Captain's Training18th September, 2015

Ice Breaker

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Speak to someone that you don't know and find out the following:

• Their name

• Their club

• The most embarrassing moment from their first year

Today's Session

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• Develop an understanding of the level of responsibility you hold as leaders of your teams

• Overview of the procedures and policies in relation to BUCS

• How to handle team selection and completing team sheets

• The importance of working with your Equality and Diversity Officer and Coach

So much information that everyone needs to know...

What does everyone need to know?

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You need to know about• Club Culture

• Position of Responsibility

• Representing Members

• Policies & Procedures

• Sports Club Constitution

• Registration & Membership Process

• Using the Students' Union Website

Club Culture

Rate you club culture...

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Definition of culture- The attitudes and behaviour characteristic of a particular social group

Complete the slip stating your score and why you believe this is an accurate account of the culture within your club.

Negative Positive

An ideal club culture...

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FUN

INCLUSIVE

ENJOYABLE

CHALLENGING

SOCIAL

PERFORMANCE DRIVEN

WELCOMING

FRIENDLY OPEN TO CHANGE

DIVERSE

TRUSTINGSUPPORTIVEPROUD

Responsibility

You are responsible...

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As a committee member you hold a position of responsibility.

This means that if there is a disciplinary within your club, responsibility could fall on you, even if you weren't involved.

Consequences could be that you are stripped of your role and restricted from being on any committee in the future.

You could also have to face Students' Union and University Disciplinary procedures.

Represent

Represent your members...

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The committee exists to represent club members

What would you do in the following situations...

• The club committee is discussing the option of buying a large piece of equipment from the clubs account and can't come to an agreement

• Club members are unhappy with the time of one of their training sessions

• Club members want their Sports Ball tickets subsidising by club funding

Policies & Procedures

There have been a lot of changes...

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You have to do everything we have covered whilst operating within the Students' Unions policies and

procedures.

Some Policies and Procedures will be covered in more detail shortly but I would strongly recommend that you familiarise yourself with all

of them.

They can be viewed on the Students' Union Website.

Sports Club Constitution

Your club constitution...

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A member of your club who is attending today will have your clubs constitution.

It includes details about:

• Purpose

• Membership

• Committee

• Meetings

• Roles

• Finance

• Winding Up

You will all have to sign the constitution to show that you agree on and understand how your club should operate

Membership & Registration

What's the process?

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The process can be viewed on the Students' Union website and anytime.

Let's go through it step by step

It's vital that everyone registers on the SU website and pay's the appropriate membership and it's your responsibility as a committee to make sure members

complete the process.

We will be doing spot checks at training and before fixtures!

SU Website

Make the most out of the website...

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You have access to the following tools via the SU website

• Edit your page content

• View members

• View Sales reports

• View Purchase Reports

• Send messages to members

• Upload Resources

• Set up a product (Chairs & Treasurers Only)

Make the most out of the website...

Slide Titlehttps://www.hallamstudentsunion.com/

CAPTAINS!

Understanding of being a "Captain"

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What makes a good captain?

Leader Good Communicator

Challenges team mates

Performance Driven

Fair

Team Player

Role ModelOrganised

Mentor

Positive

Dedication

BUCS Guide - policies and procedures

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The BUCS Guide covers:

• Organising fixtures

• Sending in results

• Walkovers

• Playing Under Protest

• Booking match officials

• Competition Entries

• Organising Trips

• Booking Transport and Accommodation

• Funding for BUCS Individuals

• Misconduct in BUCS

• Sports Staff Contacts

Your BUCS season

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Captain's Training

Welcome Week

BUCS Season

BUCS Nationals

BIG BUCS Wednesday

Varsity

Premier Playoffs

Season Outcomes

Fixtures and Results

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• Plan Ahead!

