1

SOUTH CENTRAL RAILWAY CENTRAL HOSPITAL, LALLAGUDA

SECUNDERABAD TENDER DOCUMENT

OPEN TENDER

Tender Notice No. HQ/MD/8/PVT.AMB/2016-18 dated 29.03.2016 Description of work Hiring of Ambulance AC/Non-AC (Tempo Traveler or similar

make)-2 Nos (i) for shifting patients of Central Hospital, Lallaguda, Secunderabad and (ii) for transportation of serious Lallaguda, Secunderabad and (ii) for transportation of serious cases of accidents or sickness employees from Carriage Workshop, Lallaguda to Central Hospital or other referral hospitals.

Period of contract For two years from the date of start of work i-e, for 24 months. Estimated value of the work Rs.27,84,000/- (Rupees Twenty Seven lakhs Eight Four

Thousand only) Earnest money Rs.55680/- (Rupees Fifty Five Thousand Six Hundred Eighty

only) Cost of the tender

documents Rs. 3,000/- (Rupees Three thousand three) only.

Web -site Tender Notices and Documents will be available in the website: http://www.scr.indianrailways.gov.in or

http://www.tenders.gov.in). While using the tender forms downloaded from web-site the While using the tender forms downloaded from web-site the

cost of tender form has to be deposited in the form of Bank draft in

favour of FA & CAO/SCR/Secunderabad, payable at Secunderabad

Period for sale of tender documents

All working days from 10:00 hrs to 15:00 hrs. from 04.04.2016 to 06.05.2016

Submission of tender documents in tender box

From 02.05.2016 to 06.05.2016 upto 15:00 hrs.

Tender box provided In the Office of Medical Director, Central Hospital, Lallaguda

Date of opening of tender On 06.05.2016 at 15; 30 hrs . If by some reason there is bandh call, strike or holiday then opening of the tender will be done on

the next working day.

Tender form sold to: Address:

Sri. / Smt./ M/s.:

1

Address:

Money Receipt No. & Date

Signature of Issuing Authority with Stamp

2

INDEX

SL.NO. NAME OF THE CHAPTER CHAPTER NO. PAGE NO. 1 Tender Notice 3

2 Check list for the Tenderer 4-5 3 Preamble CHAPTER-I 6-8 4 Instructions to Tenderers, General

Instructions, Submission of Offers, Rates, Special Conditions, EMD, Performance Guarantee and Security Deposit of the

CHAPTER-II 9-17

Guarantee and Security Deposit of the Contract.

5 Schedule of work and Payment terms, Safety Norms & Special Clause

CHAPTER-III 18-19

6 Schedule of Quantities and Quoting Rates CHAPTER-IV 20 7 Proforma for Submission of Tender CHAPTER-V 21 8 Past Performance Details CHAPTER-VI 22

9 Format for log book to be maintained by DDO

CHAPTER-VII 23

10 Documents for new entrant CHAPTER-VIII 24 11 Declaration to be made by the tenderers Annexure- I 25

2

3

TENDER NOTICE CENTRAL HOSPITAL, LALLAGUDA, SECUNDERABAD

OPEN TENDER NOTICE NO. HQ/MD/8/PVT.AMB/2016-18 dated 29.03.2016

For and on behalf of the PRESIDENT of INDIA, the Medical Director, Central Hospital, Lallaguda invites sealed tenders for hiring the services of Ambulance AC/NON-AC (Tempo Traveler or similar make)-2 nos. for a period of two years (i) for shifting patients of Central Hospital, Lallaguda to other hospitals within Hyderabad/Secunderabad area and (ii) for transportation of serious cases of accidents or sickness employees from Carriage Workshop, Lallaguda to Central Hospital or other referral hospitals. Lallaguda to Central Hospital or other referral hospitals. 1. Last Date & Time of Issue of Tender forms : 06.05.2016 upto 15:00 hrs 2. Last Date of Receipt : 06.05.2016 upto 15:00 hrs 3. Date of Tender Opening : 06.05.2016 at 15.30 Hrs Non-transferable tender forms can be obtained from the Office of the Medical Director, Central Hospital, Lallaguda, Secunderabad. The cost of the tender document is Rs.3000/-. If tender form is to be sent by Regd. Post Rs. 500/- extra will be the cost of the Tender Form. The tender documents will be available for sale on any working day from Monday to Saturday from 10.00 Hours to 15.00 Hours upto 06.05.2016 on payment of Rs .3000/- ( Rupees Three thousand only ) by Demand Draft in favour of FA &CAO/SC/S.C.Rly. Alternatively, the tender form/documents can be downloaded from the South Central Railway website scr.indianrailways.gov.in. In this case, the tender should be submitted along with a separate Demand Draft for Rs. 3000/- toward s the cost of tender form / document, drawn in favour of FA & CAO/SC/ S.C.Rly. Tenderers are required to refer to the tender documents regarding eligibility and other conditions. If the date of receipt and opening of tender happens to be a holiday, the same will be opened on the next working day. opening of tender happens to be a holiday, the same will be opened on the next working day. The cost of tender form is non-refundable and offers received without the tender form cost will not be considered. 1. Period of Rate Contract : Two Years from the Date of Agreement 2. Approximate Total Order Value : Rs.27, 84,000/- 3. EMD : Rs. 55680/- 4. Contact Phone No. : 040-27789168

MEDICAL DIRECTOR Central Hospital, Lallaguda, Secunderabad (For and on behalf of the President of India)

3

(For and on behalf of the President of India)

4

CHECK LIST FOR THE TENDERER (Tenderers are requested to attach all the papers with the schedule in the following order)

Name of the work: Hiring of Ambulance AC/Non-AC (Tempo Traveler or similar make)-2 Nos (i) for shifting patients of Central Hospital, Lallaguda, Secunderabad and (ii) for transportation of serious cases of accidents or sickness employees from Carriage Workshop, Lallaguda to Central Hospital or other referral hospitals. Name and Address of the tenderer

