cedar falls community school district

2 0 1 5 / 1 6 S C H O O L Y E A R C E R T I F I E D A N N U A L R E P O R T

O C T O B E R 1 0 , 2 0 1 6

Cedar Falls Community School District

Certified Annual Report

The Certified Annual Financial Report (CAR) is a report of financial data Iowa public school district and Area Education Agencies (AEA) are required to file with the Iowa Department of Education. The report is due September 15th of each year.

Included within the CAR is the Special Education Supplement (SES) which determines revenue and expenditures associated with the special education program.

The Department of Education Uniform Financial Accounting for Iowa LEA’s and AEA’s is used to determine proper account coding of all revenue and expenditures.

Cedar Falls CSD - Summary of Funds

Governmental Fund Type General Fund (10)

Includes Special Education (12) State Teacher Salary Supplement/Professional Develop. Funds (14) Instructional Support Levy (16)

Special Revenue Funds Student Activity (21) Management Fund (22) District Support Trust Fund (27) Funds donated to District. Both principal and interest can be used.

• Eason/Beisner Teacher Scholarship/Endowment • Nicole Gibson Memorial

Summary of Funds

Governmental Fund Type Continued Capital Project Funds

Statewide School Infrastructure Sales/Service Tax [SAVE] (33) Physical Plant & Equipment Levy [PPEL] (36)

Debt Service Levy (40) Permanent Fund (50)

Funds donated to District. Only interest can be used. Christensen Endowment

Summary of Funds

Proprietary Fund Type Enterprise Fund

School Nutrition Fund (61) HS Student Coffee Shop Fund (68)

Fiduciary Fund Type Private Purpose Trust Fund (81)

Misc. Student Scholarships Agency Funds (92/93/94)

92 = Employee Flower Funds, CF Schools Foundation Gifts, etc. 93 = CF Athletic Booster Club, Peet PATT 94 = River Hills Consortium

Definitions

Total Assets = Cash, Receivables and Inventory on hand.

Fund Balance = Total Assets minus Payables and Accrued Expenses due.

General Fund (10)

$8.82 $10.21

$11.03 $12.42

$14.14 $13.44

$12.00

$4.06 $4.20 $5.37

$6.33 $8.02

$7.10 $5.48

$0

$2

$4

$6

$8

$10

$12

$14

$16

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Total Assets Fund Balance

Succeeding year property tax receivable are not included.

General Fund Revenue & Expenditure Summary

$39.81 $42.09

$46.33

$50.44 $53.68

$52.12 $51.25

$40.36 $41.96

$45.15

$49.49 $51.99 $53.04 $52.86

$25

$30

$35

$40

$45

$50

$55

$60

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Revenue Expenditures

General Fund Revenue Comparison

35.80% 33.75% 33.71%

45.64% 51.96% 54.83%

18.56% 14.29% 11.46%

0%10%20%30%40%50%60%70%80%90%

100%

Fy14 Fy15 Fy16Prop Tax State Misc. Income

Due to rounding percentages may not total 100.0%

General Fund Revenue Comparison

$19,215,293 $17,587,218 $17,274,623

$19,148,561 $21,330,345 $22,193,768

$3,298,670 $3,618,848 $3,716,777 $2,052,254 $2,132,291 $2,192,843 $9,965,205 $7,446,734 $5,873,635

$0

$10,000,000

$20,000,000

$30,000,000

$40,000,000

$50,000,000

$60,000,000

Fy14 Fy15 Fy16Prop. Taxes State Aid State Categorical AEA Flow Thru Misc. Income

General Fund Miscellaneous Income

$3,363,238 $3,234,653 $3,518,145

$3,589,524

$1,881,489

$830,489

$248,922

$201,518

$2,181,954

$2,081,670

$2,153,972

$0$1,000,000$2,000,000$3,000,000$4,000,000$5,000,000$6,000,000$7,000,000$8,000,000$9,000,000

