career training usa host employer requirements...further, interexchange requires that any employer...
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CT–EA01–0911
CAREER TRAINING USAHost Employer RequirementsTo view the most up-to-date Employer Requirements, please visit: http://www.InterExchange.org/ct-employer-requirements
The InterExchange Career Training USA program is overseen by the U.S. Department of State. Under the program regulations, employers in our program must:
• HaveaFederalIdentificationNumberandaDun&Bradstreet(DUNS)Number.IfyoudonothaveaDUNSnumber,youmayprovideacopyofyourbusinesslicenseorregistration.
• SubmitproofofanactiveWorker'sCompensationInsurancePolicy(certificateorinformationletter).
• Beabletoprovidefull-time(min.32hours/week),professional-levelpositionsforinternsandtrainees(nottoinvolvemorethan20%clericalorbasicwork)
• Beabletoprovidecontinuouson-sitesupervisionofinternsandtrainees
• CompleteandsignaHostEmployerAgreementform
• CreateandsignaTraining/InternshipPlacementPlan(DS-7002)
• Providestructuredandguidedtrainingandnotusethisprogramforregularworkpurposes
• HaveanEnglish-languagewebsitethatprovidesadescriptionandverificationofyourcompany'sbusinessactivities.Ifyoudonothaveawebsite,youmustsubmitprofessionalmarketingmaterialsdescribingyourbusinessactivitiesandacopyofyourbusinessregistrationandconsenttoasitevisitbyInterExchange.
• OffertraininginafieldInterExchangesponsors:HospitalityandTourism;InformationMediaandCommunications;Management,Business,CommerceandFinance;PublicAdministrationandLaw;andTheSciences,Engineering,Architecture,Mathematics,andIndustrialOccupations.
• Supervisormusthaveabusinessorcompanyemailaddress(cannotbehotmail,gmail,etc.)
If your company has fewer than 25 employees and less than $3 million in revenue, then we’re required by the State Department to perform a site visit prior to approving you for the program. Further, InterExchange requires that any employer who does not have an active English-language website must consent to a site visit. We charge a one-time $250 fee for a site visit, but once you’re accepted into the program, you’ll never have a repeat charge from InterExchange.
Tofurtherensureappropriateplacementofinternsandtrainees,InterExchangealsorequiresthatemployersinourprogram:
• Maintainafull-timeemployeetointern/traineeratioofat least5:1.Youmusthavesufficientstaffinplacetorunyourbusinesswhilealsoprovidingcontinuouson-sitesupervisionandtrainingforyourinternsandtrainees.
• Notbeahome-basedbusiness
• Consenttobevisitedduringyourintern/trainee'sprogrambyInterExchangestaffuponrequest
PRohIbITED EmPloyER TyPES AND TRAINING loCATIoNS:
Notallemployersarepermittedtohostinterns/traineesthroughInterExchangeCareerTrainingUSA.Wecannotapproveparticipantsforsponsorshipatthefollowinglocations:
• Arcades
• BridalCompanies
• Candystores/mallkiosks/boardwalkboothsandstands
• Convenience/grocerystoresorsuperettes/mini-markets
• Customerservices/phoneoperators
• Fastfoodrestaurants
• Fitnessstudios/personaltraining/coaching
• Gasstationsortollplazas
• Motels
• Poolmanagementcompanies
• Schoolsandotherinstructionalfacilities
• Spas/salons/doggroomingcompanies
• Staffingagencies
Further,wecannotapproveanypositionsthatrequireorinvolvechildcareoreldercare,orinclinicaloranyotherkindofworkthatinvolvespatientcareorcontact,includinganyworkthatwouldrequiretraineesorinternstoprovidetherapy,medication,orotherclinicalormedicalcare(e.g.,sportsorphysicaltherapy,psychologicalcounseling,nursing,dentistry,veterinarymedicine,socialwork,speechtherapy,orearlychildhoodeducation).
hospitality Guidelines
InterExchangealsodoesnotpermitbusiness-related(finance,marketing,etc.)programsinhotels,resorts,inns,orrestaurants.Anyonewishingtoworkinhospitalityorrestaurantmanagementpositionsmusthaveeducationand/orexperienceinthefield.Inaddition,allprogramsinhospitalityorrestaurantmanagementarelimitedto12months,regardlessofwhetheryouareaninternortrainee.
