central consolidated school district #22 safety handbook€¦ · crisis flowchart job site...
TRANSCRIPT
Central Consolidated School District #22
Safety
Handbook for
Maintenance, Custodial Services,
Warehouse and
Buildings & Construction
Revised September 8, 2014
OUR RELATIONSHIP
This handbook is designed to acquaint you with the Maintenance, Custodial Services, Warehouse
and Buildings & Construction Department and to provide you with information about working
here. The handbook is not all-inclusive, but is intended to provide you with a summary of some
of the organization’s guidelines. This edition replaces all previously issued editions.
The language used in this handbook is not intended to constitute a contract of employment,
either express or implied. Employees have the right to end their work relationship with the
organization, with or without advance notice or cause. CCSD will adhere to the policies
accepted and adopted by the school board and adhere to and abide by the union contract.
No employee handbook can anticipate every circumstance or question. After reading the
manual, if you have questions, please talk with your Area Foreman or Maintenance Supervisor.
The need may arise to change the guidelines described in the handbook; therefore, the District
reserves the right to interpret them or to change them without prior notice.
TABLE OF CONTENTS
Topic Page
CCSD Operations Management Statement
Vision and Mission Statements
Introduction
Assignment of Responsibility
Accident Prevention, Reporting & Responsibilities
Notification of Injury
Employee Notification of Designated Medical Provider
Employee Training
Tool Box Safety & Daily Line-Out Meetings
Quarterly Safety Presentation Schedule
Annual District Mandatory Training
Blood-borne Pathogens
Drug & Alcohol Use
Sexual & Other Unlawful Harassment
Workplace Violence Prevention
Drug Testing
Employee Discipline
Employee Disciplinary Report FORM
Pre-Work Safety / Health / Security Planning
Pre-Planning Checklist FORM
Accident Reporting Process
Crisis Reporting Instructions
Serious Accidents Defined
Standard Policies & Procedures for Managing Crisis
Definition of Crisis
Crisis Information Flow
Crisis Planning at the Project Site
Responding to Media in a Crisis Situation
District Media Statement
Media Response Statements CHART
Crisis Flowchart
Job Site Inspections
Site Inspection FORM
Job Hazard Analysis
Job Hazard Analysis FORM
Concrete Work
Cement Dust
Wet Concrete
Machine Guarding
Falling Objects
Poor Ergonomics
Vehicles
Confined Spaces
Confined Space
Non-Permit Confined Space
Permit-Required Confined Space
Entry
General Pre-Planning for Work in Confined Spaces
Alternate Procedure for Permit-Required Confined Space Entry
Permit-Required Confined Space Entry Procedure
Hazard Identification
Hazard Control
Atmosphere Testing
Confined Space Entry Permit
Equipment
Attendant
Person in Charge of or Authorizing Entry
Rescue Team
Training
Confined Space Certification FORM
Confined Space Entry Permit FORM
Electrical Safety
Asbestos
Asbestos Containing Materials (ACM) Operations & Maintenance (O&M) Program
Elements of the ACM O&M Program
Repair
Encapsulation
Enclosure
Removal
Lock Out / Tag Out Policy-Control of Hazardous Energy Source
Definitions
Minimum Requirements for Shutting Down Equipment for Repair or Servicing
Minimum Requirements for Returning the Equipment or Systems Back to Operations
Control of Hazardous Energy Sources Training Acknowledgment FORM
Control of Hazardous Energy Sources Lockout/Tagout Procedures FORM
Lockout/Tagout Procedures Training Outline
Signs, Signals and Barricades
Excavation & Trenching
Stairways & Ladders
Ladder Procedures for Excavations & Trenches
Ladder Placement Diagram for Excavations & Trenches
Fall Protection
Employee Emergency Action Plan
Portable Fire Extinguishers
Basic Forklift Principles
Powered Industrial Truck Daily Checklist FORM
Heavy Equipment & Machinery
Equipment / Machinery Training Certification FORM
Hazardous Communications Program
Employee Right to Know
Construction Project Protocol
Visitors General Release FORM
Heavy Equipment & Machinery
Lifting Techniques: Avoiding Back Injuries
Slings & Riggings Safety Protocol
Sling Angle CHART
Housekeeping
Non-Routine Duties
Office Safety
Personal Protection Equipment (PPE)
Eye Protection
Foot Protection
Hand Protection
Head Protection
Hearing Conservation
Respiratory Protection
Protective Attire
Scaffolding Safety
Welding Safety
Compressed Gas Handling Procedures
Hot Work (Welding) Checklist FORM
Smoke-Free Workplace
Use of Equipment & Vehicles
Acceptable Criteria for Motor Vehicle Record
Usage of Cell Phones and Electronic Devices
Usage of Cell Phones & Electronic Devices While On the Jobsite FORM
Seasonal Safety Precautions
Heat Stress Prevention
Frostbite Prevention
Snake Bites
Hantavirus Protocol
Other
Compliance Websites
Employee Acknowledgement Statement FORM
CCSD OPERATIONS MANAGEMENT STATEMENT
Central Consolidated School District is committed to the elimination of all jobsite accidents and
injuries, property damage, fire damage and occupational illness. These objectives are all of equal
importance and must be given equal attention in the implementation of the safety policy.
Central Consolidated School District not only has a legal obligation to provide a safe place to
work, but more importantly, a moral obligation to all district employees, contractors, school
visitors and the general public, as well as, the protection of all adjacent property from damage.
Each employee has the right to refuse to work in an unsafe condition without fear of retaliation.
Nothing less will be accepted.
Supervisory employees must accept as part of their job tasks, the responsibility for the
prevention of accidents, the safety of employees under their direction and the enforcement of the
district’s safety requirements.
DISTRICT VISION
CCSD is a model district. We make fiscally prudent decisions that are in the best interest of our
students.
We have a robust curriculum & outstanding instruction that shows the academic growth to meet
the needs of all students.
DISTRICT MISSION
We are committed to the implementation of Common Core State Standards in a Deep
Curriculum Alignment Approach.
We dedicate ourselves to provide the best possible education for our students by using resources
that develop the knowledge, attitudes, and skills essential for life-long learning.
MAINTENANCE, CUSTODIAL SERVICES, WAREHOUSE AND
BUILDINGS & CONSTRUCTION MISSION
We are committed to excellence in customer service for our schools and support programs as we
create positive, safe, healthy and comfortable learning environments that are welcoming to our
students.
We will continually strive to deliver timely, quality service to every customer with keen
awareness for the safety of our employees and others around us.
INTRODUCTION
This Safety & Health Handbook is provided by CCSD is to guide each employee in the
performance of assigned duties in a safe, efficient, and responsible manner.
The purpose of this Safety Manual is to increase the awareness of safety and health issues and is
based on a sincere desire to eliminate occupational injuries and/or illnesses to our valuable
employees.
CCSD also recognizes an obligation to protect the general public at large and the environment
whenever and wherever company work assignments come into contact with either.
CCSD shall accomplish these tasks by providing:
Safe methods and procedures for employees to accomplish assigned tasks, and
Safe equipment, and/
Appropriate employee training.
Furthermore, the Occupational Safety and Health Act of 1970, (Public Law 91-596), and all
amended parts thereafter, establish both general and specific criteria for occupational safety in
the workplace. CCSD is mandated to comply with all provisions of this Act and subsequent
regulations applicable to this company.
Our employees are the greatest asset of CCSD and, as a District, we are proud of the high level
of safety consciousness employees have achieved. Together, we shall continually strive to
improve the safety awareness of accident prevention. Each and every employee shall be
constantly aware of their own safety attitude and behavior to eliminate the potential for injuries
to themselves and fellow employees.
CCSD shall require the full cooperation and total commitment of each & every employee in
making this Safety & Health Program a success.
Read the manual carefully! Understand the policies and procedures fully.
Do not hesitate to ask any questions that you may have.
Understanding and complying with these policies and procedures is essential to
maintaining a safe working environment for all employees of CCSD.
Employees are to abide by established safety rules and regulations on the job by observing others
around you for dangerous working habits or conditions and to report such activities to the area
foremen, supervisors, coordinators and/or the Director of Operations. Employees are expected to
report/correct hazardous conditions that they observe.
Safety is ensured when all employees make good safety practices a habit. Safety is everyone’s
responsibility!
ASSIGNMENT OF RESPONSIBILITY
All employees of CCSD have a responsibility to develop and maintain safe work practices and
procedures. Employees also have the responsibility to eliminate any potential hazards and to
report any possibly hazardous condition to their immediate supervisor at the first available
opportunity.
Reducing the potential for accidents and injuries to themselves and fellow employees is an
essential part of every job assignment. Each employee shall know and fully understand all safe
work policies and procedures affecting their assigned duties. If you have any questions or do not
understand a policy or procedure ASK!
All employees of CCSD have, but are not limited to, the following responsibilities. They include:
Follow and comply with all established Safety and Health Policies and Procedures that
are in effect or are adopted by CCSD.
Report all occupational accidents, injuries, and illnesses within 48 hours of the
occurrence.
Assist and cooperate in the investigation of work-related accidents, injuries, or illnesses.
Make yourself available within the prescribed time restraints for whatever tests and/or
procedures CCSD deems necessary, are mandated by Local, State, or Federal Law, or
are required by insurance regulations and procedures.
Utilize all applicable personal protective equipment when performing assigned duties.
Follow personal hygiene and grooming habits as well as manner of dress that allows for
the performance of assigned duties in a safe and careful manner.
Utilize vehicle safety belts in all vehicles while performing company duties.
Comply with all company policies and procedures regarding CCSD Alcohol &
Controlled Substance Policy.
Do not enter a trench or confined space unless properly trained and authorized to do so.
If employee' assigned duties requires entrance into a trench, stay within protective
systems (trench shields, shoring, or approved sloping) when excavation and trenching
operations are performed unless entering or exiting the excavation site.
Do not ride on any lifts, hooks, chains, cables, slings, or forklifts.
Do not ride on moving equipment unless the equipment is designed for passengers with
seat belts and adequate restraints.
ACCIDENT PREVENTION, REPORTING &
RESPONSIBILITIES
It shall be the responsibility of CCSD to initiate and maintain such programs that are deemed
necessary to prevent any employee from working under any conditions that are unsanitary,
hazardous, or dangerous to safety or health. Such programs shall provide for frequent and
regular inspections of job sites, materials, and equipment to be made by the supervisor or
appointed representative designated by CCSD.
The use of any machinery, equipment, tools, or materials not in compliance with any applicable
requirements of this policy is prohibited. Machinery, tools, equipment, or materials identified as
unsafe in any way shall be locked and/or tagged out accordingly, to render them inoperable, or
shall be physically removed from its place of operation. CCSD shall permit only those
employees who are qualified by training, and/or previous experience to operate company
equipment and/or machinery.
CCSD reserves the right to adopt and enforce any disciplinary policies and procedures
considered necessary for conduct adversely affecting the safety of employees, customers, the
general public, or the environment.
NOTIFICATION OF INJURY
CCSD shall notify all employees to report all work-related injuries immediately to their
Supervisor.
Employees shall describe in writing the accident and/or injury within four working days of its
occurrence. When and where practical, this reporting procedure is requested right after the
employee returns from the Designated Medical Provider, or by the end of the employee’s shift or
within 24 hours of the accident/injury occurrence.
When and where practical, the employees shall be accompanied by the Supervisor or other
appointed representative to the Designated Medical Provider. The location of this provider is:
FARMINGTON, NM
RELIANCE MEDICAL GROUP
3451 N. BUTLER
FARMINGTON, NM 87401
PHONE (505) 566-1915 FAX (505) 566-1918
EMPLOYEE NOTIFICATION OF DESIGNATED MEDICAL
PROVIDER
All CCSD employees shall be notified that they shall be held liable for all medical charges if
they should utilize another medical facility for work related injuries or utilize the Designated
Medical Provider for non-work related injuries.
EMPLOYEE TRAINING
Each employee who will be operating certain equipment must meet the requirements of the
operator’s certification program. The equipment that requires certification includes:
Bobcat
Forklift
Backhoe
Self-propelled boom lift
Scissor lift
Personnel hoist
Tool Box Safety Meetings will be held for the purpose of continuous training each and every
Monday morning. Topics must be specific to the work being performed within the department.
Daily Line-Out Meetings are to be scheduled on a daily basis with the area/lead foremen. The
meetings are to be documented: Name of Foreman, Number of Employees, Pre-work discussion.
Employees who are engaged in certain tasks and operations are required to receive training i.e.,
excavation, fall protection, scaffolding work. Consult the following for requirements:
29 CFR 1926
Technical section of this manual
Employees will receive re-training when it is evident that an employee is not performing a task
in a safe manner or if the employee is involved in an accident.
Periodic safety training for supervisors and non-supervisory personnel will be conducted at least
two times per school year.
Each employee who will be operating equipment or tools that require certification as outlined in
the 29 CFR 1926 must be certified before operation of equipment, i.e., power actuated tool, laser
equipment, etc.
Area Foremen are required to take the OSHA 10-hour course.
Maintenance Supervisor and Buildings & Construction Coordinator are required to take the
OSHA 30-hour course.
[INSERT QUARTERLY SAFETY PRESENTATION SCHEDULE]
BLOODBORNE PATHOGENS
CCSD policies and procedures comply with OSHA Standard 1910.1030, Bloodborne Pathogen
Standard and the non-mandatory guidelines listed under 1926.50 Appendix A. These policies and
procedures aim to protect employees voluntarily responding to a first aid emergency situation.
The training regarding Bloodborne Pathogens is an annual requirement for all employees.
At no time shall any employee be required to respond to a first aid situation unless elected
to do so of their own free will.
However, a voluntary response to an emergency first aid situation requires self-protection. The
rendering of first aid can expose the administrator to harmful and sometimes deadly bloodborne
pathogens such as HIV or one of several Hepatitis diseases.
Protect yourself by following voluntary procedures:
Protective equipment is located in the same area as the first aid kits. Use the
equipment furnished by the District.
The equipment is not a requirement that any employee endanger him or herself
unless elected to do so of their own free will.
Follow the necessary directions accompanying equipment for protection.
Dispose of equipment properly when finished.
Wash hands immediately after removing provided gloves or other protective
equipment and after contact with blood or any potentially infectious fluids.
If washing facilities are not available, utilize the sealed antiseptic toweletts
located at the job site.
Notify an immediate supervisor as soon as possible. Relate the time, date, location,
and circumstances of the incident.
The option to receive the Hepatitis B Vaccine shall be offered by the District.
If declined, employee will be asked to sign a Declination Form.
Employee shall be informed of medical results relating to the incident.
Medical results are confidential information and shall not be given to outside
agencies unless written permission is received from individual employee involved
or it is mandated by law.
Inform employees of the potential bloodborne pathogens they may come into contact with if they
elect to respond to an occupational emergency first aid situation of their own free will. [Good
Samaritan Act]
Mandated under the Occupational Safety Health Administration Standards:
General Industry-29 CFR Part 1910.1030
Construction Industry-29 CFR Part 1926.20(d)(1)
Construction Industry 29 CFR Part 1926.50 Appendix A
Final Rule 6/30/96-29 CFR Part 1926 refer an employer to 29 CFR Part 1910
Section 5 (a) “General Duty Clause” OSHA Act 1970
DRUG AND ALCOHOL USE
It is CCSD‘s desire to provide a drug-free, healthful, and safe workplace. To promote this goal,
employees are required to report to work in appropriate mental and physical condition to perform
their jobs in a satisfactory manner.
While on CCSD premises and while conducting business-related activities off CCSD premises,
no employee may use, possess, distribute, sell, or be under the influence of alcohol or illegal
drugs. The legal use of prescribed drugs is permitted on the job only if it does not impair an
employee’s ability to perform the essential functions of the job effectively and in a safe manner
that does not endanger other individuals in the workplace.
Violations of this policy may lead to disciplinary action, up to and including immediate
termination of employment, and/or required participation in a substance abuse rehabilitation or
treatment program. Such violations may also have legal consequences.
Employees with questions or concerns about substance dependency or abuse are encouraged to
use the resources of the Employee Assistance Program. They may also wish to discuss these
matters with their supervisor or the Human Resources Manager to receive assistance or referral
to appropriate resources in the community.
Employees with questions on this policy or issues related to drug or alcohol use in the workplace
should raise their concerns with their supervisor or the Human Resources Manager without fear
of reprisal.
SEXUAL AND OTHER UNLAWFUL HARASSMENT
CCSD is committed to providing a work environment that is free of discrimination and unlawful
harassment. Actions, words, jokes, or comments based on an individual’s sex, race, ethnicity,
age, religion, or any other legally protected characteristic will not be tolerated. As an example,
sexual harassment (both overt and subtle) is a form of employee misconduct that is demeaning to
another person, undermines the integrity of the employment relationship, and is strictly
prohibited.
Any employee who wants to report an incident of sexual or other unlawful harassment should
promptly report the matter to his or her supervisor. If the supervisor is unavailable or the
employee believes it would be inappropriate to contact that person, the employee should
immediately contact the Human Resources Manager or any other member of management.
