caroline county school boardsabrina washington virginia commonwealth university jessica whitley...

CAROLINE COUNTY SCHOOL BOARDT R dd .Wendell N. Sims Frederick W. Peatross

amara e JOg .B I. G Mattaponl Reedy Churchow JOg reen

William AndersonMadison

Margaret O. WatkinsPort Royal

(804) 633-5088Fax (804) 633-5563

16221 Richmond TurnpikeBowling Green, Virginia 22427

Stanley O. JonesSuperintendent

CAROLINE COUNTY PUBLIC SCHOOL BOARD MEETING

May 12,2008

SUBJECT: Recognition of Certain CHS Students Accepted to College

It is recommended that the School Board recognize thefollowing students for acceptance into the colleges noted:

RECOMMENDATION:

India Adams Virginia Commonwealth UniversityOld Dominion UniversityThe Pennsylvania State University

Christopher Ancarrow Virginia Commonwealth University

Charde Armstead University of Kentucky

Virginia University of LynchburgTierra Arrington

University of Mary WashingtonDuillaume Betancourt

Elizabeth Boquist Virginia Commonwealth University

University of VirginiaVirginia Tech

Karen Bozicevich

Germanna Community CollegeSabrina Brown

Brittany Carter Virginia Commonwealth UniversityJames Madison UniversityBrenau University: The Women's CollegeBridgewater CollegeChristopher Newport University

Bridgewater CollegeKatelyn Carter

Lisa Carter University of RichmondUniversity of Mary Washington

Justin Castillo James Madison UniversityVirginia Tech

Christian Compton Radford University

Tiffany Dickey Virginia Commonwealth University

Keyara Fleece George Mason University

Caroline French University of Charleston

Ellie Gaither Radford UniversityRandolph-Macon College

Jonathan Gallo Virginia Commonwealth University:School of Business

Julie Grissom University of Mary Washington

Nicole Haislop Gernlanna Community College

Janay Holmes Virginia Commonwealth UniversityUniversity of Mary WashingtonRandolph-Macon College

Katara Jackson Old Dominion University

Kiersten Jackson Geffilanna Community College

Talmesha Jones Virginia Commonwealth UniversityChristopher Newport University

Sierra Lee Morgan State University

Kerrianne Manipole Virginia Intermont CollegeRandolph CollegeHollins University

Jabrel Mines The College of William and Mary

Brandi Niel Virginia Commonwealth UniversityVirginia TechCampbell University

Alexis Palmer George Mason University

Germanna Community CollegeTavon Pleasant

Lauren Profitt Old Dominion University

Tiffany Rowland James Madison UniversityVirginia Commonwealth University

Anthony Scavongelli Virginia Commonwealth University:Department of Music

Alen Smith Radford UniversityOld Dominion UniversityVirginia Commonwealth University

Jamie Studvent Old Dominion UniversityFerrum College

Jose Tejada Tennessee Tech University

Tatianna Taylor University of Mary Washington

Kiara Thomas James Madison UniversityMary Baldwin College

CaL'Vina Turner Virginia State University

Sabrina Washington Virginia Commonwealth University

Jessica Whitley Bridgewater College

Shante Whitter Virginia State UniversityNorth Carolina State UniversityThe University of North Carolina atCharlotte

Tarron Williams Norfolk State University

Andrea Wingfield Virginia Union UniversityJohnson C. Smith University

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CAROLINE COUNTY SCHOOL BOARDTamara Redding Wendell N. Sims Frederick W. Peatros$Bowling Green Mattaponi Reedy Church

William A. AndersonMadison

Margaret O. Watkins

Port Royal



(804) 633-5088Fax (804) 633-5563


May 12,2008

SUBJECT Recognition of School Nurse Day

RECOMMENDATION: It is recommended that the School Board recognize May 7, 2008, asSchool Nurse Day.

RATIONALE: School nurses greatly enhance the educational process for studentsby helping them to meet their individual healthcare needs throughassessments, delivery of intervention services, provision ofemergency care, and by appropriately managing acute and chronicillnesses.

School nurses work closely with parents, educators and schooladministrators to ensure that students in Virginia's schools arefurnished with a healthy and safe environment for learning.