• Keep in touch

• Check the detailso Home start time, opposition, venue, shuttle buso Away start time, opposition, venue, transport details (departure time and

bus size)• Let us know how you did!

o Phone or Text - 0782 586 1715

o Email - lydia.smith@shu.ac.uk

o Tweet - @TeamHallam

Detail your team, opposition and result i.e. Men's Football 1st - Hallam 3 Loughborough 0

Walkovers

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HALLAM DON'T DO WALKOVERS

In 2014/15, Hallam lost 39 League Points and 62.5 BUCS Points through walkovers - without these walkovers, the university could have moved up to 17th place in the BUCS ranking!

• One walkover: loss of three league points and half of your overall BUCS points• Two walkovers: further loss of three league points and all BUCS points.

Withdrawn from knockout competitions. (Prem teams - automatically relegated)• Three or more walkovers: further loss of 3 points per occurrence, £100-£250

fine and a £50-£100 fine for every additional walkover

How to avoid this?• Keep in contact• Send a team out• Make every effort

Problem with a fixture?- Play Under Protest

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Upon arriving at a fixture, if the team feels that there is a breach in any BUCS regulations (e.g. pitch is wrongly marked, team turning up late, ineligible player) they can

complete a playing under protest form.

Tips for playing under protest:

• Play the game!

• Bring a Playing Under Protest form to every game

• Complete the form being factual and objective

• Get evidence

• Hand in the form to the Students' Union by 12noon the day after your fixture

BUCS will judge the form based on the "effect that the grievance had on the result of the fixture".

Team Sheets

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Team Sheets

1. Download a team sheet from the weekly Friday email or Club Committee Resources

2. Send a copy of your team sheet to the SU by 12pm the day before your fixture

3. Bring completed team sheets (noting kit numbers) to every fixture along with student IDs

4. Exchange with the opposition before kick off, complete the second half of the team sheet

5. Hand in completed team sheet to Students' Union by 3pm the following day

Team Selection

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Team Selection

What criteria do you think you should base team selection on?

- training attendance

- level of skill

- coach input

• Find the balance!

• Set expectations

• Feedback process - reasoning behind decisions

• Get to know your player pathway

IMPORTANT - Player Movement between teams

Your BUCS Week

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YOUR WEEKMonday Let the BUCS Administrator know if there are any problems with Wednesday's match

by 12noon Make sure appropriate officials have been arranged for your fixture Weekend fixtures: return completed teamsheet to the Students' Union, send in results

and report in any problems, accidents or disputes

Tuesday Send in team sheets to the BUCS Administrator by 12noon Check emails to see if there are any last minute changes/cancellations

WednesdayGAME DAY

Check emails in case of cancellations REMEMBER: team sheet, playing under protest form, student ID Arrive at venue/HUBS in good time for the fixture/departure! Exchange and verify team sheets with opposition before kick off Get a win for Team Hallam! Send the result to 07825861715 (e.g. Men's 1st Football, Hallam 3 Loughborough 0)

Thursday Return completed team sheets to the Students' Union by 3pm Report in any problems, accidents or disputes from the previous day Any playing under protest forms to be handed in by 12pm

Friday Receive weekly email confirming fixture start times, venues and travel arrangements Check and confirm these with your teams, inform the BUCS administrator if there are

any problems Weekend fixtures: send in team sheets and, if the fixture is away, trip forms

Individuals

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Know your deadlines, get in touch and keep organised!

BUCS Entry

Team Hallam

member

Development Opportunities

Competitive Opportunities

BUCS Points

Transport and Accommodation

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Always book through the Students' Union!

Transport:- Buses (8 seater - 78 seater)- Train- Personal transport- Hire Car

Accommodation:- it's up to you!

Working with your Equality and DiversityOfficer and Coach

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Working with your coach

• Decide on a transparent trial process

• Decide things as a committee and then work with your coach

Working with your Equality and Diversity Officer

• Signposting

• Represent your Student Body

Summary

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• Be organised!

• Ask questions!

• Stay within the rules!

• Smash it!