Central Oregon Intergovernmental Council BOARD AGENDA

Central Oregon Intergovernmental Council, Thursday, November 1, 2012, at 5:30 p.m.,

334 NE Hawthorne Ave, Bend, OR 97701 (541) 548-8163 – Fax: (541) 923-3416

Office Locations: Bend, Klamath Falls, Lakeview, La Pine, Madras, Prineville, Redmond

City of Redmond – Public Works Department

1. Call to Order and Introductions

Everywhere Central Oregon

Works2. Public Comment

3. Consent Agenda (A) All matters listed within the Consent Agenda have been distributed to each member of the COIC Board for reading and study and will be enacted by one motion of the Board with no separate discussion. If separate discussion is desired, that item may be removed from the Consent Agenda and placed on the Regular Agenda.

a. Approval of Board Minutes of October 4, 2012 (A) Attachment A b. Draft of July 2012 Financials (A) Attachment B c. Community and Economic Development Report – October 2012 (A) Attachment C d. Transportation Report – October 2012 (A) Attachment D e. Employment and Training Report – October 2012 (A) Attachment E

4. Administration (A) a. Resolution #251 – Approve COIC Volunteer Resolution (A) Attachment F Tom Moore, Executive Director b. Dana Signs Loan Servicing (10 minutes) (A) Jim Mackinnon, Loan Manager c . RPTAC Appointment – Sara Thompson (A) Attachment G

Scott Aycock, Transportation Planner 5. Presentations a. Bend Transit Plan Presentation Attachment H Tyler Deke, Bend Metropolitan Planning Organization (BMPO) Manager b. Certified Work Ready Communities Presentation, Part 2

Jon Stark, Redmond Economic Development, Inc.; Sally Sorenson, MEDISISS; Andrew Spreadborough, Community and Economic Development Manager

c. Regional Large Lot Industrial Program Update Attachment I Andrew Spreadborough, Community and Economic Development Manager 6. Other Business/Announcements Attachment J 7. Adjourn

COIC Minutes October 4, 2012 Page 1 of 3

Central Oregon Intergovernmental Council Minutes for October 4, 2012

City of Redmond – Public Works Department

243 E. Antler Ave Redmond

COIC Board Members: Alan Unger, Deschutes County; John Hatfield, Jefferson County; Jay Patrick, City of Redmond; Richard Ladeby, City of Madras; Lonny Macy, Confederated Tribes of Warm Springs; Don Greiner, City of La Pine; David Asson, City of Sisters; Suzie Binder and Bill Reynolds, City of Metolius; Gorden Gillespie, City of Prineville; John McLeod, Marvin Butler, and Jim Wilson Appointed Members. Guest/General Public: COIC Staff: Tom Moore, Executive Director; Karen Friend, Deputy Director; Hoyt Wilson, Fiscal and Administrative Manager; Jane Schlappi, Human Resources Manager; Kevin Bradley, Youth Programs Manager; Ann Delach, Adult Programs Manager; Andrew Spreadborough, Community and Economic Development Manager; Scott Aycock, Transportation Planner and Kelly Maffioli Elzner, HR Coordinator. Introductions Alan Unger called the meeting to order at 5:30 pm introductions were made. General Public Comments No public comment. Consent Agenda Chair Unger commented that everyone should have had an opportunity to review the consent agenda material, and asked if there were any questions and or feedback. Mr. Wilson moved to approve the consent agenda.

a. Approval of the September 6, 2012 Board Minutes b. Community and Economic Development Report – September 2012 c. Employment and Training Report – September 2012

Mr. Hatfield seconded. Motion carried unanimously.

PROGRAM UPDATES Funding and Governance: Mr. Scott Aycock distributed a handout and provided the Board with a detailed overview. He explained that as part of the Regional Transit Master Plan, COIC staff has been working with the various stakeholders, riders, and local government staff to identify the short and long-term priority service structure for each community and the region as a whole, and to identify the preferred way to sustainably fund transit service

Mr. Aycock recapped the list of the issues and considerations that staff has identified, and explained that due to these and other issues, staff now believe that there may not be an appropriate region-wide solution for local transit funding.

COIC Minutes October 4, 2012 Page 2 of 3

Mr. Aycock reminded the Board that at the August 2 COIC Board meeting, the Board endorsement the proposed development of a “Regional Blue Ribbon Panel” to assist in identifying a local funding solution(s) for Cascades East Transit. He further explained that in light of the fact, staff believes that the “local funding solution” will likely vary across the region, and now believe that a regional panel will not be the best resource in helping to identify solutions. He explained that staff now proposes the following process:

1. Identify Priorities for Transit for Each Community a. On-board rider surveys (complete) b. Regional phone survey (complete) c. Conduct community transit public meetings (last one is 10/9/12) d. Conduct focused transit stakeholder meetings for each community (November-December

2012) i. Discuss priority needs for transit

ii. Discuss broad local funding options (e.g. general fund, taxes, etc.) iii. ID opportunities to better coordinate existing transportation funding to support transit iv. ID new transit partnerships with large transit users (e.g. COCC, social service

agencies, large businesses, etc.) 2. Increase Marketing/Outreach on CET and “Why Transit?”

a. Informational marketing and motivational marketing (November 2013 – ongoing) 3. Develop Draft Service Plans for Each Community and the Region as a Whole

a. Develop latent and forecast future demand for transit service (October/November 2012, NelsonNygaard)

b. Utilizing all of the information gathered previously, develop draft 1-5 year service plans for each community and a regional overview plan

4. Vett Draft Service Plans with Local Governing Bodies a. Present draft service plans at City Councils, County Commissions (January-February 2013)

i. gather feedback on service ii. discuss funding options

b. Bring findings back to COIC Board 5. Follow-up Random Phone Survey (March/April 2013)

a. Ask residents about their willingness to pay for different levels of transit service using different tools (e.g. property tax, utility fee, etc.), as appropriate to the community being surveyed.

b. Use survey findings to support/modify local funding plan for each community. 6. Finalize Local Funding Plan for each Community (May/June 2013)

a. Bring back to COIC Board, Councils/Commissions as needed. b. Finalize Local Funding Plan as part of Regional Transit Master Plan c. Develop PACs, if needed.

The Board engaged in a lengthily discussion on the above proposed process.

Mr. Aycock mentioned that the next steps will be to complete the remaining stakeholder meetings and then will be back before the Board with a recap of those meetings.

COTOP Overview and Purpose Revisited: Mr. Aycock explained that he had been before the Board before with an overview of COTOP. However, he wanted to provide an additional overview to fill in any

COIC Minutes October 4, 2012 Page 3 of 3

gaps that he may not have covered, and answer any questions of the Board. Mr. Aycock distributed a hard copy of the Central Oregon (strategic) Transportation Options Plan (COTOP) PowerPoint presentation he has been presenting around the region. The PowerPoint can be found on the COIC.org website

He briefly recapped the purpose of COTOP and finished with recapping the next steps and timeline. Chair Unger requested the Board members to review the PowerPoint presentation material, and contact Mr. Aycock with any questions or concerns.

Certified Work Ready Communities Programs Overview: Mr. Spreadborough provided a PowerPoint presentation on the National Career Readiness Certificate (NARC). He reviewed each slide in detail. The PowerPoint can be found on the COIC.org website

Mr. Spreadborough noted that the Governor will be rolling this initiative out at the Oregon Business Summit in early December. This is where the Governor will, more than likely, announce that Central Oregon (Crook, Deschutes and Jefferson) are three of the five counties (Clackamas and Lane) that will be launching the Phase 1 implementation. Mr. Spreadborough wanted to be sure that with COIC so deeply involved, the Board is informed and aware of this activity.

Chair Unger provided additional information stating that He serves on the Oregon Investment Board and that it is Central Oregon that is really is stepping up to move forward with this effort. He pointed out our tri-county challenges and the importance of building a quality workforce. Central Oregon needs to shine and be able to pull in some of the larger industrial companies that are shopping for a new place to reside.

Mr. Tom Moore added that he may not have in the beginning, but is now in support of this program and applauded Mr. Spreadborough in helping influence the success of this program.