Allotheremployersandtrainingplanswillbeconsideredonacase-by-casebasis.IfyouareuncertainastowhetheryourplaceofbusinessisappropriateforaJ-1InternorTraineeprogram,pleasecontactusat1-212-924-0446orviaemailattraining@interexchange.org
Pleasebeadvisedthatyouwillberequiredtocompleteinterim(ifprogramis6monthsorlonger)andfinal(allprograms)evaluationstocompletetheJ-1visaprogramasperprogramregulations.
CT–EA01–0911
CAREER TRAINING USAEmployerChecklist&InstructionsPlease complete the following documents for each Intern/Trainee and provide them to your Intern/Trainee to submit with the program application. Be sure to complete all sections and pages and provide signatures where requested to allow for the quickest processing time.
EmPloyER ChECKlIST
Reviewemployereligibilityrequirementsathttp://www.interexchange.org/ct-employer-requirements
Conductdocumentedinterviewwithprospectiveintern/traineeinpersonorviawebcam/telephone
CompleteDS-7002Training/InternshipPlacementPlan
AllsectionsmustbecompletedandtypedinthePDFdocumentwithinthespaceprovided
IncludeacopyofPage2oftheDS-7002foreachphase(every3-4months)oftheinternshiportrainingprogram(seeinstructionsbelow)
CompleteandsigntheHostEmployerAgreementForm
FederalEmployerIdentificationNumber(FEIN)
Dun&Bradstreetnumber(DUNS)oracopyofyourbusinessregistration(TogetaDUNS#,visitwww.dnb.com)
Full-timeemployeetointernratioofatleast5:1
English-languagecompanywebsiteaddress(Ifyoudonothaveawebsite,pleaseattachprofessionally-producedcompanybrochures/ marketingmaterials)
Workers’CompensationInsurance.Submitacopyofthecertificateorbinderletter,whichmustincludethefollowinginformation:
CompanyName
Addressoftheinternship/traininglocation
PolicyNumber
DatesofCoverage(Expiredcertificateswillnotbeaccepted)
SiteVisit(PleaseseeHostEmployerRequirementspagetodetermineifyourcompanywillneedasitevisit) Ifavisitisrequired:Asitevisitrepresentativewillschedulethevisitwithyouatamutuallyconvenienttime.Thevisittakesapproximately30minutes.Ifthereisnorepresentativeinyourarea,wewillrecruitanewrepresentative—thismayrequireadditionaltimebeforewecanscheduleavisit.Aone-timefeeof$250ischargedtoemployersforthesitevisit.
EmploymentVerification:PleasenotethatyouwillbecontactedviaemailbyanInterexchangeCareerTrainingUSArepresentativetoconfirmthatyouhaveofferedtheapplicantaninternship/trainingposition.Tofacilitateapplicationreview,pleaserespondpromptly.
EmPloyER INSTRUCTIoNS FoR ComPlETING ThE DS-7002
1. ParticipantInformation:SelecteitherTraineeorIntern(Student Intern is not a category offered through InterExchange)
2. SiteofActivityInformation:Providethecontactinformationfortheexactlocationoftheinternship/trainingprogramandtheparticipant’sdirectsupervisor’snameandcontactinformation.
3. ContractAgreement:Theparticipant’sdirectsupervisormustcompleteandsignthetrainingplanandsubmitthedocumenttotheparticipanttosignaswell.InterExchangeisthesponsorandwewillcompletethesponsorsections.
4. Training/InternshipPlacementPlan:TheplanmustincludeseparatephasesandacopyofPage2oftheDS-7002mustbeprovidedforeachphase(forevery3-4monthsoftheprogram).Hospitalityprogramsmustalsoincludedepartmentalrotations.
• FieldofTraining/Internship:Generalfield,e.g.“BusinessManagement”or“Engineering”.
• NameofPhase:Eachphaseshouldhaveadifferentname,baseduponthedepartmentorthespecificrole/objective/focusforthatphase.
• BriefDescriptionofRole:Explanationoftheroletheparticipantwillhaveandhowheorshewillcontributeduringthisphase.
• SpecificTasks&ActivitiesorChronologyorSyllabusofTraining:Anoutlineofthespecifictasksandresponsibilitiestobeperformedbytheparticipant.Eachphaseshouldbuildupontheskills,tasks,andresponsibilitiesgainedinthepreviousphase(s).