EMD should be in the form of Cash deposited Tender form cost should be in the form of Cash EMD should be in the form of Cash deposited with Divisional Cashier, South Central Railway, Secunderabad whose receipt must accompany the tender form or DD executed by State Bank of India or any of the Nationalized Bank in favour of FA&CAO/SC/South Central Railway, Secunderabad -500071

Tender form cost should be in the form of Cash deposited with Divisional Cashier, South Central Railway, Secunderabad whose receipt must accompany the tender form or DD executed by State Bank of India or any of the Nationalized Bank in favour of FA&CAO/SC/South Central Railway, Secunderabad -500071

DD No :

Dated :

For Rs. : 55680/-

Drawn on

DD No :

Dated :

For Rs. : 3000/-

Drawn on Drawn on

Bank

Branch

favour of FA&CAO/SC/South Central

Railway, Secunderabad -500071

Drawn on

Bank

Branch

favour of FA&CAO/SC/South Central

Railway, Secunderabad -500071

Supportive documents for fulfilling eligiblity criteria, to be submitted by all tenderers. 1. Performance Guarantee 2. Turnover 3. a) List of Personnel / Organization b) List of Ambulance Vehicles owned by the Tenderer

4

b) List of Ambulance Vehicles owned by the Tenderer c) List of Completed Contract, if any d) List of Contract on Hand, if any Note In case of items (c) and (d) above, supportive documents/certificate from the organization with whom they worked will be enclosed. Certificate from private individuals for whom such works are executed/ being executed will not be accepted.

5

4. TIN No./ PAN No. (Mandatory) 5. For new entrant in South Central Railway-- Documents as per Chapter VIII of tender are required to be submitted in addition to the above to establish his / their position as an independent contractor, financial position, previous experience etc.

Signature of the Tenderer/Contractor with Office Seal Signature of the Tenderer/Contractor with Office Seal Date :

5

6

CONTRACT FOR HIRING THE SERVICES OF AMBULANCE FOR SHIFTNG PATIENTS FROM CENTRAL HOSPITAL LALLAGUDA AND FROM

CARRIAGE & WORKSHOP TO OTHER HOSPITALS IN HYDERABAD/ SECUNDERABAD AREA FOR A PERIOD OF TWO YEARS FROM THE DATE OF

AGREEMENT

CHAPTER I

PREAMBLE 1.0 NAME OF WORK: Contract for Hiring of Ambulance AC/Non-AC (Tempo Traveler or 1.0 NAME OF WORK: Contract for Hiring of Ambulance AC/Non-AC (Tempo Traveler or similar make)-2 Nos (i) for shifting patients of Central Hospital, Lallaguda, Secunderabad and (ii) for transportation of serious cases of accidents or sickness employees from Carriage Workshop, Lallaguda to Central Hospital or other referral hospitals for a period of two years from date of agreement. 2.0 SCOPE OF WORK: Central Hospital, Lallaguda is a 300 bedded hospital having tie-up with other hospitals for referring the patients for Secondary/ tertiary care treatment. This tender is to enter into the rate contract with the agency for hiring the services of an Ambulance AC/Non-AC (Tempo Traveler or similar make) for the round the clock for shifting the patients of Central Hospital, Lallaguda to other hospitals and vice-versa. The Rate Contract will be operated by Hospital authorities from the date of entering into agreement for a period of two years. Type of Vehicle: Tempo Traveler or Similar make Round the clock, 365 days

2.1 The tender must be submitted strictly in accordance with schedule of requirements and as per the Proforma given in this tender form. the Proforma given in this tender form. 2.2. SUBMISSION OF TENDERS

The packet containing tender papers should be super scribed as CONTRACT FOR HIRING THE SERVICES OF AMBULANCE FOR A PERIOD OF TWO YEARS Tender Notice NO. HQ/MD/8/PVT.AMB/2016-18 dated 29.03.2016 due for opening at 15.30 hrs. On 06.05.2016 2.3 LAST DATE OF SUBMISSION : The Tender shall be received up to 15.00 hrs on 06.05.2016 in the Office of the Medical Director, Central Hospital, Lallaguda, Secunderabad. 2.4 DATE OF OPENING OF TENDER: The tender will be opened at 15.30 hrs. On 06.05.2016 in the Office of the Medical Director,

6

The tender will be opened at 15.30 hrs. On 06.05.2016 in the Office of the Medical Director, Central Hospital, Lallaguda, Secunderabad. 2.5 ELIGIBILITY CRITERIA A. The Tenderer should enclose along with tender, the following documents to justify their capacity to execute the contract.

Copies of Certificate of Registration of ambulance No. of ambulance owned by the firm

7

No of ambulance available with the firm on tie up with others Copy of the agreement for such tie-up with others etc. They shall submit valid documents duly attested in support of the above eligibility criteria along with the tender. The offers of tenderers who are not passing the prescribed eligibility criteria may be /liable to be rejected. B. Following details shall be furnished (irrespective of the monetary value)

Company Profile: Company Profile:

The tenderer should have adequate service personnel (Driver, Motor Mechanic etc).List of personnel in the Organization available on hand and proposed to be engaged for this work should be submitted along with the tender. The service personnel deputed for the subject work must have an experience and thorough knowledge of emergency repairs etc.

List of contracts, if any or regular services rendered to a fixed hospital in the last three financial years and approximate value of the contract at the time of award, date of completion of the services should be given along with the offer as per format given in Chapter-VI. Otherwise total turnover for the last three years must be furnished.

List of services on hand indicating contract value, and date of award should also be given

along with the order as per format given in Chapter-VI.

The tenderer must have local office within 10 Kms radius of the hospital comprising skilled The tenderer must have local office within 10 Kms radius of the hospital comprising skilled technical persons, as required for providing smooth support to Railways with respect to trouble free operation of Ambulance movements.

The tenderer must have the facility with telephone numbers, provided with adequate lines,

for the purpose of registering the complaints received from the patients and staff of Railway Hospital during the course of services.