Employees can raise concerns and make reports without fear of reprisal.
Any supervisor or manager who becomes aware of possible sexual or other unlawful harassment
should promptly advise the Human Resources Manager or any member of management who will
handle the matter in a timely and confidential manner.
Anyone engaging in sexual or other unlawful harassment will be subject to disciplinary action,
up to and including immediate termination of employment.
WORKPLACE VIOLENCE PREVENTION
CCSD is committed to preventing workplace violence and to maintain a safe work environment.
Given the increasing violence in society in general, CCSD has adopted the following guidelines
to deal with intimidation, harassment, or other threats of (or actual) violence that may occur
during business hours or on its premises.
All employees, including supervisors and temporary employees, should be treated with courtesy
and respect at all times. Employees are expected to refrain from fighting, “horseplay”, or other
conduct that may be dangerous to others. Firearms, weapons, and other dangerous or hazardous
devices or substances are prohibited from the premises of CCSD or any jobsite of CCSD.
Conduct that threatens, intimidates, or coerces another employee, a customer, or a member of the
public at any time, including off-duty periods, will not be tolerated. This prohibition includes all
acts of harassment, including harassment that is based on an individual’s sex, race, age, or any
characteristic protected by federal, state, or local law.
All threats of (or actual) violence, both direct and indirect, should be reported as soon as possible
to your immediate supervisor or any other member of management. This includes threats by
employees, as well as threats by customers, vendors, solicitors, or other members of the public.
When reporting a threat of violence, you should be as specific and detailed as possible.
All suspicious individuals or activities should also be reported as soon as possible to a
supervisor. Do not place yourself in peril. If you see or hear a commotion or disturbance near
your workstation, do not try to intercede or see what is happening.
CCSD will promptly and thoroughly investigate all reports of threats of (or actual) violence and
of suspicious individuals or activities. The identity of the individual making a report will be
protected as much as is practical.
Anyone determined to be responsible for threats (or actual) violence or other conduct that is in
violation of these guidelines will be subject to prompt disciplinary action up to and including
immediate termination of employment.
CCSD encourages employees to bring their disputes or differences with other employees to the
attention of their supervisors or the Human Resources Manager before the situation escalates into
potential violence. CCSD is eager to assist in the resolution of employee disputes, and will not
discipline employees for raising such concerns.
DRUG TESTING
CCSD is committed to providing a safe, efficient, and productive work environment for all
employees. Using or being under the influence of drugs or alcohol on the job may pose serious
safety and health risks. To help ensure a safe and healthful working environment, job applicants
and employees may be asked to provide a body substance samples (such as urine, breath, and or
blood) to determine the illicit or illegal use of drugs and alcohol.
The Employee Assistance Program (EAP) provides confidential counseling and referral services
to employees for assistance with such problems as drug and/or alcohol abuse or addiction. It is
the employee’s responsibility to seek assistance from the EAP prior to reaching a point where his
or her judgment, performance, or behavior has led to imminent disciplinary action. Participation
in the EAP after the disciplinary process has begun may not preclude disciplinary action, up to
and including termination of employment.
A copy of the drug testing policy will be made available to all employees. Employees will be
asked to sign an acknowledgment form indicating that they have been made aware of the drug
testing policy. Questions concerning this policy or its administration should be directed to the
Human Resources Manager.
[DOES THE DISTRICT HAVE A DRUG TESTING POLICY?]
EMPLOYEE DISCIPLINE
From time-to-time, it may be necessary to take disciplinary action for employees who refuse to
follow the safety rules of the district.
It is important that disciplinary action be properly documented.
In some cases, when it is proven that an employee was injured as a direct result of violation of
the district’s safety rules, the district may be found not to be liable for payment of the injury.
There is a defense under OSHA rules when a citation has been issued and the employer can
prove that they have a work rule prohibiting a conduct and that the district has documented proof
that written disciplinary action has been taken, there is a possibility that the citation will be
removed.
Use the following page for situations requiring employee discipline. The following violations
may be cause for immediate reprimand, suspension, or termination/discharge due to the severity
of the matter.
ZERO TOLERANCE for the following actions:
1. Fighting (physical contact)
2. Theft
3. Drug and Alcohol (possession or under the influence) per district policy
4. Possession of firearms or weapons per district policy
5. Exposure to falls
6. Climbing X braces on scaffolding
7. Climbing steel columns
8. Working under suspended loads
9. Disabling safety devices or guards
10. Failure to use Lock-Out or Tag-Out
11. Operating equipment or erecting scaffolding within 10’ of power lines
12. Other Safety Violations, not specifically identified, are at the discretion of the district
Accountability is aligned with the terms set forth regarding progressive discipline of the Master
Contract. Article Thirteen. Discipline. B.
1. Letter of Concern
2. Administrative Directive
3. Letter of Reprimand
Central Consolidated School District #22
EMPLOYEE DISCIPLINARY REPORT
To: Human Resources
Job Name: WO#
The following warning & disciplinary action was issued today and is made a part of the personnel file for: Employee Name: Date:
Position: Location:
(A) Offense:
(B) Facts leading to the warning or suspension (by specifics, date, time, witness(es), and detailed
explanation.
(C) Corrective Action to be taken by employee:
(D) Next disciplinary step that will be taken in accordance with Master Contract & District Guidance:
(E) Suspension Start Date: End Date:
(F) Comments:
Supervisor:
Witness:
Date:
Provide a copy to the employee and submit the completed form to the Human Resources Office.
PRE-SAFETY / HEALTH / SECURITY PLANNING
Due to the significant costs related to the loss potentials of certain construction activities, it is essential
that early identification, evaluation, and planning be utilized to effectively and consistently control such
costs. This is to be used as a means of evaluation and controlling these costs.
1. Scope of Proposed Operations
a. Review plan and specifications: type of work; insurance coverage required/provided.
b. Applicable safety standard (OSHA, state, local, contractual, other).
c. Soil conditions: soil borings, studies analysis and considered controls.
d. Project start dates and project duration.
e. Subcontract work, certificates of insurance.
f. Pre-job Planning and Safety Meeting consideration.
2. Exposure to People – Present and Future
a. Walkway needs and conditions (installation and maintenance program for pedestrians).
b. Directions to public (Flagperson, warning signs, lighting, fencing, barricading, etc.)
c. Proximity of operations to children and general public (classrooms, playgrounds, open use
areas, teacher housing, etc.)
d. Maintenance of protection during non-working hours and in adverse weather.
e. Consider “Attractive Nuisances” caused by excavations, water holes, pipes, ladders,
scaffolds, heavy equipment.
3. Adjacent Property
a. Proximity, type and values of adjacent property exposures. Potential for business interruption
exposures?
b. Underpinning, sheeting, freezing, tiebacks, slurry walls, and other excavation procedures. By
whom?
c. Vibrations (from pile driving, blasting, concrete breaking, and frost ball operations,
compactors, and instrumentation for monitoring vibrations.
d. De-watering and recharging (deep wells, well points, water sources, surface drainage, design
criteria - by whom? Monitoring system).
e. Trespassing (employees, parents, students, materials supplies, equipment operation, spoil
disposal parkway, fences, sidewalks, driveways, etc.)
f. Pre-job surveys needed – by whom? Records? Record Preservation? Photos? Sketches?
Previous Settlement? (Evaluation by independent experts may be desirable depending on
exposures.)
g. Constant monitoring of elevation points on adjacent structures to detect any evidence of
settlement applicable? (Consider Post-job surveys to confirm “Damage” or “No Damage”).
h. Pollution exposures.
4. Exposure to Street Traffic
a. Plans for approved barricading and lighting. What standards or requirements apply?
b. Construction and maintenance of detour routes (pilot vehicles, flagperson, dust control,
weekends, holidays, non-working hours, etc.) Authority (local officials and property owner’s
consent, etc.) Notification to school officials and Superintendent.
c. Access and exit (track route, material delivery to site, employee parking, etc.)
5. Project Controls
a. Excavations (required sloping and shoring; soil borings tests design criteria).
b. Correct equipment for the job.
c. Evaluate any superimposed loads on area adjacent to excavation (traffic, retaining walls,
material storage, stockpile excavation material, etc.).
d. Ladders and walkways provided for access and exit as applicable.
e. Protection equipment necessary? Design criteria for trench boxes, guard rails, barriers,
overhead, etc.
f. Location of waste material in relation to construction area.
g. Dirt and spoil disposal; where and how?
h. Traffic pattern for truck loading and hauling.
i. Periodic and frequent inspections for hazardous exposure.
j. Safe procedures for installing and removing temporary supports and shores.
k. Effects of weather on various project phases.
6. Utility Exposure – Existing Facilities
a. Overhead lines
b. Underground installations (all)
c. Temporary protection of existing utilities
d. Notification given to all involved utility companies
e. Use of “One Call” system for off-reservation; Direct contact with NTUA and on-reservation
utility providers
7. Housekeeping Practices
a. Material storage
b. Equipment storage and care
c. Job layout (contractor access, clean-up routes, etc.)
8. Personal Protection
a. Normal protective gear for head, eyes, lungs, etc.
b. Special protection requirements
c. First Aid training and supplies
9. Public Relations
a. Noise
b. Dust and Mud
c. Traffic (pedestrian and vehicle)
d. Public Notification
e. Driveways
f. Debris
g. Communications (letters and meetings)
PRE- PLANNING CHECKLIST
Below are several items that should be used as a guide during your pre-job planning activities.
This list is not complete, and you should add other items as necessary. A job that is well planned
and gets off on the right foot tends to run smoother and safer than when planning is ignored.
TASK Considerations Assigned To Completed ()
Date
Pos
ting
Req
uire
men
ts
Where 911 is not available, the telephone numbers of the doctors and hospitals, fire department and ambulance shall be conspicuously posted.
Crane / Boom Signal Poster
OSHA Poster
Safety Poster
Firs
t Aid
&
Med
ical
List of doctors or clinics
Well-stocked first aid kit, present and easily accessible on the job
At least one person on the job with valid first aid training certificate
At least one litter on the job capable of lowering an injured person from an elevated work site to ground level by crane/boom if necessary.
Per
sona
l Pro
tect
ive
Equ
ipm
ent (
PP
E)
Adequate supply of Hard Hats
Adequate supply of eye protection.
ANSI-certified reflective/high visibility clothing (vest, jacket, shirt, etc.)
Adequate supply of safety harness and lanyards
Adequate supply of hearing protection
Glove / hand protection
Foot Guards
War
ning
& D
ange
r S
igns
Danger Construction Area Hard Hat Required
Danger Construction Area Keep Out
No Smoking
Flammable
Danger Flammable
Fire Extinguisher
Danger Men Working Above
Material Safety Data Sheets
Danger Electrical Hazard Keep Out
Caution Cylinders Must Be Chained At All Times
Warning Scaffold Under Construction Do Not Use
No Alcohol, Drugs, Firearms
Fal
l Pro
tect
ion
Adequate Supply of Guardrails (2X4), posts, scaffold post brackets
Adequate supply of portable ladders, in good condition and right height, is available
Adequate supply of scaffold grade planking is on the job
Mobile scaffold ing is provided with positive locking casters and guardrails
Adequate safety harness
Adequate lanyards
Adequate lifeline, retractable lifeline and carabiners
Fal
l Mat
eria
l A safe access route to the work site has or will be provided and
may include: a) covered walkway(s) at entry of multi-story jobs; b) ramps, stairs, and/or ladders; c) personnel hoists
A plan has been developed to keep workmen from the area under stripping operations by providing a watchman and warning signs, barricades or roping off area
A system has been devised to prevent material from accidentally falling from the building
Red Danger Tape is to be installed around the area under scaffolding
Em
ploy
ee
Tra
inin
g/O
rient
atio
n
During an initial safety meeting, all employees will be instructed in recognition and avoidance of unsafe conditions, job safety rules, and individual responsibility for safety.
All employees who will be using power actuated tools shall have a certificate to verify training.
All employees who will operate specialty equipment i.e., heavy equipment must be certified.
Ele
ctric
al
Personnel safety from electrical shocks will be provided by ground fault circuit interrupter (GFCI). Each cord set will be checked for damaged insulation / missing ground pins / insulation pulled out of the end plugs.
Each electrical tool will be checked for damaged cord / missing pin (expect on double insulated tool) / missing guards.
At the start of the job, a color-coded tape will be applied to the male end of the cord / tool.
Area Foreman will be responsible to have tools and cords inspected for safety compliance.
Employees found using a tool or cord without that day’s color code will be issued a written warning.
Daily Color Code is as follows: Monday-Brown; Tuesday-Red; Wednesday-Orange; Thursday-Green; Friday-Gray; Sat/Sun-Blue
Hou
seke
epin
g
Scrap containers will be provided and emptied frequently
Debris from job is to be cleaned daily and disposed of properly
Job site is to be cleaned thoroughly following completion of the job
Scrap locations are to be clearly designated as work is in progress
Fire
Pro
tect
ion
A fire prevention plan has been developed for this job site.
Fire Extinguishers are readily available for use on the job site.
Exc
avat
ions
Adequate shoring on hand
If applicable, certified shoring plan
Competent excavation person on site
Ant
icip
ated
Haz
ards
Pictures taken of existing building condition, job condition, surrounding area, i.e. streets, buildings, houses, shrubbery, etc.
In remodel & add-ons, check structure for presence of asbestos.
Hig
h-Li
ft
A qualified employee has been designated to conduct a daily inspection of the high-lift
Rigging equipment of the right type and quantity will be provided and inspected before use
Controls have been instituted that will prevent lift from coming into contact with any energized electrical lines.
A barrier with warning signs will be provided to protect the swing radius of the counterweights
A partner has been assigned to work on the job with the operator
A certified operator is on site
Inspection Documents are available, daily use (on-site) and annual (on file with Parts Manager)
Mis
cella
neou
s
Drawings and Plans are reviewed prior to work to be conducted
Drawings and Plans are readily available for delivery to the job site
Arrangements are made for work site lighting in dark areas or for other work conducted during the hours of darkness
Arrangements have been made for an adequate supply of drinking water and toilet facilities
Arrangements have been made for emergency water for chemical contamination, eye wash station, etc.
Arrangements have been made for digital camera, if mobile phone is unable to document clearly
Job Name: WO#
Area Foreman: Date:
Maintenance Supervisor: Date:
Buildings & Construction Coordinator: Date:
Director of Operations: Date:
ACCIDENT REPORTING PROCESS [Workers’ Comp forms]
1. All accidents resulting in injury to employees must be investigated. This includes auto
accidents.
2. On the day of accident, the area foreman/lead custodian will contact the immediate
supervisor and the Director of Operations.
3. The Director of Operations (or designee) will immediately notify the School
Superintendent.
4. If the injured is transported by ambulance or is hospitalized, the Director of Operations
(or designee) will make a second call to the School Superintendent.
5. Once the injured person has been treated, the investigation will begin.
6. The Investigation Team will be comprised of the Maintenance Supervisor, Buildings &
Construction Coordinator, and Area Foreman/Lead Custodian.
7. Prior to the end of the work day, the “Notice of Injury” form is to be filled out
COMPLETELY and provided to the Investigation Team.
8. The investigation will include witness statements signed by the witness, photos of the
accident scene and the injured person’s statement.
9. The “Employee Accident” form is to be filled out COMPLETELY.
10. After the investigation has been completed, the Investigation Team will meet to review
the accident report documentation.
11. All parties will sign the signature page of the “Employee Accident” form.
12. After all parties have signed the “Employee Accident” form, the form will be submitted
to the Director of Operations. (Form must be submitted no later than 24 hours after the
time of the accident.)
13. If the accident results in a case with restrictions and/or lost time days, the Director of
Operations will request a meeting with the Director of Human Resources and Payroll
Supervisor to review the accident. Director of Operations is responsible for contact to set
up the date and time of the review. The review will also include others as deemed
appropriate by the School Superintendent. A completed, signed copy of the “Employee
Accident” form will be provided to the Director of Human Resources and Payroll
Supervisor prior to the meeting. Written guidance/recommendation from the review will
be finalized no later than three (3) working days after the date of the accident.
14. All other accidents, at the discretion of the Maintenance Supervisor or Buildings &
Operations Coordinator, may require conference calls with the Director of Human
Resources and Payroll Supervisor for guidance. The Director of Operations is to be
notified when such conference call is required.
15. All auto accidents must be reported immediately to the Transportation Department
Coordinator. A second call is to be made to the Director of Operations.
16. For accidents that involve property damage only, a call will be made immediately to the
Transportation Department Coordinator. A second call is to be made to the Director of
Operations.
17. When an accident involves a visitor or any third party, a call must be immediately made
to the Transportation Department Coordinator. A second call is to be made to the
Director of Operations.
