central texas section of the ieee year 2005 fall planning meeting july 23, 2005 san marcos john...

CENTRAL TEXAS SECTION OF THE IEEE

Year 2005

Fall Planning Meeting

July 23, 2005

San Marcos

John Purvis, [email protected]

512-823-7654

IEEE Central Texas Section

Meeting Agenda 8:30 Welcome: Coffee & Donuts 9:00 Meeting Called to Order 9:15 Introductions & Agenda 9:30 Section Activities Report

Vice Chair’s Report Treasurer’s Report Secretary’s Report

10:15 Section Committee Reports Analog Conferences Student Laison

10:45 Chapter Reports 11:45 Lunch


Meeting Agenda (Cont.)

1:00 Chapter Reports (Cont.) 2:00 Student Funding Proposals 3:00 Adjourn


Introductions:

Your nameYour society affiliations

Your Office

CTS Fall Planning MeetingSan Marcos

July 23, 2005

Vice Chairs Report


Fall Planning MeetingJuly 23, 2005

San Marcos, TX


Clif Denny, Vice Chair – San Antonio

210.456.3919

[email protected]

Sherry Gillespie, Vice Chair – Austin

512.346.6052

[email protected]

IEEE Central Texas Section Fall Planning - 2005

mailto:[email protected]



IEEE Central Texas Section 2005 Accomplishments

Wind Power (joint with AIAA) Jan. 26 San Antonio – 75 attendees

E-Week Activities Feb. 20-26 Austin and San Antonio – monthly steering committee meetings

Region 5 Conference, Denver, Apr. 8-10 CTS 75th Anniversary event in Austin – 55 attendees

John Meredith, Region 5 Director presented CTS History Rodger Ziemer presented Continuing Education

Opportunities Sr. Membership elevation event May 18 in Austin – 69

applicants Chapter Chairs get-together

Austin: Apr. 26, 10 participants


IEEE Central Texas Section2005 Plans

Fall Chapter Chairs get-togethers planned Austin – Nov. 15 San Antonio – Nov. 15

Sections Congress Oct. 14-17, Tampa

Treasurer’s Report



San Marcos, TX


Treasurer’s Report

CTS Fall Planning MeetingSan Marcos

July 23, 2005

Garrett Polhamus [email protected]

[email protected] PH: 210.536.2091


AGENDA

2005 “Current” Status Rules for Expenditures Procedures for Reimbursement Chapter Bank Accounts Budgeting for 2006


2005 Current StatusAs of June 2005

Profit-Loss Statement To date Budget

Opening Balance $100,780

Income $ 35,524 $70,790

Expense $ 37,086 $109,800 Net ($1,562)

($39,010)

Balance Sheet $89,972


2005 To Go Income

Fall Meetings $ 1,000e Gain on Investment $ 1,000e ICICDT Conference (net) $ 10,000e• Autotestcon 2004 $ 25,000e• EM Conference Sponsorship $ 4,000e• Com/SP loan payoff $ 4,950e

Total $ 45,950e

Engr Mgt Conference 2005 $ 1,500e

Expected to be received in 2006.


2005 To Go

Expenses Fall Meetings $ 3,000e

Travel (Attend Conferences) $ 30,000e

Student Branch Support $ 17,000e

ED Chapter Support $ 5,000e

EM Chap Spt (IPCC & IEMC) $ 5,650e

Society Conf Attendance $ 3,000e

Total $ 63,650e


Chapter Status

NAME Requested

Budget

Used Balance

Computer -2,200 -1,544

Circuits and Systems

-600

Electron Devices +2,800

Engineering

Mgt

-825 +2,926


Chapter Status

NAME Requested Budget

Used Balance

Engineering in Medicine and Biology

-500 -651

EMC -500

LEO -600

PES -5,900 -3,590


Chapter Status

NAME Budget Used Balance

PSE -1,615

SP/Comm +4,950

Consultants -600 -21

Gold -9,000 -4,313


Chapter Status

NAME Requested Budget

Used Balance

Women In Engineering

-2,550 -460

TOTALS -17,140 -3,319 -13,821


Challenge for 2005

Approved budget: -$39,010$ Chapters’ budget:-$17,140 Balance for Section: -$21,870 Total Section/Chapter budget used to date: -$1,562 However, projections for balance of 2005 year

Income $45,950 Expenses of $63,650

Opportunity to utilize more resources to enhance IEEE activities.