Documentary Evidence: Supportive documents/certificates from the organizations to whom they have provided service/ having similar contract with other Hospitals/ Institutions should be enclosed, for which contract for service support has been entered into. The tenderer should submit documentary evidence in support of all the above eligibility criteria, failing which the tender will not be considered. Performance: The tenderer must provide details of similar projects executed earlier as per proforma given in Chapter - VI. The tenderer must also attach all necessary documentary evidence.

7

proforma given in Chapter - VI. The tenderer must also attach all necessary documentary evidence. 2.6 Address to which correspondence and documents relating to the contract should be sent to: Office of the Medical Director, Central Hospital, Lallaguda, Secunderabad.

8

2. 7 GENERAL 2.7.1 The tenderers will be required to keep their offers open for 180 days from the date of opening the tender. 2.7.2 Only authorized agents are allowed to buy the tender documents on behalf of their principals. 2.7.3 Tenders submitted by the tenderer's who have not purchased the tender documents themselves or through their agents and tenders from agents without letter of authority from the principals, will be summarily rejected. principals, will be summarily rejected. 2.7.4 Telex/Fax/Telegram and Letter Head offers will be summarily rejected. 2.7.5 Incomplete tenders/offers will also be summarily rejected. 2.7.6 It shall not be obligatory on the said authority to accept the lowest tender and no Tenderer / Tenderers shall demand any explanation for the cause of rejection of his/their tender. 2.7.7 The General Conditions of contract for works 1984 corrected up to the date of submission of Tender and as amended from time to time will govern the work (Contract).

*********************

8

9

CHAPTER-II INSTRUCTIONS TO TENDERERS GENERAL INSTRUCTIONS,

SUBMISSION OF OFFERS, RATES, SPECIAL CONDITIONS, PERFORMANCE GUARANTEE AND SECURITY DEPOSIT OF THE CONTRACT.

I. GENERAL INSTRUCTIONS 1.0 Tenders are invited on behalf of President of India from established and reliable Tenderers for Hiring of Ambulance AC/Non- AC (Tempo Traveler or similar make)-2 Nos (i) for shifting patients of Central Hospital, Lallaguda, Secunderabad and (ii) for transportation of serious cases of accidents or sickness employees from Carriage Workshop, Lallaguda to Central Hospital or other accidents or sickness employees from Carriage Workshop, Lallaguda to Central Hospital or other referral hospitals FOR ROUND THE CLOCK SERVICE, 365 DAYS FOR A PERIOD OF TWO YEARS FROM THE DATE OF EXECUTION OF CONTRACT. 1.1 Any clarifications required by the tenderer may be obtained from the office of the Medical Director, Central Hospital, Lallaguda, Secunderabad. 1.2 All information in the tender must be in English. Information in any other language must be accompanied by authenticated translation in English. Failure to comply with this may render the offer liable to be rejected. In the event of any discrepancy between the offer in a language other than English and its English translation, the English translation will prevail.

the tender form has been submitted. It is further clarified that the individual signing the tender or other documents should be authorized signatory of the company. 1.4 Tenderers are advised to study the tender document carefully. Submission of offers shall be deemed to have done after careful study and examination of the tender document with full understanding of its implications. Sealed offers prepared in accordance with the procedure understanding of its implications. Sealed offers prepared in accordance with the procedure enumerated herein should be submitted to Medical Director, Central Hospital, Lallaguda, Secunderabad, not later than date and time laid down. 1.5 All offers in the prescribed forms should be submitted before the time and date fixed for the receipt of the offers. Offers received after the stipulated time and date will be summarily rejected. Postal delays will not be accepted as a valid reason for submission of late/delayed tender. Late / delayed tenders will be summarily rejected. 1.6 In case the date of opening happens to be a holiday, the tender will be received and opened at the same time on the next working day. 1.7 It will be imperative for each tenderer to fully acquaint him with the locations & conditions and factors, which would have any effect on the performance of the contract and/or the cost. 1.8 Offers shall be either type written or written neatly in indelible ink in English and shall be submitted duly signed in ink by the tenderer on each page, including closing page, in token of his having studied the Tender papers carefully. 1.9 All prices and other information like discounts/ wastage allowance etc. having a bearing on the price shall be written both in figures and in, words. In case of difference in words and figures

9

the price shall be written both in figures and in, words. In case of difference in words and figures the amount written in words will be taken into consideration. 1.10 No scribbling is permissible in the tender documents. Tender containing erasures and alterations in the tender documents are liable to be rejected. Any correction made by the tenderer/ tenderers in his/their entries must be attested by him/them. 1.11 This tender document is not transferable. 1.12 The Bid prepared by the tenderer shall comprise required information along with supporting documents.

10

1.13 Tenderer shall specify the official mailing address and fax numbers to which all correspondences shall be sent by Hospital Administration. 1.14 The tenderer shall keep the offer open for a minimum period of 180 days from the date of opening of tender. Within that period, the tenderer cannot withdraw his offer subject to the period being extended further if required by mutual agreement from time to time. 1.15 If the tenderer/s deliberately gives/give wrong information in his/their tender, creates/create circumstances for the acceptance of his/their tender, the Railway reserve the right to reject such tender at any stage. 2. Submission of offers: 2. Submission of offers: 2.1 The offers should be submitted duly filled in, in the purchased Tender Forms in the prescribed formats only as provided in this tender. Offers should be submitted in a sealed envelope. The envelope should contain on the outer side of the envelope details like Offer from: _______________ For: Rate Contract for Hiring of Ambulance AC/Non-AC (Tempo Traveler or similar make)-2 Nos (i) for shifting patients of Central Hospital, Lallaguda, Secunderabad and (ii) for transportation of serious cases of accidents or sickness employees from Carriage Workshop, Lallaguda to Central Hospital or other referral hospitals .Tender No. HQ/MD/8/PVT.AMB/2016-18 dated 29.03.2016 to be opened at 15.30 hrs on 06.05.2016 The envelope should be addressed to the Medical Director, Central Hospital, Lallaguda Secunderabad and posted/submitted to the office in order to reach before 15.00 hours on the opening date (ie) on 06.05.2016. 2.2 Offers submitted otherwise shall be dropped in the Tender Box provided for the purpose in the office of the Medical Director, Central Hospital, Lallaguda Secunderabad. 2.3 Apart from the original Tender to be submitted in the manner detailed above, copies shall not 2.3 Apart from the original Tender to be submitted in the manner detailed above, copies shall not be sent to any other office of Southern Railways and they will not be considered as quotations. Offers sent through telegram /telex and offers not submitted in the standard formats given in the tender document shall be summarily rejected. 2.4 No erasures, alterations or overwriting are permitted on the tender form and ambiguity should be avoided in filling tenders. 2.5 In the event of tender being submitted by a firm, it must be signed by the Sole Proprietor or in the event of the firm being a partnership, by at least one of the partners of the said partnership firm, indicating clearly that the tender is on behalf of the partnership firm and the tender is being signed on (their firm's) behalf by a person holding a Power of Attorney . Where the Tenderer is a company registered under Companies Act, tender shall be submitted in a manner as directed in the Company's Articles of Association. 2.6 In particular, the firms who submit their tenders by post should ensure in their own interest that the tenders reach the Medical Director, Central Hospital, Lallaguda Secunderabad office before the stipulated time and date. Railways shall in no way be responsible for any delay in receipt of offers by postal authorities or any other reasons and offers received late are liable to be