18. All accident forms are found on First ClassDistrict Forms FileInsurance.
19. ACCIDENTS In the case of any accident involving a District-owned vehicle, the
driver’s first responsibility is the safety of the passengers. In addition, the authorized
driver will:
a. Stop immediately.
b. Maintain control of passengers.
c. Protect the accident scene.
d. Remain at the scene of the accident without moving the vehicle.
e. Assist any person injured in the accident.
f. Notify police, Transportation Coordinator & Director of Operations.
g. If it is necessary to evacuate passengers, make certain that all passengers relocate
to a safe distance away from traffic and that they are not permitted to leave the
scene of the accident.
h. Place reflectors appropriately to warn traffic.
i. Obtain information such as names, license numbers, registration numbers,
insurance information, location, time, road and weather conditions, and a listing
of all passengers including their seating locations.
j. Make no admission of liability or assume responsibility for the accident.
k. Comply with local policy and procedure in reporting the accident.
l. Adhere to any vital emergency medical information provided.
m. Report all school vehicle accidents in accordance with local District and state
accident reporting procedures, applicable to school buses.
Specific district guidance is located on First Class District Departments
Transportation District Vehicle Procedures Page 10.
CRISIS REPORTING INSTRUCTIONS
The attached instructions are to be posted on all bulletin boards, at all construction trailers, and
other places as required.
Be sure that these instructions are followed and that attention is called to the definition of a
serious accident.
SERIOUS ACCIDENTS DEFINED
Accidents involving loss of life, life-threatening injury, or property damage must be reported with 5
minutes to the Director of Operations. Furthermore, it is critical that such incidents are promptly and
competently investigated and handled.
In the event of a serious accident:
FOLLOW THE INSTRUCTIONS ON THE CRISIS FLOWCHART IMMEDIATELY.
DO NOT CALL THE INSURANCE COMPANY.
STANDARD POLICIES AND PROCEDURES
FOR MANAGING CRISIS
1. Definition of Crisis
a. Any accident involving a life-threatening injury or loss of life.
b. Property damage.
c. Anything that may jeopardize the District’s positive public image.
2. Crisis Information Flow
a. Maintenance Supervisor or Buildings & Construction Coordinator: Complete
Project Crisis Team section on Crisis Flowchart, providing the name for your
specific Project Crisis Team
b. Director of Operations: Ensure Crisis Flowchart is complete and correct.
3. Crisis Planning at the Project Site
a. Director of Operations is responsible for setting up procedures and designating
district personnel responsible in his/her absence.
b. Keep all emergency telephone numbers and Crisis Flowchart instructions posted
near the telephone.
c. Discuss notification procedures and possible crisis situations in safety meetings.
d. Always have access planned for emergency vehicles to the site and into the areas
of work.
e. Keep key personnel informed of any changes in emergency procedures.
4. Responding to Media in a Crisis Situation
a. All responses to information requested by the media shall only be given by the
district public information officer (PIO).
i. Be courteous, yet firm, when informing media of the District’s PIO
ii. Inform contractors of the district policies concerning responses to the media.
b. If you are directed by the Superintendent to respond to the media:
i. Tell the truth. If you don’t know something, admit it, don’t speculate.
ii. Do not say anything “off the record”. If you do not want it used, do not say it.
iii. Condense your information as much as possible.
iv. Never say, “No comment”.
v. Stay away from liability issues.
vi. Make sure all information given is correct; do not give our unsubstantiated
information or guesses.
vii. Emphasize the positive; communicate a positive district image.
viii. Never predict the future.
ix. Make sure the media knows who the district PIO is.
5. District Media Statement
Please post the Response Statement alongside your Crisis Flowchart for easy reference in
case of emergency.
Please do not provide additional information, statements or comments until directed by
the District Public Information Officer or Superintendent.
Be sure to include the date and time of the contact in your notes.
MEDIA RESPONSE STATEMENTS
Injury Accident
Central Consolidated School District’s primary concern is for the well-being of those involved
and their families and our thoughts and prayers are with them.
At this time, we are gathering information on the incident in full cooperation with the OSHA
inspector and their investigation. Safety is the top priority at CCSD and this is reflected in our
performance history. We will share information with you when we have confirmed the details
about what has occurred.
Our district Public Information Officer (PIO), James Preminger, will be available to gather your
questions and respond as information is confirmed. His phone number is (505) 368-4984. His
mobile phone number is (505) 716-0558.
Thank you.
Non-Injury Incident
This was a non-injury incident. Our district Investigation Team is in progress of investigating the
incident. If you let me know what your questions are now, once we have information to share,
we will have someone on our Investigation Team contact you directly.
a) What is your publication name?
b) What is your name and job title?
c) What is your phone number?
Thank you.
CRISIS FLOWCHART
TITLE:
Project Crisis Team
Name Contact Number
1. Contact proper emergency agency (Fire / Ambulance / Police)
2. Secure Crisis Area 3. Contact Operations Director
4. “Buy Time” statement to the Media
1)
2)
3)
4)
Director of Operations
1. Contact School Superintendent
2. Get to site 3. Assign Duties
4. Contact PIO
Dr. Colleen W. Bowman Office: (505) 368-5150 Mobile: (505) 215-2656
Designee/Back-Up
Sheba Tome-Joe, Maintenance Supervisor Office: (505) 368-5150 Mobile: (505) 608-0581
Dennis Fieldsted, Buildings & Construction Coordinator Office: (505) 368-5150 Mobile: (505) 793-6407
School Superintendent 1. Call School Board Members
2. Inform Cabinet Members as appropriate.
3. Dispatch PIO to the crisis site.
4. Contact employee’s family.
5. Contact Modrall Sperling (Legal)
Don Levinski Office: (505) 368-4984 Mobile: (505) 947-5964
Designee/Back-Up
Pandora Mike, Assistant Superintendent Office: (505) 368-4984 Mobile: (505) 258-6686
Director of Finance
Eric James Office: (505) 368-4984 Mobile: (505) 947-2504
1. Contact Payroll
2. Contact Insurance
3. Coordinate FLMA with HR as appropriate
4. Contact Risk Management
JOB SITE INSPECTIONS
Maintenance Supervisor and/or Building & Construction Coordinator will conduct formal site
inspections in all areas.
The “Site Inspection” sheet shall be used to document work practices that are notable as well as
those that are deemed high-risk. The work locations will also be evaluated to determine
compliance with site requirements and OSHA requirements.
Corrective actions will be determined for all questionable, high-risk employee behaviors and
site-related conditions.
Central Consolidated School District
JOB SITE INSPECTION
WO# Job Location Responsible Foreman
Notable Worker Behaviors
Notable Site Conditions:
At-Risk Worker Behaviors:
At-Risk Site Conditions:
Site Requirement:
OSHA Reference:
Corrective Action to Address Deficiency Noted
If not results are not critical, indicate the date and name of the individual who shared the
Inspection Results with the Employees during a regular Safety Meeting.
Signature of Employee Sharing Results Safety Meeting Date
Job Hazard Analysis
Prior to the start of any work orders, a “Job Hazard Analysis” sheet shall be completed.
The Job Hazard Analysis shall identify at a minimum:
a) The work steps involved with each specific work activity
b) Potential and existing hazards with the work activity
c) Controls to eliminate or effectively control the hazard.
Employees shall be given specific training to the Hazard Analysis. The training shall be
documented and maintained on file.
Area Foremen are to hold a pre-work meeting prior to the start of work on a daily basis. This
meeting shall consist of identifying the tasks / hazards / and controls for the work being
performed that day.
Central Consolidated School District
Job Hazard Analysis
WO#: Work Location: Date:
Work Activity Steps Equipment/Tools Used Potential Hazards Loss Prevention Measures
Signatures below serve as verification that the pre-work analysis has been conducted to create
awareness of potential work hazards and to establish measures to create safe work conditions to
complete the work assignment.
Employee Signature Date
Area Foreman Signature Date
CONCRETE WORK
The key to concrete construction is good formwork. An accident involving the collapse of
inadequate formwork or excess loads can result in anything from minor deformation of the
concrete to complete collapse of the structure.
The responsibility for the safety of the forms design and the method of pouring the concrete rests
with the Crew Supervisors.
All reinforcing steel that an employee could fall onto or into shall have protective cap or
wooden trough or bent bar.
No employee will be allowed to place or tie reinforcing steel more than six feet above a
work surface unless proper fall protection is used.
All reinforcing steel shall be braced in a manner to prevent overturning and collapse.
All manually guided rotating type power concrete troweling machines shall be equipped
with a control switch that will automatically shut off when hands are removed from the
machine.
Some of the potential hazards that exist when working with concrete include:
Eye, skin and respiratory tract irritation from exposure to cement dust;
Inadequate safety guards on equipment;
Inadequate lockout/tagout systems on machinery;
Overexertion and awkward postures;
Slips, trips and falls; and
Chemical burns from wet concrete.
The Occupational Safety & Health Administration (OSHA) identifies hazards and solutions for
safety issues associated with working with concrete.
https://www.osha.gov/Publications/concrete_manufacturing.html
Cement Dust
Hazard: Exposure to cement dust can irritate eyes, nose, throat and the upper respiratory system.
Skin contact may result in moderate irritation to thickening/cracking of skin to severe skin
damage from chemical burns. Silica exposure can lead to lung injuries including silicosis and
lung cancer.
Solutions: Rinse eyes with water if they come into contact with cement dust and consult a physician.
Use soap and water to wash off dust to avoid skin damage.
Wear a P-, N- or R-95 respirator to minimize inhalation of cement dust.
Eat and drink only in dust-free areas to avoid ingesting cement dust.
Wet Concrete
Hazard: Exposure to wet concrete can result in skin irritation or even first-, second- or third-
degree chemical burns. Compounds such as hexavalent chromium may also be harmful.
Solutions: Wear alkali-resistant gloves, coveralls with long sleeves and full-length pants, waterproof
boots and eye protection.
Wash contaminated skin areas with cold, running water as soon as possible.
Rinse eyes splashed with wet concrete with water for at least 15 minutes and then go to
the hospital for further treatment.
Machine Guarding
Hazard: Unguarded machinery used in the manufacturing process can lead to worker injuries.
Solutions: Maintain conveyor belt systems to avoid jamming and use care in clearing jams.
Ensure that guards are in place to protect workers using mixers, block makers, cubers and
metalworking machinery such as rebar benders, cutters and cage rollers.
Establish and follow effective lockout/tagout procedures when servicing equipment.
Be sure appropriate guards are in place on power tools before using them.
Falling Objects
Hazard: Workers may be hit by falling objects from conveyor belt systems, elevators or
concrete block stacking equipment.
Solutions: Avoid working beneath cuber elevators, conveyor belts and stacker/destacker machinery.
Stack and store materials properly to limit the risk of falling objects.
Wear eye protection when chipping and cleaning forms, products or mixers.
Poor Ergonomics
Hazard: Improper lifting, awkward postures and repetitive motions can lead to sprains, strains
and other musculoskeletal disorders.
Solutions: Use hand trucks or forklifts when possible.
Lift properly and get a coworker to help if a product is too heavy.
Avoid twisting while carrying a load. Shift your feet and take small steps in the direction
you want to turn.
Keep floors clear to avoid slipping and tripping hazards.
Avoid working in awkward postures.
Vehicles
Hazard: Poorly maintained or improperly handled vehicles can lead to crushing injuries at the
plant site or other injuries for truck drivers.
Solutions: Make sure back-up alarms on all vehicles are functioning.
Avoid overloading cranes and hoists.
Use care with the load out chute on concrete mixers to avoid injuries to hands and
fingers.
Beware of hot surfaces on equipment and truck components.
Guard eyes against splashes of aggregate materials during loading and unloading.
Use hearing protection if needed to guard against excessive noise exposure during cement
loading/unloading and while using pneumatic chippers inside truck mixer drums.
Confined Spaces
Hazard: Mixers and ready-mix trucks have confined spaces that pose safety risks for workers.
Solutions: Follow established procedures for confined space entry and work to assure safety.
Guard against heat stress when cleaning truck mixer drums.
Wear appropriate protective equipment to avoid silica exposure when removing concrete
residues from inside truck mixer drums.
CONFINED SPACE
The purpose of this section is to protect employees, including contract employees, from the
potential hazards of some confined spaces. This is to be accomplished through the use of a
system that is designed to prevent unauthorized entry into a potentially hazardous confined space
and to assure that potential hazards have been identified and eliminated or controlled prior to
entry.
Confined Space is defined as any space that:
1) Is large enough and so configured that an employee can bodily enter and perform
assigned work; and
2) Has limited or restricted means for entry or exit; and
3) Is not designed for continuous employee occupancy.
Examples of confined space activities affecting CCSD employees include:
Water Vaults, and/or
Manholes, and/or
Sewers, and/or
Tunnels, and/or
Pipelines, and/or
Tanks, and/or
Excavations & trenches, and/or
Any other enclosed environment having limited access or egress.
Non-permit Confined Space A non-permit confined space means a confined space that does not contain or, with respect to
atmospheric hazards, have the potential to contain any hazard capable of causing death or serious
physical harm.
Permit-Required Confined Space
A permit-required confined space means a confined space that has one or more of the following
characteristics:
Contains or has a potential to contain a hazardous atmosphere;
Contains a material that has the potential for engulfing an entrant;
Has an internal configuration such that an entrant could be trapped or asphyxiated by
inwardly converging walls or by a floor which slopes downward and tapers to a
smaller cross-section; or
Contains any other recognized serious safety or health hazard.
Entry
Entry means the action by which a person passes through an opening into a permit-required
confined space. Entry includes ensuing work activities in that space and is considered to have
occurred as soon as any part of the entrant’s body breaks the plane of an opening into the space.
General Pre-Planning for Work in Confined Spaces
1) When planning any type of work involving a confined space, the first-line supervisor
(Area Foreman) must determine whether it is a non-permit confined space or a permit
required confined space. It must be assumed to be a permit-required confined space
unless the supervisor can assure that no actual or potential atmospheric hazards exist and
all hazards have been eliminated without entry into the space.
2) If a permit-required confined space exists at one of the job locations, employees assigned
to the job are to be informed of its existence and location. If it is a permanent confined
space, this may be done by posting a sign reading: “DANGER: PERMIT-REQUIRED
CONFINED SPACE. DO NOT ENTER.”
3) If non-CCSD Maintenance employees (Contractors) are to be used to perform work that
involves a permit-required confined space, the Maintenance Supervisor or Area Foreman
in charge must:
a. Inform the Contractor that a confined space is involved in the work to be
performed;
b. Obtain a copy of the Contractor’s confined space program for review and
approval by Director of Operations;
c. Apprise the Contractor that potential atmospheric hazards may exist and that the
Contractor is responsible for conducting complete atmospheric evaluation for
known and suspected hazards;
d. Coordinate entry operations with the Contractor and all employees involved with
the job;
e. Debrief the Contractor at the conclusion of the entry operations regarding any
problems that may have been encountered.
4) An alternate procedure may be used to enter a permit-required confined space provided
all the following conditions are met:
a. The only hazard posed by the permit space is an actual or potential hazardous
atmosphere; and
b. Forced air ventilation alone is sufficient to maintain the permit space safe for
entry; and
c. Monitoring and inspection data have been developed to demonstrate that the only
hazard is a hazardous atmosphere and that forced air ventilation is sufficient to
eliminate that hazard and the data has been documented and made available to
each employee at the job site; and
d. If an initial entry of the permit space is necessary to obtain the data, the entry is
made in compliance with the permit-required confined space entry procedure; and
e. Entry into the permit space is performed in accordance with the following
alternate procedure.
Alternate Procedure for Permit-Required Confined Space Entry
1. Any conditions making it unsafe to remove an entrance cover shall be eliminated before
the cover is removed.
2. When a cover is removed, the entrance must be promptly guarded by a railing or
temporary barrier.
3. The internal atmosphere shall be tested with a calibrated direct reading instrument. The
following conditions shall be tested in the order given:
a. Oxygen Content: Must be 19.5% to 23.5%
b. Flammable Gases: Must be <=10% of lower explosive limit (L.E.L.)
c. Toxic Air Contaminants: Hydrogen sulfide (H2S) and Carbon Monoxide (CO)
4. There may be no hazardous atmosphere present whenever any employee is inside the
space.
5. Continuous forced air ventilation from a clean source shall be used and shall be so
directed as to ventilate the immediate areas where an employee is or will be present.
6. The atmosphere within the space shall be continuously tested to ensure a safe
environment. If a hazardous atmosphere is detected, each employee shall leave the space
immediately and the cause of the hazardous atmosphere shall be determined.
7. The Area Foreman or Maintenance Supervisor shall verify that the space is safe and this
alternate procedure has been followed. The verification shall be made through a written
certification signed by the Area Foreman or Maintenance Supervisor in charge and shall
be made available to each employee entering the space.
If this alternative procedure is followed, entrants will not have to be authorized, attendants will
not be required and the requirements of CFR 1910.146(k) concerning rescue and emergency
services will not be applicable.