Investment Asset ForecastNet of $ -10,000 in 2005

0

20000

40000

60000

80000

100000

120000

140000

2000 2001 2002 2003 2004 2005

Assets

3xRebate=


CTS Budget Approval Process

Requires approval by CTS ExCom Can be modified later as desired by ExCom Must make a motion for approval CTS Chair holds Discussion CTS Chair conducts the Vote Majority rules, if quorum present.


Section / Chapter Funds Release Rules

Section Chair authorizes / approves expenditures Established by By Laws Section Chair may delegate authority, i.e.,

(Chapter Chairs (up to approved chapter budget), Treasurer, etc.) Only release max funds approved by the Section budget

Treasurer Controls “ALL” Section Funds Approves & Controls all financial accounts

Section & Chapter Concentration Bank Accounts Section Investment Funds

Primary Check Writer Alternates are other Section Officers Funds disbursements over $5,000 requires two signatures


Procedures for Reimbursement How do I get reimbursement for Chapter expenses?

Send a request to the Section Treasurer Include a description of the expense (e.g. Chapter Meeting Dinner) Travel to be reported on an IEEE Travel Expense Worksheet Include a copy of the receipts that you need reimbursed

IRS & IEEE require receipts for all expenditures over $25.00. Include your return address for sending check Mail a hard copy (keep a copy) or email an image to:

Garrett Polhamus, Treasurer, IEEE Central Texas SectionAFRL/HED8262 Hawks RoadBrooks City-Base, Texas 78235-5147

[email protected] [email protected]


Chapter Bank Accounts Can your Chapter open a bank account?

YES, but……… Pros

Quick access to funds Always know status of available funds Have more flexibility to administer chapter activities

Cons Increased workload of maintaining / balancing account Liability

Order of Liability is Chapter, Section, Region, IEEE HQ Required Reporting

Must have Treasurer, Secretary and Chairman. Must submit Annual Financial Report or the Section loses rebate. Finances must be tracked in IEEE Section (L50 Report) format Signatory from IEEE HQ in IEEE Section format


Chapter Bank Accounts SO…… When is a Chapter bank account appropriate?

It’s generally appropriate when the chapter has a significant amount of income and associated expenses.

If your chapter is interested, please work with the Treasurer in setting up your account.

Remember, if you set up your own account, you will always need to coordinate with the Section Treasurer since he (she) is responsible for the proper utilization and management of the funds.


the 2006 Budget…. Prepare for a financially active 2006 Provide budget input when requested ~ 1 Dec

2005 Be prepared to support your budget request. Participate in planned budget review meetings

or conference calls. Use $$$ for the benefit of the IEEE and its

members

Secretary’s Report



San Marcos, TX

Analog / Electronic Communication Report



San Marcos, TX

Conference Report



San Marcos, TX

Student Liaison’s Report




Paul Kaschube

Student Liaison

(512) 372-5662 Office

(512) 873-0229 Home

(512) 923-3647 Cell

[email protected]



IEEE Central Texas Section Student Branches

Student Branch Advisor President/Chair

UT Austin Dr. Sriram Vishwanath Pete Andriukaitis

St. Mary’s Dr. Djaffer Ibaroudene Robert (Willie) Dominguez

UT San Antonio Dr. Yufang Jin Gabriela Lira

Trinity Dr. Farzan Aminian Brandi House


IEEE Central Texas Section 2005 Accomplishments

Student Presentations at Spring Planning Meeting Region 5 Conference Denver Colorado Analog News Articles Establishing Liaisons with new Student Branch

Officers at UTA and UTSA Providing UTA History to John Meredith for CTS 75th

Anniversary Ceremony June 30th Funding Proposals Student Presentations at Fall Planning Meeting


Region 5 Conference Denver Colorado Robotics Competition


Region 5 Conference Denver Colorado The St. Mary’s Team


Region 5 Conference Denver Colorado St. Mary’s Robot


Region 5 Conference Denver Colorado The UTSA Team


Region 5 Conference Denver Colorado The UTSA Robot


Region 5 Conference Denver Colorado LSU – First Place Team



Student Branch Presentations

Trinity University

UT San Antonio

UT Austin

St. Mary’s University


IEEE Central Texas Section 2005 – 2006 Plans

Fall Site Visits to Student Branches Analog News Articles Planning for 2006 Region 5 at UTSA Engineering Management Conference September 30th Competitive Funding Proposals S-PAC Activities with Kristi Hummel Section Student Paper Competition for Region 5 Student Presentations at Spring Planning Meeting

(January 2006) Region 5 Conference in San Antonio (April 2006)



General Notes and Observations

The Faculty Advisors show great dedication and devotion to their Students. Conference and travel costs for the Advisors is a big help to them.