Announcements/Communications

New Business Regional Roundtable As there was no further business, the meeting adjourned. Alan Unger, Chair

DRAFT ATTACHMENT BCENTRAL OREGON PAGE 1

INTERGOVERNMENTAL COUNCIL GENERAL FUND EXPENDITURESFISCAL YEAR2012 - 2013 BOARD

APPROVEDBUDGET 7/31/2012 BUDGETFY 12-13 8.33% EXPENDED

Personal Services Executive Director 97,380 8,213.42 8.43 %

Senior Management Team Deputy Director 93,948 8,665.80 9.22 % Loan Manager 91,632 6,619.80 7.22 % Community & Econ Dev Manager 67,692 3,516.72 5.20 % Program Managers - E & T 226,908 19,874.86 8.76 % Fiscal & Administrative MGR 69,312 6,164.98 8.89 % Human Resources MGR 56,352 5,012.12 8.89 %

Program Facilitators Program Administrators 259,718 16,896.52 6.51 Loan Officer 69,720 6,267.88 8.99 % Transportation Planner 63,432 5,393.00 8.50 %

Program Staff Network Administrator 78,804 7,161.71 9.09 % Employment Counselor 1,147,813 101,293.13 8.82 % Accounting Coordinator 58,848 5,057.55 8.59 % Human Resource Coordinator 50,868 4,916.44 9.67 % Administrative Assistant 43,706 4,997.35 Classroom Instructor - Lead 62,388 4,577.16 7.34 % Classroom Instructor 429,863 39,068.26 9.09 % Program Planner - E&T 55,116 4,826.88 8.76 % Program Coordinator - E&T 114,756 9,620.37 8.38 % Program Coordinators 43,188 10,984.62 25.43 %

Technical Support Workstation Spec (.90) 32,620 2,777.61 8.52 % Classroom Tutor 29,208 2,620.84 8.97 % Program Assistant - E&T (4.10) 145,124 4,690.28 3.23 % Program Assistant - Transportation 29,412 0.00 Accounting Clerk (3) 108,912 9,811.39 9.01 % Loan Servicing Clerk 43,980 4,203.39 9.56 %

Support Customer Service Reps (10.45) 322,766 34,655.87 10.74 % Drivers (25.45) 536,055 46,850.22 8.74 % Vehicle Washers 54,048 3,635.80 6.73 % Clerical Receptionist 44,345 1,891.73 4.27 %

Temporary Summer Crew Leaders (.40) 5,657 4,917.12 86.92 % ***SUB-TOTAL*** 4,533,571 395,182.82 8.72 %Merit Increases 68,004 0.00 0.00 %COLA Increases 90,670Vacation Buyout/Longevity/O.T. Expense 45,336 0.00 0.00 %

Payroll Expense Medical/Dental Insurance 1,400,231 107,293.77 7.66 % Life Insurance/LTD 22,576 Public Employes Retirement 685,541 59,895.23 8.74 % F. I. C. A. 346,818 30,980.38 8.93 % Workers Compensation 69,049 7,076.06 10.25 % Unemployment Insurance 113,425 8,949.17 7.89 %TOTAL PERSONAL SERVICES 7,375,223 609,377.43 8.26 %

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CENTRAL OREGON GENERAL FUND EXPENDITURESINTERGOVERNMENTAL COUNCIL

FISCAL YEAR2012 - 2013 BOARD YEAR TO DATE

APPROVED EXPENSESBUDGET 7/31/2012 BUDGETFY 12-13 8.33% EXPENDED

Materials and Services

Rent 577,182 39,613.08 6.86 % Telephone 133,728 7,054.89 5.28 % Utilities/Janitorial 245,180 12,243.57 4.99 %

Supplies/Printing School District/ Crews 7,500 192.93 2.57 % General Supplies 212,211 11,582.60 5.46 % Store Supplies 0 6,323.56 No Budget % Furnishings & Equipment 37,296 1,885.03 5.05 % Printing 18,473 3,288.61 17.80 % Postage 7,546 2,100.96 27.84 % Subscriptions 2,303 100.00 4.34 % Fees/Dues 136,411 4,810.63 3.53 % Advertising 34,427 10.00 0.03 %

Repair and Maintenance Office Equipment 16,095 404.49 2.51 % Vehicles 659,892 39,973.73 6.06 % Other 24,958 533.59 2.14 % Insurance 93,840 5,654.98 6.03 % Equipment Lease 0 288.00 No Budget % Services Legal 43,233 4,976.05 11.51 % Auditing 24,156 1,675.43 6.94 %

Consulting Telephone Systems 1,569 0.00 0.00 % Contracting 2,702,534 265,613.62 9.83 % Other 119,575 0.00 0.00 %

Training/Travel Operational 69,770 2,849.27 4.08 % Staff Training/Education 11,789 129.78 1.10 % Crew Travel 26,588 3,456.81 13.00 % Fuel Expense - Transportation 729,019 31,034.27 4.26 % Board Operations ***SUB-TOTAL*** 5,935,277 445,795.88 7.51 %

Job Training/Services Client

Workforce Investment Act 82,410 40,344.90 48.96 % Family Support Act 44,881 1,439.96 3.21 % School Districts/Crews 12,000 0.00 0.00 %

TOTAL MATERIALS AND SERVICES 6,074,568 487,580.74 8.03 %

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CENTRAL OREGON GENERAL FUND EXPENDITURESINTERGOVERNMENTAL COUNCIL

FISCAL YEAR2012 - 2013 BOARD YEAR TO DATE

APPROVED EXPENSESBUDGET 7/31/2012 BUDGETFY 12-13 8.33% EXPENDED

Capital Outlay

Equipment Furnishings & Equipment 213,317 0.00 0.00 % Vehicles 373,334 0.00 0.00 % Leasehold Improve / Real Prop. 646,320 0.00 0.00 %

TOTAL CAPITAL OUTLAY 1,232,971 0 0.00 %

Debt Service:

Interest 0 0.00 No Budget % Principle 0 0.00 No Budget %

TOTAL DEBT SERVICE 0 0.00 No Budget %

Transferred to Other Funds

Operating Contingency 822,265 0.00 0.00 %

TOTAL TRANSFERS & CONTINGENCY 822,265 0.00 0.00 %

Unappropriated Ending Balance

TOTAL GENERAL FUND EXPENDITURES 15,505,027 1,096,958.17 7.07 %

DRAFTCENTRAL OREGON PAGE 4

INTERGOVERNMENTAL COUNCILFISCAL YEAR GENERAL FUND RESOURCES2012 - 2013

BOARD YEAR TO DATEAPPROVED REVENUE BUDGET

BUDGET 7/31/2012 RECEIVED(Beginning Balance) FY 12-13 8.33% FY 12-13Net Working Capital 817,715 797,559 97.54 % Job Training Reserves $345,524 Ec. Dev. Planning $ 46,128 Ec. Dev. Loans $426,063

Charges for Services EDA Round 1 Fund 23,672 1,438 6.07 % EDA Round 2 Fund 38,258 732 1.91 % EDA Round 3 Fund 25,924 2,655 10.24 % Local Job Creation Fund 4,448 371 8.35 % Or. Business Development Corp. 226,438 22,798 10.07 % USDA/Intermediary Relending RLF 56,584 3,490 6.17 %

Grants/Contracts With Other Agencies State Government

DHS 2,549,119 132,723 5.21 % OR Department of Transportation 2,680,041 0 0.00 % Oregon Dept of Energy 166,516 0 0.00 % Oregon Dept of Land Cons. & Dev. 38,000 0 Oregon Youth Conservation Corp 11,111 0 0.00 %

Local Government Deschutes County 295,845 45,755 15.47 % Jefferson County 135,434 14,781 10.91 % Crook County 154,910 23,673 15.28 % City of Bend 1,057,475 107,991 10.21 % Other Local Government 273,517 71,718 26.22 % School District Income 1,225,000 0 0.00 %

Federal Government EDA 75,000 0 0.00 % US Dept of Agriculture 90,600 0 0.00 % US Dept of Transportation 903,000 1,899 0.21 % National Forest Service 0 348 No Budget %

The Oregon Consortium W.I.A. - Adult 1B 895,174 0 0.00 % W.I.A. - Youth 1B 882,913 0 0.00 % W.I.A. - Dislocated Worker 1,079,350 0 0.00 % W.I.A. - RWIB 5,000 0 0.00 % NCRC 75,000 0 0.00 % Sustainable Northwest 15,000 1,145 7.63 % Meyer Memorial Trust 166,000 59,758 36.00 % Opportunity Foundation of C.O. 8,998 1,425 15.84 % Central Oregon Council on Aging 65,500 41,188 62.88 % COFSF Foundation 18,750 C.O. Resources for Indep. Living 9,600 0 0.00 %

Use of Money & Fees Interest on Investments 4,550 0 0.00 %

Other Misc. Job Training/Project Income 67,870 7 0.01 % Bus Fares 565,163 34,858 6.17 % Misc. Economic Development 797,552 54,836 6.88 %TOTAL RESOURCES 15,505,027 1,421,146 9.17 %