$10,000,000

Fy14 Fy15 Fy16Local Local - River Hills State Federal

Total $7,446,734 Total $5,873,635 Total $9,965,205

Changes in Federal Funding

Fy15 Fy16 Change Head Start $ 106,869 $ 116,120 $ 9,251 PEP Grant $ 422,620 $ 272,679 $ (149,941) Part B Basic (SE) $ 227,533 $ 229,612 $ 2,079 Perkins $ 29,096 $ 37,655 $ 8,559 TAP $ 38,916 $ 40,363 $ 1,447 Medicaid $ 731,484 $ 828,441 $ 96,957

Changes in Federal Funding

Fy15 Fy16 Change Title I Basic $ 323,758 $ 406,641 $ 82,883 Title I – SINA $ 10,288 $ 26,768 $ 16,480 Title I Carryover $ 10,147 $ 22,617 $ 12,470 Title IIA $ 150,540 $ 148,172 $ (2,368) Title III $ 4,559 $ 4,404 $ ( 155) Title VI (Assessment) $ 25,860 $ 20,500 $ (5,360) Total $ 2,081,670 $ 2,153,972 $ 72,302

Fy2016 General Fund Revenue

Local - Prop. Tax 33.58%

Local - Other 6.99%

State 55.23%

Federal 4.20%

Due to rounding, percentages may not equal 100.00%

Fy2016 General Fund Expenditures

Instruction-11xx 67.82%

Guidance-212x 2.14%

Health & Other Serv-213x - 219x 0.85%

Inst./Media Serv - 221x & 222x 2.47%

Inst. Technology-223x 0.92%

Assessment-224x 0.04%

Board of Ed.-231x 0.26%

Exec Admin-232x 1.72%

School Admin-24xx 6.40%

Business/HR-25xx 2.80%

Facility Operation-26xx 7.66%

Transportation-27xx 2.77%

AEA Flow Thru-61xx 4.15%

Due to rounding, percentages may not equal 100.00%

2015-16 Certified Annual Report Special Education Supplement

Special education is a broad term that describes the education of students who have intellectual, physical, behavioral or emotional disabilities.

An Individual Educational Plan (IEP) is developed and tailored to the unique needs of each student.

The special education program is a part of the foundation formula weighting for students with IEP’s Program provides funding for the excess costs of instruction of students with

IEP’s above the costs of instruction of students in the regular curriculum.

Special Education Student Funding

Students are FIRST general education students who also have an IEP and are entitled to all the services available to general education students (General Program Expense [GPE])

All students receive 1.0 general program cost funding ($6,453 for Fy16) In addition, special education students are weighted (funded), based on

need, in one the following categories: Level I (L1) + 0.72 weighting (1.72 total)

$6,453 + $4,646 = $11,099 Level II (L2) + 1.21 weighting (2.21 total)

$6,453 + $7,808 = $14,261 Level III (L3) + 2.74 weighting (3.74 total)

$6,453 + $17,681 = $24,134

Allowable Special Education Expenses

Costs delineated on the students IEP that are direct costs of providing instruction and services including: Salary & benefits for special education licensed teachers Para-educators in a students IEP (salary & benefits) Staff development Specialized student physical education, travel training or

accommodations for extracurricular activities Modifications, adaptations or special accommodations in order for the

student to benefit from instruction Specialized supplies and/or equipment

Allowable Special Education Expenses

Costs delineated on the students IEP that are direct costs of providing instruction and services including: Health services (if contained in the IEP health plan [IHP]) Specialized transportation Tuition to another District/Agency for providing education on behalf of

the resident District Administrative costs if:

There is a separate contracted facility within District and District receives prior approve from the School Budget Review Committee