Permit-Required Confined Space Entry Procedure
1. Hazard Identification
If a permit required confined space is involved in the work to be accomplished, then all
potential hazards of that particular confined space must be identified. Some of the
potential hazards of confined spaces may include:
a) Oxygen deficiency (<19.5% and > 23%)
b) Hazardous gases, liquids, vapors, or solids
c) Energy sources
d) Engulfment
e) High temperatures
f) Pyrophoric materials
g) Hazards outside the confined space
h) Physical or biological risks
2. Hazard Control
Once the potential hazards of a confined space have been identified, measures must be
taken to remove or to control them. The methods used will depend upon the confined
space to be entered and may include:
a) Control of hazardous gases or liquids by blinding
i. All piping that could potentially carry product or other material into the
confined space must be isolated from the space by absolute closure of the
pipe by fastening across its bore a solid plate which completely covers the
bore.
ii. Blinds should be as close as possible to the confined space to be entered.
b) Control of hazardous gases, oxygen deficiency and high temperatures by
ventilation
i. Excavations that are to be entered as permit-required confined spaces may
require air movers to ensure a safe atmosphere.
ii. All entry manways to a vessel should be opened for ventilation after the
vessel has been properly depressurized, purged, blinded and isolated.
Entry during this time is forbidden. Air movers may be necessary to
speed up or ensure complete ventilation.
iii. Air eductors should be used to educt air from vessels. The use of air
eductors to blow air into vessels should be discouraged.
iv. Depending upon ambient temperature and other conditions, the
temperature inside a confined space may become elevated. Proper
ventilation will aid in improving the working environment.
c) Control of solids engulfment by excavation safety
The potential for solids engulfment by our personnel occurs primarily in
excavations. This potential can be eliminated by proper excavation safety. See
Excavation guidance.
d) Control of energy sources by lockout/tagout
All energy sources associated with the confined space such as isolation valves and
electrical circuits must be identified and locked out and/or tagged out as specified
in the Lockout/Tagout procedures.
e) Control of pyrophoric materials
Certain vessels may contain Iron Sulfide deposits which will spontaneously ignite
when dry. Such vessels should be thoroughly cleaned and purged prior to entry
f) Control of external hazards
Control of hazards outside the confined space may be controlled by erecting
barriers and posting signs.
3. Atmosphere Testing
In order to ensure a safe atmosphere within the confined space prior to entry, the
following procedure should be followed:
a) There must be adequate ventilation within the confined space to assure a
representative sample of the atmosphere is being tested.
b) The test instrument used to determine oxygen, combustible gas, and hydrogen
sulfide must be calibrated prior to use to ensure accurate results.
c) Immediately prior to issuing a confined space entry permit, the following
contaminant levels must be measured in the order stated:
i. Waste Disposal facilities for Oxygen and Combustible Gas
ii. LPG facilities-Oxygen, combustible gas, and hydrogen sulfide
iii. NGL, Crude Oil, and Refined Products facilities-Oxygen, Combustible
Gas, Hydrogen Sulfide and Benzene.
d) The Oxygen content must be between 19.5% and 22% before entry is permitted.
e) The Combustible gas level must be not greater than 10% of the lower explosive
limit (L.E.L.)
f) The Hydrogen Sulfide concentration must not exceed 10 ppm.
g) The Carbon Monoxide concentration must not exceed 50 ppm.
h) The analyzer sample probe must be inserted well into the confined space
environment to ensure a representative test of the atmosphere.
i) Continuous testing of the confined space atmosphere shall be conducted. The
frequency of testing shall be the judgment of the employee in charge based on the
conditions that exist.
j) If the prescribed levels for Oxygen, Carbon Monoxide, and Hydrogen Sulfide
cannot be obtained then respiratory protection must be used in accordance with
the district respiratory protection program.
4. Confined Space Entry Permit
A confined space entry permit shall be completed and signed by the supervisor (Area
Foreman) or other designated employee in charge of work involving a permit-required
confined space. The permit must include the following information:
a) Identity of permit space
b) Purpose of entry
c) Date of entry
d) Duration of entry
e) List of authorized entrants
f) List of eligible attendants
g) Hazards of the permit space
h) Methods to eliminate or control hazards
i) Acceptable environmental conditions
j) Testing equipment and procedures used to verify that acceptable environmental
conditions are being met
k) Rescue and other services to be used in case of an emergency and means of
communication with those services
l) Rescue services to be provided on site, if necessary
m) Personal protective equipment (PPE) provided such as respirators, clothin and
retrieval lines
n) Name of person in charge
o) Signature of person authorizing entry.
5. Equipment
The person in charge of work to be performed in a permit-required confined space shall
ensure the following equipment is available as needed based on existing conditions and is
in good repair and used by the employees involved.
a) Testing and monitoring equipment
b) Ventilating equipment
c) Communications equipment
d) Lighting equipment
e) Barriers
f) Equipment such as ladders needed for safe ingress and egress
g) Rescue and emergency equipment
h) Personal protective equipment (PPE)
Note: Only Authorized & Qualified CCSD employees shall utilize a
NIOSH-approved respirator to enter a confined space environment and only
after all pre-entry conditions are met.
6. Attendant
A person must be designated as the attendant for a confined space job.
a) Attendant must be posted outside the confined space at all times when anyone is
inside the confined space.
b) Attendant is responsible for maintaining an accurate count of entrants during
entry.
c) Attendant must recognize potential permit space hazards.
d) Attendant must monitor activities inside and outside the permit space.
e) Attendant must maintain communication with entrants.
f) Attendant must order entrants to evacuate the permit space when he/she:
i. Observes a condition not allowed in the entry permit.
ii. Detects behavioral effects of hazard exposure
iii. Detects a situation outside the space which could endanger the entrants.
iv. Detects an uncontrolled hazard within the permit space.
v. Must leave the work station.
vi. Must summon rescue and other emergency services, if necessary, when
entrants need to escape.
vii. Must prevent unauthorized persons from entering the confined space.
viii. Must never enter the confined space to attempt rescue.
ix. Must properly use any rescue equipment provided and perform any other
assigned rescue and emergency duties, without entering the confined
space.
7. Person in charge of or authorizing entry
The designated person in charge of or authorizing entry into a confined space is
responsible for:
a) Determining that the entry permit contains the requisite information before
authorizing or allowing entry.
b) Determining, at appropriate intervals, that entry operations remain consistent with
the entry permit, and that acceptable entry conditions are present.
c) Cancelling the entry authorization and terminating entry whenever acceptable
conditions are not present.
d) Assuring that permit space is closed off and cancelling permit when work is
complete.
8. Rescue Team [will require financial compensation & funding for training]
Composition of a designated rescue team requires the school district to provide:
a) Training of all rescue team members specific to personal protective equipment
(PPE) and rescue equipment.
b) Annual mock training practice for rescue team. Training must simulate
anticipated types of permit spaces from which rescue are to be performed.
9. Training
All employees involved in permit-required confined space work shall have received
training on the requirements of this program and training appropriate to their assigned
position prior to assignment. Additional training shall be provided whenever there is a
change in permit space operations that presents a hazard about which an employee has
not previously been trained. The Maintenance Supervisor shall certify each employee’s
name, the signature or initials of the trainers and the dates of training.
Central Consolidated School District No. 22
CONFINED SPACE CERTIFICATION
I certify that the only known hazard or potential hazard in
______________________________________________________________________________
Is a hazardous atmosphere and
(Confined Space)
that hazard has been determined by testing to be controlled or eliminated by the use of
continuous forced air ventilation
____________________________________________________
Area Foreman’s Signature Date
Central Consolidated School District No. 22
CONFINED SPACE ENTRY PERMIT
Identification of Confined Space:
Date: Valid from: to
Purpose of Entry:
Authorized Entrants:
(Authorized entrants are interchangeable with attendants.)
A. List the hazards to be controlled or eliminated for entry.
1.
2.
3.
4.
5.
B. List the PPE & safety equipment required to perform the entry and job duties in the
confined space.
1.
2.
3.
C. List the safety precautions required to perform the job.
1.
2.
D. List the atmospheric tests required and the results.
TEST P.E.L. YES NO DATE
TIME
DATE
TIME
DATE
TIME
DATE
TIME
DATE
TIME
% Oxygen 19.5 Min
22.0 Max
% of L.E.L
10% Max
Carbon
Monoxide 50 ppm
Hydrogen
Sulfide 10 ppm
Other
P.E.L.= Permissible Entry Level
L.E.L. = Lower Explosive Limit
Atmosphere Tester:
Instrument Used:
Type:
ID*
Instrument Used: Type: ID*
Instrument Used: Type: ID*
Instrument Used: Type: ID*
E. List the equipment necessary for a rescue.
1.
4.
2.
5.
3.
6.
F. Tell how aid will be called to respond to an emergency:
Attendant(s) Employee ID #
Person Authorizing Entry:
All Permit Conditions Satisfied:
Person in Charge of Entry:
ELECTRICAL SAFETY
Electrical accidents in the workplace can be avoided if safe electrical equipment and work
practices are followed.
As a power source, electricity can create hazardous conditions resulting in bodily harm and
property damage. Working with electricity can create specific hazards including;
Shock
Burns
Arc-Blasts
Explosions
Fire
Death
It is imperative to understand how to avoid electrical hazards when working with:
Electrical power tools, and/or
Maintaining electrical equipment, and/or
Installing equipment for electrical operation.
Electrical accidents or injuries are usually caused by one or a combination of the following
factors:
o Unsafe equipment and/or installation.
o Unsafe workplaces.
o Unsafe work practices.
Protective methods can control electrical hazards. Protective measures to ensure safety when
working around electricity include:
Safety features such as:
Minimum of 14 ga/3wire electrical extension cords, and/or
Three-pronged plugs, and/or
Double-insulated tools, and/or
Safety switches
Shall be utilized at all times.
Machine guards shall be in place and working properly.
Maintain proper grounding techniques for all applications and procedures when using any
type of electrical equipment.
All electrical equipment shall be maintained correctly.
Regularly inspect tools, cords, grounds, and accessories. Arrange with an immediate
supervisor to have equipment repaired or replaced when unsafe.
Ensure, when & where applicable there is adequate/appropriate insulation of all equipment
and repair of electrical cords and equipment is completed correctly.
Maintenance of electrical cords includes keeping them clean and free of kinks.
Do not carry electrical equipment by its cord.
Extension cords are to be used only when flexibility is necessary. Extension cords shall never
be used as a substitute for correct wiring or run through walls, ceilings, floors, doorways or
windows. Never utilize extension cords where they will be concealed from sight.
Utilize the appropriate electrical protective devices and equipment.
The use of multi-plug adapters shall be discontinued to eliminate the potential for circuit
breaker overload.
Always follow appropriate operating procedures for specific tools.
Do not attempt to repair electrical tools, circuits, breakers, or switches you are not trained
for.
Follow CCSD adopted lockout/tag out procedure when and where working on any type of
electrical devices (switches, circuits, or breakers).
Do not contact water, damp surfaces, and underground metal or bare wires when not
protected.
Metal objects or jewelry can create a ground and shall not be worn when working around
electricity.
Equipment shall be located no closer than ten (10) feet from overhead lines of fifty kilovolts
or less.
Add one foot of distance for every ten kilovolts over fifty kilovolts. If the power output is
unknown, maintain as safe a distance as possible to accomplish assigned duties.
Safe work habits become second nature when practiced daily.
Electricity deserves common sense and respect to serve efficiently and safely. Provide it the
respect and common sense it deserves and it will serve you forever.
When you ignore common sense and respect for electricity, it can & will reach
out and strike you when you least expect it.
ASBESTOS
Recent revisions to both Environmental Protection Agency (EPA) and Occupational Safety &
Health Administration (OSHA) regulations now mandate that all facilities will be inspected for
Asbestos Containing Materials (ACM).
This requirement is especially relevant to renovation and demolition of existing structures.
Regardless of the outcome of asbestos inspections, EPA must always be notified of the results
prior to building demolition. Other requirements, such as removing or stabilizing ACM are
dependent upon the types of asbestos of materials located during inspections.
When ACM is removed, a specialty contractor will be utilized. However, the Buildings &
Construction Coordinator and General Contractor are still accountable to OSHA for many
aspects of the asbestos abatement projects. Compliance with other regulatory agencies is also
required including but not limited to the following:
Navajo Nation Environmental Protection Agency (NNEPA) and U.S. Environmental Protection
Agency (USEPA) –traditionally has jurisdiction over issues that affect air, water and land.
Following this trend for asbestos, there are EPA regulations which focus on minimizing the
release of asbestos fibers into the environment and accreditation of the work force. Asbestos
regulations are detailed in the USEPA National Emission Standards for Hazardous Air Pollutants
(NESHAP), 40 CFR61, Subpart M.
Navajo Nation Department of Transportation (NNDOT), New Mexico Department of
Transportation (NMDOT) regulates the packaging and shipping of asbestos-containing materials
including waste generated during an abatement project.
Consumer Product Safety Commission (CPSC), and Food and Drug Administration (FDA) and
the Mine Safety and Health Administration (MSHA) are additional federal agencies that are
involved in oversight and enforcement of asbestos compliance.
CCSD has a previously-adopted program for dealing with asbestos issues and annually all our
crews are instructed in a refresher course, provided for all maintenance and custodial workers.
The annual refresher course provides general guidance to ensure asbestos compliance in the
workplace but cannot be substituted for thorough knowledge of local, state or federal regulations.
Asbestos regulations may change rapidly at any level of government. It is therefore imperative
that the most recent revisions of all applicable local, state and/or federal regulations be obtained
and reviewed prior to commencing asbestos compliance activities.
If you are in an environment that you suspect contains asbestos, notify your
supervisor immediately and leave the area until it is deemed abated or
asbestos free.
ACM Operations & Maintenance Program is a program of maintenance employee training,
initial cleaning, work practices, and scheduled periodic surveillance to maintain friable ACM in
good condition, ensure cleanup of asbestos fibers previously released and prevent further release
by minimizing and controlling friable ACM disturbance. As long as friable ACM remains in the
building, an O&M program is needed. A comprehensive approach to asbestos control will
include all ACM in the O&M program, whether friable or not, and whether it is located inside or
outside the building. The purpose of the O&M program is to prevent exposure to asbestos,
wherever it may occur. Proper maintenance, re-inspection and periodic surveillance are the most
cost effective solutions for managing asbestos hazards. Annual costs for the ACM O&M
program will continue until all ACM is removed. A poorly enforced O&M program will increase
the risk of asbestos exposure.
Elements of the ACM O&M Program
Repair – returning damaged ACM to an undamaged condition or to an intact state
through limited replacement and patching. Repair can be accomplished with a variety of
materials and procedures. Small areas of surfacing ACM could be patched with asbestos-
free spackling compound, caulk or plaster. However, any loose material must be
dislodged prior to patching. In addition, the cause of the damage must be identified and
eliminated.
Encapsulation – treating ACM with a liquid that, after proper application, surrounds or
embeds asbestos fibers in an adhesive matrix to prevent fiber release. The material may
be a penetrate, which adds cohesion by penetrating the asbestos material, or a bridging
encapsulant, which covers the surface of the material with a protective coating. Both are
applied to the surface of the material using airless spray equipment at low pressure in
order to reduce fiber release during application. However, encapsulations are limited in
their applicability and may make eventual removal of ACM more difficult and costly.
They are best viewed as enhancing an O&M program when applied to appropriate ACM.
Since the act of applying encapsulants will dislodge fibers from the surface of the ACM,
encapsulation should be considered equivalent to removal from a work practice
perspective. All of the same protective measures are to be taken.
Enclosure – an air-tight (or as close to air-tight as is possible to construct) barrier
installed between the friable asbestos and the building environment. They are typically
constructed by mechanical attachment or spray application. For example, materials such
as PVC or corrugated metal may be fastened around insulated piping, or a barrier may be
constructed around asbestos fireproofing on structural members by spraying materials
which cures into a hard shell.
Removal – stripping ACM from its substrate. Asbestos material is separated from the
underlying surface, collected and placed in containers for burial in an approved disposal
site. Removal of ACM requires complete isolation of the work site from the rest of the
building. Ideally, removal would only be undertaken in unoccupied buildings. In addition
to work site isolation, measures are taken to reduce fiber levels during the removal
operation. These include wetting the ACM with amended water (water and a surfactant)
and filtering the air with HEPA (high efficiency particulate air) filters. Abatement
workers must wear appropriate protective clothing and respirators and must pass through
decontamination chambers upon entering or exiting the work site.
Understanding and awareness of local, tribal, state and federal compliance is key to the success
of the CCSD ACM O&M program.
All employees are expected to notify the Maintenance Supervisor and/or Buildings &
Construction Coordinator of suspected asbestos issues.
CCSD MAINTENANCE EMPLOYEES ARE NOT TO PERFORM ANY
ABATEMENT!