10

of offers by postal authorities or any other reasons and offers received late are liable to be summarily rejected. 3.0 RATES:

3.1 The tenderers should quote their most competitive rates and it should be noted that their quotations will not ordinarily be subject to further negotiations. Negotiations may however, be conducted by the Administration of Medical Director, Central Hospital, Lallaguda Secunderabad whenever it is considered justified and the decision of Railway Hospital Administration is final.

11

3.2 All the rates should be clearly written both in figures and words. The rates should be filled in the required format in the evaluation sheet. Tenderers in their own interest should avoid alterations/ corrections in the rates, submitted by them. However, if alterations /corrections in rates are inescapable each alteration /correction should be indicated both in figures and words and also duly attested under the full signature of the Tenderer. 3.3 The rates quoted shall be in INR (Indian Rupees) and shall remain firm throughout the period of the validity of the offer and subsequently during the currency of the contract and shall not be subject to any variation. 3.4 The tenderer shall quote service tax and other duties as applicable. No price variation is permissible during the contract period. However, taxes as applicable from time to time during the permissible during the contract period. However, taxes as applicable from time to time during the contract period will be charged and the benefits, if any, availed by the contractor during the contract period, shall be passed on to the Railways.

ta, Lubricating oils, charges for equipment and other accessories in the ambulances, mobile phone, charges etc Traveling Allowance, Night Duty allowance, Vehicle Maintenance charges, all kinds of taxes and service charges as applicable and other miscellaneous expenses. II. SPECIAL CONDITIONS 1.1. The tenderer should quote the rate for the following type of vehicle.

Services of Ambulance for a period of one year: TEMPO TRAVELER OR SIMILAR MAKE

The Ambulance should be available for round the clock, 365 days at Railway Hospital, Lallaguda and at Carriage Workshop, Lallaguda including Sundays and Holidays. The contractor

- Emergency Railway Hospital, Lallaguda/Govt. of India with basic identification. The Ambulance should have self- loading Lallaguda/Govt. of India with basic identification. The Ambulance should have self- loading foldable stretcher, Oxygen with spare cylinders, IV Line holder, First Aid Kit/ Proper linen, Pillow and other basic requirement. 1.2. Any repairing, tinkering and painting work effected for the damage due to the accident or damage caused to the vehicle by any other natural forces by the environment or damage caused to the vehicle by the said negligence act of the driver, the cost of the said repairing work will be borne by the contractor and not in any manner or in no way the Railway administration will bear the responsibility. 1.3. The Contractor shall indemnify the Railway administration for any damage to Railway property or any damage causes to human lives or any other lives while rendering Ambulance services. 1.4. All the fuel charges, lubricating oils, or any other consumables will also have to be borne by the contractor. 1.5 During any bandh/Strike the running of the vehicle/Ambulance will be under the discretion of the Railway Administration 1.6 Vehicle should run on Petrol/Diesel only. No other fuel/LPG is to be used in the

11

1.6 Vehicle should run on Petrol/Diesel only. No other fuel/LPG is to be used in the vehicle/Ambulance. 1.7 Description of the vehicle i.e. (a) Make (b) Registration Number (c) Year of manufacture (d)

offer. 1.8 Vehicle must be made available along with the driver everyday including SUNDAYS and HOLIDAYS and arrangement of spare driver on this account should be done by the agency, keeping in view requirement of weekly rest of the drivers or as provided in the relevant labor laws. 1.9 Documents to be submitted with the tender papers at the time of dropping the tender.

12

(a) Registration No. of vehicle (b) License (c) Insurance of vehicle (d) Road Permit (e) Pollution Control Certificate. 2. The contractor will be responsible for the safety, medical care and other facilities of the driver who should be fully licensed to operate the vehicle under hire. 2.1 The vehicle should be Tempo Traveler with AC/NON-AC or similar vehicle with manufacturing date 2012 or later make, Tempo Traveler with AC/NON AC or similar vehicle to be offered for ambulance shall be clearly registered as ambulance in its Registration Certificate. be offered for ambulance shall be clearly registered as ambulance in its Registration Certificate. The contractor shall provide the following along with ambulance:-

2.2 The ambulance to be provided should not be older than four year on the date of tender and it should be in good running condition. 2.3 The vehicle should be registered in the name of agency or the agency / tenderer should have arrangement with owner of the vehicle for the proposed hiring of railways. 2.4 The tenderer should quote two distinct rates separately for (i) Minimum usage of 2000 Kms and (ii) Optional usage upto another 400kms beyond first 2000 kms. 2.5 The unutilized prescribed running of 2000 Kms. will be carried forward and utilized when required during contract period. when required during contract period. 2.6 At the end of every month bill as per rates for the minimum usage of 2000 kms will be paid. The charges for additional usage upto another 400 kms beyond the first 2000 kms per month will be paid at the end of each calendar year after calculating the total kms as 24000 kms @ 2000 kms per month after carry forwarding the short fall of 2000 kms per month if any.

