CENTRAL LAND COUNCIL JOB DESCRIPTION

POSITION TITLE: Land Management Administration Officer

POSITION NUMBER: LM010

CLASSIFICATION LEVEL: CL 5

POSITION LOCATION: 21 Stuart Highway, Alice Springs

Manager, Land ManagementRESPONSIBLE TO:

LAST REVIEWED: June 2021

KEY FUNCTIONThe Senior Administration Officer provides effective and efficient administrative support relating to (but not confined to) financial processes, workflow processes and procedures, records management, purchasing and administrative services.

Specific Role Responsibilities and Duties1. This position will support the effective, efficient and timely management of all administrative

requirements of the CLC's Land Management (LM) Section including organising internal events, preparing reports, gathering data and preparing statistics for more detailed analysis, creating spreadsheets and presentations, arranging interstate travel and flights.

2. Maintain the currency of internal databases (Work Tracker, eDIS, Chris 21 L&D) to ensure reporting can be done in a timely, efficient and effective manner.

3. Produce statistics and management reports related to the section's key performance indicators using Work Tracker, eDIS and the Learning and Development Module of ChrisZl.

4. Organise meetings for all units of the LM Section and take minutes.5. Support the development of a small team of remotely based Indigenous Administrative Support

Officers for Ranger Groups.6. Undertake regular training sessions for section staff to ensure their knowledge stays current in areas

such as electronic purchasing, reporting and planning systems (Work Tracker), HR applications (e.g. time sheets, leave applications etc.), file management and eDIS customised to the specific requirements of their work.

7. Create support materials for LM Section staff to help them perform their administrative duties.8. Organise and contribute to an annual review of all processes and procedures of the LM section to

ensure currency and effectiveness of all administrative functions.9. Produce a two monthly LM newsletter for staff to ensure all section changes and developments are

communicated in a timely and appropriate manner.10. Manage the use, maintenance and replacement of LM Section equipment.11. Other duties that are safe, legal and logical while being within the limits of the employee's skills,

competence and training and consistent with the classification structure, including supervision and support for identified strategic initiatives as required.

MONITORING AND COMPLIANCE DUTIES• Aboriginal Land Rights (NT) Act, 1976;• Northern Territory Aboriginal Sacred Sites Act;• Native Title Act,1993;• CLC Corporate Plan;• CLC Enterprise Agreement and Code of Conduct;

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o CLC Risk Management Plan; o Industrial Relations Legislation;a Public Governance, Performance and Accountability Act 2013 (PGPA Act); ® Work Health & Safety Act (Cwth) 2011; a Workers Compensation Legislation; o Anti-Discrimination and Privacy Legislation; o CLC Policies and Procedures; a NT Pastoral Land Act; a Lease & Land Management Agreements; and0 External funding and other service agreements relevant to the position.

WORKING RELATIONSHIPSo Reports to and receives direction from Coordinator Administration and Information;a Works collaboratively with all other staff of the Land Management Section in making positive

contributions to the CLC's performance;• Works closely and collaboratively with other operational sections of the CLC in performing the

functions of the position and to ensure effective coordination with CLC policy development and achievement of organisation goals; and

• Develops and maintains good working relationships with CLC constituents, partner organisations, and government and non-government agencies relevant to the functions of the positions.

EXTENT OF AUTHORITY® Financial authorisation as per the CLC Purchasing and Procurement Policy.

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LM010SELECTION CRITERIA

ESSENTIAL1. Relevant qualifications at Certificate IV level and/or equivalent professional competence in

administration and database management.2. Ability to work with limited supervision, develop work plans and set priorities to achieve results within

identified timelines.3. Excellent skills and experience in using Microsoft software packages for cost accounting, word

processing, email etc., and an understanding of and experience with project management and financial management software.

4. Experience with managing and maintaining information storage and retrieval systems, including electronic systems.

5. Capacity to monitor and respond to financial and statistical information and producereports as required.

6. Good interpersonal skills with an ability to communicate effectively with people, particularly Aboriginal people.

7. A current manual vehicle driver's licence and an ability to operate four-wheel drive vehicles safely in remote localities.

8. Appropriate level of health and fitness to meet the rigours of remote travel including driving long distances in a 4WD vehicle, changing tyres and lifting up to 20kg as necessary.

9. Must hold (or be capable of holding and apply for) an Ochre Card from SafeNT and undertake a National Police Certificate assessment if required.

DESIRABLE1. Qualification and/or experience in Training and Assessment.2. Knowledge of Aboriginal society and culture and an understanding of relevant contemporary issues.

Approved Copy. 2^.4 ZJSigned: ........

Unit ManagerDate

La...iz iQlzs*'..Signed: ...............General Manager

Date

ACKNOWLEDGEMENT FOR^CEIPT OF POSITION DESCRIPTIONThis Job Description forms part of the Contract of Employment and reflects the position at present time only, and may be changed at management's discretion in the future.

Employee Name (Please Print) Employee Signature Date

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