• SpecificGoalsandObjectives:Thegoalorfocusofthisphase.
• Knowledge,Skills,orTechniquestobeImparted:Anexplanationoftheanticipatedlearningoutcomesandwhatwillbehighlightedanddevelopedthroughthisphase.
• MethodofEvaluationorSupervision:Explanationofhowtheparticipantwillbeevaluatedandsupervised.Evaluationcanbedonethroughin-personmeetings,journaling,writtenreviews,etc
CT–EA01–0911
Intern/TraineeFullName:
CompanyName: ParentCompanyName(IfApplicable): CompanyWebAddress:
Supervisor'sFullName: Supervisor'sEmail: Supervisor'sPhone:
CAREER TRAINING USAHostEmployerAgreementForm
Please indicate the format used to interview the Intern or Trainee:
Telephone VideoConference/WebCam In-person
Other: DateofInterview:
Conductedby:
Wastheinteviewformallydocumented Yes No
Training Site:
Exactlocationintern/traineewillbeplacedforprogramduration
StreetAddress:
City:
State: Zip:
PhoneNumber:
Company Information:
YearRegistered/Incorporated:
Isthisaninternationalcompany? Yes No
IfYes,whereareyourheadquarterslocated? FederalEmployerIdentificationNumber(FEIN):
Dun&Bradstreet(DUNS)Number:
Attach a copy of your business registration if you do not have a DUNS number
TotalAnnualRevenue:
Lessthan$999,999 $3,000,000to$4,999,999
$1,000,000to$2,999,999 $5,000,000ormore
Workers'CompensationInsuranceProvider:
Worker'sCompensationInsurancePolicyNumber: (Please also include copy of certificate or binder letter)
Company Size and business operations:
Totalnumberofemployeesatallcompanylocations:
Totalnumberoffull-time,permanent,on-siteemployeesattraining/internlocation(excludesinterns,temps,independentcontractors):
Totalnumberoffull-timeemployeestobeinvolvedinthetrainingand/orsupervisionoftheintern/trainee:
TotalnumberofJ-1interns/traineesatthetraininglocation(fromallvisasponsors):
Isthisahome-based business? Yes No
Isthisastaffingoremploymentagency? Yes No
Isthisagovernment office? Yes No
Willyourintern/traineebeinvolvedinoutsidesalesorworkatclientoffices/locations? Yes No
Ifyes,willtheydosoindependently? Yes No
Willyourintern/trainee’sprogramincludemorethan20%clericalwork?
Yes No
local housing and Transportation
Estimatedmonthlycostofroomandboardinareawheretrainee/internisplaced:$ /month
WillyourcompanyprovidehousingfortheIntern/Trainee? Yes No
Ifyes,costpermonthtointern/trainee:$
Doyourecommendanautomobilepurchase? Yes No
Ispublictransportationavailablefortheintern/trainee’scommutetothetrainingsite? Yes No
Ifyes,estimatedtransportationexpenses:$ /month
CT–EA01–0911
Applicant Name:
Company Name: Web Address:
Supervisor Name: Email: Phone:
Parent Company Name (ifapplicable): Is this an international company? Yes No
Federal Identifi cation Number (FEIN): IfYes,whereareyourheadquarterslocated?
Dun & Bradstreet (DUNS) Number: Total number of full-time employees:
Total Annual Revenue:
Lessthan$999,999
$1,000,000to$2,999,999
$3,000,000to$4,999,999
$5,000,000ormore
Home-based business?
Is this a government o� ce?
Yes No
Yes No
Workers’ Compensation Insurance Provider and Policy Number: (includecopyofcertificateorbinderletter)
Please indicate the format used to interview the Intern or Trainee:
Telephone VideoConference/WebCam
In-person Other:
Will your company provide housing for the Intern/Trainee?
YesCostpermonth:$
No
Date of Interview(mm/dd/yyyy):
Conducted by:
Was the interview formally documented? Yes No
CAREER TRAINING USAHostEmployerAgreementForm
The undersigned Host Employer agrees to the following terms and conditions:• I agree to adhere to the goals, objectives, government regulations andsponsorguidelinesof theJ-1 Internship/TrainingExchangeVisitorProgram(22CFRPart62.22).
