DoD Assessment Visualization Progress Brief

CDT Samantha DormineyCDT Daniel LascheCDT Angel SantiagoCDT Milton Washington

10 DEC 2014

Purpose of this Brief

To present project progress to the primary stakeholder (Mr. Tillotson) in order to ensure that the work done thus far is satisfactory, and to gain approval to move forward with the next segment of the project.

Agenda

Initial Stakeholder Interview Systems Decision Process Progress of Work Discussion Pause Timeline of Future Work End Notes

Initial Meeting with Mr.Tillotson

How do you force a department that believes it is successful to change?

The problem with DoD: how do they know that they are doing well?

Ultimately, has the DoD become more efficient while maintaining its effectiveness?

Cont.

Dr. Kwinn broke up the team into two teams: an assessment team and a visualization assessment team.

The cadets have been tasked with the visualization aspect of the problem.

Purpose of the visualization is to effectively communicate collected data to the client.

Initial Problem Statement

Initial Visualization Problem Statement: Provide a visualization that allows DoD assessment information to be efficiently compiled and effectively reported.

Systems Decision Process The SDP is an iterative process with

feedback loops and starts by gathering an understanding of the current problem domain through research and discussions with key stakeholders.

Developed, taught, and used by West Point and other established learning institutions like the University of Arkansas and the Naval War College.

Systems Decision Process cont.

Focus this semester:Problem

Definition Phase

-most critical phase of the process

-longest phase of the process

-requires careful and thoughtful analysis

Problem Definition Phase

In this phase we conducted : Background Research Stakeholder Analysis Functional Analysis Value modeling

Research Topic Areas

Background information on the different DoD departments

Appearance and functions of a visualization system

Who is receiving the information

Best methods to communicate the information

Stakeholder & POC Analysis Mr. David Tillotson…Acting Deputy Chief

Management Officer CAPT Eric Bach…Office of the Deputy Chief

Management Officer COL Robert Myles… Office of the Deputy

Chief Management Officer Room. Mr. Alex Gorsky… CEO of Johnson & Johnson Mr. Joe DePinto… CEO of 7-11. Mr. Kenneth Hathaway… Chief of Staff for 7-

11 Mr. Lesinski… Retired Director of Strategic

Assessment for SOUTHCOM

Findings, Conclusions, & Recommendations Matrix

Purpose: to allow information gathered from various sources to be binned, synthesized, and used to develop valuable working recommendations pertaining to the problem.

Compiled FCR Matrix

Functional Analysis

Purpose: to break the system down into its component functions and sub-functions in order to make the problem more understandable and solvable. Tools: Systems Context

Diagram Input/ Output Diagram Functional Hierarchy

Functional Analysis Tool: Systems Context Diagram

Purpose: to show the system as a single high-level process and show its relationships with external entities in order to view the system holistically in its environment.

Functional Analysis Tool: Systems Context Diagram

Functional Analysis Tool: Input Output Diagram

Purpose: to break down the inputs and outputs of the system in order to make the system more understandable and solvable.

Functional Analysis Tool: Input Output Diagram

Stanford Univ., “Visualization, Interface Design & Usability,” Stanford Univ. CEE373, web.

Functional Analysis Tool: Input Output Diagram cont.

Functional Analysis Tool: Functions Hierarchy

Purpose: to create a hierarchical display of the functions and sub-functions that are necessary and sufficient to achieve the system objectives.

Functional Analysis Tool: Functions Hierarchy

Redefined Problem Statement Initial Visualization Problem Statement:

Provide a visualization that allows DoD assessment information to be efficiently compiled and effectively reported.

Redefined Visualization Problem Statement: Develop a system which provides key leaders and other departments in the DoD information that provides a means to assess the effectiveness and efficiency of the DoD as it works to achieve its objectives.

Value Modeling

Purpose: to depict the fundamental objective of the system, the system’s values, and the metrics that will be used to assess alternative solutions against these values.

Functional Analysis Technique: Value Hierarchy

Swing Weight Matrix

Purpose: to associate mathematical weights with each metric to reflect the metric’s proportion of value to the overall value of each alternative solution.

Assigning Swing Weights Using Surveys: Awaiting Results

Survey Population: The Army War College

Survey with questions that will assist us in finding out what attributes of a visualization people who create/ use assessments value the most.

Research Objectives▪ Determine which are the most valued characteristics of a

visualization communication. ▪ Determine what type of visualization communications with

which the survey population is most familiar. ▪ Determine visual tools that effectively communicate trends in

data.

Swing Weight Matrix Example

Feedback on Problem Definition Phase

Sir, has the work done by the cadet team thus far met your intentions for defining and working towards solving the problem?

Timeline for Future Work

Deliverable Completion Date

Solution Design IPR Feb 2015

Decision Making IPR (Decision Brief)

Apr 2015

Projects Day Presentation (Visualization Team)

30 Apr 2015

Technical Report 8 May 2015

*Additionally, the team is looking to enter the project into several conferences including the International Council on Systems Engineering (INCOSE) Conference 2015 and the Military Operations Research Society (MORS) Symposium 2015.

Recap

Outputs of Problem Definition Phase: Functions Hierarchy Redefined Problem Statement Value Hierarchy Swing Weight Matrix

Next Steps: Solution Design Phase Decision Making Phase Implementation Planning

DoD Assessment Visualization Progress Brief

CDT Samantha DormineyCDT Daniel LascheCDT Angel SantiagoCDT Milton Washington

10 DEC 2014