The Students enjoy and benefit from participating in IEEE Conferences.

The Student Branches and Advisors very much appreciate the interest, attention, and financial support given them by the Central Texas Section.


Engineering Management Society

CTS Spring Planning Meeting

San MarcosJuly 23, 2005


Introductions Engineering Management Society

Introductions Focused on improving the capabilities of

engineering managers (any need for that???) Schedule of Meetings – first week of each

month at El Gallo, on a Tuesday or Thursday evening

Hosting IEEE UT EMS 2005 July 28-29 Propose to host IEMC 2007 in Austin Need help with conferences, especially

program (paper proposals, refereeing)


Central Texas EMS Leadership Team

Chair – Leslie Martinich, [email protected], 512-423-5121

Vice-Chair – Steve Prough, [email protected] 512-291-9589

Advisor – Scott Atkinson [email protected] (210) 545-4228

Advisor – Tom Grim [email protected] (512) 342-0373 Executive Committee – Nils Smith

[email protected](210) 522-3685 Executive Committee – Eric Cowan

[email protected](830) 372-7559


Engineering Management Society

Web site http://www.ewh.ieee.org/r5/central_texas/ems/

Members – up from 75 to 154 Average attendance at meetings = 20


Upcoming Meetings Tuesday, August 16

Maura Nevel, “Reclaim Your Time!” Tuesday, September 6

Don Shafer, editor-in-chief, IEEE Computer Science Press

Joint meeting with PMI, Austin Chapter Planned joint meetings / seminar series with

PDMA in 2006, on delivering innovative products.


ConferencesJuly 27-29, 2005

6th Annual IEEE UT Engineering Management Conference, IEEE UT EMC 2005, "Managing in Uncertain Times," Austin, Texas, USA

September 11-13, 2005

International Engineering Management Conference (IEMC) 2005, "A Strategic View of Engineering and Technology Management", St. John's, Newfoundland, Canada


Plans 2005

Grow participation in order to support our conference plans

Continue to improve the productivity of engineers and the management skills of engineering managers


Needs

Need volunteers for IEEE UT Engineering Management Conference, August 9-11, 2006 (Austin)

Program Planning – submitting and refereeing papers


QUESTIONS???

Thanks


Electron Devices Society




Product Safety Engineering Society




Electromagnetic Compatibility Society




Central Texas EMC Society

Chair – Michelle Cook, [email protected] Vice Chair – vacant Secretary – Mark Prchlik, [email protected]


Central Texas EMC Society

For to those involved in the field of Electromagnetic Compatibility (EMC) design, test, and certification

65 members on SAMIEEE No current data on number of non-members on

mailing list 20-30 members typically at each meeting


Meetings

Date / Speaker / Topic 1H 2005 past meetings

March: William Kimmel, P.E., Kimmel Gerke Associates, Ltd. “How to Design Digital Systems ot Fail FAIL FCC & CISPR in 20 Easy Steps”

April: Lee Hill, Silent Solutions“What Your Mother Never Told You About Ferrites: PCB and Cable Filtering Applications”

May: Social and going away dinner for John O'Brien June: Summer Social and Fun Fest, Tour of ETS and kick-off of a Technical

Presentation Series by Ed Bronaugh, “Using Attenuator Pads to Reduce VSWR”

Use multiple slides if necessary to show all past meeting and future meetings


Meetings

2H 2005 future meetings July: Tour of Dell EMC test plus technical presentation

series by Ed Bronaugh continues with “Calculating Test Frequency Steps”

August: Post-symposium panel discussion September: NEBS Lecture October: TBD November: (planned) Distinguished Lecturer Greg