3. The driver of the vehicle should be provided with adequate cash by the contractor to carry out any minor repairs of any emergent nature and filling up fuel in case the need arises, so that the users time is not wasted on account of such repairs. 4. Drivers should be physically fit to drive the vehicle, possess the valid driving license to drive Ambulance and bears uniform (White & White) and behave courteously with the patients and companion and also with the staff of this administration. The driver should not consume alcoholic

5. In case unauthorized materials are found in the vehicle, the responsibility shall solely rest with the Contractor for the same. 6. In case of any complaint lodged by the user or by the Railway, or in the event of a disagreement

12

6. In case of any complaint lodged by the user or by the Railway, or in the event of a disagreement between the Contractor and the Railway Administration, the decision of the Railway (Competent authority for the purpose shall be mentioned) shall be final and binding on the Contractor. 7. In case any of the terms and conditions of this invitation to tender is not acceptable, the same should be clearly specified in the bid. Tenderer shall indicate for each section of the tender document that either his tender complies in every respect with the requirements of each clause and sub clause or if not, precisely how they differ from the requirements of the tenderer. In later case, the tenderer shall enclose a separate statement indicating only the deviations for any clause or sub

13

clause with detailed deviations proposed. Railway reserves the right to accept or reject these deviations and the decision of Railway there on shall be final. 8. When deemed necessary, Railway may seek clarifications on any aspect from the tenderer. Railway may ask the tenderer to give presentation for the purpose. All expenses for this purpose as also for the preparation of documents and other meeting shall be borne by the tenderer. 9. Railway may at any point of time, by a written order given to the tenderer, make changes within the work scope of contract/order. 10. Railway reserves the right to accept any bid, annul the tender process and reject all bids at any time prior to the award of contract without incurring any liability to the affected tenderer and/or without any obligation to inform the affected tenderer of the grounds for its action. without any obligation to inform the affected tenderer of the grounds for its action. 11. The rates finalized shall be binding on the contractor and no increase whatsoever due to any reason will be acceded to during the validity of the contract. 12. Railway shall promptly notify the contractor of any claims arising under the contract. Upon receipt of such notice, the contractor shall, with all reasonable speed, remove the defects, without prejudice to any other rights, which Railway may have against the tenderer under the contract. 13. If the tenderer, having been notified fails to remedy the defects within a reasonable period, Railway expenses and without prejudice to any other right, which it may have against the tenderer under the contract. 14. The contract is not transferable and subcontracting in part or full will not be permitted. The tenderer shall not assign in whole or part of its obligation to perform under the contract to others. 15. Railway reserves the right to require the contractor to deploy his personnel to work as and when required for repairs and maintenance. 16. If any problem arises during the non-working hours, the contractor should ensure that their 16. If any problem arises during the non-working hours, the contractor should ensure that their personnel should report to duty immediately on being contacted by Railway management. 17. Tenderer should ensure that telephone numbers/mobile phone numbers and contact addresses of their personnel are current ones and made available to Railway. 18. Railway may at any time terminate the contract by giving written notice to the tenderer, if tenderer, becomes bankrupt or otherwise insolvent, provided that such termination will not prejudice or affect any right of action or remedy which has accrued or will accrue thereafter to Railway. 19. Railway may without prejudice to any other remedy for breach of contract by written notice or default sent to the tenderer, terminate the contract if : - 19 a) the tenderer fails to deliver any or all of the obligations/satisfactory performance within the time period specified in the contract, or any extension thereof granted by Railway. 19 b) The tenderer fails to perform any or all obligations under the contract. 20. The schedule of rates and tender documents shall be signed by the tenderer himself or any authorized person. The authorization letter shall be attached in the later case. 21. If the Ambulance put into service develops repair and not able to provide service, the contractor

13

21. If the Ambulance put into service develops repair and not able to provide service, the contractor should immediate has supply an ambulance as substitute until the original Ambulance resume the service. 22. Arbitration: In the event of any dispute or difference between the parties as to the construction or operation of the contract or the respective rights and liabilities of the parties on any matters in question, such of those matters shall be referred to arbitration as per the arbitration clause enjoined in the Railway General conditions of Contract for Works as corrected and updated (clause 63 & 64 of GCC for works may be brought down here under). All disputes and difference arising out of

14

the performance of the contract shall be referred to the General Manager/South Central Railway/ Secunderabad or to his nominee, who will be the sole arbitrator and his decision is final and binding on both the parties. 23. Any dispute or difference arising out of this contract shall be within the jurisdiction of courts in Secunderabad only. 24. Payment will be made once in a month. 25. Acceptance of tender will be communicated by Electronic mode, Express Letter or formal acceptance of tender. In case where acceptance is indicated by Electronic mode, express letter, the formal acceptance of tender will be forwarded to the Contractor as soon as possible but the Electronic mode or Express letter should be deemed to effect the acceptance of the Contract. Electronic mode or Express letter should be deemed to effect the acceptance of the Contract. 26. Execution of Agreement: The successful tenderer shall be required to execute an agreement for executing the works according to the conditions of tender/contract, accepted rates, specifications, schedule of prices and time schedules. Such an agreement shall be executed with the President of India acting through the Medical Director, Central Hospital, Lallaguda, Secunderabad. The cost of the stamp duty on the agreement shall be borne by the successful tenderer. The terms and conditions of the agreement shall be in accordance with General Condition of contract of Rly and special Conditions of this tender document. If any discrepancies arises between these two, special condition of contract will prevail. 27. The powers conferred upon the President of India and all directions, discretions, and approvals to be given by him may, unless otherwise expressly provided by these conditions, be exercised and given by Medical Director, Central Hospital, Lallaguda, Secunderabad for the time being or any other officer deputed by the Medical Director. 28. The Tenderer, whose tender is accepted, is hereinafter called the CONTRACTOR. 29. Any notice to be served on the Contractor shall be deemed to be sufficiently served, if 29. Any notice to be served on the Contractor shall be deemed to be sufficiently served, if delivered, left at or sent by Registered Post addressed to the Contractor at his last known place of business. Any notice to be served by the Contractor on the President of India under this tender shall be deemed to be sufficiently served, if sent by Registered Post addressed to the Secretary to General Manager, South Central Railways, Secunderabad-500071. 30. Income Tax & Other Taxes: The contractor and all personnel employed by him shall pay such taxes like income tax and any other taxes, including Service Tax, Sur-charge etc. as payable under statutory laws of India and the Southern Railways will not accept any liability for the same. 31. Communication to be in writing : All notices, communications, reference and complaints made by Railways or Railways representative or the contractor inter-se concerning the works shall be in writing and no notices, communications, reference or complaints not in writing shall be recognized. 32. Service of Notice on the Contractor: The contractor shall furnish to the Railways, the name, designation and addresses of his authorized agent at Secunderabad and all complaints, notices, communications and references shall be deemed to have been duly given to the contractor if delivered to the contractor or his authorized agent or left at or posted to the address so given and