Community and Economic Development Report October, 2012

I. Regional Board Administration and Project Technical Assistance II. Economic Development Activities III. Natural Resource Activities I. Regional Board Administration and Technical Assistance Central Oregon Area Commission on Transportation The November 8 COACT agenda includes continued discussion on the Statewide Transportation Improvement Program (STIP) 2015-1018 update process. Discussions will center on how the Central Oregon region (and the broader ODOT Region 4 areas) will identify and reach some degree of consensus on project funding allocations within the Enhance categories. With state and federal funding for traditional “modernization” projects drying up, the Area Commissions on Transportation will be challenged to determine how to allocate a small amount of project funding. ODOT staff will be presenting several funding scenarios at the COACT meeting as a basis to continue discussions and understand regional options and priorities. The agenda will also include a debrief by Redmond Mayor Endicott on the ACT Chairs - Oregon Transportation Commission meeting, and a presentation by ODOT’s Jim Whitty, ODOT Office of Innovative Partnerships, on the subject of the Oregon Road Usage Charge Pilot Program. Green Infrastructure for Water Quality Prineville Constructed Treatment Wetlands COIC began investigating sources of construction funding for the project this month. We have done preliminary exploration of funding programs focused on water and wastewater infrastructure, energy conservation, and carbon sequestration. Low Impact Development Demonstration COIC is preparing to re-submit the Clean Water Act Section 319 proposal for a Low Impact Development Demonstration project that it prepared last year. This year, the three partners in the project will likely be the Cities of Bend, Redmond and Sisters. The Bend and Redmond sub-projects will be the same. The Sisters sub-project will be a new addition that replaces the Bend Park and Recreation District project from last year. The 319 proposal is due on November 20. Upper and Little Deschutes Total Maximum Daily Load (TMDL) Advisory Committee COIC will attend a TAC meeting for the TMDL on October 23, 2012. Central Oregon Workforce Coordinating Council CED manager Andrew Spreadborough will be joined by Jon Stark, Redmond Economic Development, and Sally Sorenson, MEDISS, to present part 2 of the Certified Work Ready Communities program presentation to the COIC board on November 1. The CWRC provides a nationally-recognized process for certifying counties as ‘work ready’, which means the county has a quality workforce and commitment to continuous improvement. Communities must achieve certain educational, workforce development and business engagement goals in order to earn the certification. The certification is based on quantifiable measures – National Career Readiness Certificate achievement, business participation, and others. The Oregon CWRC program will launch in December with the announcement of 2-4 “pilot” regions in Oregon. It is likely that Central Oregon will be selected as a Phase 1 pilot region for this program, which would begin in January, 2013.

II. Economic Development Activities Comprehensive Economic Development Strategy (CEDS)

Community and Economic Development Report October, 2012 Page 2

Staff will begin exploring and mapping a re-write of the Central Oregon CEDS document beginning in November. The Regional Solutions Team and EDCO have expressed interest in partnering on the re-write. The current CEDS document was developed in 2007, with an update in 2011. Regional Large Lot Industrial Program The next steps in the Regional Large Lot Industrial Program implementation include:

• New Oregon Administrative Rules adopted by the Land Conservation and Development Commission – November • Rules take effect – January, 2013 • Deschutes County Board of County Commissioners hearing, adoption of Analysis and Comprehensive Plan

policies to implement the LLI program – January, 2013 • IGA between COIC, Cities and Counties to implement the LLI program – February, 2013

Staff will be providing a more detailed update on the implementation status at the November 1 COIC board meeting. Regional Food Sector Building on the outcomes of the Central Oregon Food Hub Feasibility Study, COIC staff have been working with regional partners to develop a Food Hub pilot project. The Central Oregon Food Policy Council has agreed to act as the regional advisory committee for the development of the food hub pilot project. A Food Hub pilot project scope of work will be developed over the next 2-4 months, followed by business planning and resource development. This project will be discussed with the COIC board in early 2013. COIC was awarded a Oregon Department of Agriculture Specialty Crop Block Grant, which enables Central Oregon farmers and value-added producers to expand their direct market sales, increase product diversification, and educate consumers on the importance of buying their products. This grant was written by COIC and applied for by Wy’East RC&D. COIC was awarded the USDA Farmers Market Promotion Prgram Grant to develop a public/private partnership model of a food hub to increase direct markets and access for Central Oregon farmers and food access for residents, particularly low-income. City of Sisters Economic Development Strategic Action Plan (EDSAP) Update The City of Sisters has contracted with COIC to facilitate the update of the City’s Economic Development strategy document. COIC will specifically be responsible for:

• Convening sector-based meetings for each of the strategic sectors: retail, agribusiness/natural resources, light industrial/manufacturing, self-employed professionals/home-based businesses, tourism/culture/arts/recreation, and real estate/development.

• Facilitating meetings to solicit input from stakeholders on updates to the action plan. • Producing a revised document for Sisters City Council approval.

III. Natural Resource Activities Energy Biomass Projects COIC continues to line up potential projects for feasibility study and early design funding from the Oregon Wood-to-Energy Cluster Pilot. The focus in the last month has been Mt. Bachelor, the new Warm Springs school, Deschutes County Correctional Facility, and Crook County School District. We need to make contact with St. Charles and the Bend Park and Rec District. The state plans to dedicate over $170,000 to identify and advance viable biomass thermal energy or combined heat and power projects, primarily in areas of the state where there are active collaborative forest restoration efforts ongoing. The state and Sustainable Northwest are also planning a workshop to help promote biomass thermal energy in Bend on December 12. COIC is assisting them with designing the agenda, identifying invitees, and selecting a venue. The Bonneville Environmental Foundation is exploring the creation of a “self directed public purpose funds” project in Crook County. COIC is assisting BEF in determining whether there is a small scale biomass project that could be built that would be a

Community and Economic Development Report October, 2012 Page 3

good match for the public purpose fund pool available in the region. The project that is being explored is the addition of power generation to the biomass thermal energy project that is already operating at the Prineville Sawmill Company. Forestry COPWRR COIC took Oregon’s State Forester, Doug Decker, on a tour of the Glaze project on October 17 with The Nature Conservancy, the Forest Service, and the local ODF staff. The focus of the meeting was collaborative forest restoration and what the State can do to assist local efforts like ours. COIC attended a tour of the La Pine project with the Prineville BLM District on October 11. The focus of the tour was reviewing recently implemented and upcoming future work to reduce wildfire risk in the residential areas of La Pine. Deschutes Collaborative Forest: A Landscape Restoration Project The DCFP Steering Committee is preparing to tour the Popper planning area in the wake of the Pole Creek fire. We anticipate some challenging discussion about salvage logging in burned old-growth stands in the area. The Collaborative is also ramping up its Outreach Sub-Committee work this fall. We will be approaching several target audiences with the goal of attending their board or general membership meetings to provide presentations on the DCFP. We are also contemplating a Christmas tree cutting event on December 1 to raise awareness about the DCFP and provide a little bit of education about the need for thinning. The Forest Service would also like to engage us in direct outreach at trailheads in the upcoming months. Our Forest Restoration Celebration on September 29 was a great success with 80 attendees, a good program, and a very pleasant evening. COIC is engaged in multiple efforts to assess the economic impact of forest restoration, at the DCFP landscape level, at the Central Oregon regional level, and at the state level. At the DCFP landscape level, COIC is working with the Forest Service and local businesses to improve the Treatments for Restoration Economic Analysis Tool (TREAT) that is used to estimate the economic impacts of DCFP restoration investments. At the state level, COIC is providing input and guidance to a state analysis called the National Forest Health Restoration Economic Assessment that is trying to understand the costs and economic benefits/impacts of forest restoration. Ochoco Forest Restoration Collaborative COIC supported the OFRC this month through sub-committee participation and stakeholder recruitment. COIC has helped to lead the Riparian/Aquatics and Transportation sub-committees in developing desired conditions, issue statements and management recommendations for the Wolf Watershed and has tried to help develop collaborative agreement within the contentious Socio-economic Benefit sub-committee. COIC was also able to help recruit the Crooked River Watershed Council to the Collaborative, assisting CRWC to secure grant funds to participate and making a presentation to the CRWC Board. The full Ochoco Collaborative met on October 16. Central Oregon Forest Stewardship Foundation The COFSF Board met on October 8 to review its finances, discuss incoming grant awards, and discuss how to do an individual fundraising campaign. COFSF will take in and contract out a significant amount of funds in 2012 and 2013 and is working to get all of its finances integrated into Quick Books. The Deschutes-Ochoco Resource Advisory Committee (RAC) made a $21,000 award to the COFSF to support the Ochoco Forest Collaborative in 2013. Wildfire Protection COIC applied for a Title III grant in Jefferson County. If funded, COIC will collaborate with the three fire chiefs and state and federal agency members to implement the Community Wildfire Protection Plan through fuels reduction projects on private lands.