We encourage you to join with us in recognizing our nurses for thecompassionate and dedicated services they provide.

Carolyn DeShazoAlice VerneLinda UpshawMaura GabrielTerry WoodyKaren VossbergMary Swisher

Bowling Green PrimaryLadysmith PrimaryBowling Green Elementary

Ladysmith ElementaryCaroline MiddleCaroline HighLong Term Substitute

v , I! .ffC> .-1..-<)~ e( J "[~ ;I~~i~~ef~

3.l_b~-

CAROLINE COUNTY SCHOOL BOARD II





(804) 633-5088Fax (804) 633-5563


May 12, 2008

SUBJEQT: Recognition of Spelling Bee Winner

RECOMMENDATION: It is recommended that the School Board recognize Hiba Seager forher accomplishments as the winner of the Caroline Middle SchoolSpelling Bee and for representing Caroline County Public Schools inThe Free Lance Star Regional Spelling Bee.

RATIONALE: Hiba Seager, a seventh grader at Caroline Middle School, won theCaroline Middle School Spelling Bee Contest in February, correctlyspelling the word, "sassafras." She received a Webster's Dictionaryand certificate for her accomplishment. Hiba represented thedivision at The Free Lance Star Regional Spelling Bee in Marchlasting through the tenth round.

& L'-' ~. 16M t'i-dh -SIGNATURE

Tamara Redding Wendell N. Sims Frederick W. Peatro~sBowling Green Mattaponi Reedy Church I i




(804) 633-5088Fax (804) 633-5563


May 12,2008

SUBJECT Recognition of VSBA Art Participants

RECOMMENDATION It is recommended that the School Board recognize the following studentswhose art work was chosen to represent Caroline County in the annualregional VSBA Art Contest and the students who participated at the locallevel.

Representing Caroline County:

Elementary Level: Alexanda Erickson, Ladysmith ElementaryAnd winner of third place School

Middle School Level: Patrick Tucker, Caroline Middle School

High School Level: James Peake, Caroline High SchoolAnd winner of third place

Other Participants

Matthew KennyNaomi YoungLauren McNameeAllison MorrowTravis BrownSavian ColemanDestiny FauntleroyKent GreenBritany YoungJulie GrissomHeather Crabtree

Ladysmith PrimaryBowling Green Primary

Ladysmith ElementaryBowling Green ElementaryBowling Green Elementary

Ladysmith ElementaryBowling Green ElementaryCaroline MiddleCaroline MiddleCaroline HighCaroline High

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Tamara Redding Wendell N. S~ms Frederick W. PeatrossBowling Green Mattapom Reedy Church


CAROLINE COUNTY SCHOOL BOARDWendell N. Sims FrederickW. Peatross

Tamara Redding Mattaponi Reedy ChurchBowling Green





(804) 633-5088Fax (804) 633-5563


May 12,2008

SUBJECT: Recognition of CMS Regional Science Fair Winners

RECOMMENDATION It is recommended that the School Board recognize thefollowing students for winning awards at the Regional Science Fairsponsored by Rappahannock Community College:

Rebecca Bohmann 151 Place for EngineeringCMS Science Fair Overall Winner

Alexandra Connolly 2nd Place for Earth Science

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(804) 633-5088Fax (804) 633-5563


May 12,2008

SUBJECT: Recognition of the Core of Cadets at CHS

RECOMMENDATION: It is recommended that the School Board recognize the Ifollowing students for commendable individual perfonnance that brought igreat credit to the Corps-of-Cadets, Caroline High School, and the citizens o~Caroline County: i

Cadet Lieutenant Colonel Corey Pleasants (Battalion Commander)

Cadet Command Sergeant Major Cal'Vina Turner (BattalionCommand Sergeant Major, Color Guard, & Drill Team Commander)

Cadet Major Travis Sampson (Executive Officer)

Cadet Captain Robert Perez (Battalion Adjutant)

Cadet Captain Matt Craft (Battalion Recruiting Officer)

Cadet Major Josh Cary (Battalion Plans, Operations, and TrainingOfficer)

Cadet Captain Janet Nunnally (Battalion Supply Officer)

Cadet Captain Jasmine Moore (Battalion Public Affairs Officer)