14

delivered to the contractor or his authorized agent or left at or posted to the address so given and shall be deemed to have been so given in the case of posting on the day on which they would have reached such address in the ordinary course of post or on the day on which they were so delivered or left. In the case of contract by partners, any change in the constitution of the firm shall be forthwith notified by the contractor to the Railways. 33. Time Schedule: As time is of essence of the contract, the contractor should strictly adhere to the time schedule of operating ambulances.

15

34. During the course of the execution of works under the contract, contractor shall adhere to the extant procedures for operating the ambulances from and to the Railway Hospital premises. 35. The documents, drawings and information etc., which the CONTRACTOR would have come across in the normal course of the execution of this contract, will not be divulged to any other party without the written consent from the Railways. 36. No Battas or any other compensation will be paid by Railways for the drivers of the Contractor for performing work covered under this contract. 37. Railways shall not be responsible for providing accommodation to the Drivers. 38. The contract document shall be signed in by Railways and the CONTRACTOR. The contract documents are complementary and what is called for by any one shall be as binding as if called by documents are complementary and what is called for by any one shall be as binding as if called by all. 39. The documents comprising this agreement consisting of the agreement between the parties hereto, shall supersede and cancel all previous negotiations, writings, commitments or agreements as provided herein. This agreement may not be released discharged, abandoned, changed or modified in any manner orally or otherwise except by an instrument in writing, signed by duly authorized Officers of representatives of each of the parties hereto. 40. Income Tax: Income tax will be deducted at source by the Railway as per the extant rules. 41. The Tender shall support service directly and shall not do through franchisee or other third party. 42. The contractor shall be responsible to see that the work executed by him does not if any way infringe or damage the existing structures or other works in the area. The contractor is liable to take responsibility and rectify for the damage if any caused to the Railways property during the execution of their work. 43. Railways administration shall not be responsible for the accident caused by the driver of the 43. Railways administration shall not be responsible for the accident caused by the driver of the contractor, safety of the staff of the contractor, and hence the Railways shall not be liable for any compensation arising out of accidents while executing the contract. Ensuring adequate safety measures and Comprehensive insurance for vehicle and such staff will devolve upon the contractor. 44. The tenderer shall be required to deposit appropriate EMD as prescribed in the Tender Notice to keep the offer open till the acceptance/rejection thereof is communicated by the Railway Administration or till 180 days from the date of receipt and opening of tenders, whichever is earlier. The tender without EMD will be rejected summarily. The earnest money deposit should be in cash or in any of the following forms. i. The earnest money deposit must be remitted either in cash for Rs. 55680/- (2% of approximate value of the contract) to the Sr. Divisional Cashier/South Central Railway, Secunderabad--500071 and cash receipt to be enclosed with the tender or may also be remitted in the Form of Demand Draft drawn in favour of FA&CAO / SC, South Central Railways, Secunderabad-500071. The deposit in any other form other than stipulated will not be accepted. ii. Deposit Receipts / or Demand Drafts. These forms of earnest money could be from any

15

ii. Deposit Receipts / or Demand Drafts. These forms of earnest money could be from any Nationalized Banks. No confirmatory advice from the Reserve Bank of India will be necessary. iii. Deposit Receipts executed by the Scheduled Banks (Other than the Nationalized Bank) approved by the Reserve Bank of India for the purpose. The Railway Hospital Administration will not however accept deposit receipt without getting in writing the concurrence of the Reserve Bank of India. iv. No interest will be paid on the EMD.

16

v. The tenders will not be considered unless the EMD is deposited in accordance with the stipulation of this para No. 8 of the General Conditions of tender failing which the tender will summarily be rejected. vi. The EMD deposited by the successful tenderer will be adjusted against the security deposit payable by the successful tenderer. The EMD of the unsuccessful tenderer will be refunded as soon as the tender is finalized. 45. PERFORMANCE GUARANTEE: 45.1 The successful bidder should give a Performance Guarantee amounting to 5% of the work order value in any of the following forms:- order value in any of the following forms:- (i) A deposit of cash; (ii) Irrevocable Bank Guarantee; (iii) Government Securities including State Loan Bonds at 5% (per cent) below the market value; (iv) Deposit Receipts, Pay Orders,Demand Draft and Guarantee Bands. These forms of Performance Guarantee could be either of the State Bank of India or of any of the Nationalised Banks; (v) Guarantee Bonds executed or Deposit Receipts tendered by all Scheduled Banks; (vi) A Deposit in the Post Office Saving Bank; (vii) A Deposit in the National Savings Certificates; viii) Twelve Years National Defence Certificates; (ix) Ten Years Defence Deposits; (x) National Defence Bonds; and (xi) Unit Trust Certificates at 5% (per cent) below market value or at the face value (xi) Unit Trust Certificates at 5% (per cent) below market value or at the face value whichever is less. 45.2. The performance guarantee should be furnished by the contractor on obtaining written communication from Medical Director, Central Hospital, Lallagguda, Secunderabad and on issue of letter of acceptance. The performance guarantee should be valid up to expiry of the Rate Contract period. The successful bidder shall have to submit a performance Guarantee (PG) within 30 (thirty) days from the date of issue of Letter of Acceptance (LOA). Extension of time for submission of PG beyond 30 (thirty) days and upto 60 days from the date of issue of LOA may be given by the Authority who is competent to sign the contract agreement. However, a penal interest of 15% per annum shall be charged for the delay beyond 30 (thirty) days, i.e., from 31st day after the date of issue of LOA. In case the contractor fails to submit the requisite PG even after 60 days from the date of LOA, the contract shall be terminated duly forfeiting EMD and other dues, if any payable against that contract. The failed contractor shall be debarred from participating in re tender for that work. 45.3. Performance guarantee shall be released after satisfactory completion of the work. The procedure for releasing should be same as for security deposit. The contractor shall submit the