COIC/Oregon Business Development CorporationLoan Dept Board Report -- October 2012

Project Name ParticiptingBank Program City Project Status Loan

$1,000'sProject$1,000's

Projects Under Review

Dental Practice N/A SBA ILP Lebanon Refinance Under review 150 150Food Mfg N/A COIC IRP Redmond Equip & working capital Under review TBD TBDMedical Mid Oregon CU COIC IRP Madras Equip & refinance Under review TBD TBDTheater Mid Oregon CU SBA 504 Various Equipment Under review 400 1,200Senior Living TBD SBA 504 Sisters New Construction Under review TBD TBDMini-Storage People's SBA 504 Medford Acquistion Under review 450 1,200Food Mfg N/A COIC EDA Bend Working capital Under review TBD TBD

Projects In-Progress

Mini-Storage BOTC SBA 504 Bend Refinance Funded in Oct 361 768Restaurant BOTC SBA 504 Medford Purchase building/equip Funded in Oct 570 1,360Auto repair South Valley Bank SBA 504 Medford Purchase building Funding in Nov 340 820Medical Mid Oregon CU SBA 504 Bend Purchase building Funding in Dec 301 724Restaurant U.S. Bank SBA 504 Beaverton Purchase building/equip Funding in Dec 450 1,450Retail BOTC SBA 504 Bend Purchase building Funding in Dec 420 1,000Insurance broker Wells Fargo SBA Lending SBA 504 Eugene Purchase building Funding in March 335 812

Other Activities

Transportation Report October 2012 Page 1 of 4

Transportation Report October 2012

I. Transportation Activities II. Cascades East Ride Center Operations III. Cascades East Transit Operations I. Transportation Activities COIC/RPW Redmond Maintenance and Operations Facility Status Kirby reached substantial completion for the new facility on June 20th. CERC and CET operations staff moved in the weekend of June 23rd. COIC received the certificate of occupancy in early August and the punch list was finished August 8th. Staff expects to have the project completed by mid-November. Regional Transit Master Plan – ODOT Public Transit Discretionary Planning Grant Program Project Purpose

• Engage in short and long-term analysis of needs of the existing regional transit system, including connectivity with the Bend fixed route and demand-response services (which are being analyzed in the separate-but-coordinated Bend MPO Transit Plan).

• Analyze current and prospective customer, decision-maker, and stakeholder feedback to identify any short-term system adjustments to better meet those needs;

• Analyze current and prospective customer, decision-maker, and stakeholder feedback, as well as projected growth and demographic changes, to provide direction on future growth of the system;

• Promote the benefits of a regional transit system as part of a larger “multi-modal” transportation system;

• Develop regional agreement on the most desirable funding structure for the long-term sustainability of Cascades East Transit, as well as a “road map” to get there.

Status Update All of the surveys for the RTMP process have been completed and a draft final report has been submitted by the consultants (Nelson/Nygaard). Community meetings have now been held in Redmond, Sisters, Prineville, Madras (9/27), and Metolius/Culver (10/2), and results were shared with the Regional Public Transit Advisory Committee. COIC staff have also nearly completed an Existing Conditions Report, which outlines a variety of transit-related service, demographic, and other data which will help to build the transit demand forecast and future service options. Remaining activities include:

• Transit stakeholder workshops in each community, at which stakeholders will provide feedback on their priorities for transit and ideas for partnerships.

• Latent transit demand and future transit demand forecast (Consultants). • Service Planning for each community and the regional system as a whole based on the surveys,

public meetings, stakeholder feedback, and forecast travel demand.

Transportation Report October 2012 Page 2 of 4

• Presentations at all Central Oregon City Councils and County Commissions. • At least two more Technical Committee meetings to review community/stakeholder feedback and

initial service concepts. • A final Local Funding Plan to ensure the sustainability of the regional transit system. • The final Regional Transit Master Plan, including transit priorities, a short and long-term service

plan, and long-term Local Funding Plan, will be completed by June 2013. COTOP – Central Oregon [Strategic] Transportation Options Plan Purpose The purpose of the COTOP project is to determine the appropriate suite of transportation investments needed to meet projected year 2030 inter-community trip needs in Central Oregon. The analysis is based on cost-benefit analysis as well as other public policy criteria. Options being analyzed include the status quo case – investments in highway and interchange infrastructure – and also alternative scenarios such as investments in public transit, long term land use policies that support transit, and other viable transportation alternatives to single occupant vehicles such as carpooling and vanpooling. The outcome will be a 30,000-foot view of Preferred Policy Options for meeting long-term intercommunity trip needs. The COIC Board is the primary Plan adopting body, but we will also present the Plan to COACT for endorsement/acceptance. Status Update Nelson/Nygaard has submitted a “transportation options 101” overview as a way to discuss the various inter-community transportation investment options. DKS Consultants are beginning to run the Deschutes County Travel Demand Model to add additional information on year 2030 travel demand for each of the 8 intercommunity road segments that are the focus of this study. Currently, staff are working with Technical Committee members to finalize the “base case” for the study, which is defined as current highway infrastructure and current levels of transit service and other transportation options programs PLUS already-committed (financially committed) highway projects that are imminent. Staff will also utilize the RTMP Existing Conditions report as an input to this project. Major Remaining Scope of Work Activities

• Work with the Technical Committee in a workshop to develop integrated “Packages” of mobility options for the 8 primary inter-community trip corridors (planned for November 30 2012)

• Obtain approval/sign-off of the Packages by the COIC Board and other entities (December 2012) • Perform cost-benefit analysis of the Packages (Winter 2012/2013) and develop preferred suites of

tools to use to meet year 2030 trips on the 8 corridors; • COIC and the Stakeholder Committee and Policy Group will perform a public policy analysis

process to allow evaluation of criteria in addition to cost-benefit and select a final Preferred Alternative of transportation investments (Spring 2012).

• The final plan is currently scheduled to be delivered in December, 2012, but staff are planning to submit an extension request to May 2013.

Regional Park and Ride Lot Plan (Flex Fund) Purpose The purpose of this Plan is to develop a prioritized list of new Park and Ride Lot developments as well as expansions and improvements to existing lots within all of ODOT Region 4. Status

Transportation Report October 2012 Page 3 of 4

COIC has entered into an IGA with the Mid-Columbia Economic Development District and Klamath County to implement this project. COIC and our partners have completed a series of stakeholder interviews to identify park and ride lot priorities for all of Region 4. Interview findings and the park and ride lot inventory will be reviewed at a Region 4-wide conference call Technical Committee meeting in November 2012. Central Oregon Transit Access Project (Flex Fund) Purpose The purpose of this project is to make capital improvements to the Redmond Transit Hub and to Route 2 of the Bend fixed route system. Status COIC staff have learned that the FTA requires NEPA documentation in order to obligate the funds for this project. Staff expect to submit this documentation by late October 2012. Regional Public Transit Advisory Committee (RPTAC) The RPTAC held a regular public meeting on September 18, 2012. The agenda included a presentation by Tyler Deke, Bend MPO Director, on the Bend Transit Plan and a debrief of the recent CET service cut process outcomes. II. Cascades East Ride Center (CERC) Operations CERC received 12,085 calls in September ‘12. CERC scheduled 6,279 rides for eligible participants to covered medical appointments with contracted providers in September. 3,517 rides originated in Deschutes County, 442 in Crook County, 336 rides in Jefferson County, and 1,984 rides in Baker, Grant, Harney, Malheur, Union, and Wallowa counties. Of the rides scheduled, 1,616 were scheduled with wheelchair providers, 17 with stretcher providers, 2 with secured providers, and 4,644 with ambulatory providers. III. Cascades East Transit (CET) Operations Rural Operations-Cascades East Transit (CET) provided 16,639 rides outside of Bend in August, 2012. Of the Rural rides provided in August, 35.1% were provided on the Community Connector Shuttles. The remaining rides (64.9%) were provided within communities; with 59.4% of these demand response rides being provided in Redmond, 14.9% of these rides being provided in Prineville, 12.1% in Madras, 12.5% in La Pine, and 1.1% in Sisters. Bend Operations- Cascades East Transit (CET) provided 44,680 rides within the City of Bend in August, 2012Of these rides provided in August, 72.5% were fixed route rides, 11.8% were Dial-A-Ride, and 15.7% were Ride the River. Total Operations-Cascades East Transit (CET) provided 61,319 rides in August, 2012. 32,383 rides were provided on Bend fixed route, 5,258 rides were provided on Bend dial-a ride, 7,039 rides were provided on Ride the River, 5,839 rides were provided on rural Community Connector routes, and 10,800 were demand response within Redmond, Prineville, Madras, La Pine and Sisters.

