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CCMS Provider: High Cost Billing

CCMS Provider: High Cost Billing– Quick Guide Version 2.0 27/07/2017

This quick guide details the process of billing against a high cost case. The High Cost Restriction must be added to the case in order

for the ‘post contract’ and ‘Events’ screens to become active. This can only be done by the LAA

You may only have one bill at ‘draft’ status at any one time. On that basis you should submit any prepared bills before starting further ones (Pre, Stage 1 etc.)

Events Bills can be submitted as a single final claim after Outcomes are submitted Queens Counsel cases need the restriction to be active for

Counsel to claim their costs (in all QC matters) Claims for 100% POA’s under CCFS should see the relevant

quick guide

Initiate the billing process by searching for the case you wish to bill against through the Cases and Application section. Click Search then select the case from the search results.

From the list of Available Actions click Billing.

NOTE: If Outcomes have already been submitted the proceedings showing will be at a status of ‘Outcome’ (rather than ‘Live’). The final bill will only available once all proceedings are at ‘Outcome’ status.

http://ccmstraining.justice.gov.uk/__data/assets/pdf_file/0010/7786/CCMS_Provider__Claiming_100_POAs__4_0.pdf



Click Create Bill (or POA if applicable). Once created the bill will remain in draft form for 84 days (unless accessed again or submitted to the LAA). You can access any previously rejected bills from this screen and click ‘copy’ to duplicate the bill in draft (please delete any other draft bills prior to this).

When you come to bill for a high cost case, follow steps 1-4 of the Submit LAA Assessed Bill quick guide. If you are billing for pre-contract work answer Yes, this will allow you to submit a bill for the relevant fee scheme. If you are billing for post-contract work answer No, this will allow you to submit a bill using the events / high cost bill screens. If billing under the Events Model, answer this question with No. You will then be able to bill both pre and post contract work on the same bill. Click Next.

NOTE: If you are not asked this question you must contact the LAA to make sure that the case is registered as a high cost case.



Select the relevant bill type from the drop down list , ‘Solicitor Final’ will only be available if the outcome has been submitted.

Staged or Pre Contract work should be billed as an Interim bill, until the final stage.

Click Next.

From the Bill Line screen you have the option to enter Events, Hourly rates, FAS, Summary level costs and Disbursements (expert and non-expert). Input the relevant information using the combinations below. When claiming for a number of event fees enter the date of the first event in the ‘Activity Date’ field and a global figure can be entered for each event type and rate to be billed.

You can add additional bill lines by clicking Add.

Please ensure you use a combination for one of the following when entering any line of work from the Activity Type dropdown list: Amount of Items and Hourly Rate (leave Net Value and Time blank): Used in

events cases, e.g. 11 items at £1090 Time and Hourly Rate (leaving Net Value and Amount of Items blank): Used in

hourly rates claims and should be used where item from the dropdown list ends with the ‘Time’, e.g. Attendance upon Client (Time)

Net Value only (leave Amount of items, Hourly Rate and Time blank): Used

when submitting a summary level figure if agreed by High Cost Team or if a Court Assessed Bill, e.g. Profit Costs Summary



Disbursements and Experts Fees are also claimed through the Bill Line screen. There is no separate section for Disbursements so ensure you add in the relevant lines using the items selected from the dropdown list. Click ‘Add’ to complete additional bill lines. No claim for a Solicitor on behalf of Counsel can be made in this screen.

Once all bill lines have been entered click ‘Next’ to reach the summary screen. The Assessment Summary is the total value of the lines you have input.

Please note that the value of Disbursements will not show in the breakdown but will make up the overall total figure at the end.

To see the full detail of the bill click Confirm.



To see a full breakdown of the bill created click Request Draft Print and you will receive a notification with the details. Clicking Bill Summary will allow you to download a copy of the bill at this point. Once you are ready to submit the bill to the LAA click Submit or click Cancel and return to Financials Summary should you wish to leave the bill in draft.

NOTE: Once the bill is submitted to the LAA you can no longer receive a draft print out of the bill so ensure you do this before submission if you require a copy for your file.

The Submission Confirmation screen confirms the bill has successfully been submitted.

Click Next to continue working in CCMS.

NOTE: Once the bill has successfully been submitted, a Documents Required Action will be sent to the user who submitted the bill. You should attach the supporting documentation to this Action to allow the LAA to process the bill.

For High Cost bills the LAA requires the following documentation:

Latest copy of the agreed case plan

Disbursement vouchers/evidence for any item in excess of £20

Relevant Fee Note if a Counsel Bill

Please see the Submitting Electronic Evidence quick guide available on the CCMS Training website for further guidance on providing documents.



POINTS TO NOTE: Documents Required Actions An extended and more specific request as shown below will appear to reduce the need to make further requests for information. Always upload as much information as you can as specified in the request and respond to the notification with a Documents Sent response. The process of uploading documents to CCMS remains the same as detailed in the Submitting Electronic Evidence quick guide available on the CCMS Training website.

http://ccmstraining.justice.gov.uk/__data/assets/pdf_file/0008/7739/Document_Upload_v6.pdf