16

procedure for releasing should be same as for security deposit. The contractor shall submit the Performance Guaranty within 30 days from the date of the issue of LOA. 45.4. Wherever the contracts are rescinded, the security deposit will be forfeited and the performance guarantee will be en-cashed.

17

46. SECURITY DEPOSIT : 46.1. Security deposit for each work should be 5% of the value of the work order. This sum will be for the due and faithful fulfillment of the contract by the contractor. 46.2. The security deposit / rate of recovery / mode of recovery shall be as under:- Security deposit for each work should be 5% of the value of the work order.

EMD submitted by the Contractor is adjusted against the value of SD and the balance will be recovered at the rate of 10% of the bill amount till the full security deposit is recovered.

Security deposits will be recovered only from the running bills of the contract. 46.3. The security deposit would be returned to the contractor after the satisfactorily completion of the work as certified by the Competent Authority. completion of the work as certified by the Competent Authority. 46.4. Security Deposit will bear no interest. 46.5. Security Deposit shall be returned to the contractor after the completion of the work as certified by the competent authority, after adjustment of any dues payable by the contractor.

from the contractor.

17

18

CHAPTER-III SCHEDULE OF WORK

1. SCOPE OF WORK: The Ambulance should be available for round the clock, 365 days at Central Hospital including Sundays and Holidays. The Ambulance should have Current fitness certificate, Road Tax and Comprehensive insurance self-loading folding stretcher, Oxygen, IV Line holder, First Aid Kit/ Proper linen, Pillow and other basic requirement. The driver should have valid and current Driving license for Ambulance vehicle and should report to the duty Doctor/ MCM and the distance should be calculated from Central Hospital to the place the patient to be shifted and back to Central Hospital. The distance and time should be noted in both log books maintained in the to Central Hospital. The distance and time should be noted in both log books maintained in the hospital and with driver. The procedure should be adopted for each and every trip of every day. Alternative arrangement should be made in the event of emergency repair and filling up of fuel of the Ambulance provided at Railway Hospital. The Vehicle should not display 'Govt of India', 'ON DUTY' etc., as Railways should not have any Un warranted liability. 1.1. CLAUSE OF PENALTY Since the service is required in an emergency situation, the denial of service of vehicle during the required time will be seriously viewed. If the Railway Hospital administration spends on an alternative transport, the expenditure will be debi 1.2. In case the breakdown of hired ambulance during the course of movement, alternative vehicle should be arranged immediately, otherwise, if Railway Hospital administration spends on an alternative transport, the expendi 1.3 Penalty Clause: If the vehicle is out of order an alternative vehicle shall be provided by the contractor, failing which a penalty for the non-availability of Ambulance at proper/time will be at rate of Rs.6000/- per day. The Railway reserve the right to hire vehicle at the prevailing market rate of Rs.6000/- per day. The Railway reserve the right to hire vehicle at the prevailing market

1.4. If the driver on duty fails to adhere to the time schedule or if the driver is found doing unsatisfactory performance against those listed in the conditions, a penalty up to maximum of Rs.500/- (Rupees Five Hundred) per event shall be imposed on the firm. 1.5. In case of any accident or mishap resulting in loss damage to property or life, the sole responsibility for any legal or financial implication shall rest with the Contractor. 2. PAYMENT TERMS 2.1. No Advance Payment will be made; Payment will be made at the end of every month on submission of the bills duly certified by MCM & Medical officer in-charge with regard to the satisfactory execution of maintenance contract during the period for which the bill is claimed. The Log book will be maintained by authorities at Dispensary for each and every trip of operation of ambulances and the bills will be certified after the verification with log books, Log Sheets as well as registers. 2.2. The monthly bills for full time movement of ambulance should be claimed as shown below.

18

19

3. Bill of the month of: ____________ 2016.

Sl. No.

Description Unit Qty Rate in Figures

and words

Amount (Rs.)

1 Hire charges for one Ambulance with driver including the cost of fuel, lubricating oil and other required consumables, Driver Salary, Batta, Over

Per vehicle/day

consumables, Driver Salary, Batta, Over time allowance if any, night halt charges all kinds of taxes and services, charges applicable if any etc., upto first 2000 kms per month to run in and around Hyderabad/ Secunderabad round the clock AC Ambulance NON AC Ambulance

2 Rate per km for an optional usage of another 400 kms AC Ambulance Non AC Ambulance

Per km

(Item two only) Total Value (in words and figures): Rs.

Working Sheets should be attached Working Sheets should be attached Safety Norms:

The Following Safety Norms must be followed by the Contractor:- 1. The contractor should take all precautionary measures in order to ensure the protection of his own personnel moving about or working on the railway premises, and should conform to the rules and regulations of the Railway. 2. The Contractor should abide by all railway regulations in force from time to time and ensure that his representatives, agents or sub-contractors or workmen follow the same. 3. The contractor should ensure that unauthorized, careless or inadvertent operation of Ambulances which may result in accident to patients and the Attendants/staff does not occur, if it occurs the contractor is only liable to pay compensation / damages. 4. The Contractor should indemnify and keep the Railway indemnified and harmless against all actions, suits, claims, demands costs charges or expenses arising in connection with any accident, death or injury, sustained by any person or persons and any loss or damage to Railway property sustained due to the acts or omissions of the contractor irrespective of whether such liability arises

19

time to time. 5. The contractor shall abide by all the requirements of Environmental Management System (EMS) being imposed from time to time.