Kiemel, Northwest EMC December: Officer elections and technical TBD


Plans 2005

Organizing 2009 IEEE EMC Symposium to be held in Austin


Power Engineering Society




PES Introductions

Introduce your self & others on your executive team

Present info on your Society & Chapter Schedule of Meetings Unique plans for remainder 2005 Issues needing help


Power Engineering Society Team

Chair – Roy Matthews Phone 512-602-8152 (W) 512-249-8220 (H) Email [email protected] (W)

[email protected] (H) Vice Chair – Ron Brown

Phone 512-278-8406 (W) (512) 917-1125 (M) Email [email protected] (W)

Treasurer – Michael Noth Phone 512-672-3256 (W) 512-799-7615 (M) Email [email protected] (W)

[email protected] (H) Secretary – Stacy Smith

Phone (512) 505-7009 (W) Email [email protected] (W)








Power Engineering Society Power Engineering

Represented Companies Utilities – Austin Energy/LCRA/ERCOT/PEC Contractors – Elk/Dean Johnson AE Firms – PSP/SKE/Spectra/Bay & Associates End Users – AMD/Motorola/Dell/Applied Material/SAS Vendors – Square D/Clifford/3M/SHERMCO

Meeting Open to Non-members 46%– Non-Members (down from 49%)

Average Meeting Attendance – 52


PES Meetings

January 25, 2005 Subject – Arc Flash Protective Clothing Attendees – 30 (20 Members + 10 Guests) Presenter – Ken Afra UniFirst Corporation

February 22, 2005 Subject – NEC Update Class Attendees – 108 (60 Members + 48 Guests) Presenters – James Stallcup of Grayboy, Inc. Charged $50 per person (book, lunch and class) Had corporate sponsors (Square D, Seimens, 3M, Toshiba,

Shermco, SWMCO) Received $3,000 from Section and returning $1948


PES 2005 Meetings (cont.)

March 22, 2005 Subject – UPS Considerations Attendees – 32 (21 Members + 11 Guests) Presenter – Larry Serbousek, PE -- Powerware

April 26, 2005 Subject – SCADA Systems PLC vs. DCS Attendees – 24 (17 Members + 7 Guests) Presenter –Mark Hunter Invensys


PES 2005 Meetings (cont.)

May 24, 2005 Subject – Electrical Facility Design Considerations Attendees – 40 (30 Members + 10 Guests) Presenter – Mike Filley, PE – Square D

June 28, 2005 Subject – Medium Voltage Theory and Products Attendees – 78 (55 Members + 23 Guests) Presenter – Bill Taylor, PE and Mario Hernandez of

3M Tour of High Voltage Test Facilities


PES Plans Remainder of 2005

July 26, 2005 Subject – PE Ethics Presenter – CW Clark, PE – Texas PE Board

August 23, 2005 Subject – Medium Voltage Drives Presenter –Allen Bradley

September 27, 2005 Subject – Lightning Presenter – Mike Noth, PE


PES Plans Remainder of 2005

October 25, 2005 Subject – Transmission System Protection and

Control Presenter – Dan Smith PE Austin Energy

December 6, 2005 Subject – Tour Austin Energy District Cooling

Ice Storage Facility Presenter – Jim Collins Austin Energy


PES Issues

Getting New People Involved in Officer Positions (New Blood)

Monthly Executive Board Meeting Operating without checking account Obtain projector for meetings Keeping email list current


QUESTIONS???

Thanks


Women in Engineering



Women in EngineeringChapter Report

July 23, 2005San Marcos, TX

Sherry Gillespie, Chair


WIE Chapter Officers

Chair - Sherry Gillespie

[email protected] Vice Chair - Vicki Almstrum

[email protected]

WIE Steering Committee meets bi-monthly to plan initiatives; WIE subscriber list - 65




2005 WIE Events

Jan 19, 2005: Presentation and Tour at the Texas Advanced Computing Center, Pickle Campus, Austin

Joint Chapter meeting with Austin Computer Society and Engineering Management Chapter; 35 attendees

May 12, 2005: CTS 75th Anniversary Event and All-Chapters Meeting at the UT Avaya Auditorium, Austin; 55 attendees

John Meredith, Region 5 Director presented CTS History Rodger Ziemer presented Continuing Education

Opportunities


2005 WIE Plans

Oct. 20, 2005: Texas Conference for Women - Austin Convention Center - CTS Booth with reps from WIE, EDS, EMS chapters