(SBRC) River Hills Consortium


531 resident students served at Cedar Falls Schools 34 resident students served by other schools/agencies Cedar Rapids CSD 8 Independence CSD 2 Clayton Ridge CSD 1 Janesville CSD 8 College CSD 1 Storm Lake CSD 2 Des Moines ICSD 1 Union CSD 1 Dike-New Hartford CSD 3 Waterloo CSD 4 Dubuque CSD 1 Waverly-Shell Rock CSD 2 Hudson CSD 1 Woodward-Granger CSD 2

Note: A student may be counted more than once due to the following: 1 student changed from Level I to Level III in Fy16 2 student changed from Level I to Level II in Fy16


Cedar Falls served 77 out of district students Aplington-Parkersburg CSD 1 Janesville CSD 2 Dike-New Hartford CSD 4 New Hampton CSD 2 Ft. Dodge CSD 1 North Tama CSD 1 Hudson CSD 8 Waterloo CSD 58

Note: A student may be counted more than once due to changes in special education weighting or a change in resident district.

Combined (Total) Special Education Enrollment Served as Least One Day During the School Year

510 518 521 520 513 528 531

87 86 123 43 43 40 34

93 79 92

82 87 91 77

300350400450500550600650700750800

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16Resident Tuition Out Tuition In

Total 690 683 736 645 643 659 642

- 14

+3

- 6

Resident Students Served at CFCSD Served as Least One Day During the School Year

0

50

100

150

200

250

300

350

400

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16Level I Level II Level III

510 518 521 520 513 528 531 Total

Resident Students Tuition Out Served as Least One Day During the School Year

7 5

25 24

14 16 18

35 31

36

9 9 5 6

45 50

62

10

20 19

10

0

10

20

30

40

50

60

70

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

Level I Level II Level III

87 86 123 43 43 40 34 Total

Students Funded vs. Actual Students Served

539 520

538 554

538 510

524

597 604

644

563 556 568 565

400

450

500

550

600

650

700

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16Student Funding Count Actual Served

Includes Tuition Out Students

Note: Student count shown occurred on the previous year count day (ie: 2015/16 student count was on October 1, 2014)

Revenue Comparison

$6.36 $6.45 $6.86 $6.95 $6.91 $7.27

$0.71 $0.76 $0.27 $0.72 $0.76 $0.74

$0.16 $0.27 $0.70 $0.73 $0.73

$0.83

$0.23 $0.24 $0.25

$0.19 $0.19 $0.19

$0.27 $0.56 $0.39

$0.38 $0.41 $0.40 $0.03 $0.03

$0$1$2$3$4$5$6$7$8$9

$10

2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Student Count Tuition In Medicaid Part B TSS Non-Public

$7,725,032 $8,287,472 $8,464,885 $9,011,985 $9,031,188

GPE not included

$9,427,368

Expenditure Comparison

$3.74 $4.10 $3.90 $4.03 $4.45 $4.68

$1.34 $1.33 $1.26 $1.24 $1.55 $1.67 $0.10 $0.25 $0.85 $1.07 $0.81

$1.08

$0.08 $0.10 $0.10 $0.11

$0.20 $0.25

$1.88 $2.09 $2.12 $2.08

$1.99 $2.11

$1.48 $1.69 $1.19 $0.63 $0.56

$0.43 $0.01 $0.02

$0.0

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Salaries Benefits T/S/CS/Eq* Transp. GPE Tuition Out SBRC

*= Travel/Supplies/Contracted Service/Equipment GPE = General Program Expenditures

$8,603,439 $9,552,523 $9,413,894 $9,154,779 $9,572,751 $10,234,902

CAR-SES Total Receipts & Expenses

$8.39 $7.73

$8.29 $8.46 $9.01 $9.03 $9.43

$8.47

$8.60 $9.55

$9.12 $9.15

$9.57 $10.23

$0.0

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Total Receipts Total Expenditures

CAR-SES End of Year Balance

-$86,736

-$878,407

-$1,265,052

-$656,990

$94,397

-$675,685 -$807,534

-$1,400,000

-$1,200,000

-$1,000,000

-$800,000

-$600,000

-$400,000

-$200,000

$0

$200,000

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

-$386,301

Fy16 balance subject to CAR review.

