Cataloging at Source: The View from NATOCataloging at Source: The View from NATO

2

Overview

• The DLA/DLIS enterprise

• Cataloging at source projects sponsored by NATO Allied Committee 135 and DLIS

• Expansion of the scope of codification

• Importance of data quality

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The DLA Enterprise as of October 19, 2006

Scope of Business

• 54,000 Requisitions/Day• 8,200 Contracts/Day• #58 Fortune 500 – Above Sprint Nextel

• #2 in Top 50 Distribution Warehouses• 26 Distribution Depots• 5.2 Million Items – eight supply chains• 25M Annual Receipts and Issues • 1411 Weapon Systems Supported• 132.8M Barrels Fuel Sold• $14.6B Annual Reutilizations/Disposals

• 20,805 Civilians• 519 Active Duty Military• 754 Reserve Military• Located in 48 States/28 Countries

Foreign Military Sales• Sales: $1.18B • Shipments: 535K• Supporting 124 Nations

FY02 Sales/Services: $21.5B FY03 Sales/Services: $25B FY04 Sales/Services: $28B FY05 Sales/Services: $31.8B FY06 Sales/Services: $35.5B FY07 Sales Projected: $34.4B• Land/Maritime: $3.2B• Aviation: $3.4B• Troop Support: $11.6B• Energy: $13.5B• Distribution: $1.5B • Other: $1.2B• ~95% of Services’ repair parts• 100% of Services’ subsistence,

fuels, medical, clothing & textile, construction & barrier materiel

People

4Vision…

We are the premier provider of DOD supply chain data and

logistics information technology solutions.

Vision…

We are the premier provider of DOD supply chain data and

logistics information technology solutions.

Defense Logistics Information Service (DLIS / J6B)

Mission…To provide interoperable, integrated, quality logistics data and enterprise IT

solutions for joint warfighters, the Military Services, the Defense Department,

other Federal agencies and international partners in order to optimize the

effectiveness and efficiency of the DOD Supply Chain.

Mission…To provide interoperable, integrated, quality logistics data and enterprise IT

solutions for joint warfighters, the Military Services, the Defense Department,

other Federal agencies and international partners in order to optimize the

effectiveness and efficiency of the DOD Supply Chain.

Business ProfileFederal Logistics Information System (FLIS)Military Engineering Data Asset Locator System (MEDALS) Technology Mgmt- DLIS/DRMS (Networks / IA / CM / Testing) Data Integration (LINK / AV / DESX / Meta Data / Master Data / IDE) Environmental Initiatives (HMIRS / ERLS / EPRO) Multi-media Information (CD/DVD / On-Line / Tailored Extracts)DOD Cataloging & Provisioning SupportSoftware Development (Web / Legacy / Contemporary)Data QualityE-Solutions (CCR / IUID / DOD EMALL)US National Codification Bureau / NATO AC/135

Our most valued resource… our people…1,389 plus

Our most valued resource… our people…1,389 plus

Scope of Business

$601.9M DOD EMALL Sales445,862 products distributed i.e. FEDLOG148,446 accounts to online systems9,334 extracts provided containing over 10.9B records 6.9M active NSNs in FLIS41.7M technical data assets indexed in MEDALS286K calls annually52 critical applications / 97 total applications26 NATO and 28 “NCS sponsored” nations

WORLD

Customer Interaction Center DLIS-Support@dlis.dla.mil

1-877-352-2255

CLASS

WORLD

Customer Interaction Center DLIS-Support@dlis.dla.mil

1-877-352-2255

CLASS

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eOTD as International Standard

• AC/135 goals and initiatives

– eOTD recognition as an international standard through ISO

– Integrate cataloging into the design (CAD/CAM) process

– Establish procedures to mine Enterprise Resource Planning Systems (like SAP) for catalog data and convert to eOTD data

– Work with NCS software vendors like ESG and AURA to adapt their software to import eOTD data

– Improve data quality

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Transformation through Automation

Before• use of disparate sources of

non-digital design data• reliance on potentially

subjective human judgement• operate as an additional

process

After• use of digital design data in

standard formats• support for Codification

decisions in computer software

• perform Codification at design time (cataloguing at source)

impact: faster, better, cheaper

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• ISO 22745 is a standard that that covers the tools for encoding data

• ISO 8000 is a standard for information quality in terms of encoding, completeness, origination and accuracy

International Standards

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Smart STEP Codification

• The Smart STEP Codification (SSC) tool converts STEP files automatically into eOTD/NCS item descriptions

• Dramatic improvement in Data Quality

• Potential for Huge savings

• Work remains….

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Conceptual Architecture

format options:• standards

e.g. ISO 10303• proprietary software

e.g. CAD, ERP

format options:• ACodP1 NADEX• eOTD

source design for item of production

characteristics for item of

supplySmart Codification tool

specification for Codification

characteristics format options:• FIIG in XML• eOTD Identification

Guide

ISO 10303 STEP Raw Data

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Data Quality

• Extra time to reconcile data• Loss of credibility in a system• Extra costs • Customer dissatisfaction• Delay in deploying a new system• Lost revenue• Compliance problems

Problems Due to Poor Data Quality

Sources of Data Quality Problems

• Data entry by employees

• Changes to root/source systems

• Data migration or conversion projects

• Mixed expectations by users

• External data

• System errors

• Data entry by customers

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Data Quality

• Data Quality is essential and must be done

• Functional “owners” have a key role: Data experts lead the quality effort

• Need for quality permeates logistics data

• Built into each new system

• Participation at all levels

• COURAGE

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• Across the supply chains

• Logistics Master Data

• material / vendor / customer

• Data life cycle management – design through disposal

• Unique Identification

• Services

Codification Concepts Expand

Customer

Vendor

Services

Material

Facilities

Production

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• eOTD is fully integrated

into government and

industry websites and

facilitates seamless

data exchange and

product searching

2015: A New Data World

Customer

ABC Corp.

DOD MoD

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STEP

eOTD

Standard productattributes

Industry: better market and sell

User: better search and buy

NATO Codification: benefits and

efficiency

Acquisition, design, manufacturing

2015: A New Data World

Suppliers

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In-Transit In-TheaterIn-StorageDevelopment Disposal

NSN UID RFID

Data is the DNA of materiel management

Acquisition Financial management Hazardous material Freight and packaging Maintenance Sustainability Disposal Demilitarization

Data is the DNA