Transportation Report October 2012 Page 4 of 4

Service Changes In order to address a $313,000 budget deficit for services outside Bend, the COIC Board approved a series of service cuts at their September 6, 2012 Board meeting:

• Reduce local service area to each community’s Urban Growth Boundary (UGB), which is the area defined by the state as being appropriate to provide urban services. La Pine was not cut to the UGB due to the unique settlement patterns in that area. Service in Sisters was not cut to the UGB because the service only operates on Tuesdays, as opposed to M-F for the rest of the region.

• Eliminate community connector runs that regularly have less than 4 riders. Maintain at least 2 runs between all communities.

• Eliminate day passes on local dial-a-ride service. This was never part of the official fare policy, and is not standard practice among transit providers.

In making these cuts, the Regional Public Transit Advisory Committee and the COIC Board utilized the following set of principles: • Eliminate Services with the lowest demand: Focus cuts on services that are being used the least, as

evidenced by data, to achieve efficiency and provide service to the most riders. • Community and Rider Priority: Maintain services that have been given high priority by communities

and riders, as evidenced by survey findings, community meeting input, and existing planning documents.

• Maximize ride logistics efficiency: Focus on services where transit is the most efficient mobility option, optimize the number of riders on the bus, and do not provide service where other, lower-cost options (e.g. carpooling, volunteer driver programs, etc.) may be more appropriate.

o The first priority is to connect within and between the urban areas. Provide service to rural areas (outside UGBs) as subsidized to do so. Pursue volunteer programs and partnerships with other agencies to develop lower-cost options outside UGBs.

• Ensure that actual services are confined to current, posted service times and geographies: • Maintain the “regionality” of the system – ensure that all communities remain connected. All service updates have been posted to the CET web site: www.cascadeseasttransit.com

Employment and Training Report October, 2012

Region 10 Adult Program Layoff Activity T-Mobile closed its Redmond call center on June 22, affecting approximately 359 employees. COIC participated in Rapid Response activities, and has received State Additional Assistance (SAA) funding from the State to assist T-Mobile employees in transitioning to training or back into the workplace, and has applied as well for a National Emergency Grant (NEG) from the Department of Labor. Additionally COIC filed a Trade Act petition on behalf of the T-Mobile workers and the Department of Labor granted all of the employees Trade Act status as of July 11th – This is excellent news, as it makes a sizable amount of training dollars available to these workers. Trade Act benefits follow a worker into the future, so if the participant decides to return to work now but is laid off at some future point, the funding remains available to them at that time to seek retraining. COIC will be heavily involved in the local case management end of the process with the participants as they develop training plans and move forward. Special Funding Updates State Energy Sector Partnership Grant (SESP) COIC received an $185,000 allocation from TOC to cover costs associated with supporting 61 training candidates in an Oregon Green Tech Certificate Program. This is an online, three-term program that will qualify graduates to work in a variety of “green” jobs. Central Oregon candidates will complete the program in conjunction with COCC. Our offices are currently holding orientations for interested individuals, and we are processing candidate requests via our existing Scholarship process. The grant has been extended to allow for one additional cohort to begin training this summer, finishing up at the end of Winter Term, 2013. This grant includes specific OJT-related funding, and we have placed three graduates in SESP OJTs. Employment Oregon’s September 8.7% unemployment rate has essentially held steady for the past several months, but is now well above national rate of 7.8%. (The September rate is still almost a full percentage point lower than in September, 2011, however.) Central Oregon, while significantly improved over the past year, still have higher unemployment rates than the rest of the state. Deschutes is at 11.1%, with Crook County at 13.8%, and Jefferson County at 12.2%. On October 22nd, the Employment Department lists 358 jobs in Central Oregon, virtually unchanged from last month’s 355 open positions.

Application for Appointment To the Regional Public

Transportation Advisory Committee

Name: _________________________________________

Home Phone: ___________________

St. Address: ___________________________________ Work Phone: ____________________ City: _______________________ State: __________ Zip: ___________ FAX: __________ Occupation: __________________________________ Employer: ____________________________________

E-mail: __________________________

What community would you represent? Bend Culver/Metolius Redmond/Terrebonne Madras La Pine/Sunriver Prineville/Powell Butte Sisters Warm Springs Do you live in this community? Yes No If this is not the community which you live in, how would you represent this community? ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ What particular expertise could you contribute to the committee? Please check all that apply. Accounting Marketing Transportation Investment Finance Education Fundraising Planning Management Legal Public Relations Public Speaking

Other (please explain): ____________________________________________________________ Affiliations: _______________________________________________________________________ What other committees have you served on? ___________________________________________________________________________________ ___________________________________________________________________________________ What other charitable or community activities have you been involved with? ____________________________________________________________________________________ ____________________________________________________________________________________

Sara Q. Thompson (404) 414-0734(541) 322-31632620 NW College Way Apt 3

Bend OR 97701LibrarianOSU-Cascades

sara.thompson@osucascades.edu

Social Media for networking and community engagement

currently on the OSU-Cascades Sustainability Committee and Communications Committee of the Oregon Library Association

just moved to Bend from Iowa and looking to get involved in organizations

Our committee meets for two hours on the 3rd Wednesday of each month and holds one full day strategic planning session each year. Are you able to meet this commitment? Yes No Conflicts: _________________________________________________________________________ ___________________________________________________________________________________ Some activities included in the purpose of this committee extend outside of the regular meeting. How could you contribute to those activities? ____________________________________________________________________________________ ____________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Committee members are appointed to a two-year term. Can you commit for that long? Yes No Can you commit to an initial three year term? Yes No

Please describe the reasons for your interest in serving on the Public Transportation Advisory Committee. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ Please describe your experience and abilities that you think would be valuable to the Public Transportation Advisory Committee. ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________ ____________________________________________________________________________________

My interest in serving on the advisory committee is both professional and personal. Professionally, I am also serving on the Sustainability Committee for OSU-Cascades and one of our goals is to find alternative transportation options for faculty and students traveling between the two campuses. Personally, I am very passionate about reducing car dependence and look forward to helping in the growth of public transportation for Central Oregon.

I have experience as a public transit passenger in various cities on various kinds of transit systems, and I have abilities in user experience testing, social media, and developing training materials. One of the first things I would love to work on is expanding the communication lines between CET and the public. Using twitter to send out route delays or detours, using Facebook to collect ideas or route suggestions, creating online surveys to find out how well people understand their transit options. These are the kinds of activities I would enthusiastically support. I would also like to explore the potential for stronger community partnerships between event organizers and public transit, creating an image of the bus system that is automatically part of the public experience for the farmer markets, outdoor festivals, and so on.

From various professional organizations, I have a lot of experience in collaborating with team members across a distance. I also have experience in project management and have created several workshops in online productivity.

Please describe any contact you have had with a person who is dependent on public transportation services. ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________ ___________________________________________________________________________________

Please provide three personal or business references: 1. ________________________________________________________________________________ 2. ________________________________________________________________________________ 3. ________________________________________________________________________________ Please provide any additional information you think would be helpful to us in making our decision to select you for membership on our board. _______________ ___________________________________________________________________________________ ___________________________________________________________________________________ ______________________________________________________________________________________________________________________________________________________________________ ___________________________________________________________________________________

Your Signature: _______________________________________ Date: _____________________

Marla Hacker, Associate Dean, OSU-Cascades, marla.hacker@osucascades.eduTina Hovekamp, Librarian, COCC, thovekamp@cocc.eduDeb Robertson, Library Director, Briar Cliff University, Sioux City Iowa, deb.robertson@briarcliff.edu

With my skills in technology, training, and communication, I hope to be of service to the advisory board in a variety of ways -- streamlining workflows for document sharing, creating flexible meetings, improving the ways information is collected, and finding paths to open dialogues with transit passengers.

10/16/2012

As the librarian for OSU-Cascades, I come in contact with students from both OSU-Cascades and COCC who have very few resources while they're taking classes. Some of them have a car that doesn't work, or they share a car with a spouse, or they don't have a car at all. In my short time in Bend, I have already seen how stressful tight schedules and unexpected changes can affect our students. I am also a regular passenger on the buses in Bend myself. As a member of the advisory committee, I hope I can help in creating simple documentation for students that gives them the information they need for getting between work and classes.

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Bend Metropolitan Planning Organization

Public Transit Plan (PTP) andTransit Corridor Land Use Assessment

Project ActivitiesIn August, the project team released a draft “Future Service Concepts” memo, available on the project website, that proposes modifications and enhance-ments for the fixed-route system in Bend. The team also briefed the Bend City Council at its August 15 work ses-sion.

Future Service ConceptsTransit Needs AssessmentThe draft future service concepts were developed to respond to the major public transportation needs for the Bend area as identified through surveys and earlier analysis conducted as part of the study. The needs were prioritized with assistance from the project Techni-cal Advisory Committee (TAC).