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Tamara Redding Wendell N. S~ms Frederick W. PeatrossBowling Green Mattapom Reedy Church





(804) 633-5088Fax (804) 633-5563

CAROLINE COUNTY SCHOOL BOARD MEEnNG

May 12, 2008

SUBJECT: Approval of Perkins Grant Application

RECOMMENDATION: Approval

RATIONALE: The Virginia Board of Education requireseach school division to submit a plan/budget for improving and/orsustaining a quality career and technical education program for allstudents. This year the requirement has changed slightly in that theplan must now be for five years with the budget being adjustedyearly-

The complete plan with budget is attached for your approval,

BUDGET CATEGORY Vocational/Equipment (Perkins)

$64,371.05ESTIMATED FUNDS

LEGAL REFERENCE: School Board Policy IGAD

Tamara Redding Wendell N. S~ms Frederick W. PeatrossBowling Green Mattaponl Reedy Church


Stanley O. Jones

Superintendent

16221 Richmond TurnpikeBowling Green, Virginia '22427

Tel (804) 633-5088Fax (804) 633-0318


May 12, 2008

SUBJECT: Authorization of Signatures in Absence of Superintendent

RECOMMENDATION: Approval,

RATIONALE:

Situations may occur when the division superintendent isout of the office at a time when his or her signature isneeded on Department of Education documents. On suchoccasions, persons other than the division superintendentmay be authorized by the local school board to signdepartment documents. The Department of Education mustbe notified of such board action and the authorizedsignature must be on file in the department before weprocess requests for reimbursements or other officialactions that would normally require the division

superintendent's signature.

R~h~ ne-w fI~A:t:s: r;;.9~

George L. Spaulding Wendell N. Sims Valerie Q. FellsBowling Green Mattaponi Reedy Church

William A. Anderson Blanche L. WashingtonMadison Port Royal

CAROLINE COUNTY SCHOOL BOARD ill



Stanley O. JonesS';Jperintendent


(804) 633-5088Fax (804)633-5563


May 12, 2008

SUiBJECT: Approval of Roof Inspection Service Agreement


RATIONALE: There is a 20 year manufacture's warranty on the roof atLewis and Clark Elementary School. If a roofmg problemis detected that is considered to be related to themanufacturer of the roof, the manufacturer will be liable topay for any roofing concerns. Caroline County PublicSchools do not have the expertise to inspect the roof onLewis and Clark Elementary School and determine if it is amanufacturer's problem or otherwise.

In your package is a service agreement between CarolineCounty Public Schools and Roof Consulting Services, Inc.,to provide an annual inspection of the roof and provide thescope of services identified on page 6.a.14.

COST: $1,250.00 annually for five years.

Tamar.a Redding Wendell N. ~ims Frederick W. peatr~tsBowlmg Green Mattapom Reedy Church: i

CAROLINE COUNTY SCHOOL BOARD III



Stanley O. JonesSuperinte~dent


(804) 633-5088Fax (804) 633-5563


May 12, 2008

SUBJECT:

Contractor's Application and Certification for PaymentNo. 18

Request for Payment No. 18 from the Contractor will bepresented at the School Board meeting on Monday, May12,2008.

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Tamara Redding Wendell N. Sims Frederick W. Peatrq~sBowling Green Mattaponi Reedy Church [I





(804) 633-5088Fax (804) 633-5563


May 12, 2008

SU!BJECT:

Approval of Miscellaneous Services -BGP and LPS

RljjCOMMENDA TION: Approval.

MTIONALE: BCWH Architects are developing documents necessary toissue a multi-task RFP for remedial work and upgrades atBowling Green Primary and Ladysmith Primary. Thefollowing fees are requested:

Prepare Design-build Package for LPS Multi-purpose(playroom) Fee: $16,000

Prepare plans and specifications for lighting andtechnology electrical upgrades and new toilets at BOP andLPS Fees: BOP -$57,400

LPS -$64,120

COST: $137,520.00

BU~GETCATEGORY:

