Case Google Mail

Planning for the move to Case Google Apps (Email, Docs, Sites)

Current and Future Services

Current Services• Sun iPlanet – 200 MB

– IMAP or POP– Outlook– Thunderbird– Eudora– Web URL (mail.case.edu)

• Oracle Calendar – calendar

Future Services• Case Google Mail – 7.3 GB

– IMAP or POP– Outlook– Thunderbird– Eudora– Web URL (webmail.case.edu)

• Google Docs and Spreadsheets• Google Sites – Collaboration• No decision yet on Calendar

replacement

Tentative Timetable

• Students– Should be moving to Google Mail now– Newly admitted students (Fall 2009) pre-provisioned – All students – May 2009

• Faculty and Staff– Opt in now– ITS will work with each school to facilitate move– Sept. 29th approved by Faculty Senate (FSCIR)– Faculty and staff – January 2010

Case Google Mail

• Keep first.last@case.edu , abc123@case.edu, and any aliases

• No advertisements like a personal gmail account• Continue using Outlook, Eudora or Thunderbird– Point to Google Apps server rather than iPlanet– Do It Yourself instructions on Case GA web page

• Web Access – go to http://webmail.case.edu rather than http://mail.case.edu

How do I move to CGM?

• Overview of service at Google Apps Home page: http://www.case.edu/its/services/GoogleApps.htm

• Sign up at the Provisioning page:https://its-services.case.edu/my-case-identity/google-apps/

• Create Case Google Mail account: http://webmail.case.edu

• Configure client settings (Outlook, Thunderbird, Eudora)

How to move your department

• Do an inventory of faculty and staff:– IMAP or POP?– Eudora, Thunderbird, Outlook, web interface– Latest updates or versions?

• ITS will help “train the trainer” (department admins and students) on proper steps

• ITS will support move to Case Google Mail• PerceptIS will support users

Issues

• Security and Privacy• Retention of old emails• Support• PDA compatibility• Other issues?• Questions?