*******************

20

CHAPTER IV SCHEDULE FOR RATE CONTRACT FOR HIRING THE SERVICES

OF AMBULANCE FOR A PERIOD OF ONE YEAR FROM THE DATE OF AGREEMENT

Name of the work: Hiring of Ambulance (AC/NON AC) for patients Central Hospital, Lallaguda, Secunderabad and Carriage and Wagon Shop, Lallaguda for a period of two years.

DESCRIPTION Rate In figures Rate in words DESCRIPTION Rate In figures Rate in words A (i) Hire charges for AC

Ambulance for 2000 Kms per month.

(ii) Hire charges for NON AC Ambulance for 2000 Kms per month.

B Rate per Km for optional usage up to another 400 kms beyond the first 2000 kms.

(i) Hire charges for AC Ambulance for 2000 Kms per month.

(ii) Hire charges for NON AC Ambulance for 2000 Kms

Ambulance for 2000 Kms per month.

Note: The ambulance should not be older than four years on the date of tender opening and should be in good condition Rate includes all charges and other accessories in the ambulances, mobile phone, charges etc Traveling Allowance, Night Duty allowance, Vehicle Maintenance charges, all kinds of taxes and service charges as applicable and other miscellaneous expenses. Witness to the signature of the Tenderer(s) Signature of the Contractor (s) 1.__________________________

20

1.__________________________ 2.___________________________

21

CHAPTER V

PROFORMA FOR SUBMISSION OF THE TENDER TENDER FORM

From _________________________ __________________________ __________________________ To The President of India, The President of India, Through Medical Director, Central Hospital, Lallaguda, Secunderabad. Name of the work: Hiring of Ambulance (AC/NON AC) for patients Central Hospital, Lallaguda, Secunderabad for a period of two years.

conditions to tender attached here to and agree to abide by this said conditions. I/We also agree to keep this tender open for acceptance for a period of 120 days from the date fixed for opening the

offer to do the work for South Central Railway at the rates quoted in the attached schedule and here by bind myself/ourselves to complete the work Months from the date of issue of letter of acceptance of the tender. 2. I/We do hereby agree to abide by the Indian Railway Standard General Conditions of Contract ,with all correction slip up to date and to carry out the work according to the Special Conditions ,with all correction slip up to date and to carry out the work according to the Special Conditions of Contract and Specifications of materials and works as laid down by Railway in the annexed Special Condition/Specification, Schedule of Rates with all correction slips up to date for the present contract.

. is herewith forwarded as Earnest money. Full value of the Earnest money shall stand forfeited without prejudice to any other right or remedies in case my/our tender is accepted and if: a. I/We do not execute the contract documents within seven days after receipt of notice issued by the railways that such documents are ready; and b. I/We do not commence the work within fifteen days after receipt of orders to that effect. 4. Until a formal agreement is prepared and executed, acceptance of this tender shall constitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

Yours faithfully,

21

Dated: ______________ ___________________

Signature of witness to the Signature of the Tenderer (s)

Date: Address of Tenderer (s):

22

CHAPTER VI

PAST PERFORMANCE OF THE COMPANY

1(a) COMPLETED WORKS

SL .NO. NAME

DESCRIPTION OF WORK

Date of award

of work

Date of completion

Total Value

(in Rs.) 1 1 2

3 1 (b) WORKS ON HAND

SL .NO. NAME

DESCRIPTION OF WORK

Date of award

of work

Expected Date of

completion

Total Value

(in Rs.)

1 2 3

22

23

CHAPTER VII Format for Log Book (Log Sheets) to be maintained by the MCM Full Time (24Hrs)

Date

& Time

Order of

Trips

Meter Reading Starting

From

Meter Reading Ending

To

Total Kms

Signature of the

Agency's Driver /

Representative

Signature of any one

patient /patient

attendant witnessing

the

Signature of the

Representative Hospital

Authority

the running of AC during

the trip

23

24

CHAPTER VIII

Document for New Entrant A Contractor who has not carried over any work on this Railway should furnish particulars regarding: a) His / Her position as an independent Contractor. b) His / Her capacity to undertake and carry out works satisfactorily, as vouched for by a responsible official or firm. c) His / Her previous experience on works similar to that to be contracted for, in proof of c) His / Her previous experience on works similar to that to be contracted for, in proof of which original certificates or testimonials may be called for and heir genuineness verified, if need be, by reference to the signatories thereof. d) His / Her knowledge from actual personal investigation of the resources of the zone or zones in which he/her offers to work. e) His / Her ability to supervise the or personally or by competent and duly authorized agents. f) His / Her financial position.

Signature of the Tenderer/Contractor Date: Address

24

25

ANNEXURE I DECLARATION TO BE MADE BY THE TENDERERS

(Strike off A or B whichever is not applicable)

A. I possess a TEMPO TRAVELLER WITH AC / NON AC OR SIMILAR VEHICLE suitable for ambulance of specified make at present. (Yes/No)

tioned below, pertaining to the vehicle offered to be used in the said contract, should be duly filled & proof for the same, in the form of photocopy of the certificates, should be enclosed along with the tender document at the time of submitting the tender certificates, should be enclosed along with the tender document at the time of submitting the tender document.) 1. Name of the Registered Owner : 2. Registered No./Vehicle No. : 3. Date of Registration : 4. Registration valid up to :

6. Year of Manufacture : 7. Make : 8. Chassis No. : 9. Engine No. : 10. Tax paid up to : 11. Name of Insurance Company with : 12. Date of Insurance : 13. Insurance valid up to : 13. Insurance valid up to : 14. Others : B. I intend to purchase the vehicle (manufacturing year as specified in the tender document) within one month of award of the contract and offer the same for the said contract, if I am awarded this contract. Thereafter, I shall produce all the certificates & proof pertaining to the vehicle as desired by Medical Director, Central Hospital, Lallaguda, Secunderabad within the stipulated time period in this tender document. (Yes / No) Seal & Signature of the tenderer

25