Revised School CIP Projects -Infrastructure

~~~~=::::::::::~

Tamara Redding Wendell N. Sims Frederick W. Peatr~'sBowling Green Mattaponi Reedy Church l i

CAROLINE COUNTY SCHOOL BOARD



Stanley O. JonesSuperinten~ent

16221 Richmond TurnpikeBowling Green, Virginia 22~27

(804) 633-5088Fax (~04) 633-5563


April 14, 2008

SUBJECT: Approval of Cost Increase of School Meals


RATIONALE: The cost of goods and services has risen dramaticallyduring that the last four years. Caroline County has notraised meal prices within that time. Due to the increasedcosts of food and supplies, we need to raise both breakfastand lunch prices to offset these rising costs. The attachedmaterials provide a comparison to surrounding countiesalong with suggested breakfast and lunch prices for the2008-2009 school year.

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Tamara Redding Wendell N. Sims Frederick W. Peatro~sBowling Green Mattaponi Reedy Church I

Fe~ruary 19, 2008

T~: Mr. Stanley JonesSuperintendent of Schools

Fr~m: Keith ConnerSupervisor of School Food Services

Price IncreaseSubject:

Weare in the position of needing to take rather large price increases to cover ourmargins. Caroline schools have not raised prices since the '04 school year. During the lastfew years we have seen commodities rising at a dramatic pace. Just this month we havebeen given notice of some of the new increases to come.

F9rexample: Flour was $10.89 now $15.75 +44.63%i Apple juice was $7.39 now $9.44 +27.74%

Pasta was $9.89 now $16.49 +66.74%Salad Oil was $26.00 now$51.00 +96.16%Mac Noodle was $9.04 now $10.04 +11.07%

A sampling of 50 items which are increasing show a 16.48% increase in prices. This willbe offset some what by items which stay relatively flat in price (we hope) but is still anincredible increase. Our Commodities order is due the end of the month and we havebeen for warned there will not be as much USDA product available as last year. This willforce us to purchase more on the open market and we can expect to see major increasespassed on in the bid process.

The question is not do we need the increase but rather how much do we need. While themath might indicate we take a very large increase to quickly bring us in line I feel wewould have the potential of a very negative reaction from the parents and as a result couldacFally loose revenue if more students began bringing in lunch. Therefore my suggestionis a stepped approach with the increase shown on the attached comparison sheet being putin~Place as soon as feasible. In addition I will reevaluate our ala carte pricing for anac oss the board increase (this will be a matter of .05 -.10 per item). We should plan for ase ond increase in the following school year.

c4: Anita Wallace, Assistant Superintendent

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(804) 633-5088Fax (804) 633-5563


May 12,2008

SUBJEcrr: Approval of Olweus Bullying Prevention Program ContinuationGrant

RECOMMENDATION: Approval of the Olweus Bullying Prevention Program ContinuationGrant Application

RATIO:r'fALE: Bowling Green Elementary, Ladysmith Primary and LadysmithElementary Schools were awarded an Olweus Bullying PreventionProgram Implementation Grant in the amount of $4,968 for the2007-2008 school year. This continuation grant application for the2008-2009 school year in the amount of $2,981.01 will providestipends for teacher training, travel expenses for training, andmaterials expenses. This program provides training for students,teachers and all school personnel so that bullying incidents arehandled appropriately and consistently. This program has alreadybeen implemented at Bowling Green Primary and Caroline MiddleSchools through a grant award to the individual schools two yearsago.

<f,~.4.~"~ ~ .fb."u) ~ ~SIGNAT1~ A..O~

Tamara Redding Wendell N. Sims Frederick W. Peatrok~

Bowling Green Matta p oni Reed y Church r:I:






(804) 633-5088Fax (804) 633-5563


May 12,2008

SUBJECT: Approval of Virginia Preschool Initiative Application

RECOMMENPATION: Approval of Virginia Preschool hlitiative Application for 2008-2009

