IRB) review of your Project is needed. We cannot stress enough the importance of identifying whether your Project requires IRB review. If you will be working with human subjects and conducting research, you will need to submit your Project to IRB for review. Please review the IRB website to help you with further information. In addition, please review the materials on IRB in BBL, which can be found by using the left nav link, CSD Manual, FAQs & Resources, IRB Information. EXAMPLE: I will be conducting a pre/post survey with the middle-schoolers regarding healthy food choices before and after my presentation to them in the classroom (needs IRB review) EXAMPLE: I will be presenting healthy food choices to middle-schoolers but will not gather any information or data from them. My Capstone presentation will be solely on the educational materials I created and the logistics of developing such a program (does not need IRB)

Capstone Proposal Worksheet

Please answer the following questions to assist you in making the IRB review determination: Will you gather data about living individuals, including but not limited to: patients, faculty or students, through intervention or interaction with them? Yes/No If yes, then your Project includes Human Subjects Will you gather private identifiable information about living individuals, including but not limited to: patients, faculty or students? Yes/No If yes, then your Project includes Human Subjects Will your Project in whole or in part be a systematic investigation, including but not limited to: lab experiments, educational interventions, surveys, or chart reviews, designed to develop or contribute to generalizable knowledge? Yes/No If yes, then your Project includes Research

Capstone Proposal Worksheet

If you will be working with human subjects and conducting research, you will need IRB review. Please answer the following: Will you be submitting your Project to IRB for review? Yes/No/I will review materials and have a screening consult with IRB • If you answered “yes”, please describe your timeline for submission and who will be responsible for

submitting to IRB:

• If you answered “no”, but are working with human subjects and/or conducting research, please explain why you believe you do not need IRB review:

• If you answered “have a screening consult with IRB”, please provide the month when you plan to do so:

Animals/IACUC: If you will be doing work with animals, please contact Institutional Animal Care and Use Committee (IACUC) for guidance.

Capstone Proposal Worksheet

13

http://www.umassmed.edu/research/irb/

DESCRIBE RESULTS/OUTPUT Outline the expected results or output with clear links to goals and objectives. EXAMPLE: students will be able to identify healthier snack choices and, hopefully, make those choices, moving towards the broader goal of healthier lifestyle and fewer chronic problems like obesity and diabetes. DISCUSS DELIVERABLES ALL STUDENTS WILL BE REQUIRED TO COMPLETE A FINAL CAPSTONE PROJECT REPORT, A REFLECTIVE PAPER AND A PRESENTATION IN THE AS YEAR Describe potential deliverables, other than the final Capstone Project Report (which is a required part of your project), that align with goals and methods (eg, pamphlets, surveys, research protocols). EXAMPLES of other deliverables: copy of presentation as learning module, pamphlet, survey tools Describe the anticipated format for presenting your project work. EXAMPLES of format: poster, PowerPoint, live performance (eg, dance or song), exhibit (eg, art work) Need to provide Introduction and method to receive feedback

Capstone Proposal Worksheet

Capstone Project Proposal Rubric Expected

Meets Expectation yes/no

Comments

Clear Goals (Define Goals & Objectives)

The student explicitly states the basic purposes for the work which includes why the student selected this project, and defines realistic, achievable objectives.

Adequate Preparation (Knowledge Gap, Outline, Resources)

The student outlines how he/she will gather knowledge and skills focused on the background of his or her specific project (e.g., medical or other literature review, patient history-taking, case review, skills-development, legacy project history) and lists 3-5 resources or experiences that will inform the project (this may include references to projects similar in nature to expected project format). Students must identify the personal gap that this project addresses (e.g., personal, professional, academic, etc.).

Appropriate methods or process (Methods/Processes)

The student clearly describes the project’s approach which aligns with goals. The student defines the components of the methodology and explains why these were chosen. Potential challenges are shared as are plans to respond to them, including modification as necessary.

Professionally significant or personally meaningful results, product or output (Results/Output)

The student outlines the expected results or output, which are clearly linked to goals and objectives.

Effective presentation or dissemination (Deliverables)

The student describes expected deliverables that align with goals and methods and includes plans for presenting final project to meet course requirement.

All students must meet expectations on each row of the rubric in order to successfully complete the Capstone Project Proposal Form.

BBL – “Writing the Proposal” section and video • http://onlinetraining.umassmed.edu/writingthecapstoneproposal/

Proposals posted in BBL SAMPLE FOM2 CAPSTONE PROJECT PROPOSALS

• Your Advisor can assist you with:

o Resources o Time management o Right-sizing your Project o Feedback on written work

Working with your Advisor

• Your Advisor should review the Proposal (and all subsequent written submissions) before the due date

• This means you must plan ahead to: o Discuss with Advisor as to enough lead time for review/feedback o Complete your draft o Send to Advisor for feedback o Complete the Advisor’s recommended revisions o Have further discussion with your Advisor if needed and o Submit on time

Working with your Advisor

• Due Date to CSD February 9th

• Submit on time • Do so even if your Advisor has not reviewed • You should still review with them, albeit after submission

PROPOSAL DUE DATE

• In order to get your Proposal in before several exams commence, we recommend the following:

• 1/16 - Students complete the Proposal o Students complete the Proposal and email it to their

Advisor no later than 1/16 o Students request their Advisor send it back to them no later

than 1/26 • 1/26 – Students receive Proposal back from their Advisor

o Students review feedback and make changes, address any questions and complete no later than 2/09

• 2/09 – Student submits Proposal to CSD

Recommended Workflow

• Download Capstone Proposal Worksheet (BBL) • Work with your advisor until ‘meets expectations’ • Submit final version via link in BBL • Capstone Scholarship and Discovery Faculty Committee

review • Additional feedback may be provided by CSD Leadership • Can continue with Project work once email approval

received from CSD Leadership

What are the steps to submitting my proposal?

Questions…