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CDBG Workshop

Tuesday, November 26, 2013

Planning Grants

$1.3 million available Awarded monthly 1 Original and 1 Copy Letters of Intent Projects/applications will be evaluated using the following

criteria: Project Design Factors – 300 pts; National Objective – 200 pts; Community Distress – 175 pts; 10% Local Match – 50 pts; Philanthropic Capital – 25 pts

Points Reduction Policy – up to 7 years = 50 points

Planning Grants con’t

Updated Minimum Technical Requirements Type Specific Information

Downtown Revitalization Plans and Indiana Main Street Environmental Assessments

Maximum Grant Amounts Comprehensive or Economic Development Plans $40,000 Downtown Revitalization Plans

communities with less than 2,000 population $30,000 communities with more than 2,000 population $40,000

Environmental Infrastructure (one utility) $30,000 Environmental Infrastructure (two utilities) $40,000 Environmental Infrastructure (master utility study) $50,000 Levee System Evaluations $50,000 All Other Plans (including Environmental Assessment) $15,000

Main Street Revitalization

$800,000 available Maximum Grant Amount: $400,000 Proposals Due: May 2, 2014 Applications Due: June 6, 2014 Awarded: August 22, 2014 1 Original and 4 Copies Projects/applications will be evaluated using the following

criteria: Project Design – 300 pts Community Distress – 175 pts 20% Local Match – 100 pts Main Street Score – 50 pts Project Sustainability – 50 pts Philanthropic Capital – 25 pts

Main Street Revitalization con’t

Structural Analysis Requirement for buildings included for façade improvements: Documentation will need to be included in the Project

Description Appendix in the application. All buildings should have Good or Fair evaluations. Sample analysis will be provided on website

Must be an Active Main Street Community and in Good Standing. Please talk to Indiana Main Street if you have questions regarding this.

Storm Drainage Improvements

$2 million available Maximum Grant Amount: $500,000 Proposals Due: February 28, 2014 Applications Due: April 25, 2014 Awarded: July 11, 2014 1 Original and 4 Copies Projects/applications will be evaluated using the following

criteria: Project Design – 300 pts; Community Distress – 175 pts; Low/Mod Percentage – 100 pts; 10% Local Match – 75 pts; Sustainability – 50 pts

Storm Drainage Improvements con’t

Sustainability score $0-2.99 user fee = no points $3-4.99 user fee = 25 points $5 and higher user fee = 50 points

Public Facilities Program

$2 million available Maximum Grant Amount: $400,000 Proposal Due: February 14, 2014 Application Due: April 11, 2014 Awarded: June 27, 2014 1 Original and 4 Copies Projects/applications will be evaluated using the following criteria:

Project Design – 300 pts Community Distress – 175 pts Low/Mod Percentage – 100 pts 10% Local Match – 50 pts Project Sustainability – 50 pts Philanthropic Capital – 25 pts

Public Facilities Program

Project Development Issues have been updated and written in question format.

Public Facilities will now incorporate Emergency Services Projects (fire stations, fire trucks, EMS stations), Historic Preservation, and Public Facilities (community centers, libraries, senior centers, special needs facilities, health centers, etc…)

Philanthropic/Sustainability Fund

Wastewater/Drinking Water Program

$3.5 million available Proposal Due: March 14, 2014 Application Due: May 16, 2014 Awarded: August 15, 2014 1 Original and 4 Copies Project Development Issues have been updated and written

in question format Projects/applications will be evaluated using the following

criteria: Project Design – 300 pts; Community Distress – 175 pts; 20% Local Match – 100 pts; Financial Gap – 50 pts;

DRINKING WATERProjects Under $1 million in total project cost  User Rates for 4,000 gallons

Maximum Grant Amounts

(Over $45) ($25 to $45) (Under $25)

Tier III – LMI% 62.0 and higher

$500,000 $450,000 $400,000

Tier II – LMI% 57.0 to 61.9

$450,000 $400,000 $350,000

Tier I – LMI% 51.0 to 56.9

$400,000 $350,000 $300,000

Projects Over $1 million in total project cost  User Rates for 4,000 gallons

Maximum Grant Amounts

(Over $45) ($25 to $45) (Under $25)

Tier III – LMI% 62.0 and higher

$600,000 $550,000 $500,000

Tier II – LMI% 57.0 to 61.9

$550,000 $500,000 $450,000

Tier I – LMI% 51.0 to 56.9

$500,000 $450,000 $400,000

WASTEWATERProjects under $1MM in total project cost

User Rates for 4,000 gallons Maximum Grant Amounts

(Over $50) ($30to $50) (Under $30)