Fall 2005: Tour of UT Austin Center for Computational Visualization

Outreach Activities: UT WEP, Expanding Your Horizons

Details on WIE website:http://ewh.ieee.org/r5/central_texas/wie/

http://ewh.ieee.org/r5/central_texas/wie/


Issues

Membership development Increase volunteer activity New leaders sought

contact Sherry Gillespie [email protected]



Computer Society – San Antonio




Computer Society - Austin




Introductions

Introduce your self & others on your management team

Present info on your Society & Chapter Schedule of Meetings Unique plans for 2005 Issues needing help


Your LeadershipTeam

Chair – Ravikumar Ramachandra Communications Chair – Steven Stacey Program Chair – Steven Teleki Past Chair – Steven Teleki Webmaster – Salil Ahuja


IEEE Computer Society, Austin Started in April 2002 Meetings Conducted10 times a year Starting 2005, officers will meet thrice a

year Meeting Venue is National Instruments We have around 241 members Average attendance at meetings is

around 40 for 2005 so far


IEEE Computer Society, Austin

Where all do we publish our meeting notices?

Austin American Statesman AAS [email protected]

P. Rogers (Austin Biz Journal) [email protected]

Austin SPIN Software Process Imp. Network (ASPIN) [email protected]

MSSTC D-List [email protected]

Joe Redfield [email protected]

IEEE Computer Society Austin [email protected]

Austin XL News Items [email protected]

[email protected] [email protected]

LaunchPad Job Club - Jobs Posting [email protected]

Low Tech Happy Hour <[email protected]>











Meetings

January 19, 2005 Visit at the Texas Advanced Computing Center (TACC) / attendance ~ 55

February 10, 2005, The Power of Software Product Lines, by Dr. Paul Clements, Software Engineering Institute / attendance ~ 38

March 16, 2005, Applied Personal Productivity, Chasing Individual Efficiency, by Stephen Henderson / attendance ~ 26

April 19, 2005, software Development Challenges for the 21st Century, by Steven Teleki / attendance ~ 47


Meetings (cont….)

May 12, 2005, Continuing Education Options for You and IEEE Section, by Rodger E Ziemer / attendance ~ 36

June – None

June 13, 2005, Introduction to Voice over Internet (VoIP), by Manuel Vexler / attendance ~ 32

Future meetings – Aug 2005, Domain Specific Languages, Dan Massey, Principal Architect, Borland


Plans 2005

Increase the attendance Arrange for more hardware oriented sessions Get more volunteers Have light snacks Involve more students too

Plan to participate in conferences


Issues (if any)

Volunteers Volunteers Volunteers


QUESTIONS???

Thanks


Joint Communications / Signal Processing




Joint Circuits and Systems / Solid State Circuits




Consultant’s Network




Engineering in Medicine and Biology




Computer Society - Austin




Graduates of the Last Decade




Proposed Life Member Chapter



Life Member ChapterEd Bronaugh, LF

CTS Life Member Coordinator


Introductions The following people are working to

establish a Life Member chapter in the Central Texas Section Ed Bronaugh, Coordinator, CTS Bob Hunter Les Johnson


Leadership Team As yet, we have not established:

A Chair A Vice Chair Other Officers or Committee Chairs


Life Member Chapter There are at least 150 Life Members in the

Central Texas Section We have contacted many of them via email So far, we have 30 Life Members who have

responded affirmatively Others have indicated interest We have put a notice in the IEEE Life

Member Newsletter to solicit those whom we could not contact via email.


Meetings & Plans for 2005 We have not yet established meetings

A problem with meetings is that CTS Life Members are scattered throughout the Section

Some in the Austin Area Some in the San Antonio Area Some out in the Hill Country, e.g., Kerrville

area.


Meetings & Plans, Con’d Most of our Life Members prefer not to drive

at night, nor to meetings a long ways from home.

One approach we have been considering is to establish two chapters or one chapter divided into two subchapters

One in Austin One in San Antonio


Questions???

Thanks


Proposed Systems, Men & Cybernetics Society Chapter




Student Branch Reports





Student Branch Presentations

St. Mary’s University

UT San Antonio

UT Austin

Trinity University

central texas section of the ieee year 2005 fall planning meeting july 23, 2005 san marcos john...

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