• IattestthattherelationshipbetweentheHostEmployerandIntern/TraineewillcomplywithallFederal,State,andLocallawsregardingemploymentandoccupationalhealthandsafety.
• IunderstandthatplacementsforInternsareupto12monthsmaximumandplacementsforTraineesareupto18monthsmaximumor12monthsmaximumforHospitalityandTourism.ForHospitalityplacementslastingsixmonthsorlongerIunderstandthatat leastthreedepartmentalorfunctionalrotationsarerequired.
• I understand that InterExchange is the government designated sponsor ofthe Internship/Training J-1Visaprogramand the sponsormay at any timewithdrawsponsorshipfromanyparticipantintheeventofnon-complianceoftheprogramregulations(22CFRPart62.22)ordeviationfromtheTraining/InternshipPlacementPlan(USGovernmentFormDS-7002).
• Iagreetorespondtoallcommunicationrequestsfromthesponsorinatimelymannerandwillnotifythesponsorimmediatelyifthetrainingplanchangesorisnotbeingfollowed,iftheparticipantleaveshis/herpositionorsuffersanymedical,psychological,orcriminaladverseeffect.
• IunderstandthatImustinformthesponsoriftheIntern/Traineequitsor isterminatednomorethan10daysaftertheevent.
• Iaffirmthatmycompanyisnotastaffingoremploymentagencyorahome-basedbusiness.
• I affirm that my company has sufficient resources, plant, equipment andtrained personnel available to provide structured and guided work-basedexperience according to the individualized Training/Internship PlacementPlan(USGovernmentFormDS-7002).
• I certify the position offered to the Intern/Trainee is fulltime (minimum32hoursperweek),doesnotinvolvemorethan20percentclericalworkandisnotunskilledorcasuallabor.Ialsocertifythepositionisinnowayrelatedtochild,patientoreldercare,clinicalormedicalwork,psychologicalcounselingorsocialwork,nursing,dentistryorveterinarywork,speechtherapyorearlychildhoodeducation.
• I understand that the Intern/Trainee J-1 Visa program is not intended tobe a substitute for ordinary work purposes, nor is it intended under anycircumstance todisplaceAmericanworkers,orbeaconduit topermanentworkandresidencyintheUSA.
• IattestthatthepositionofferedtotheIntern/Traineeexistssolelytoachievethe tailored and specific objectives outlined in the Training/InternshipPlacement Plan (US Government Form DS-7002) through structured andguidedactivities.
• I attest that each Intern/Trainee placed with my company will receivecontinuous on-site supervision and mentoring by experienced andknowledgeablestaff,andthattheimmediatesupervisorwillsubmitmandatoryplacement evaluations in a timelymanner (for placements longer than sixmonthsbothamidpointandfinalevaluation).
• Iagreetoallowthesponsororanagentdesignatedbythesponsoraccesstothetraininglocationtoconductasitevisitincompliancewithprogramregulations.
• IunderstandthatthesponsorcannotguaranteevisaapprovalandthereforeI agree to the refund policy as outlined within the Career Training USAApplication once the original US Government Form DS-2019 has beenreturnedtothesponsor.
• PerIRSEmployerTaxGuideandPublication515,IunderstandthatparticipantsonaJ-1Visaareconsiderednon-residentalienswhoarenotsubjecttoSocialSecurity (FICA), Medicare, or federal unemployment (FUTA) withholdingtaxes.Iagreetoconsultataxprofessionalregardingstateunemploymenttaxexemptionswithinmystate.
• I understand and agree that the sponsor cannot be held liable for theperformanceoftheparticipant,norforanycivilorcriminalliabilityincurredbytheparticipant(includingdefensecosts).
• Iwill indemnifyandhold thesponsorharmlessagainstanyclaims, liability,damagesorcostsincurredbyreasonofanyact,errororomissionoftheHostEmployeroritsagents.
• Iagreethatanycontroversy,disputeorclaimarisingoutoforinconnectionwith this agreement, the relationship of the parties, or its interpretation,performanceornonperformance,oranybreachthereofshallbedeterminedsolelyinarbitrationconductedinNewYorkCityinaccordancewiththethenexistingrulesoftheAmericanArbitrationAssociation.
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