RA TIONALE~ Caroline County Public Schools is eligible to receive additional funding throughthe Virginia Preschool h1itiative for underserved at risk four-year-old students dueto recent changes in the funding formula and state laws. This initiative waspreviously designed to provide funding at the rate of $5400 per child. Wearecurrently serving 30 VPI children in two classes along with 6 additional localinitiative PreK students to meet the maximum class size of 18. The 2008-2009funding rate has increased to $6000 per child and we are eligible to serve a total of57 students for the upcoming year. This is an increase of 27 students. The currentprogram has a state share of$111,236 and the local share is $59,756 of which 75%is cash and 25% is in-kind. The following chart is provided to show the currentfunding data and projected funding requirements based on the number of studentsserved.

2007-2008 Projections for 2008-2009

30 30 36 54 57# of Students

State Share $111,236 $111,294 $133,553 $200,329 $211,459

130,541Local Share 59,765 68,706 82,447 123,671

44,823 51,530 61,835 92,753 97,906Local Cash Match

17,177 20,612 30,918 32,635Local In-Kind 14,941

It is proposed to serve 54 students (3 classes of 18) for the 2008-2009 school year.The students will be served in one VPI class at Madison Elementary and two VPIclasses at Lewis and Clark Elementary. The selection/eligibility process used forour current PreK programs will be used to determine eligibility for the program. Anadditional VPI class teacher and assistant will need to be hired. It is anticipated thatthis funding will also be available for the 2009-2010 school year and then subject tochange when the new composite index figure and projected numbers of at risk fouryear-olds are released.

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Tamara Redding Wendell N. Sims Frederick W. peatIt fBowling Green Mattaponi Reedy Church!

The following infonnation is provided to show the total number ofPreK classesbased on this proposal at the three schools for the 2008-2009:

Bowline: Green Primary SchoQl3 Title I PreK classes(2 CDI-Head Start classes)5 Total

Ladvsmith Primary SchoQI1 VPI class(1 CDI-Head Start class)2 Total

Lewis and Clark ElementmI VPI class1 New VPI class(I CDI-Head Start class)3 Total

--~~~~~:s.~~--~--~~~~~ -Signature

10-£






(804)633-5088Fax (804) 633-5563


May 12, 2008

SUBJECT: Approval of VSBA Policy


RATIONALE: These updates contain revisions based on changes instate and federal laws, regulations and guidelines.

BUDGET CATEGORY:

ESTIMATED COST:

Signature

Tamara Redding Wendell N. Sims Frederick W. PeatrossBowling Green Mattaponi Reedy Church



Margaret O. Watkins

Port Royal


(804) 633-5088Fax (804) 633-5563

Stanley O. Jones

.Super.intendent


May 12, 2008

SUBJECT:

Madison Voting Precinct

RECOMMENDATION: First Readingc

RATIONALE: The General Registrar of Caroline County would like tomove the Madison voting precinct, in conjunction withthe opening of Lewis and Clark Elementary School. Inorder to move a voting precinct it is necessary to get pre-clearance from the Department of Justice. The registrarwould like to be able to hold the November presidentialelection at Lewis and Clark Elementary School.

See the attached email


CAROLINE COUNTY SCHOOL BOARDTamara Redding Wendell N. Sims Frederick W. PeatrossBowling Green Mattaponi Reedy Church



(804) 633-5088Fax (804) 633-5563




May 12, 2008

End of Year CalendarSUBJECT:

RECOMMENDATION: Informational

RATIONALE: The 2007-2008 School Calendar stipulates that if themake up days are not used for that school year thelast day of school will move from June 13, 2008 toJune 11, 2008. This highlights the change andnotices will be sent to parents, student and staff. Thiswill not affect the June 13, Graduation Date.

Signature

CAR 0 LINE COUNTY PURLI C S CH 00 LS2007-2008 CALENDAR

February1- M T W T F SI

I 2

3456789

10111213141516

17 ~ 19 20 21 22 23

24 25 26 27 28 29

s

J 7 Early Dismissal/Parent COD'~ fereoces

18 Holiday

I INTERIMS 9 WEEK REPORTS~ Reoons Issued ~ ~ # of Davs Reoons Issued

1 Oc tober 4 1 Nowmber 5 44 November 122 December 10 2 January 24 45 January 313 February 28 3 ApIil9 44 ApIil164 May 8 4 June 13 48 June 11

MAKEUP DAYSInstmctional days missed due to inckment weather will be made up in the folloWing oIder:1. BankedTme 2. February 18 .,If June 16 and 17 are not needed for snow make-up days, then the last day for students will beJune 11th. June 12 and 13 will be teacherworkdays.