District Special Education Staff

49 51.5 51.5 56 57 58 59

89 96

102

82 87 97 100

0

20

40

60

80

100

120

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16Teachers Para-Professionals

School Finance – Spending Authority

Term Explanation Type

Cash on Hand Total Cash on Hand One Time

State Aid Amount received from State Recurring

Property Taxes Amount received from Local property owners

Recurring

Miscellaneous Income Basically any income which is not State Aid or Property Tax

One Time and/or Recurring

Budget Authority Total amount the District can legally spend during fiscal year [Credit card limit]

Recurring

Authorized Unspent Budget Authority (Unspent Balance)

Remaining amt. of spending authority at EOY (spending authority minus actual expenditures)

One Time

History of Unspent Budget Authority Key Trend Dashboard Indicator

$5.06

$6.53

$7.89 $8.89 $9.19

$8.63 $8.61

$4.45

$5.70

$7.26 $8.34 $8.13 $7.83 $7.93

$0$1$2$3$4$5$6$7$8$9

$10

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

Mill

ions

Total Unspent Authority Unassigned/Unrestricted Unspent Authority

Fy16 Balance subject to CAR review.

History of Unspent Budget Authority Ratio Key Trend Dashboard Indicator

11.14%

13.47% 14.87% 15.23% 15.02%

14.00% 14.00%

9.80% 11.75%

13.69% 14.28% 13.28%

12.69% 12.89%

0%

2%

4%

6%

8%

10%

12%

14%

16%

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16Total Unspent Authority Ratio Unassigned/Unrestricted Unspent Authority Ratio

A goal of a 10% unassigned/unrestricted unspent authorized budget balance over maximum authorized budget (6.15 million) is desired. District is at 12.89% for 2015/16. Fy16 Balance subject to CAR review.

Financial Solvency Ratio Key Trend Dashboard Indicator

8.68% 8.38%

10.69% 11.90%

13.66% 12.59%

9.78%

0%

2%

4%

6%

8%

10%

12%

14%

16%

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16Committed, assigned & unassigned fund balance/General fund revenue less AEA flow thru. Measures the District’s fund equity position. IASB recommended minimum 5%. Goal 10% Subject to CAR Review

Other Governmental Funds

Definitions

Total Assets = Cash, Receivables and Inventory on hand.

Fund Balance = Total Assets minus Payables and Accrued Expenses due.

Activity Fund (21)

$603

$627

$588 $629 $608

$580

$638

$573

$621 $584 $615

$571 $568

$612

$300

$350

$400

$450

$500

$550

$600

$650

$700

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Activity Fund Revenue & Expenditure Summary

$922 $923

$775

$965 $975 $1,058

$1,090

$825 $875 $813

$934 $1,019 $1,062

$1,046

$300

$400

$500

$600

$700

$800

$900

$1,000

$1,100

$1,200

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Management Fund (22)

$748

$985

$1,145 $1,209

$1,071 $1,005

$948

$578

$888

$1,127

$1,200

$1,063 $1,000

$938

$300$400$500$600$700$800$900

$1,000$1,100$1,200$1,300

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Management Fund Revenue & Expenditure Summary

$759 $826

$772

$610

$475

$593 $585

$760

$516 $534 $537 $612

$656 $647

$0

$100

$200

$300

$400

$500

$600

$700

$800

$900

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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District Support Trust Fund (27)

$0$2,000$4,000$6,000$8,000

$10,000$12,000$14,000$16,000$18,000$20,000

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16Total Assets Fund Balance

Statewide School Infrastructure Sales & Service Tax [SAVE] (33)

$6.87

$14.73

$12.46

$6.12

$9.65 $8.47

$10.26

$5.96

$14.43

$11.45

$5.47

$9.03 $8.45

$10.06

$12.60

$9.62

$3.63

$6.20 $5.62 $7.23

$0.0

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

$14.0

$16.0

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Total Assets Fund Balance Available Fund Balance

