cataloging with marcedit

JUNE 13-15, 2011 LANCASTER, PENNSYLVANIA

Cataloging with MarcEdit

Doreen HeroldLehigh UniversitySymphony

Sharon ScottCumberland County Library SystemHorizon


What is MarcEdit?Terry Reese and the 45,000 Record Clean-up


What is MarcEdit?


Why use MarcEdit? Terry says…MarcEdit supports character set conversions – and lots of them

See http://youtu.be/xkmvur4q9kg

http://youtu.be/xkmvur4q9kg



Why use MarcEdit? Terry says…MarcEdit can catch and correct errors

49 records were processed in 2.968769 seconds. Some records appear to be invalid and were processed using MarcEdit's loose breaking algorithem. It's recommended that you use the MarcValidator to identify the invalid records


Why use MarcEdit? Terry says…All the MarcEditor functions support Regular expressions, making them

extremely powerful

MarcEdit’s Task Automation (http://youtu.be/gmqTGfTubU4) is the latest “killer feature” because it provides the ability to chain lots of operation together and run them with a single keystroke

MarcEdit can be updated automatically (Tools Settings Updates tab)

http://youtu.be/gmqTGfTubU4




Why use MarcEdit?• Converting records from UTF-8 (Unicode) to MARC-8 (or vice

versa; see http://youtu.be/xkmvur4q9kg )

• Can create an original record from scratch o from the MarcEditor File New

• Editing batches of recordso for adding to/deleting from local catalogo editing records already in local catalog

can use MarcEdit to first extract them from the StartPage MarcEdit Z39.50/SRU Client




Downloading/Installing MarcEditDownload from the MarcEdit websitehttp://people.oregonstate.edu/~reeset/marcedit/html/downloads.html

Installing MarcEdit natively on a Mac (at YouTube—18+ minutes!)http://youtu.be/1QppOih-2zg

http://people.oregonstate.edu/~reeset/marcedit/html/downloads.html



http://youtu.be/1QppOih-2zg

http://youtu.be/1QppOih-2zg


Where do the records come from? Vendors• MARC records• Text/Excel file• Other formats

MarcEdit’s conversion tool Locally

• Create your own records in MarcEdit

• SQL query• API• Canned report

Symphony: Extract Keys for Marc Export/MARC Export

• Z39.50 Client in MarcEdit


ProcessProcess:• Identify potential bib records• Export those bib records to a file• Use MarcBreaker to convert the records to text• Edit the codes/subfields• Use MarcMaker to covert the edited records to MARC• Import the edited records

See the MarcEdit Basics YouTubevideo at: http://youtu.be/1At-mPE8x3g

Example:• Imported bib records with “a” in LDR/06 for video/sound

recordings or electronic resources

http://youtu.be/1At-mPE8x3g

http://youtu.be/1At-mPE8x3g


Example 1-Workflow : Search & ReplaceSharon

• Use a SQL query to identify records to be modified

• Export records to a file



Use MarcBreaker to convert the file from MARC records to text



Edit the records



Use MarcMaker to convertthe text file to MARC



Import the edited recordsinto Horizon


Example 2-Workflow : Adding a SubfieldSharon

Example:• Adding a GMD to imported

records

Field:245

Subfield: [a,p,n,^c,b]Field Data:=:/.Replace with:$h[electronic resource][x] Add subfield if not present


Example 3-Project : Add Missing URLsDoreenAdd Missing URLs to 7,000+ Records for Early American Imprints

• Extracted records from Symphony using "Extract Keys for Marc Export" report and the MARC Export utility

• Used MarcEdit's Batch Editing Tools to turn this:

926 _ _ |aLEHIGH|bWWW|cElectronic Book no.24847|dONLINE|f1

into this

856 41 |uhttp://opac.newsbank.com/select/evans/24847|zAvailable to Lehigh users


Example 3-Project : Add Missing URLsDoreen

HOW?

• Copy Field Data• Edit Subfield

Data• Swap Fields


Example 4-Project : Deleting RecordsDoreen

Lehigh has a 200 title subscription to Safari Books Online


Example 4-Project : Deleting RecordsDoreen

Excel file with titles and ISBNs was combined with the results of a Symphony List Bibliography report


Example 4-Project : Deleting Records


How to Learn More About MarcEdit

• MarcEdit website: http://people.oregonstate.edu/~reeset/marcedit/html/index.php

• Terry's Worklog: http://people.oregonstate.edu/~reeset/blog/groups/marcedit

• MARCEDIT-L discussion list: http://metis3.gmu.edu/cgi-bin/wa?A0=MARCEDIT-L

• YouTube: http://www.youtube.com/user/tpreese

http://people.oregonstate.edu/~reeset/marcedit/html/index.php

http://people.oregonstate.edu/~reeset/blog/groups/marcedit

http://metis3.gmu.edu/cgi-bin/wa?A0=MARCEDIT-L

http://www.youtube.com/user/tpreese


Thank You, Terry

“Looking at the last two days (March 22 and 23rd) – MarcEdit was utilized by 2,351 unique users, across 59 countries. This surprises me – and is slightly humbling – to think that this many users have found and trust MarcEdit to help them with their daily work. It also helps me to validate the work that has gone into the development of this application.”


Bibliography

• Reese, Terry. "About MarcEdit." http://people.oregonstate.edu/~reeset/marcedit/html/about.html.

• "The Whiz Kid--Terry Reese."Library Journal, March 15, 2005, http://www.libraryjournal.com/article/CA510568.html (accessed June 6, 2011).

• Reese, Terry. “Editing Records with the MarcEditor.” http://www.carli.illinois.edu/mem-serv/mem-train/101025marcedit/MarcEdit_section_three.pdf

http://people.oregonstate.edu/~reeset/marcedit/html/about.html

http://www.libraryjournal.com/article/CA510568.html

http://www.carli.illinois.edu/mem-serv/mem-train/101025marcedit/MarcEdit_section_three.pdf




cataloging with marcedit

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