The table at right identifies the priori-tized major transit needs, which include later evening service, additional week-end service, and increased weekday frequency of service. Numerous addi-tional needs were identified, including:

x Route 5 (Wells Acres–NE). Issues with on-time performance and overcrowding.

x Route 11 (Galveston–SW). Longer service hours, consistent headway, Saturday service.

x Better information, clarity. E.g., “Hard to plan around 40-minute schedules.”

x Improved regional connections. E.g., direct service to Redmond Airport, no reservations, etc.

x Additional service coverage. E.g., in NE Bend and SE Bend.

Expressed Major Service Needs

Overall Priority Assessment

Early Evening Service Hours (6:00 – 8:00 PM)

High

Increase Saturday Fre-quency

High

Provide Sunday Service HighIncrease Weekday Fre-quency

High

Later Evening Service Hours (8:00 – 10:00 PM)

Medium

Expand Saturday Hours MediumEarly Morning Service Hours (Start at 5:00 AM)

Medium

Provide Faster, More Direct Service

Low-Medium

Expand Service Coverage Low-Medium

The Draft Future Service Concepts Memo and other project documents can be accessed on the project website:

http://bendoregon.gov/transitplan

Upcoming Public Outreach EventsTwo outreach events have been sched-uled to update community members and bus riders on the Bend Public Transit Plan update and provide an opportunity for input on the draft Public Transit Plan.

Wednesday 10/3, 5:00-7:00 PMDowntown Bend Public Library601 Northwest Wall St., Brooks Room

Thursday 10/4, 1:00 – 3:30 PMHawthorne StationSE Hawthorne Ave, bet. 3rd and 4th St.

An online survey will also be available on the project website to obtain feedback from anyone

who cannot attend one of the events.

Major Transit Service Needs

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Service Concepts and Time FramesThe proposed service concepts are devel-oped around the following time frames:

SHORT-TERM MODIFICATIONS (1-3 YRS) Short-term concepts focus on the most pressing operational issues. They assume no additional operating revenues will be available. The “Short-Term Service Modi-fications” map (P. 4) details the proposed changes:

x Restructure Route 5 (Wells Acres) and Route 6 (Bear Creek). The purpose of these changes is to allow Route 5 to run on the standard 40-minute pulse1

schedule all-day. Earlier in 2012, Route 5 was pulled off of this schedule for several hours each day due to congestion and high passenger loads that did not allow it to complete within 40 minutes.

•Route 5 will turn around at St. Charles Medical Center. It will not serve 27th St. and Purcell Blvd. between Neff Rd. and Greenwood Ave. Instead, Route 6 will be extended to serve 27th - Neff - Purcell.•A connection between Routes 5 and 6 will

be available at St. Charles. •Planned signal improvements on 27th St.

will also help alleviate traffic delays.

x Route 4 (North 3rd). Route 4 will run on 3rd St. north of Greenwood to help it stay on schedule; Route 5 will run on 4th.

x Additional enhancements. Other short-term service strategies include:

•Use interlining2 to pair each trip on Route 3 (COCC) with Route 5 or Route 6 to provide more direct service to COCC.•Use the Bend-La Pine Community Connec-

tor to serve Deschutes River Woods, e.g., stop near Riverwoods Country Store.•Acquire low-floor buses for use on routes

with the most wheelchair boardings.•Use vanpools to serve dispersed job sites

for both regional and local employees.

1 Pulse refers to coordinated departures from Haw-thorne Station, to allow connections between routes.2 Interlining is the use of one bus to serve multiple routes in succession, i.e., providing a “one-seat” ride.

•Improve marketing and coordination of regional connections, e.g., Redmond Airport.

MID-TERM IMPROVEMENTS (4-10 YEARS)The mid-term concepts propose to restructure the system to be more flexible and scalable in order to support continued growth. The table on the next page and the “Restructured Service Concepts” map (P. 5) detail the proposed restructuring:

x Restructure Routes 3 and 11 to provide a direct connection between the planned OSU facility on Colorado and COCC (near mid-term, contingent on the OSU facility).

• Route 3 (Newport to COCC). Shorten the Route 3 terminal loop (see map) to provide a more direct connec-tion to COCC. Route 3 would no longer serve Northwest Crossing or Summit High School, which would instead be served by a modified Route 11.

• Route 11 (Galveston). Modify Route 11 to serve the planned OSU facility on Colorado and extend it to COCC, also serving Northwest Crossing and Summit High School. Route 11 would be enhanced to operate all-day and on Saturdays. Route 11 would run hourly, and would not fully coordinate with the schedule of other routes, until other routes are restructured to run every 30 or 60 minutes (see below).

x Restructure the system with 30- and 60-minute cycle times3 and 30- or 60-minute headways4. The existing sys-tem uses 40-minute cycle times and headways for all routes. The change would allow each route to be customized to the time needed to make a round trip and to ridership demand. Schedules will also be consistent each hour and easier to remem-ber. This would include:

•Early Evening and Saturday Service. Service would run until 8 PM on weekdays. Buses would operate hourly on Saturdays (30 minutes on some routes).

3 Cycle time is the amount of time it takes a bus to complete a single round-trip along its route.4 Headway is the time interval between consecutive buses arriving at a particular stop along a route (in the same direction).

3

Existing System and Short-Term

Near Mid-Term: New OSU Facility

Mid-Term: Initial Restructur-

ing Concept

Long-Term Restruc-turing Concept

Weekday Service Hours

6:15 AM – 6:15 PM

Route 11 runs only 6 hours per day

No Change

Route 11 runs all day

6:00 AM – 8:00 PM 5:00 AM – 10:00 PM

60 minute service after 8:00 PM

Weekday Headways

40 minutes 40 minutes

60 min. on Route 11

30 or 60 minutes 15, 30 or 60 min. (variable by route and time of day)

Saturday Service Hours

7:00/8:00 AM – 4:00/5:00 PM

No Route 11 service

No Change

Saturday service on Route 11

8:00 AM – 5:00 PM 7:00 AM – 7:00 PM

Saturday Headways

80 minutes No Change 60 minutes * 30-60 minutes

Sunday Service Hours

None None None 8:00 AM – 5:00 PM

Sunday Headways

N/A N/A N/A 60 minutes

# of Routes 7 No Change 8 9# of Peak Buses 7 No Change 9 20

Notes: Headway is the time interval between consecutive buses arriving at a particular stop along a route (in the same direction). *Routes serving primary transit corridors could run every 30 minutes on Saturdays.

Existing and and Mid- to Long-Term Recommended Service Characteristics

•New Route 7 (Greenwood). This route would serve Greenwood Ave. between Hawthorne Station and the Forum Shopping Center and St. Charles Medical Center, serving portions of existing Routes 5 and 6. Route 7 would be interlined (paired) with Route 3 to COCC; both would run every 30 minutes.

x Changes to existing routes:•Route 1 (S. 3rd) would run every half hour.•Route 2 (Brookswood) would run hourly.•Route 3 (COCC) would run every half hour.•Route 4 (N. 3rd) would run every half hour

during peak times and hourly midday. •Routes 5 and 6 would run hourly, but would be

connected to create a bidirectional loop. Route 7 would serve parts of these routes.•Route 11 would run every half hour to the

planned OSU facility and hourly to COCC.

LONG-TERM CONCEPTS (UP TO 20 YEARS)Longer-term concepts are designed as a set of flexible service options that can be implemented in phases, linked to land use (see service expansion criteria on P. 6) and

available funding. The table below and the “Restructured Service Concepts” map detail the proposed long-term concepts, which include: x Early Morning, Later Evening, Saturday,

and Sunday Service. Service would start an hour earlier (5 AM) and run until 10 PM (as warranted by demand on each route). Satur-day hours would be longer (7 AM - 7 PM) and buses would run on Sundays (8 AM - 5 PM).

x More Frequent Service. Service could run more often based on demand, at least every 30 minutes on primary transit corridors (P. 6) and every 15 minutes (peak) on some routes.

x Route 2 (Brookswood). Route 2 could run every 30 minutes through the Old Mill, then serve the existing loop on Poplar St. hourly and the planned extension of Murphy Rd. hourly (alternating trips) to provide more coverage in SE Bend.

x Route 4 (N. 3rd) and new Route 8 (8th/Boyd Acres/Empire/18th). An extended Route 4 and/or new Route 8 could serve Juniper Ridge and expand coverage in NE Bend.