Tier III – LMI% 62.0 and higher

$500,000 $450,000 $400,000

Tier II – LMI% 57.0 to 61.9

$450,000 $400,000 $350,000

Tier I – LMI% 51.0 to 56.9

$400,000 $350,000 $300,000

       Projects over $1MM in total project cost

User Rates for 4,000 gallons Maximum Grant Amounts

(Over $50) ($30to $50) (Under $30)

Tier III – LMI% 62.0 and higher

$600,000 $550,000 $500,000

Tier II – LMI% 57.0 to 61.9

$550,000 $500,000 $450,000

Tier I – LMI% 51.0 to 56.9

$500,000 $450,000 $400,000

       

Comprehensive Site Redevelopment Program

Indiana Brownfields Partnership Program Letter of Interest Community Liaison is first point of contact Documents will be on website soon! Competitive demolition round in late 2014 Resources

$750,000 set aside from OCRA Possible IFA funds for assessments Possible EPA funds for remediation

General Guidlines

All programs have a 7 year point reduction policy

All normal Readiness Requirements apply F – Financing in Place E - Environmental E - Engineering P - Permits S – Site Control

May not be on the CDBG Findings list IHCDA and OCRA projects apply

Grant Administration

General Administration Eight percent (8%) of Grant Amount

Environmental Review $3,000 maximum

Labor Standards $5,000 maximum

Must be procured if using CDBG

Project Narrative

Project Development Issues

Must match detailed budget

Must not include normal maintenance costs

Keep appendices streamlined Do not include documentation that is not

explained in the narrative

Detailed Budget Pages

LINE ITEM # Price CFF LOCAL OTHER TOTAL Construction Activities 8” C-900 CL-200DR14 Water Main

20,500 18.00 $369,000 $369,000

6” C-900 CL-200DR14 Water Main

22,750 16.00 $131,000 $233,000 $364,000

8” Gate Valves w/polyhlene Encasement

20 550.00 $11,000 $11,000

8” SR Bore w/welded Steel Casing

150 100.00 $15,000 $15,000

3-way Fire Hydrant w/gate valve 510 35.00 $17,850 $17,850 Bituminous Resurfacing 8,500 20.00 $170,000 $170,000 Concrete Resurfacing 1,000 30.00 $30,000 $30,000 Sand Bedding 5,467 7.50 $41,000 $41,000 Line Location Markers w/Trace 18 50.00 $900 $900 Wet Cap Connection 10 2,000.00 $20,000 $20,000 Dismantling Old Storage Tank 1 25,000.0 $25,000 $25,000 New Pressure Valve 1 5,000.00 $5,000 $5,000 Mobilization/Demobilization 1 48,000.0 $48,000 $48,000 Labor Standards 1 5,000.00 $5,000 $5,000 Construction Sub-Total $500,000 $71,000 $550,750 $1,121,750 Professional Services Grant Administration 1 48,000.00 $48,000 $48,000 Engineering Fees 1 249,000. $247,000 $2,000 $249,000 Legal 1 7,000.00 $7,000 $7,000 Rate Consultant 1 7,000.00 $7,000 $7,000 Environmental Review 1 3,000.00 $3,000 $3,000 Professional Services Sub-total $0 $298,000 $16,000 $314,000 TOTAL PROJECT COST $500,000 $369,000 $566,750 $1,435,750

OTHERCDBG

Income Surveys

Grant Administrators should verify: Service area (beneficiaries) match survey

area The survey properly completed

Community information Proper # of responses Margin of Error calculation

Consistency throughout the survey

Public Hearing/Resolution Documentation

Applicant MUST advertise public hearing notice a minimum of 10 days prior to meeting. Hearing MUST take place prior to application

Application Must Include: Original Publishers Affidavit Original/Signed Public Hearing Minutes

thoroughly document meeting Authorization to Conduct Hearings (if

applicable) Original Sign-in Sheet Original Resolutions

Post Award Deadlines

ER Deadline – two months Publish locally Submit documentation to OCRA

Bid Deadline – six months IFB Notice (original) Proof of Publication Certified Bid Tabulation

ROF Deadline – eight months See checklist on website

CHOICE LIMITING ACTIONS!!

CDBG HANDBOOK

Update published by year end All forms on website will be current by year end Some of the changes:

Procurement Environmental Review

Tribal Consultation U.S. Fish & Wildlife HUD 8-step Process (coming soon!)

URA

CDBG HANDBOOK con’t

Contract Development Conflict of Interest

Civil Rights Docs at Application Fair Housing Section 3

Labor Standards Websites Meetings Interviews

Closeout/Monitoring

Q&A

Contact OCRA

Indiana Office of Community and Rural Affairs

One North Capitol, Suite 600

Indianapolis, Indiana 46204

800.824.2476

www.ocra.IN.gov