LOCK OUT/TAG OUT POLICY
CONTROL OF HAZARDOUS ENERGY SOURCE
Lockout/Tagout policies and procedures are designed to protect employees by preventing
accidents and injuries caused by the accidental release of energy. When speaking of energy,
electricity comes to mind, but there are many forms of energy, some not normally considered a
hazard. Forms of energy include:
Chemical
Electrical
Gravity
Hydraulic
Mechanical
Pneumatic
Pressurized Water Or Gas
Thermal
All forms of energy have the potential to create a hazardous environment.
Potential hazards from energy include accidental startup and electrical shock. Serious injury and
fatalities are a result of impact trauma from the release of stored, residual, or potential energy.
Accidents often occur when shortcuts are taken to repair, service machinery, or when employees
are not informed of a potential problem. Employees are in danger when they do not understand
the operation of the equipment or the job to be accomplished.
It is the responsibility of all levels of supervision to assure that the requirements set forth below
are followed without deviation.
Employees authorized to lockout and tagout shall be instructed in the safety significance
of lockout/tagout procedures and shall sign off on the “Control of Hazardous Energy
Source(s)-Training Acknowledgement” form.
Employees authorized for group lockout shall sign off on the “Group Lockout/Tagout”
form prior to beginning the group work assignment to ensure the entire group is aware of
the potential hazards and the agreed-upon protocol for the group task.
New or transferred employees whose work operations are, or may be in the area of, shall
be instructed in the purpose and use of the lockout/tagout procedures. Employees shall
sign off on the “Control of Hazardous Energy Source(s)-Training Acknowledgement”
form.
Employees shall become familiar with Lockout/Tagout Policies and Procedures for CCSD and
shall know how to perform a shutdown for a potentially hazardous piece of machinery. The
purpose of this procedure is to establish the minimum requirements necessary to insure the
physical safety of all personnel required to perform work on any energy source. It shall be used
to insure that machines or equipment are isolated from all potentially hazardous substances and
energy.
The procedure shall apply to all locations and all employees in all instances where work occurs
on or inside equipment with moving parts, or which could contain dangerous vapors, chemicals,
pressure, temperature or electricity.
Type of tags, chains, blinds, locks adapters, pins, and blocks shall be determined by the
Maintenance Supervisor. An adequate supply of these items shall be maintained, distributed or
assigned as needs dictate.
Lockout/Tagout devices shall be of a distinctive design and appearance and shall be used solely
for the purpose of providing personal protection.
Lockout devices shall be attached in such a manner as to hold the energy isolating devices in a
safe position. Tagout devices shall be attached in such a manner as to forbid the operation of
energy isolating devices.
Definitions
Lockout/Tagout: The placement of a lock/tag on the energy isolating device in accordance with
an established procedure indicating that the energy isolating device shall not be operated until
removal of the lock/tag in accordance with the procedure. Note: All equipment significantly
repaired or modified or installed after 10/31/89 must accept a lockout device.
Lockout Device: A device that utilizes a lock and key to hold an energy isolating device in the
safe position for the purpose of protecting personnel. Each lock shall be identified and assigned
to individual craft personnel who must clean, modify, perform maintenance on, or otherwise
work on equipment. Lockout padlocks shall be tamper-proof and be accompanied with a
“DANGER DO NOT OPERATE” tag. If duplicate keys are desired, they must be kept in a
central location and closely supervised to prevent unauthorized removal.
Tagout Device: A prominent warning device that is capable of being securely attached and that,
for the purpose of protecting personnel forbids the operation of any energy isolating device and
identifies the applier or authority that has control of the procedure. Minimum information
required on a tag shall be the name and department of the person attaching the tag, date and time
of attachment and brief description of reason for tagout. “DANGER DO NOT OPERATE” tags
shall be used in connection with the padlock. Each time the tagout device is used, a tag shall be
completed filled out and attached to the padlock.
Energy Source: Any electrical, mechanical, hydraulic, pneumatic, chemical, thermal, pipeline,
pumping units, pumps, compressors, a system containing hazardous substances or other energy
source that could cause injury to personnel.
Energy Isolating Device: A physical device that prevents the transmission or release of energy,
including but not limited to the following: a manually operated electrical circuit breaker, a
disconnect switch, a slip bind, blind flange, a line valve, blocks, chains and similar device with a
visible indication of the position of the device. (Push button, selector switches, and other control-
circuit devices are not energy isolating devices).
Affected Employee: A person whose job includes activities such as erecting, installing,
constructing, repairing, adjusting, modifying, inspecting, operating or maintaining the equipment
or process.
Supervisor: Any person having direct first-line supervisory responsibilities (Area Foremen) over
the work location, as defined. The term shall also mean any knowledgeable person designated by
the first-line supervisor to accept the responsibility of complying with this procedure.
Authorized Individual: A knowledgeable person to whom the authority and responsibility to
perform a specific assignment has been given by his/her supervisor.
Minimum requirements for shutting down equipment for repair or servicing
a) On each individual job, make a survey to locate and identify all energy sources to be
isolated and to be certain which switch(es), valve(s) or other energy-isolating devices
apply to the equipment to be locked and/or tagged out. More than one energy source such
as electrical, mechanical, pressure, etc., or others may be involved. Always look for
hidden energy sources. Questionable energy source problems shall be resolved with
applicable supervision (operations or maintenance), before lockout/tagout commences
and the job continues.
b) Notify all Affected Employees that a lockout/tagout system is going to be utilized and the
reason therefore. The Authorized Individual shall know the types and magnitude of the
energy that the machine or equipment must identify and record the numbers of energy
isolation devices on the Work Order and on the lockout/tagout procedures for the job.
c) Lockout/ Tag Out procedures shall include:
a. Unplugging electrical wires, and/or
b. Removing keys, and/or
c. Bleeding a line, and/or
d. Closing a valve.
d) Tag the source of power utilizing appropriate energy isolation device (tag or lockout
padlock). Each employee or group who will be working on the equipment or system must
place his/her lock and tag on the proper disconnects, circuit breaker, valve, etc.
e) The employee shall assure, through proper positioning of valves, switches, or other
mechanical devices, that the equipment or system is rendered inoperable.
f) After locking out, the employee shall operate the switch, valve or other energy isolating
device to verify equipment is isolated from energy sources, also known as zero energy
state. Stored energy such as that in springs, elevated machine members, rotating
flywheels, hydraulic system, and air, steam, gas or water pressure, etc., must be
dissipated or restrained by methods such as repositioning, blocking, bleeding down, etc.
g) Perform the necessary repairs or services needed. If work on the equipment is to be halted
for any length of time during the day or will not be resumed until the following day, no
change in the tags or locks would be necessary if it is expected that the same workers will
be returning.
h) If work on the equipment extends into the following day or a worker is removed from the
job permanently, the employee must remove the “DANGER DO NOT OPERATE” tag
and lock as he leaves, the person relieving him/her must attach his/her own tag and lock
in its place.
Minimum requirements for returning the equipment or systems back to operations
a) As each worker or group of workers finishes with their portion of the job, they shall
remove their “DANGER…” tags and locks and notify the operating supervisor of this
action.
b) Never ignore or remove locks or tags of other employees. Always check with the
supervisor regarding the status of equipment tagged or locked out.
c) When the employee who attached the lock and tag is not available, the first-line
supervisor (Area Foreman) signing the tag will have the authority to remove the tag and
lock after taking the following precautions:
a. Determining the reason for the lock and tag
b. Determining the status of the job
c. Inspecting the equipment or system involved
d. Assuring himself/herself that it is safe to remove the energy isolating device.
d) After all the locks and “DANGER…” tags have been removed, the equipment or system
must be checked for proper operations by the Operator and Area Foreman. This includes
removal of all tools from the area, replacement all applicable machine safety guards and
reconnecting all power sources and testing the equipment for proper functioning.
e) When equipment or system is working properly, it is returned to full service status.
If a problem exists following the repair, then all lockout/tagout steps are to be repeated.
Subcontractors shall be informed of CCSD lockout/tag out procedures before performing
necessary repairs. It is imperative their employees understand the meaning of all locks and tags.
The use of a subcontractor's lockout/tag out procedures used on repaired equipment must be
communicated to the CCSD supervisor in charge of the equipment.
It shall be the responsibility of the Maintenance Supervisor and the Area Foreman at each work
location to verify, through regular and periodic inspections, of compliance with this procedure.
Individual jobs shall be audited, on a random basis, for compliance to this lockout/tagout
procedure by the Operations Director. Non-conformance to established procedures will result in
disciplinary action.
Know your role as an “Authorized” or “Affected” employee. Direct questions or comments to
an immediate supervisor for clarification before starting the procedure.
Initial training, annual refresher training, respect for and compliance of the CCSD policies and
procedures concerning the adopted Lockout/Tagout Program shall ensure a safer workplace for
all employees.
Central Consolidated School District No. 22
CONTROL OF HAZARDOUS ENERGY SOURCES
TRAINING ACKNOWLEDGMENT
I have received “Lockout/Tagout” training as part of the Central Consolidated School
District’s program on the Control of Hazardous Energy Sources. The training was
conducted at:
Location Date
Employee’s Name (Print) Employee’s Signature
I hereby signify that I have provided the above-named employee with the Lockout/Tagout
Training. Check one below:
Initial Training
Annual Refresher
Instructor (Print) Instructor’s Signature
Central Consolidated School District No. 22
CONTROL OF HAZARDOUS ENERGY SOURCES
LOCKOUT/TAGOUT PROCEDURES
Work Order #: Date:
General Description of the assigned job:
Authorized Employee:
Padlock #
Individual Assignment
Group Assignment
If group assignment, indicate the Padlock # of each employee.
Affected Employees Padlock # Tagout Initials for Removal Date/Time
Procedural Steps
Describe below the lockout/tagout process. If a group assignment, share the process with team.
Central Consolidated School District No. 22
LOCKOUT / TAGOUT PROCEDURES
TRAINING OUTLINE
Topic:
“Control of Hazardous Energy Sources (Lockout/Tagout)”
Content Overview:
Practices & Procedures for the use of lockout and tagout devices
Objective:
After completing this training, the employee will:
1) Know the hazards involved in unexpected energized or startup of machines and
equipment
2) Know the importance of lockout/tagout
3) Understand the procedures used in lockout/tagout
4) Know the devices used in lockout/tagout
Handouts:
Training Outline
Other Materials:
Samples of lockout and tagout devices
Audiovisual:
In-focus Projector
Training Activity Outline:
1) The purpose of the Standard and Hazards
a. What is Hazardous Energy?
b. Specific Sources of Hazardous Energy in the District
c. The Purpose of the Standard
2) When the Standard Applies
a. Unexpected Energizing during Servicing or Maintenance
b. Normal Production Operation Not Covered
c. Exceptions to the Rule
3) Definitions
a. Authorized and Affected Employees
b. Other Specific Definitions Applicable to Your Operation
4) Equipment used for Lockout/Tagout
a. Locks & Tags
b. Standardized Appearance
5) Personal Identification on Tags
a. Lockout/Tagout Procedures
b. Preparation for Shutdown
c. Type & Magnitude of the Energy Hazards to be Controlled
d. Method or Means of Control
e. Notification of Affected Employee’s Shutdown
f. Isolation from All Energy Sources
g. Physical Blocking and Securing, if necessary
h. Placement of Lockout/Tagout Devices
i. Release of Stored Energy
5) Personal Identification on Tags (continued)
j. Testing to Verify Effectiveness of Energy Control
k. Release from Lockout/Tagout
l. Inspection of the Work Area
m. Non-essential Items Removed
n. Equipment Operationally Intact
o. Employees Safely Positioned and Notified of Re-energization
p. Release of Employee Who Applied Device Who is No Longer on the Job
6) Special Rules to Tagout System
a. Warning devices, not physical restraints not to be removed, bypassed or ignored
b. Legibility & Understandability
c. Materials
d. Proper Attachment
e. Personal Identity of Employee Using Tag
7) Group Lockout and Tagout
a. Group Types
b. Application of Lockout/Tagout
c. Removal Procedures
SIGNS, SIGNALS AND BARRICADES
1. Signs, signals and barricades shall be visible at all times where a hazard exists.
2. Signs, signals and barricades shall be removed when the hazard no longer exists.
3. Where the general public is exposed to hazards, all signs, signals and barricades will be
checked at the start of the work day and at the end of the work day.
4. When signs, signals or barricades are removed for short periods of time, a flagman shall
be posted until signs, signals or barricades are replaced.
5. Prior to installing signs, signals or barricades along highway right-of-way, the proper
authority shall be contacted.
6. Flagman shall wear ANSI-certified reflective/high visibility clothing while flagging.
7. Flagman, at night, shall wear reflective material garments.
8. When hand signaling by flagman, a red flag at least 18” sq. or a sign paddle will be used,
and darkness a red light.
EXCAVATION & TRENCHING
Accident concerns related to excavation and/or trenching operations include:
Cave-ins,
Exposure to underground utilities, and
Equipment or materials toppling into an excavated area.
When entering trenches or performing excavation duties employees of CCSD shall follow all
additional guidelines:
1. Enter trenches over five (5) feet in depth only when they are sloped to a safe angle or a
trench shoring, sheeting, or shield system is in use.
2. If you believe the trench protective system is unsafe, advise your Supervisor or the
assigned Competent Person of the condition immediately.
3. Do not enter an unprotected or unsafe trench.
4. Before entering trenches less than five (5) feet deep, inspect the surrounding areas for
cracks, slides, or wall fractures.
5. Do not enter a trench until it has been inspected and permission has been given by your
Supervisor or the designated Competent Person.
6. No employees shall enter a trench or pit without an Attendant present on the surface.
7. Use lifelines, safety belts, and lanyards when and where necessary.
8. Always have a ladder, ramp, or steps within twenty-five (25) feet of where you are
working in a trench four (4) feet in depth or more.
a. Ladders and stairs shall be located inside the protective systems that are being
utilized.
9. Employees are reminded to be extra careful when excavating in the area of existing
utilities.
a. Notify the One-Call System in your area before beginning any projects.
b. Report any breaks that occur during the course of operations to your Supervisor.
If a gas leak occurs, evacuate the area and notify the utility company immediately.
10. Be extremely alert to soil failures when working previously disturbed soils.
11. Do not permit vehicles or equipment to idle near a trench. Toxic vapors may settle in the
trench.
a. Report any indications of a hazardous atmosphere within the excavation to your
Supervisor or the designated Competent Person.
b. Maintain vehicles and equipment a safe distance from the edge of the trench or
excavation.
12. Nothing, including spoil piles, shall be permitted within two (2) feet of the edge of the
trench.
13. Do not stand at the edge of the trench or next to equipment while it is operating.
14. Relocate loose rocks and soil that may slide down the spoil pile into the trench or
excavation.
15. Water accumulation within the trench shall be controlled and monitored by the project
Competent Person before employees are permitted to enter the trench or excavation site.
16. Do not throw tools or materials into a trench, excavation, or confined space.
17. Never walk or work under raised loads.
18. Whenever possible, backfilling should progress with the removal of the support system or
trench box.
19. Employees are prohibited from remaining in the trench shield whenever it is lifted
vertically.
20. When danger of a cave-in exists adequate protection shall be provided by:
a. Sloping or benching sides of an excavation.
b. Placing a shield between the sides of the excavation and the work area.
c. Supporting the sides of an excavation.
STAIRWAYS & LADDERS
Stairways and ladders can be major source of injuries and fatalities if potential hazards are not
recognized and addressed. OSHA estimates 36 fatalities and 24,882 injury accidents related to
stairways and ladders each year. Nearly half of the injuries are serious enough to require time off
the job, accounting for 11,570 lost workdays per year. The data illustrates the potential danger
from stairways and ladders if care and caution are not followed. OSHA stairway and ladder
requirements attempt to prevent future injuries and fatalities.
Stairs are taken for granted because they are so commonplace. It is easy to forget the potential
hazard they can be. Follow guidelines when working on or near stairs:
Use handrails whenever possible. Use extra caution if carrying an object and are unable to
grip the rail.
Do not carry an object so as to obstruct view.
Do not run up or down stairs, or jump from landing to landing.
Immediately report broken stair treads, floorboards, or handrails to appropriate personnel for
repairs.
Stairway lighting should be adequate to eliminate potential hazards.
Keep stairways free of clutter and other debris. Single points of access to stairs must remain
open at all times.
A ladder can be indispensable on the job; it is uncomplicated and simple to use. Taking ladder
safety for granted can lead to potential hazards. Follow OSHA guidelines for safe and careful
ladder use:
Do not build makeshift ladders out of benches, chairs or boxes. If the job requires a ladder to
accomplish assigned duties, find one and use it.
Only one person on a ladder at a time. Ladders are not designed to support two people.
Check the condition of the ladder before use. Do not use a ladder with broken rails or rungs.
Rungs soiled by grease, oil, or any other substance may be slippery; clean thoroughly before
use.
All ladders shall be equipped with safety feet to prevent slippage.
Never place a ladder on boxes or blocks to make it taller. Use a ladder tall enough to reach an
area safely or use another safe approach to reach the objective.
Never reach from a ladder. If your waist reaches past the upright, you have gone too far.
