caseworker contacts changes to case notes in ewisacwis
TRANSCRIPT
![Page 1: Caseworker Contacts Changes to Case Notes in eWiSACWIS](https://reader035.vdocuments.net/reader035/viewer/2022062221/56649f475503460f94c69ad7/html5/thumbnails/1.jpg)
Caseworker ContactsChanges to Case Notes in eWiSACWIS
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Why Make Case Note Changes?• Consistent documentation from county to
county and worker to worker• Easier to identify a caseworker contact
when a child is in out-of-home care• Clean up the original long lists of
categories and types that came from implementation
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What are the Changes?• Contact by Designee
checkbox• End Time• Duration (previously
known as Units)• New Case Note
Categories• New Case Note Types• New Type Detail field
• Renamed Face-to-Face drop-down fields
• Relationships displayed for case note participants
• Narrative field is blue (always was required)
• Updated Print All Notes template
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What will it look like?
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Date, Time, and Duration• Date and Begin Time are
required (no change)• Added ‘End Time’ as an
optional field• Renamed ‘Units’ to ‘Duration’• Duration will auto-calculate to
the nearest tenth of an hour when an End Time is entered
• If End Time is blank, Duration is optional and user-entered
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Category, Type, Face-to-Face• Added new optional Type
Detail drop-down for counties requesting additional reporting data elements
• Added Details flair for Face-to-Face Location which provides Caseworker Contact documentation guidance
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Case Note Categories - Old• Access• Adoption• Adoption Plan• After Hours Contact• Appeal• Assessment Contact• CW Assess Contact• CW Contact• Case Plan• Correspondence• Family Assessment
• Family Interaction Plan• Fiscal• Independent Invest• Juvenile Justice• Kinship Care• Legal• Medical• Ongoing Services• Recoupment Agreement• Safety Services• Step-parent Adoption
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Case Note Categories - New• Access• Adoption• BMCW Safety
Services• Child Welfare• CW Assessment
Contact
• Fiscal• Initial Assessment
Contact• Juvenile Justice• Ongoing Services• Voluntary Kinship
Care
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Case Note Types - Old• There are currently 93 different case note
types in use, filtered on the case note category selected
• This results in 195 different case note category and type possibilities, which leads to inconsistent use, interpretation, and data entry
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Case Note Types - New• Collateral• Correspondence• Initial Face-to-Face
– Only available for Initial Assessment Contact and Ongoing Services categories
• Face-to-Face• Other• Payment /
Overpayment– Only available for
Fiscal category
• Telephone Call
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Type Detail Values• After Hours / On Call Contact• Attorney / Corp Counsel
Consultation• Case Transfer Staffing• Child Advocacy Center / CAC
Referral• Community Social Worker• Coordinated Service Team• Court Hearing• Crisis Intervention
• DPA Obligations• Family Group Conference• Family Interaction –
Supervised• Family Interaction –
Unsupervised• Supervisor / Worker
Consultation• TPC• TPC Order
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Face-to-Face Location Details
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Face-to-Face Values• Face-to-Face Location:
– Court– Home Visit– Not Applicable– Office– Other– Out of Home Care– School / Work
• Face-to-Face Result:– Did Not Occur– Occurred
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Participants• Participants Box lists
full names (Last, First MI., Suffix)
• An abbreviated Relationship will be displayed in parenthesis after Participant’s name
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Narrative Details
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Questions?