Circ~ denotes end of 9 we~k }x:liod; Block deootes holidays for staff and/or students.NO1E: The School Board reserves the light to make chan~ s to this c~ndar as necessary. '"'\

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CAROLINE COUNTY PUBLIC SCHOOLS2007-2008 CALENDAR

July 4 Wed Holiday

August 20-23AugUst 27:.30

Mon- ThurMon- thur

New Teacher Induction (7:00-5:00 10 hr days)Teacher Workdays/Professional Development(7:00-5:00 10 hr days)

September 3September 4

MollTues

HolidayFirst Day of School

October 4October 8

ThurMoll

Interim Reports IssuedStudent Holiday /professional Development

November 5November 6November 12November 15November 21November 22-23

MollTuesMollThurWedThur-Fri

End of First Nine Weeks (44 days)Teacher Workday (No Students)Report Cards IssuedEarly Dismissal/parent ConferencesEarly DismissalHoliday

December 10December 20December 21- 31

MonThurFri-Mon

Interim Reports IssuedEarly DismissalChristmas Holiday

January 1January 2January 21January 22.:23January 24January 25January 31 I

TuesWedMollTues- W edThurFriThur

HolidaySchools ReopenHolidayEarly Dismissal (MS & HS Students Only)End of Second Nine Weeks (45 days)jEarly DismissalTeacher Workday (No Students)Report Cards Issued

February 7February 18February 28

ThurMonThur

Early Dismissal/parent ConferencesHolidayInterim Reports Issued

March 21-28 Fri-Fri Spring Break

April 11April 16

FriWed

Early DismissaljT eacher WorkdayReport Cards Issued

ThurMOll

Interims Reports IssuedHoliday

May 8May 26

June 9:-10me 13

June 13June 16-17

Early Dismissal (All Students)End of Fourth Nine Weeks (48 days)Early Dismissal/Last Day of School/HighSchool GraduationTeacher Workdays

Mon-TuesFrtFriMon-Tues


Margaret O. Watkins

Port RoyalWilliam A. Anderson

Madison

(804) 633-5088Fax (804) 633-5563

Stanley O. JonesSuper.intendent



Date: May 12- 2008

SUBJECT: Trailer Utilization Plan 2008

RECOMMENDA nON: Informational

RATIONALE: This is an informational briefing of the Trailer Utilization Plan for FY

2008-2009.

This briefing will also identify trailer utilization and funding shortfalls that could affect

the operation of the schools for the upcoming year. (See attached summary)

BUDGET CATEGORY: Caroline County CIP

ESTIMATED COST: N/A

LEGAL REFERENCE: N/A


Bottom line up front: No CIP funding was received to maintain the current trailerinventory for the school system. It is imperative that the current inventory be reduced tothe extent practical to lessen the impact on the current operating budget.

CURRENT PLAN

L~S -Currently has ten trailers in use, 6 owned by CCPS and four rented. The fourrental units have been prepared for pick up by the rental agency.

TheLPS -Currently has eleven trailers in use, 7 owned by CCPS and four rental units.rental units will be prepared for removal as soon as possible.

BGP -Currently has five trailers in use all owned by CCPS. They will receive two rentalunits from LES.

BGE -Currently has six trailers in use,no anticipated changes.

owned by CCPS and five rental units. There are

DISPOSAL PLAN

Weare trying to get a contact list for companies that might be interested in the purchaseand/or removal ofCCPS owned trailers at LES and LPS. The goal is to have all unusedtrailers that are mobile removed prior to the start of the new school year with as little costto CCPS as possible.

Some trailers are on permanent mounted on foundations and are not programmed forremoval. Specifically they are Trailer 1 & 2 at LPS and Trailers 1, 2, & 3at LES. It isnot anticipated that any of these will be used for classroom space however they can beused as unheated storage. These trailers have very little useful life remaining and willeventually have to be demolished, therefore it is not anticipated that we will expend anyeffort to maintain them. If they become unsafe or too unsightly, it is recommended thatthey be scheduled for demolition.

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caroline county school boardsabrina washington virginia commonwealth university jessica whitley...

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