Move the ladder to reach your objective.
Set up the ladder according to the “Four To One” rule:
“Portable rung and cleat ladders shall where possible be used at such a pitch that the
horizontal distance from the top support to the foot of the ladder is one-quarter of the
working length of the ladder (the length along the ladder between the foot and the top
support).”
Hoist tools up after reaching the top of the ladder. Face the ladder from the front to begin
climbing. Always use two hands to climb a ladder. Maintain a three-point contact with the
ladder at all times.
Do not stand on the top of a step ladder. Be careful not to get too close to the top of an
extension or straight ladder.
Check the capacity rating for the ladder before use. Do not load beyond manufacturers’ limit.
Use ladders only on stable level surfaces unless secured to prevent accidental movement.
Ask for additional assistance to secure the ladder when needed.
Never place a ladder in front of door openings.
LADDER PROCEDURES FOR EXCAVATIONS & TRENCHES
When ladders are used as a means of egress from a trench four (4) feet or more in depth,
placement shall be in accordance with the following procedures:
Ladders shall be placed so that there is no more than twenty-five (25) feet of lateral travel
needed to reach an exit point.
Only utilize ladders that are in good condition and meet all applicable standards listed under
ANSI (American National Standards Institute) A-14.2-1990.
Ladders shall be secured and shall extend three (3) feet above the point of access (landing) to
the top of the ladder.
Job built (portable wood) ladders shall be constructed as specified in ANSI Standard A-14.4-
1992.
Where employees are required or permitted to cross over excavations, walkways or bridges
with standard guardrails and toeboards shall be provided.
When two or more ladders are utilized in a trench, the placement shall be no greater than fifty
(50) feet apart to limit lateral travel to twenty-five (25) feet to an exit point.
LADDER PLACEMENT DIAGRAM FOR EXCAVATIONS & TRENCHES
FALL PROTECTION
Falls are one of the major causes of injuries to construction and maintenance workers. A study
by the National Institute for Occupational Safety and Health (NIOSH) found that falls are the
leading cause of work-related death among construction and maintenance workers.
It’s easy to identify some jobs that have an obvious risk for fall hazards:
Formwork, and/or
Where roofs are being built, and/or
Working near the edge of a roof, and/or
Leaning over for overhead bricklaying work, and/or
Working near holes or openings, and/or
Walking on elevated ramps or runways; etc.
Personal fall arrest systems and their use must comply with the following provisions.
Effective January 1, 1998, body belts are not acceptable as part of a personal fall arrest
system. The use of a body belt in a positioning device system is acceptable.
Connectors, D-rings, and snaphooks must meet the standard’s design and strength
requirements. (Effective January 1, 1998, only locking type snaphooks can be used.)
On suspended scaffolds or similar work platforms with horizontal lifelines that may
become vertical lifelines, the devices used to connect to a horizontal lifeline are to be
capable of locking in both directions on the lifeline. Horizontal lifelines must be
designed, installed, and used, under the supervision of a qualified person, as part of a
complete personal fall arrest system, which maintains a safety factor of at least two.
Lanyards and vertical lifelines must meet the standard’s minimum breaking strength
requirements.
When vertical lifelines are used, each employee must be attached to a separate lifeline.
Exception: during the construction of elevator shafts, two employees may be attached to
the same lifeline in the hoistway, provided both employees are working atop a false car
that is equipped with guardrails, the strength of the lifeline is 10,000 pounds, and all other
requirements have been met.)
Lifelines must be protected from being cut or abraded.
Self-retracting lifelines and lanyards must meet the standard’s load requirements.
Anchorages used for personal fall arrest equipment must be independent of any
anchorage being used to support or suspend platforms.
Anchorages must meet the standard’s load and design requirements. They must be
installed under the supervision of a qualified person.
Personal fall arrest systems must not be attached to guardrail systems, nor can they be
attached to hoists except as specified in other Subparts of OSHA’s construction
standards.
Personal fall arrest systems, when stopping a fall, must:
1. Limit the maximum arresting force on an employee to 1,800 pounds when used with a body
harness.
2. Be rigged so that an employee cannot free fall more than 6 feet
3. Be rigged so that an employee will not contact any lower level.
4. Bring an employee to a complete stop and limit the employee’s maximum deceleration
distance to 3.5 feet.
5. Have sufficient strength to withstand twice the anticipated potential impact energy.
6. The attachment point of the body harness must be located in the center of the wearer’s back
near shoulder level, or above the wearer’s head.
7. Body harnesses and components must only be used as part of a personal fall arrest system -
they cannot be used to hoist materials.
8. Personal fall arrest systems and components that were subjected to impact loading are to be
immediately removed from service. They cannot be used again until a Competent Person has
inspected the equipment and has determined that is undamaged and suitable for reuse.
9. In the event of a fall, employees must be rescued promptly.
10. Personal fall arrest systems must be inspected before each use for wear, damage,
deterioration, and defective components. Defect equipment must be removed from service.
11. If the personal fall arrest system meets the criteria and protocols contained in Appendix C to
Subpart M, and if the system is being used by an employee having a combined person and
tool weight of less than 310 pounds, the system will be considered to be in compliance.
If the system is used by an employee having a combined tool and body weight of 310 pounds or
more, then the employer must appropriately modify the criteria and protocols of the Appendix to
provide proper protection for such heavier weights, or the system will not be deemed to be in
compliance with the standard’s requirements.
EMPLOYEE EMERGENCY ACTION PLAN
When a fire is first detected, the employee discerning the fire shall immediately sound the
alarm verbally or over the PA system closest to his/her location.
The employee shall contact the local fire department by dialing 911. Follow the fire
department instructions.
An employee should be sent to the nearest intersection to guide the fire department to the
facility location.
Employees are to proceed to the nearest available and safest exit. Leave the building/shop
as orderly and quickly as possible whenever the alarm for fire is first sounded
All employees shall be trained in safe evacuation procedures (such as closing all doors
and windows if this can be accomplished safely) while evacuating the building.
Refresher training shall be conducted whenever the employee’s responsibilities or
designated actions under the plan change.
Employees shall not attempt to extinguish the fire by any means unless he/she is trained
in appropriate extinguishing methods and can extinguish the fire in a safe and timely
manner.
If an employee feels the fire can be extinguished with the supplied equipment, do so only
after the alarm has been sounded over the PA system and the fire department contacted.
Personnel operating a piece of equipment shall park these machines off to the side
immediately and proceed to the nearest evacuation exit.
Shop/Office Managers and Department Supervisors are responsible for ensuring that all
employees have been informed of the evacuation and that they do evacuate the building.
Refuge zones shall be outlined by each Manager to all employees under his supervision.
They shall be a minimum of 100 yards from the building or other known hazards.
No employee shall be allowed to re-enter the building until advised that re-entry can be
made safely by the Manager or an appointed representative.
Managers or Department Supervisors shall be responsible for ensuring that no employees
re-enter the building at any time during the evacuation.
PORTABLE FIRE EXTINGUISHERS
Fire extinguishers are considered first aid appliances. Operators must be trained in their
classification and use. When a fire is first detected, THINK SAFETY FIRST!
Sound the alarm over the intercom system to alert all employees of the fire.
Immediately contact the local Fire Department by dialing 911.
Provide any and all information requested.
Evacuate the area unless you are trained in portable fire extinguisher use.
Classification of types of fires and types of portable fire extinguishers:
Class A fires involve ordinary materials such as paper, cloth wood, cardboard, foam,
and other rubbish and debris.
Use a Class A or Class ABC fire extinguisher on this type of fire.
Class B fires involve flammable and combustible liquids such as fuels, paints,
solvents, and grease.
Use a Class B or Class ABC fire extinguisher!
Do not use a Class A extinguisher on this type of fire. Possibility of spreading the
flames.
Class C fires are electrical fires.
Use a Class C or Class ABC fire extinguisher on these types of fires.
Do not use a Class A fire extinguisher on this type of fire. You must disconnect
the power source to eliminate these types of fires.
Class D fires involve flammable metals such as magnesium, potassium, and other
flammable metals. Must utilize special extinguishing agents to extinguish these types
of fires.
Class A, Class B, or Class C fire extinguishers are not designed to extinguish
these types of fires.
Class ABC fire extinguishers are designed to be used on all classes of fires except
Class D fires.
Class BC fire extinguishers are designed to be used on flammable liquid and
electrical fires only.
Follow these operating procedures if/when a person tries to extinguish a fire utilizing a fire
extinguisher listed above.
Do not attempt to extinguish a fire if you are not trained and/or authorized to do so.
P.A.S.S. Method of using fire extinguishers:
PULL the retaining pin on the handle of the fire extinguisher. Stand back 8-10 feet
from the fire.
AIM the nozzle of the extinguisher at the base of the fire.
SQUEEZE the handle of the extinguisher.
SWEEP the extinguishing agent at the base of the fire.
CCSD employees shall follow these additional guidelines:
Ensure access to fire extinguishers is clear and free of obstructions.
Employees should know the location of fire extinguisher in immediate work area.
Ensure properly trained personnel use the appropriate type of fire extinguisher for the
type of fire you are trying to extinguish.
Inspect fire extinguishers monthly to ensure they are still operational.
Annual maintenance checks are performed by a qualified person. Normally this is
performed by the supply company of the extinguishers, but a close watch by company
personnel will help ensure the extinguishers are constantly in a “State of Readiness”.
In all facilities, fire extinguishers locations shall be marked with an approved label or
sign immediately above the extinguisher.
Report irregularities of this procedure to supervisor.
Always sound the alarm if and when a fire is first detected.
DO NOT rely solely on the fire extinguishers to extinguish a fire.
Follow the guidelines listed in the Employee Emergency Action Plan when reporting a
fire.
When a fire is first detected, THINK SAFETY FIRST!
Attempt to put out the fire only if you have been trained to use extinguishers and the fire is
confinable by use of an extinguisher.
BASIC FORKLIFT PRINCIPLES
Knowledge, skill, and confidence are the tools that are essential for the forklift operator. The
knowledge that the equipment is in safe, working condition and the skill that comes from
practicing safe operating techniques can produce the confidence needed to operate the equipment
safely.
Through proper training you can:
Reduce the risk to yourself and others, and
Reduce equipment and product damage, and
Reduce maintenance costs, and
Comply with Federal, State and local laws.
Awareness of safe operation is essential and mandatory for employees operating any type of lift
trucks or other equipment. Never consume alcohol or drugs while performing your assigned
duties. If you are taking prescribed medications, contact your supervisor so that he may evaluate
the side effects of these prescription drugs.
It is imperative employees be aware of the potential hazards the many varieties of forklifts
possess. Safety policies and procedures are designed to:
Protect the operator, and
Protect employees working in the vicinity of the forklift, and
Protect any one from the general public that may be in the same area as the lift is
operating.
Only trained and authorized personnel shall operate a forklift. Use a common sense approach to
thwart potential hazards and/or accidents. Remember to:
Drive defensively, and
Know what to watch for, and
Be professional, and
Think, act, and respond to all situations in a responsible and professional manner.
Physical operating conditions will change throughout each day. Pre-use inspections will identify
potential hazards that may be encountered from a damaged forklift and allow for correction
before it contributes to an accident.
Daily inspection reports are used to schedule maintenance, document problems, and are required
by many insurance companies. It is the responsibility of the operator to inspect forklifts daily,
before operations begin.
Accepting this responsibility is one of the first steps to becoming a safe operator. Do not assume
that everything is in working order. Always check it out. Inspection should include a visual
inspection before starting the lift as well as an operational inspection before lifting a load with
the lift.
Always tell your supervisor if you are having any mechanical problems, even if they are minor,
and let a qualified mechanic fix them.
Use CCSD’s Powered Industrial Truck Daily Checklist to conduct the inspections.
Immediately after starting engine check gauges and warning light to ensure you have oil
pressure and fuel. Inspect gauges/instruments for functional operation.
Warning devices such as horns, backup alarms and lights shall be fully functional at all
times. These are forms of communication essential to the safety of your co-workers as
well as bystanders that may be working in the area.
Inspect operator restraints.
Inspect the steering operation.
Check all braking systems. Ensure all brakes are working properly, including the
emergency braking systems. The brakes should depress smoothly, and should not require
excessive force. The pedal should NOT sink under continued pressure. When driving,
brakes should not grab or cause the truck to swerve. Brakes that are grinding or
screeching need immediate attention.
Check for loss of hydraulic fluid by raising/extending forks to fullest extension, then
lowering forks to the ground. All hydraulic controls should move freely.
Report all problems to a supervisor. Do not attempt to operate any piece of machinery
that is defective or poses a serious hazard. Lock and tag defective machinery for repair.
Inspect the steering operation. Check for free play in the steering wheel. There should not
be more than one to two inches in either direction.
Inspect all hydraulic controls. Ensure that the levers move smoothly and return to neutral
when released. Feel for roughness when the forks are raised or tilted. Ensure that there is
no slipping of the forks or mast when they are moved to a new position.
Inspect battery-Electric and fueled powered lifts. Include the battery plug connections,
battery charge and load test.
Don’t forget to check the hour meter.
[INSERT
Central Consolidated School District
Powered Industrial Truck Daily Checklist]
HEAVY EQUIPMENT & MACHINERY
The safe operation of heavy equipment depends on the skill and training of the operator and the
maintenance of the equipment.
Only trained and authorized operators shall operate equipment.
Operators shall handle equipment safely within the operating range specified by the
Manufacturer’s Operation Manual and/or load charts.
Seat belts are to be worn at all times in equipment provided with rollover protection.
Equipment must be inspected prior to use and verified by the equipment pre-inspection checklist.
Maintenance must be performed daily by the operator and/or mechanic.
Types of heavy equipment and machinery that can be accessed and operated by CCSD
Maintenance employees include:
Forklift
Backhoe, rubber-tire
Skid loader (Bobcat)
Man-lift
Paint Machine
Heavy-duty Trucks
Gooseneck Trailers
12’ Trailer
Other
Area Foreman is to ensure that the employee has received proper training on safe operation of
assigned equipment/machinery. Training verification is to be submitted to the Maintenance
Specialist prior to operation of the equipment/machinery.
Central Consolidated School District No. 22
EQUIPMENT/MACHINERY TRAINING CERTIFICATION
I certify that
_______________________________________________________ Name of Employee (Print)
Has received training on the safe operation of the following equipment/machinery prior to use of
the equipment/machinery to complete the assigned job.
__________________________________________ Type of Equipment / Machinery
___________________________________________ ___________
Signature of Trainer Date
HAZARDOUS COMMUNICATIONS PROGRAM
EMPLOYEE RIGHT TO KNOW
The purpose of CCSD Hazard Communication Program is to inform employees of the exposure
to hazardous substances that may be contacted during the performance of their assigned duties or
in an emergency situation. By providing this written program CCSD complies with the OSHA
Hazardous Communication Standard listed under 29 CFR Part 1910.1200 (e).
The following information shall be provided to each employee of CCSD:
The contents of the OSHA Hazard Communication Standard.
The contents and location of the Chemical Inventory List at each facility/project.
The hazardous properties of chemicals or hazardous substances employees may be
exposed to during the performance of assigned duties or in an emergency situation.
Safe handling procedures employees shall follow for handling hazardous chemicals or
substances during the performance of assigned duties.
Knowledge of information and warnings on chemical labels.
Knowledge and location of all applicable Material Safety Data Sheets [MSDS].
Procedures to follow in the event employees are required to perform Non-Routine Duties.
Protective measures to be taken when handling chemicals and potentially hazardous
substances.
The procedures shall be accomplished by training programs conducted at each facility/project.
Specific criteria shall be discussed under the “Training” section of this program.
Material Safety Data Sheets (MSDS) shall provide employees with specific information on the
chemicals/substances employees may be exposed to during the performance of their assigned
duties. Each Project Manager shall maintain a data base and/or notebook in his/her office with an
MSDS on every substance on the Chemical Inventory List supplied by vendors to the District
unless excluded under the classification of “Article” listed under the Hazard Communication
Standard. The vendor shall supply a written document to this effect.
Each Project Manager is responsible for acquiring and updating MSDS. The Project Manager
shall contact the manufacture or vendor if additional research is necessary or if a MSDS has not
been supplied with the initial shipment of the product. All new procurements of MSDS for the
District shall be cleared by the Maintenance Supervisor and/or an appointed representative.
A Master List of all Material Safety Data Sheets is available, upon written request, from the
CCSD Maintenance Supervisor. The Maintenance Office is located at the Shiprock
Administration Office-West (SAO-West) in Shiprock, New Mexico.
CCSD Maintenance Department
Attention: Maintenance Supervisor
PO Box 1199
Shiprock, NM 87420
CONSTRUCTION PROJECT PROTOCOL
The Maintenance and Buildings & Construction programs are involved with many new
construction projects throughout the district. We welcome visitors to the job sites to learn what is
happening in the district for students.
Visitors are required to complete and sign the “Visitors General Release” form to ensure that
they are made aware of their responsibilities while on the construction site.