4

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Shevlin Park

Eastgate Natural Area

Pilot ButteState Park

PonderosaPark

Pine Nursery Park

LarkspurPark

SawyerPark

Wagner Mall

Vince GennaStadium

Bend Factory Stores

Country Store

Bend RiverPromenade

Les Schwab Amphitheater

The Forum Shopping Center

Cascade Village Shopping Center

Juniper Ridge

The Old Mill District

DeschutesRiver Woods

Oregon DOT P&R

Mt. Bachelor

P&R

Bend Senior Center

Deschutes River Woods

Hawthorne Station

To Redmond

To La Pine

£¤97

£¤20

£¤97

£¤20

£¤97

£¤97

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COOLEY RD

BROOKSWOOD BLVD

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CENTURY DR

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NE 18

TH ST

NE 27

TH ST

SE 9T

H ST

NE 8T

H ST

NE BO

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RES R

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BUTLER MARKET RD

BAKER RD

BEAR CREEK RD

NW WALL ST

NW BOND ST

OLD

BEND

REDM

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HWY

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POWERS RD

NW NEWPORT AVE

SIMPSON AVE

NW GALVESTON AVE

NW 14

TH ST

REED MARKET RD

MURPHY RD

SE 27

TH ST

NE GREENWOOD AVE

NE WELLS A CRES RD

NE 4T

H ST

SW M

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CROSSING DR

MT. WASHINGTON DR

COLLEGE WAY

PURCELL RD

NE 3R

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U1

U3

U2

U11

U6

U4

U5

U3

U6

U5U5

U6

U24

U30

U24

U6

OSU

OSU (Planned)

Central Oregon Community CollegeSaint Charles

Medical Center

0 0.5 1Miles

Data Sources:City of Bend, Oregon Geospatial Data Clearinghouse

Existing Local Bus Routes (Modified)

Bend City LimitsBend UGB BoundaryBend MPO Boundary

Rt 1: South 3rd StreetRt 2: BrookswoodRt 3: NewportRt 4: North 3rd StreetRt 5: Wells AcresRt 6: Bear CreekRt 11: Galveston

Rt 24: Bend - RedmondRt 30: La Pine - Bend

Potential Community Connector Stops

Existing Regional Bus RoutesNo Longer Served

SHORT-TERM MODIFICATIONS

Consider serving Deschutes River Woods with Bend - La Pine Community Connector (Route #30).

Redmond - Bend Community Connector(Route #24) could serve a destinationin north Bend, e.g., ODOT Park & Ride.

Route #5 runs on 4th north ofGreenwood. There is no trafficsignal at 4th/Greenwood but a potential future signal, as proposed in the Central Area Plan as part of broader changes to traffic circulation, could be beneficial for transit.

Route #4 runs on 3rd St.north of Greenwood. Route #5 will turn around at

St. Charles Medical Centerand return to Hawthorne Station.

Signal upgrades and retimingon NE 27th, planned for Fall 2012, will help with schedule impacts due to congestion.

Route #6 serves the 27th-Neff-Purcell-Greenwood loop instead of Route #5, with atransfer possible at St. Charles Medical Center.

Several short-term changes focus on reducingRoute #5 running time, which has increased due to highridership and congestion, inorder to maintain scheduled connections between routes at Hawthorne Station.

Proposed Short-Term Service Modifications

5

Proposed Restructured Service Concept (Mid- and Long-Term)

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Shevlin Park

Eastgate Natural Area

Pilot ButteState Park

PonderosaPark

Pine Nursery Park

LarkspurPark

SawyerPark

Wagner Mall

Vince GennaStadium

Bend Factory Stores

Country Store

Bend RiverPromenade

Les Schwab Amphitheater

The Forum Shopping Center

Cascade Village Shopping Center

Juniper Ridge

The Old Mill District

DeschutesRiver Woods

Oregon DOT P&R

Mt. Bachelor

P&R

Bend Senior Center

Deschutes River Woods

Hawthorne Station

To Redmond

To La Pine

£¤97

£¤20

£¤97

£¤20

£¤97

£¤97

£¤97

SE 15

TH ST

BROS

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POPLAR ST

COOLEY RD

BROOKSWOOD BLVD

NE NEFF RD

CENTURY DR

EMPIRE AVE

NE 18

TH ST

NE 27

TH ST

SE 9T

H ST

NE 8T

H ST

NE BO

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RES R

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BUTLER MARKET RD

BAKER RD

BEAR CREEK RD

NW WALL ST

NW BOND ST

OLD

BEND

REDM

OND

HWY

NE FRANKLIN AVE

POWERS RD

NW NEWPORT AVE

SIMPSON AVE

NW GALVESTON AVE

NW 14

TH ST

REED MARKET RD

MURPHY RD

SE 27

TH ST

NE GREENWOOD AVE

NE WELLS A CRES RD

NE 4T

H ST

SW M

T WASHI NGTON DR

CROSSING DR

MT. WASHINGTON DR

COLLEGE WAY

PURCELL RD

U7

U1

U3

U2

U11

U11

U6

U4

U4

U5

U3

U6

U5U5

U6

U24

U30

U24

U8

U8

U8

OSU

OSU (Planned)

Central Oregon Community CollegeSaint Charles

Medical Center

0 0.5 1Miles

Data Sources:City of Bend, Oregon Geospatial Data Clearinghouse

A roundabout planned at Murphy/Brosterhous as part of the future extension of Murphy isa potential bus turn-around option. Extending Murphy east to 15th could enable other transit connections in SE Bend, depending on futuregrowth. Future middle and high school sitesare located north and south of Murphy.

Route #2 serves planned Murphy connection on alternating trips (hourly). It still serves serves Lodgepole/Poplar loop hourly. This assumes Route #2 hasbeen upgraded to provide 30 minuteservice through the Old Mill District.

Bend-La Pine Community Connector serves Deschutes River Woods.

Routes #4 and/or #8 could servea terminal loop in NE neighborhood and/or future Juniper Ridge town center.

Additional concepts for SE Bendare shown separately, but dependon future roadway connections / improvements and future growth / land use.

Multiple routing options. Routing onGreenwood would require pedestrianaccess routes from Bear Creek.

With a new Route #7, Routes #5 and #6 can beconnected at St. Charles to create a bidirectional loop. Route #7 would serve parts of the existing routes.

Regardless of routing option, Route #7 serves Vet. Center, Worksource Office, etc., at15th/Greenwood instead of Route#6.

A shortened loop on Route #3 wouldprovide a more direct connection toCOCC and could be consistently “interlined” with Route #7 to provide asingle-seat ride from east Bend.

A redesigned Route #11 would be a 60-minute route, detached from the 40-minute coordinated schedules, butwould run all day. It would serve the planned OSU facility on Colorado as well as Summit H.S., Northwest Crossing, and COCC. Route #11 wouldrun hourly initially (near mid-term), but in the mid-term, a “short” version of the route could run between HawthorneStation and the planned OSU facility to provide service every 30 minutes along Galveston, 14th, and Colorado during peak times.

Multiple routing options. Route 11 would stop on Mt. Washington Dr. in the northbound direction to avoid a deviation and a left turn onto Mt. Washington from Clearwater Dr. (there isno traffic control present). It could optionally stop directlyin front of Summit H.S. in the southbound direction.

To Redmond

To La Pine

Existing Local Bus Routes (Modified)

Proposed New Local Bus Routes

Bend City LimitsBend UGB BoundaryBend MPO Boundary

Rt 1: South 3rd StreetRt 2: BrookswoodRt 3: NewportRt 4: North 3rd StreetRt 5: Wells AcresRt 6: Bear CreekRt 11: Galveston

Rt 7: GreenwoodRt 8: 8th/Boyd Acres/18th

Rt 24: Bend - RedmondRt 30: La Pine - Bend

Potential Community Connector Stops

Existing Regional Bus Routes

No Longer Served

RESTRUCTURED SERVICE CONCEPTS

Restructured concepts assume each route is designed to take 30 or 60 minutes to complete (cycle time) and “headway” of 15, 30, or 60 minutes between buses.

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Next Steps x Draft Public Transit Plan (PTP). The

team will post a draft plan for review in late September.

x Public Meeting. An outreach event will be held on Wednesday, October 3 at the Bend Downtown Public Library (5:00 - 7:00 PM in the Brooks Room) to receive community input on the service concepts and draft Public Transit Plan.

x Transit Rider Mobile Outreach. An outreach event will be held on Thursday, October 4 at Hawthorne Station (1:00 - 3:30 PM).

Public Transit

Plan

May - Aug Fall 2012

Project TimelineJanuary - April

Surveys & Mobile

Outreach

Existing Conditions Future

Opportunities & Service Concepts

Criteria for Service Expansion One objective for this project is to provide guidance as to how service expansion should be prioritized. The concept of primary transit corridors, described in the service concepts memo and the August project update, is intended to identify where the City of Bend and Cascades East Transit (CET) should prioritize the highest quality transit service, accessibility, and amenities, and where the City should plan land use (housing and jobs) to support the desired level of transit service.