Statewide Sch. Infrastructure Sales & Service Tax Revenue & Expenditure Summary

$4.76

$24.15

$3.78 $4.52

$14.32

$4.65 $4.73

$13.52

$15.68

$6.76

$10.50 $10.75

$5.23

$3.12

$0.0

$5.0

$10.0

$15.0

$20.0

$25.0

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Physical Plant & Equipment Levy (36)

$3.27 $3.41

$2.23

$2.83 $2.80

$3.42 $3.40

$3.09

$2.49

$1.54

$2.68 $2.29

$2.79 $3.18

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

$3.5

$4.0

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Physical Plant & Equipment Levy Revenue & Expenditure Summary

$2.64 $2.89 $2.90

$3.24

$3.74

$3.23 $3.28

$2.10

$3.49 $3.85

$2.10

$4.13

$2.73 $2.89

$0.0

$0.5

$1.0

$1.5

$2.0

$2.5

$3.0

$3.5

$4.0

$4.5

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Debt Service Levy (40)

$0.0$0.0$0.0$0.0$0.0$0.0$0.0$0.0$0.0$0.0$0.0

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Debt Service Levy Revenue & Expenditure Summary

$0.27

$10.27

$1.84 $1.77

$3.28 $3.28 $2.78

$0.0

$2.0

$4.0

$6.0

$8.0

$10.0

$12.0

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Revenue is transferred from SAVE Fund to Debt Service Levy for payment of SAVE Fund debt obligations.

Permanent Fund (50)

$0

$200,000

$400,000

$600,000

$800,000

$1,000,000

$1,200,000

$1,400,000

$1,600,000


Funds transferred to Cedar Falls Community Schools Foundation in 2015/16

Proprietary Funds

Enterprise [Nutrition] Fund (61 & 68)

$846 $857 $794 $788

$723 $721 $721 $745 $773

$730 $722

$647 $634

$350

$630

$300

$400

$500

$600

$700

$800

$900

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Total Assets Fund Balance Fund Balance w/o Pension

Enterprise [Nutrition] Fund Revenue & Expenditure Summary

$2.00 $1.97 $2.06 $2.06

$2.13 $2.29

$2.50

$1.84 $1.94 $2.10 $2.07

$2.21 $2.31

$2.79

$1.0$1.2$1.4$1.6$1.8$2.0$2.2$2.4$2.6$2.8$3.0

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Fiduciary Funds

Private Purpose Trust Fund (81)

$0

$10,000

$20,000

$30,000

$40,000

$50,000

$60,000

$70,000


Agency Funds (92/93/94)

$0.0

$0.2

$0.4

$0.6

$0.8

$1.0

$1.2

$1.4

$1.6

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Agency funds are held in a custodial capacity only, thus no fund balance. River Hills Consortium tuition receivable accounts for the majority of the total assets.

2015/16 Treasurer Report – All Funds

$45

$50

$55

$60

$65

$70


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Private TrustEnterprisePermanentDebtPPELSAVESupport TrustManagementActivityGeneral Fund

$67,666,023 $69,004,153

Agency funds are held is a custodial capacity only and are not included in Treasurer’s Report.

Note one time transfer of Permanent Fund to CF Schools Foundation

Historical Treasurer Report – All Funds

$51.27

$83.15

$58.49

$63.66

$78.61

$67.25 $67.67 $59.84

$74.85

$61.11 $67.49 $73.99 $68.35 $69.00

$40$45$50$55$60$65$70$75$80$85$90

2009/10 2010/11 2011/12 2012/13 2013/14 2014/15 2015/16

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Acknowledgements

Special thank you to Denelle Gonnerman, Carrie DeBerg, Jill White and the entire business office staff for all their time and effort in preparing the Certified Annual Report and Special Education Supplement.

Questions?

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