VISITORS GENERAL RELEASE
Project Name:
Location:
Construction Manager:
CCSD Buildings & Construction Coordinator:
On behalf of Central Consolidated School District #22, we welcome you to the Project.
As you know, a construction project can be dangerous and hazardous to employees and visitors.
CCSD and the Contractor is willing to allow you to visit the Project but only under the condition
that you obey the directions and instructions of the Contractor and Buildings & Construction
Coordinator, that you observe and follow all safety procedures (including any warning signs or
safety instructions posted on or about the premises) and that you execute this release.
Therefore, in consideration of the permission granted by the Contractor and Buildings &
Construction Coordinator, for you to visit the Project, you hereby waive, release, hold harmless
and forever discharge Central Consolidated School District, owner, Project Contractor and its
contractors, agents and employees (the “Released Parties”), from all claims which you or your
heirs, executors or administrators, shall or may have, because of bodily injury to, or death of you,
or damage to your property resulting from any act or omission of the Released Parties.
You also agree to indemnify, defend and hold harmless the Released Parties for any
bodily injury to, or death of others or damage to other property caused by your acts or omissions
while visiting the Project. You are not agreeing, however, to release the Released Parties from
their gross negligence.
AGREED TO this _________ day of _________________________, 20______.
Visitor’s Name (Print) Date
Visitor’s Signature
_________ __________ Witness Signature & Job Title Date Time
LIFTING TECHNIQUES
AVOIDING BACK INJURIES
Prevent back pain and injuries by knowing and using proper lifting techniques.
Techniques for lifting include:
Size up the load.
Center the body over the load.
Bend knees to lower the body to the object.
Grasp the object firmly.
Draw the object close, and
Center the weight over the feet.
Lift up as straight as possible.
Keep the back straight. Allow the legs to do the work.
Lift smoothly, and
Avoid quick, jerky motions.
When loading or unloading moderate to heavy objects by hand, follow these guidelines to
prevent back pain, strains, sprains or more serious injuries:
Size up a load before lifting. The most important step to lifting is to think about what
needs to be lifted and how lifting will be done.
Test the weight by lifting a corner to reveal the weight of the load. Look to see if the
load is an awkward or unusual shape, or is improperly balanced.
Always ask for help, or use a mechanical lifting device if needed.
Bend the Knees. The first rule to lifting is: bend the knees.
Professional weight lifters raise tremendous weights because they lift with the legs,
not the back.
Lifting by bending from the waist uses lower back muscles causing a lifetime of back
problems.
Get close to the object. Position the feet close to the object being lifted.
Do not twist or turn the body.
Keep the load close to the body.
Avoid twisting and turning while carrying a load.
Shift feet, not the trunk of the body.
Is the area clear? Be absolutely sure the load is transportable from one point to the other.
Ensure the path is clear of obstacles and potential hazards.
Set the load down properly. Slowly lower the load to the ground or floor by bending the
knees allowing the legs to do the work.
Loads above the waist. Set the load on a step or bench: re-grasp the object then lift
higher.
Use a back support. If a back support is suitable, use it in the proper manner. That
includes:
Adjust the support to give the maximum protection without being too tight.
Utilize the support system only to lift and carry.
Release the tension on the support system when not lifting or carrying.
Serious injury can result from the tightness of the support system over long periods of
time.
Do not let the support system give a false sense of security.
Do not attempt to lift an object you would not normally lift without a support system.
Plan ahead. Pre-plan which objects are to be moved from storage.
Try to place objects on a pallet or rack above ground.
Lift loads by mechanical means or begin from a higher point causing less strain.
Always lift comfortably.
The best judge of the most comfortable position to lift is the person doing the
lifting.
Consider the points outlined above, and then choose the most comfortable
position.
SLINGS & RIGGING SAFETY PROTOCOL
Use slings and rigging in good condition to raise and lower loads. Inspect before use and
store properly when not in use.
Slings shall be tagged to identify the maximum rated load. Never use an untagged
capacity rated sling.
Do not shorten slings with knots, bolts, or other makeshift devices.
Do not use damaged or kinked slings. Remove damaged equipment from the work area.
Do not load slings in excess of rated capacity. Do not pull a sling from loads resting on the
sling.
Protect slings from sharp edges by padding the load.
Keep hands and fingers clear of pinch points when tightening slings.
Consider the angle of loading sling legs when choosing the proper sling.
SLING ANGLE CHART
HOUSEKEEPING
Housekeeping is the fundamental of accident prevention and is the equal concern of management
and personnel alike. Good housekeeping is an essential part of storing and warehousing
materials. Rubbish, debris, waste and other useless material constitute fire and accident hazards
and shall be removed from the work area whether in a warehouse or storage yard.
1. All walkways, ramps, stairways and access points to ladders shall be kept free of debris.
2. All trash and debris shall be cleaned up and disposed of on a daily basis.
3. Laydown areas, parking lots and temporary facility shall be kept in a clean and orderly
manner.
4. Trash barrels shall be located at each water can location and used cups shall be deposited in
trash barrel.
5. All combustible material, such as oily rags, shall be deposited in a separate container with a lid
to avoid the possibility of fire.
6. No glass bottles are allowed on the job site.
7. Construction materials such as scrap sheet rock, broken block, brick and loose conduit shall be
picked up on a daily basis.
8. All material shall be stacked in a manner to avoid spreading or tilting.
9. If after being notified by the District representative, a Contractor does not keep his/her portion
of work area cleaned, CCSD, after 24 hours written notice, shall perform the necessary clean
up and charge the appropriate Contractor for the clean up.
10. All scraps that are produced from employee lunches shall be removed from the job site daily
by the employee.
CCSD’s adopted policies and procedures address the warehousing and storage of materials in a
safe and efficient manner.
NON-ROUTINE DUTIES
Employees of CCSD assigned duties not covered under the Safety Manual or the Employee
Safety Handbook should contact an immediate supervisor for clarification of how to proceed.
Questions regarding the safe and most efficient manner to accomplish Non-Routine assignments
shall be addressed to an immediate supervisor.
OFFICE SAFETY
A great misconception exists among office workers. People feel the office environment is
removed from the realm of danger. This is not always the case, especially since people are not
aware of the risks.
Numerous hazards can be prevalent and so the potential for accidents or injuries increases for
those employees who become careless.
CCSD employees shall be conscientious and strive to eliminate hazards throughout all work
areas. Policies and procedures have been adopted by CCSD to create a safe environment in the
office:
Do not stand on chairs. Chairs are not to be altered in any way, except by an authorized
repair service. Feet shall remain in contact with the floor while seated.
Close file and desk drawers when not in use. Opened draws present a hazard to others
unaware of the danger.
Report sharp edges, splinters, or defective parts on office furniture or other equipment for
repair.
Encase telephone or other electrical cords in floor molding if cords cross a walking area.
Arrange electrical equipment requiring outlets and extension cords out of walkways or
access areas.
Avoid the use of extension cords whenever possible. Electrical protection devices of
some equipment can cause an overheating of extension cords. Electrical cords shall be
free of splices. Disconnect appliances and equipment by grasping the plug; do not pull
on the cord.
Every department shall have an Emergency Evacuation Route and plan in place. Assign
an alternate route in case the original route is blocked by a hazard. All office personnel
shall be familiar with the nearest location of portable fire extinguishers.
Distribute the contents of filing cabinets throughout the whole cabinet. Arrange filing
cabinet contents with the heavier materials placed in the bottom drawers to prevent over-
balancing.
Good housekeeping eliminates slips, trips, and falls. Keep floors clear of possible
hazards.
Exercise caution when operating paper cutters, trimmers, shredder, and power punches.
Keep fingers clear of all cutting blades. Blade guards must be in place. Leave all cutting
blades in the closed position and secure after use.
Use appropriate stepladders. Ensure the ladder used is rated for the correct weight
capacity. For further information on the careful use of ladders, refer to the section
labeled "Stairs and Ladders".
Supply adequate ventilation to all office equipment rooms. Do not confine duplicating
processes to a small, enclosed area unless vented to the outside.
Approach icy walkways and building entrances with caution.
Unshielded sources of glare are hard on eyes; do not face the glare.
Stack office supplies and materials in a safe manner. Be aware of how to lift heavy
items. Ask for help when needed. Stack materials neatly in stable piles that will not fall
over. Place the largest and heaviest pieces on the bottom to create a good foundation.
Do not obstruct your view when carrying objects.
When walking up and down stairs utilize handrails.
Safety is everyone's concern. Thinking safety is using good common sense.
The greatest office hazard is the belief offices are nice safe places were accidents never happen.
The potential for accidents occurring in the office environment will be greatly reduced if all
employees practice:
GOOD HOUSEKEEPING, and
COURTESY FOR OTHERS, and
GOOD COMMON SENSE!
PERSONAL PROTECTIVE EQUIPMENT (PPE)
EYE PROTECTION
CCSD employees have a responsibility to utilize proper eye protection at all times. Instances of
unprotected eye injury include damage from flying particles, molten metal, liquid chemicals,
vapors, or potentially harmful light radiation. CCSD provides the necessary personal protective
equipment as prescribed by OSHA 29 CFR Part .132-.133. Employees shall take safety
seriously and take action to prevent injuries to eyes by wearing protective eye equipment.
Eye injuries are serious. Excuses such as: "Goggles mess up my hair," or "They look silly," seem
unimportant when compared with the value of a pair of healthy eyes. Proper eye protection
reduces chances of injury and severity of injury should an accident occur. An old safety adage
makes this point quite clear; "You can walk with a wooden leg, you can chew with false teeth,
but you cannot see with a glass eye."
Recognize: When eye and face protection are necessary.
What types of eye and face protection are necessary.
How to properly don, doff, adjust, and wear goggles, face shields safety glasses and other
protective eye equipment providing maximum protection.
The limitations of personal protective eye gear.
Proper care, maintenance, useful life, and disposal of eye and face protection.
The hazards encountered by not wearing protection.
Avoid eye injuries by being aware of potential hazards from:
Flying objects or particles.
Dust, powders, foams or mists.
Splashing metals, gases, vapors, or corrosive liquids.
Thermal or radiation hazards from heat, glare, ultra-violet or infrared rays.
Electrical hazards or lasers.
Comply with protection rules when the reasonable probability of injuries exists:
Match the proper safety equipment to the degree of hazard.
Know what protective devices are available, the correct way to use them and how they
are used for maximum protection.
Equipment guards shall be in place and are used with additional eye protection.
Know the location and operation of Emergency Eyewash Stations.
Inspect Eyewash Stations frequently for effective operation and the potability of
water.
Always wear face shields in conjunction with other eye protection such as goggles or
safety glasses.
Prescription eyeglasses or sunglasses not designed for safety shall not be used as safety
glasses. They are not designed with appropriate glass material and/or do not normally
have side and above eye protection.
Safety devices shall fit properly.
Maintain safety equipment in good condition and replace when defective.
Test eyes regularly. Wear corrective lenses.
Report eye or face injuries immediately and seek assistance at Eyewash Station Facilities.
The goal of eye safety is to protect two of your most valuable possessions--your eyes. Protect the
eyes you are born with and they will last a lifetime.
FOOT PROTECTION
Foot protection means guarding your toes, ankles, and feet from injury. Manufacturers offer a
wide variety of protective devices in footwear. Safety shoes are created for diverse hazards in
many industries. Manufacturers are constantly updating materials and engineering designs to
offer more protection. Safety shoes are designed using steel, aluminum, or plastics, to protect
from injury and extremes of temperature.
Excuses such as; "they're ugly, too expensive, not comfortable, or they don't work," will not
protect feet from injury. When purchasing safety shoes consider:
Ensure the type of shoe selected meets ANSI Standards (American National Standards
Institute), & are marked ANSI Z41-1991. Standards specify requirements for safety shoes
for impact, compression, conductivity, and puncture resistance. Match the footwear to the
job and hazards encountered.
Purchase proven effective footwear. The best time to evaluate safety footwear is before
purchasing.
Although the cost may seem expensive, valued over the life of the product, the cost is
pennies a day for the protection your feet need and deserve.
Break shoes or boots in gradually, allowing feet to become accustomed to the footwear.
These are the only two feet you will have-Protect them at all times.
All employees of CCSD, except those working exclusively in offices, are required to wear safety
steeled toed shoes affording maximum support and protection while performing assigned tasks.
Open-toed, canvas, lounging, jogging type, and shoes without a defined heel are discouraged for
all other employees.
HAND PROTECTION
The most common used "tool" of industry is the human hand. Every aspect of your assigned
duties involves use of the hands. Hands and fingers are tools used every day. Hand protection is
essential considering the hands exposure to a multitude of injuries. Hand and arm injuries
account for almost one in four work related injuries. The 1992 Bureau of Labor Statistics report
over 500,000 injuries to hands and fingers. Fingers, hands and arms are used to function daily.
Take extreme precautions to protect them.
Gloves are the most commonly used hand protection. Pay particular attention to matching the
type of glove to the job being performed. To be effective gloves must fit properly.
Guidelines for protecting the most valuable tools you own:
Use great caution when placing hands near moving machinery. Ensure hands do not come
into contact with moving parts.
Use extreme caution when working around dangerous objects such as pipe, valves,
manholes, chains, doors, or portable equipment. Be aware of the position of the objects in
relation to fingers and hands. Do not allow positioning to expose them to impact or
crushing.
The type of protective equipment selected depends on the potential hazard involved with
the job assigned, for example, welding and cutting use different protective gloves than
does fueling. Use the appropriate glove for the task being performed.
Do not ignore small cuts or scrapes. An injury requires the appropriate first aid. Treat
them so as not to become infected, creating future problems.
As with eyes and feet, your hands are the only ones you will have for a lifetime. Protect them!
HEAD PROTECTION
The head is the "motor" of the body. The head houses the brain, which communicates all the
functions a body performs. Brain injury can seriously minimize the function of a human being.
Grim consequences can occur from ignoring head protection required by OSHA Standards.
Each employee of CCSD is a valuable asset. Time and money have been spent to train valuable
personnel for assigned duties. Adopted safety policies and procedures protect employees and
investments. Realize policies and procedures are formulated for employee safety and protection.
General requirements of OSHA Standard 1910.135 require protective head helmets to be worn
when "the potential for injury to the head exists from impact or penetration from falling or flying
objects." The wording is very precise and the intent of the standard is to provide the maximum
protection possible.
CCSD has the responsibility to enforce OSHA Standard 1910.135 when and where applicable.
Employees have the responsibility to wear protective head gear when the potential for head
injury exists. As with any machinery, the body cannot function without its motor, the brain.
Employees have a responsibility to themselves, their families and to CCSD to comply with every
precaution, policy, and procedure for maximum protection.
HEARING CONSERVATION
In the past, workers accepted partial hearing loss as a cost of working in a noisy environment.
Workers new to a job were told by veteran workers they would soon “get use to the noise.”
Times and technology have changed. Noise is recognized as an occupational hazard causing
temporary or permanent hearing loss, stress, and other physical problems.
Noise is defined as an “unwanted or unpleasant sound.” Exposure to noise occurs in every facet
of life; including the home and work. The effect of sound depends on many variables such as
frequency, volume, length of exposure, pitch, health and even employee age.
CCSD is aware of the potential for hearing hazards that exist in many job environments. The
company offers reasonable protective controls. Employees have a responsibility to use the proper
Personal Protective Equipment. Employees experiencing problems from noise on the job should
notify an immediate supervisor. CCSD’s goal is to provide employees with adequate protection
in all areas of safety.
RESPIRATORY PROTECTION
The purpose of this written Respiratory Protection Program is to ensure adequate policies and
procedures are:
Formulated
Adopted
Complied with, and
Enforced for safe methods of:
Selecting respiratory protection for each job assignment
Conducting medical evaluations of employees, as necessary;
Fit testing respirators;
Procedures for proper use of respirators;
Procedures for cleaning, disinfecting, storing, repairing, and discarding respirators;
Procedures for ensuring adequate air quality, quantity, and flow of breathing air for
atmosphere supplying respirators;
Training of employees in proper use and care of respirators; and
Procedures for regularly evaluating this program for its effectiveness.
The program is designed to prevent occupational injuries and illnesses that may be prevalent in
the workplace in association with respiratory health.
OSHA Standards, 29 CFR Part 1910.134 mandates all maintenance employees of CCSD and
outside contractors shall follow strict adherence to the written Respiratory Protection Program
where performance of assigned duties involve identified respiratory hazards or where other
potential hazards may be prevalent.
Workplace analysis and hazard evaluation shall be performed prior to commencement of
operations in any workplace assignments or other potentially hazardous duties.
*Respiratory training and implementation will be done on an as needed basis. For further
information consult CCSD Safety Manual.
PROTECTIVE ATTIRE
Dressing appropriately for the work site is essential to safety in the workplace. Long pants are
required at all times. Tank tops, muscle shirts and sleeveless shirts are prohibited. Loose fitting
garments, shirt tails or floppy sleeves shall be contained at all times.