The following land use threshold is recommended as a guideline for where primary service (i.e., with an eventual goal of 15-minute service) is warranted:

x Average density within a quarter-mile radius of each stop along a defined corridor should be at least:•18 residents (about 7 housing units) per

gross acre;•22 combined residents and jobs per gross

acre; or•25 jobs per gross acre.

x Technical Advisory Committee Meeting. The final (4th) meeting of the project TAC is scheduled for October 4.

x City Council and MPO Policy Board Briefing. The project team is scheduled to update the City Council and MPO Policy Board on Wednesday, November 7.

Estimated Operating CostsThe table below provides operating costs associated with each set of service options and time frame. Based on a review of service provided in several peer cities, Bend currently has the lowest operating investment per capita and the fewest service hours among the peer group, although its density is in the middle of the group. Even with the mid-term concept, Bend would have the second lowest operating spending per capita.

Time Frame Option Description Total Annual Operating Costs*

Total Peak Fixed-Route Vehicles

Current Existing System $1.5 M 7

Short-Term Route 5 & 6 Modifications $1.5 M 7Mid-Term Initial restructuring with some

enhancements (includes near mid-term service to OSU facility)

$2.35 M (+$850,000)

9 (+2)

Long-Term**

Restructuring with all enhance-ments**

$5.25 M (+$3.75 M)

20 (+13)

* Does not include additional ADA Paratransit (Dial-A-Ride) operating costs, which are addressed in the service concepts memo and draft public transit plan. ** The long-term options are designed as a flexible set of service options that can be implemented incrementally based on available funding, future priorities, and service/land use targets.

Large Lot Industrial Program Status – COIC Board Update October 23, 2012 Proposed/draft Implementation Timeline/Next Steps

November 1, 2012 November 15, 2012 Mid-January, 2013 Mid-January, 2013 Mid-January, 2013 January 31, 2013 February 1, 2013 March 31, 2013

May 2, 2013 June 1, 2013 June 1, 2013 June 30, 2013 August 1, 2013

Draft Intergovernmental Agreement (IGA) between COIC, cities and counties out for review LCDC Draft Rules hearing, possible adoption Estimate of date the rules will take effect Deschutes County Board of County Commissioners Hearing & adoption of Analysis and Comp Plan policies; Crook and Jefferson Counties initiate adoption of Analysis and Comp Plan policies Participating cities in Deschutes County may proceed with adoption of Analysis and Comp Plan policies Estimated date that IGA between Cities, Counties, COIC Estimated date – start of site notification process to determine range of potential sites Quarterly submission date for candidate sites COIC board endorsement of qualified sites (if applications received) Estimated date that Crook and Jefferson Counties will adopt Analysis and Comp Plan policies Estimated date that participating cities in Crook and Jefferson Counties may proceed with adoption of Analysis and Comp Plan policies Quarterly submission date for candidate sites COIC Board endorsement of qualified sites (if applications received)

Site Proposal and Regional Coordination Process (10/8/12 Draft) Process for COIC to:

a. Verify that a qualified site satisfies the short-term regional large lot industrial land need, and b. Allocate qualified sites among participating cities.

1. Notification Process. COIC will coordinate an informal notification process in which participating cities will provide a list of tentative candidate sites for the Regional Large Lot Industrial program. COIC will not take action on sites submitted through the notification process; the notification purpose is to share information regionally on the full range of candidate sites. At their discretion, jurisdictions would then move forward on preparing formal proposals for submission to COIC. Notification contents:

• property name/identifier • acreage • location/vicinity map • ownership status and current zoning

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The notification period will begin once Crook, Deschutes and Jefferson counties have adopted the Analysis and Comprehensive Plan policies and the regional IGA has been executed. This process may be repeated annually depending on status of regional large lot industrial site allocation. 2. Site Proposal Submission. COIC will accept site submissions from cities on a quarterly basis until the full allotment of 6 short-term sites has been endorsed. Quarterly Due Date COIC Board Review Date March 31 First Thursday in May June 30 First Thursday in August September 30 First Thursday in November December 31 First Thursday in February Each site submission shall include documentation that the proposed site complies with the Central Oregon Large Lot Industrial Regional Needs Analysis and OAR 660-024-0045. The proposal must include at a minimum:

• Vicinity map and site map. • Current development status and zoning. • Site acreage. • Site dimensions including slope and description of any unique geographic features. • Evidence that property owner is a willing LLI participant (i.e. letter from owner stating willingness

to accept overlay zone, competitive pricing, etc.). • Statement on site’s infrastructure/utility serviceability. • Location in relation to UGB. • If outside of the UGB, must provide reconnaissance level analysis showing that other lands

located within the UGB are not available/suitable. • Letters of support from EDCO and Business Oregon. • Evidence of coordination with County.

The city must also demonstrate that they have adopted the Regional Needs Analysis and Comprehensive Plan policies (or, that they will move forward with adoption concurrently with the UGB expansion process). 3. COIC Board Review/Endorsement. COIC will review each site proposal on a ‘first come-first served’ basis. The Board will review proposal materials to:

• Verify that the site qualifies for the Regional Large Lot Industrial Program based upon site-specific criteria, and

• determine if proposed site fits within regional geographic and acreage allocations (i.e. sites in at least three jurisdictions; with one 200+ acre site, two 100+ acre sites, and three 50+ acre sites).

If the proposed site meets the above review threshold, then the COIC Board will take formal action by resolution to endorse the proposed site for the Regional Large Lot Industrial Program. In the event that multiple qualified sites are proposed for a single available LLI opening, then COIC will:

• Consider recommendations and/or priorities provided by Business Oregon and EDCO, and • Endorse the site that site best achieves the LLI program criteria, as per the Regional Needs

Analysis. 4. Implementation: After a site has been endorsed by COIC, the city must move the property forward through the UGB expansion and site entitlement process in a timely fashion. Each participating City will provide an annual status report to COIC and the RAC.

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5. Regional Check-In: After three sites are endorsed for the regional program the COIC Board will review the overall allocation of sites and determine:

• If current sites and projected/pending future sites will meet the overall goals of the program in terms of geographic and acreage diversity, and/or

• If the region should target and encourage site proposals within specific jurisdictions to better achieve regional economic development outcomes as described in the Regional Needs Analysis.

6. Monitoring: As sites are endorsed, COIC will monitor the overall allocation of sites to the regional portfolio to ensure the geographic and acreage requirements are met. COIC and RAC will receive regular updates on the status of endorsed sites as well as potential/pending regional sites.

Cascades East Transit Service Cuts Discussion

Greetings,

As many of you know, Cascades East Transit made some service changes effective

October 1, 2012. These changes were caused by a budget deficit, and included the

following:

• Elimination of Community Connector (town to town shuttles) runs that regularly

carried 4 or less riders. No routes were eliminated, rather we eliminated specific

run times. Nearly all remaining Community Connector routes are now fixed-

schedule (no reservation required), with the only exceptions being Route 21

(Madras-Metolius-Culver) and the Juniper Canyon pickup on the Route 26

(Prineville-Redmond).

• Reduction of local service areas to the UGB in Madras, Prineville, and Redmond.

The Sisters service area was not changed, and the La Pine service area was

reduced, but not all the way to the UGB. Culver and Metolius service areas remain

at the UGB.

• Elimination of day passes on all demand-response (dial-a-ride) services. This was

never part of CET's fare policy, so it was a practice rather than a policy change.

(Day passes are not an industry standard for demand-response service.) CET still

offers month passes for demand-response service. This change also eliminated

inclusion of local dial-a-ride trips from the multi-zone day pass. In other words, day

passes are only available for fixed-route services (Bend fixed route and

Community Connector shuttles).

Please note that there were NO changes to service in Bend, which is funded and

budgeted separately from the rest of the system.

The final schedule, service areas, and fare structure are now posted on the CET website: www.cascadeseasttransit.com.

We have added embedded google maps for the local service areas, which make it much

easier for customers to determine if their location is within the service area. Coming soon:

an embedded Google Transit trip planner.

These changes have been difficult to make, but were necessary due to the budget deficit

and will also put CET on a more solid financial footing going forward. Click here for a Q&A

explaining why and how the service changes were made. We are working with a variety of

regional partners to identify opportunities to enhance services and/or fill the gaps in

service.

In the meantime, there are two options currently available for persons that have lost some

or all transit service.

• In Deschutes County - Volunteers in Action provides volunteer rides to seniors and

adults with disabilities: http://www.viacentraloregon.com/.

• Region-wide (and beyond) - Commute Options has many programs to match

persons interested in ride-sharing (carpooling) or to help develop vanpool

programs: http://www.commuteoptions.org/

We are now turning our attention back to working with communities and partners to

ensure that Cascades East Transit is providing the highest-priority service and to identify

new local funding options to ensure sustainability of service. CET will begin publishing a

quarterly Report to the Community beginning in early 2013.

Thanks,

Karen Friend, CET Manager

 

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