The District will provide standardized shirts and pants for employees.
SCAFFOLDING SAFETY
The purpose of issuing this program for scaffold safety is to ensure a safe workplace for
employees and/or subcontractors working on or around scaffolding, which shall be based on
following formal, written procedures for scaffold work.
These procedures will be reviewed and updated as needed to comply with:
New OSHA regulations, and/or
New best practices in scaffolding, and
As business practices demand.
The on-site supervisor is the Area Foreman and is responsible for its implementation. At times an
appointed representative, knowledgeable in scaffold erection, dismantling and inspections shall
be assigned the responsibility of scaffold reviews.
1. All scaffolding that is (assembled in place) shall be placed on footing that is sound, ridged
and capable of supporting the intended load without settling or displacement.
2. Mud sills shall be used under all supporting legs of scaffold that is erected on the ground.
Unstable objects such as bricks, concrete blocks and similar materials shall not be used to
support the mud sill or scaffold legs.
3. All scaffolding shall be erected plumb and level.
4. No handrail is required when the work platforms are less than 4’ above the ground or floor.
a. When the work platforms are between 4’ and 6’, a handrail is not required IF the work
platform has a minimum horizontal dimension in each direction of at least 45”.
b. ALL work platforms 6’ or higher shall have a standard handrail installed on all open
sides and ends.
5. All scaffolding planks shall be scaffolding grade or equivalent. Any scaffolding planks that
are damaged shall be taken out of service immediately.
6. All planking of platforms shall be overlapped a minimum of 12” or secured from movement.
7. Scaffolding planks shall extend over their end supports by a minimum of 6” and maximum of
12”.
8. Safe access shall be provided to the scaffolding platform, specifically a ladder with a safe
means of access to the platform from the ladder. Climbing of the scaffold rungs is
STRICTLY FORBIDDEN!!
9. To prevent movement, the scaffolding shall be secured to the structure at intervals not to
exceed 30’ horizontally and 26’ vertically.
10. The use of shore or lean-to scaffolds is prohibited.
11. Manually propelled mobile scaffolding shall meet the following requirements:
a. The height of free-standing towers shall not exceed four times the minimum base
dimension.
b. All casters shall be equipped with positive locking devices and in the locked position
when employees are on the working platform
c. Scaffolding shall have all cross braces in position including a horizontal diagonal brace
as close to the bottom of the scaffold to insure the scaffold is square.
d. No employee shall be allowed to ride a mobile scaffold when scaffold is being moved.
e. All work platforms will be planked solid, no matter what the height of the work platform.
12. All carpenter brackets, scaffolds platform shall consist of not less than two (2) 2” x 10”
nominal size planks.
13. Employees working on suspended scaffolds shall wear a full body harness with lanyards
attached to an independent lifeline.
14. Prior to erecting a scaffold, a competent person is to inspect all scaffolding and components.
Any scaffolding that is defective shall be taken out of service.
15. When scaffolding erection has been completed, a competent person shall check the
scaffolding and all its components to insure proper erection protocol has been followed.
WELDING SAFETY
What is welding safety? Welding safety is the protection from the potential hazards of welding
and cutting operations. Welding safety can be achieved by adhering to appropriate OSHA
Standards, Local, State, and Federal laws and CCSD Policies and Procedures designed to:
Afford maximum protection for the welder and fellow employees, and
Protect property from fire and explosions originating from flame, heat, sparks,
combustible gases and electricity, and
Prevent accidents and illnesses caused by improper handling of materials, gases, and
exposure to dangerous fumes.
Why is welding safety important? Welding and cutting operations can be hazardous to the
safety and health of the welder and co-workers. Possible hazards include:
Light Rays: Light rays are composed of infrared, ultraviolet, and visible radiation from
the welding arc. The rays can burn eyes and skin.
Fumes And Gases: Fumes and gases can damage the lungs and respiratory system, or
cause asphyxiation if build up occurs, especially in a confined space.
Compressed Gases: Compressed gases stored in high pressure cylinders may cause
serious accidents when mishandled.
Hot Metal and Sparks: Hot metal and sparks can burn unprotected skin, injure eyes, or
create a fire hazard.
Electricity: Electricity, as a power source, can injure or cause fatalities if not used
properly. Even a mild shock can cause violent muscle contractions and lead to a fall.
Noise: Noise produced by welding and cutting processes may cause irreversible hearing
damage.
Adhering to established policies and procedures of CCSD shall afford each employee with the
necessary protection while performing assigned welding duties:
The first step to safety is using good, common sense, during welding and cutting
procedures.
Develop safe working practices to minimize job related hazards.
Use only approved equipment in proper working order. Inspect equipment daily.
Prevent electrode holders from touching people, metal objects, or compressed gas.
Inspect the work environment for potential hazards such as fire, explosive, electrical, or
toxic gas.
Dispose of electrode stubs or rods according to approved procedures. Do not toss them on
the ground or leave them where they lay.
Wear and use all personal protective clothing and equipment required.
Keep clothing free of grease and oil.
Avoid breathing fumes and gas.
Keep approved fire extinguishers and other applicable equipment for class A, B, and C
type fires near assigned work areas. Inspect extinguishers to ensure they are fully charged
and operational.
Handle compressed gas according to recommended procedures. Always store with the
appropriate restraints.
Notify a supervisor immediately if propane, acetylene or other flammable vapors are
observed, detected, or suspected.
Always follow manufacturers' directions for using equipment in the appropriate manner.
Keep observers at a safe distance. If assistance from another employee is required, they
shall wear the proper protective equipment.
Appropriate ventilation is imperative. The ventilation system shall be adequate to remove
all fumes, smoke, and dangerous vapors. Cease operations immediately and remove
yourself from the area if a problem with ventilation is observed.
Do not weld, cut, burn, or braze metal cleaned with solvents until all surfaces, both inside
and out, are free of solvent residue and vapors.
Do not use gas, cutting, or heating hoses for any other purpose. Fires in the hoses demand
immediate and complete shut-off of fuel gas and oxygen. Unscrew the pressure
adjustment screw on regulators, and then the hose, torch, and regulator shall be inspected,
cleaned, and repaired by an authorized person.
Be alert to ensure hoses or welding cables are not damaged by being pulled across
objects, run over, or by having objects fall on them. Position hoses to eliminate slag
falling on them.
Ensure all connections for regulators and valves are appropriately attached.
Welding safety begins with the operator. Know the hazards being faced.
Wear the appropriate personal protective clothing and equipment, affording the
maximum protection available. Maintain a safe environment.
Be aware of personal safety and the safety of others.
Follow all safety policies and procedures applying to assigned welding duties.
A JOB DONE SAFELY IS A JOB WELL DONE!
COMPRESSED GAS HANDLING PROCEDURES
Compressed gases are considered to be handled when employees perform any of the following
activities:
Identify contents, and/or
Fill, transfill, change gas service, maintain and move containers; and
Connect containers and withdraw content.
We follow the safe handling procedures found in the CGA pamphlet series, including the P-1-
1991 pamphlet. Our handling procedures include the following:
Identify a gas and its dangers before using it.
Look for this information on labels, MSDS, and cylinder markings. If you don't know
what's in a cylinder, don't use it.
Examine cylinders as soon as you receive them. If you detect signs of damage or
leakage, move them to a safe, isolated area and return them to the supplier as soon as
possible.
Use only regulators, pressure relief devices, valves, hoses, and other auxiliary equipment
that is designed for the specific container and compressed gas/cryogenic liquid to be
used.
Do not interchange equipment between different types of gases.
Make sure valves, hoses, connectors, and regulators are in good condition. Don't use
cylinders without them.
Use pressure relief devices and safety devices to help maintain cylinder or system
pressure at the desired levels. (Exceeding the desired pressure could damage the cylinder
or system.)
Check to see if regulators, hoses, and gauges can be used with different gases. Assume
they cannot.
Never open valves until regulators are drained of gas and pressure-adjusting devices are
released. When opening cylinders, point outlets away from people and sources of
ignition, such as sparks or flames. Open valves slowly. On valves without hand wheels,
use only supplier-recommended wrenches. On valves with hand wheels, never use
wrenches.
Do not tamper with connections and do not force connections together.
Do not hammer valves open or closed.
Do not drop, bang, slide, clank, or roll cylinders.
Cylinders may be rolled along the bottom rim.
Don't let cylinders fall or have things fall on them.
Don't lift a cylinder by its cap unless using hand trucks so designed.
Use carts or other material handling equipment to move cylinders. Use ropes and chains
to move a cylinder only if the cylinder has special lugs to accommodate this. Some
cylinders may require special hand trucks.
Keep cylinders secured and upright. (But never secure cylinders to conduit carrying
electrical wiring.)
When transporting compressed gas cylinders, be sure the vehicle is adequately equipped
to haul compressed gases safely. Stop the engine while loading or unloading flammable
compressed gases.
Don't drive a vehicle hauling liquefied hydrogen through a tunnel.
Know accident procedures.
HOT WORK (Welding) CHECKLIST
IN CASE OF FIRE, CALL 911 & DISTRICT MAINTENANCE OFFICE 505-368-5150
Date: WO#:
Supervisor:
Name of Person Performing HOT WORK:
Job Location:
Description of Hot Work:
FIRE PREVENTION AND SITE PREPARATION CHECK LIST (Check All That Apply)
There are no combustibles within 30 feet of the work area.
Combustibles within 30 feet of the work area have been shielded from sparks and open flames.
Exposed combustible wall studs or surfaces have been shielded from sparks and open flames.
A suitable Water or Dry Chemical ABC fire extinguisher is within 30 feet of the work area.
The work area is clear of debris, shavings, and trash.
The Fire Alarm System has been protected to prevent accidental activation.
Gas Cylinders are not corroded or damaged.
Gas Cylinders are properly marked for the material they contain.
Gas Cylinders valves are in good condition.
Gas Cylinders regulators are in good condition and are working properly.
Gas Cylinders internal pressures are normal (not over-pressurized).
Gas Cylinders hydrostatic test period has not expired.
Gas Hoses are in good condition and are properly connected.
Torches are properly attached and in good working condition.
Electrical Arc welding equipment is good condition and inspection date current.
Electrical Arc welding machine is properly grounded.
Electrical Arc connections fit and are properly connected.
Electrical Arc electrodes are of the proper type and size for the assigned job.
Electrical Arc electrode holders are in good condition.
Electrical Arc wires are not frayed and are in good condition.
Personal Protection Equipment (PPE) and attire are proper & safe for the assigned job type.
The appropriate eye protection is being used by ALL personnel in the job area.
Firewatcher: Time Started: Time Ended:
PRINT COPY OF COMPLETED WORK ORDER, ATTACH THIS FORM TO IT AND SUBMIT TO MAINTENANCE
SPECIALIST.
SMOKE-FREE WORKPLACE
In keeping with CCSD Board Policy, our intent is to provide a safe and healthy work
environment for students, staff and visitors. No smoking or use of tobacco is allowed on school
property.
This policy applies to employees and visitors.
USE OF EQUIPMENT AND VEHICLES
Equipment and vehicles essential in accomplishing job duties are expensive and may be difficult
to replace. When using CCSD equipment, vehicles, or property, employees are expected to
exercise care, assure proper maintenance, and follow all operating instructions, safety standards,
and guidelines. CCSD vehicles, equipment, and property are to be used only for District business
and not personal use.
Please notify the supervisor if any equipment, machines, tools, or vehicles appear to be damaged,
defective, or in need of repair. Repair forms are to be filled out by responsible operators and
drivers. Prompt reporting of damages, defects, and the need for repairs could prevent
deterioration of equipment and possible injury to employees or others. The supervisor can
answer any questions about an employee’s responsibility for maintenance and care of equipment
or vehicles used on the job.
The improper, careless, negligent, destructive, or unsafe use or operation of equipment or
vehicles, as well as excessive or avoidable traffic and parking violations, can result in
disciplinary action, up to and including immediate termination of employment.
ACCEPTABLE CRITERIA FOR MOTOR VEHICLE RECORD
All applicants and/or employees shall be deemed qualified to operate District vehicles and
applicable commercial motor vehicles based on the criteria used below.
All measurements are made from the date of conviction. In the event of an employee/ driver not
meeting the criteria he or she shall be disqualified from operating company vehicles and/or
applicable commercial motor vehicles until he/she has an acceptable MVR Performance Review
and/or accident history. Acceptable performance review criteria shall include:
1. Valid drivers license with no active license suspension or revocation.
2. No convictions for alcohol or illegal controlled substance related driving offenses,
including “Refusing to Test” within the past three (3) years.
3. No serious moving violations in the past 12 months. Serious violations include but are
not limited to:
Driving recklessly; as defined by State or local law or regulation, including but not
limited to, offenses of driving a motor vehicle in a willful or wanton disregard for the
safety of persons or property
Excessive speed (15 mph) over the posted speed limit;
Total speed of 80 mph or greater;
Following too close,
Improper or erratic traffic lane changes
Violating State or local law relating to motor vehicle traffic control, other than a
parking violation, arising in connection with a fatal accident, and/or
Operating a CMV without the proper class of Commercial Drivers License and/or
endorsements for the specific vehicle group being operated and/or type of cargo being
transported.
4. No more than two moving violations in the past twelve (12) months.
5. No more than one conviction for alcohol or illegal controlled substance related driving
offenses within the past (36) thirty-six months.
6. No conviction for leaving the scene of an accident within the past (36) thirty-six months.
7. No more than three moving violations or two serious moving violations in the past thirty-
six (36) months from the date of conviction.
8. No more than two at fault motor vehicle accidents involving bodily injury or property
damage over $2,500 in the past thirty-six (36) months.
[PENDING REVIEW & ALIGNMENT WITH CCSD TRANSPORTATION
GUIDANCE]
USAGE OF CELL PHONES/PERSONAL ELECTRONIC
DEVICES
The use of personal cell phones/personal electronic devices while at work presents a hazard or
distraction to the user and/or co-employees This policy is meant to ensure that cell
phone/personal electronic device use while at work is both safe and does not disrupt maintenance
operations.
Therefore, personal cell phone/personal electronic devices are not allowed on any CCSD work
sites except as described below:
CCSD Maintenance Employees: All maintenance employees have been authorized to carry a
district cell phone necessary to conduct the business operations of the district as it is related to
maintenance job performance.
The use of cell phones/personal electronic devises is permissible during work hours for district
business only. Personal use of cell phones/personal electronic devices is only permitted during
breaks and at lunch time. Before accepting an incoming or making an outgoing call, make sure
that such activity will not compromise safety. When operating equipment, driving a vehicle or
while performing a job task that a distraction may cause a potential safety threat, let all incoming
calls go unanswered. You then may return the call when you have stopped the equipment, pulled
the vehicle to a safe area or put yourself and those around you in a safe environment before
returning the call.
Violations will result in disciplinary action up to and including removal or termination.
CENTRAL CONSOLIDATED SCHOOL DISTRICT NO. 22
USAGE OF CELL PHONES/PERSONAL ELECTRONIC
DEVICES WHILE ON THE JOB SITE
I hereby attest, by my signature, that I have read and understand these Safety Requirements
regarding “Usage of Cell Phones/Personal Electronic Devices”.
I agree to abide by them. I also understand that at the discretion of the CCSD Maintenance
Department, there may be site-specific amendments or modifications to these Safety
requirements regarding use of cell phones / personal electronic devices.
____________________________________________________ ______________
PRINT Employee Name Date
____________________________________________________
Employee’s Signature
SEASONAL
SAFETY
PRECAUTIONS
[Topic guides to be added regarding seasonal issues i.e., frostbite,
snake bites, rodent/hantavirus, heat stroke, etc.]
[INSERT COMPLIANCE WEBSITE ADDYS]
Central Consolidated School District No. 22
EMPLOYEE ACKNOWLEDGEMENT STATEMENT
The CONSTRUCTION & MAINTENANCE EMPLOYEE GUIDELINE & SAFETY
HANDBOOK describes important information about working for the CCSD Maintenance
Department. I understand that I should consult Human Resources regarding any questions not
answered in the handbook.
Since the information, policies, and benefits described here are necessarily subject to change, I
acknowledge that revisions to the handbook may occur. All such changes will be communicated
through official notices, and I understand that revised information may supersede, modify, or
eliminate existing policies. Only the School Board of CCSD has the ability to adopt any
revisions to the policies in this handbook.
I understand that if I have any questions regarding the safety manual, I should not hesitate to
contact the Safety Department for further clarification.
Furthermore, I acknowledge that this handbook is neither a contract of employment,
expressed or implied, nor a legal document. Nothing in this Employee Guideline and
Safety Handbook alters or affects the AT-WILL relationship between myself and CCSD. I
have received the handbook, and I understand that it is my responsibility to read and
comply with the policies contained in this handbook and any revisions made to it.
EMPLOYEE’S NAME (printed):
EMPLOYEE’S SIGNATURE:
DATE:
Please return the signed Acknowledgement Statement to the Maintenance Specialist.