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CEO REPORT I S S U E 2 4 P U B L I S H E D

M A Y 2 0 1 6 T h e C E O R e p o r t i s a r e g u l a r b u l l e t i n p u b l i s h e d b y t h e C i t y o f P o r t P h i l l i p ( C o P P ) .

Welcome to the April 2016 edition of the CEO Report.

This issue focuses on Council’s performance in delivering priority projects, performance indicators and improving value for the community throughout the month of April.

Delivering the Council Plan Fishermans Bend Urban Renewal Area

Toyota Australia and the Environmental Protection Agency (EPA) presented at the Fishermans Bend Community Forum on 21 April 2016. Toyota Australia spoke about its intention to retain and expand its head office in Port Melbourne and relocate its Sydney office. While Toyota Port Melbourne is transitioning out of local manufacturing they have a strong commitment to building their community spirit program. They view public transport and community infrastructure as important amenities to their business and employees. The EPA discussed their Environmental Audit System, including the development of the audit system process, their role and the different types of auditors. The EPA is overseeing a groundwater quality assessment of Fishermans Bend; this report is scheduled to be complete in the next month.

St Kilda Triangle

During April 2016, meetings were held with Minister for Planning, Hon. Richard Wynne and Minister for Public Transport, Hon. Jacinta Allen, who were briefed on Council’s adoption of the Masterplan and recent research undertaken to support it.

Officers have commenced a set of Design Guidelines to assist with preparing a Planning Scheme Amendment to give effect to the Masterplan.

Palais Theatre

In April 2016 much needed works commenced on the Palais Theatre to repair the external facade and, undertake electrical upgrades. The majority of works will be undertaken on the exterior of the building and will be completed during the regular operations of the theatre.

Continued over the page…

Presented at the Ordinary

Meeting of Council on

24 May 2016 www.portphillip.vic.gov.au

The Council Plan outlines a vision

for an engaged, healthy, resilient

and vibrant city

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The internal works will be staged around shows, with the bulk of activity occurring from 14 June to 8 July this year. It is expected that the works will be completed by early 2017. Council continues toward securing a long term lease for a new operator for the theatre.

Vibrant places and villages

After consultation with the Emerald Hill and South Melbourne Village Partnership Group, Council has purchased a portable stage. This purchase is a great asset for activation activities, not only in South Melbourne but across all the villages. The portable stage will enable the benefits of the Vibrant Villages program to continue well into the future.

In April 2016 Council launched year two of the “Art on the Fence” initiative in collaboration with the Port Melbourne Historical and Preservation Society. The exhibition features a series of pictures from Council’s historical archive reprinted on large scale boards and displayed at the Port Melbourne Waterfront for visitors and locals to enjoy.

Port Melbourne’s “Art on the Fence”

Also during April 2016 Council launched the Lock-2-Latte program in Port Melbourne to encourage more

bike riders to visit the Waterfront. The program is a collaboration with the Port Phillip Bike Users Group and forms part of Council’s commitment to a healthy and vibrant community. Cafes in the Port Melbourne Waterfront area are providing bike riders with locks free of charge, and Council has already received requests to install more bicycle hoops in the area. Cafes can register their interest to participate at http://www.ppbug.org/lock2latte

On 11 April 2016 Council hosted its first Village Partnership Group Leadership Forum at the South Melbourne Town Hall to share ideas and discuss experiences from the last twelve months. Speakers at the event included Kirsty Baird from the Smith Street Dreaming Festival in Collingwood and Fiona Hillary from the RMIT Urban Laboratory project. Both speakers shared their experiences and inspiration in running events with highly engaged communities.

Toward Zero implementation

Council made further progress towards achieving Toward Zero community targets. Highlights for the month of April 2016 include:

• Council’s partnership in the Melbourne Renewable Energy Project reached a major milestone with the release of the tender on 20 April 2016. If successful, this project will effectively neutralise up to 100 per cent of Council’s electricity emissions by 2018.

• Two new rain gardens at Stokes and Farrell streets were installed this month. Rain gardens treat stormwater pollutants in local streets before entering the bay. A further three rain gardens will be installed before the end of June at: Perrins St, South Melbourne; Nott St, Port Melbourne; and Princes St, Port Melbourne.

• During April 2016 Black Spot Funding from VicRoads enabled safety improvements at the roundabout at Nelson Road, Moubray Street, and St Vincent Street, Albert Park. Kerb improvements will reduce traffic speed and crossing distances for pedestrians. Funding was also provided for raised pedestrian crossings that will increase visibility and improve safety for walkers including the students and parents of Albert Park Primary School. The improvements commenced this month and are expected to be complete mid-May 2016.

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• Safety improvements will be made to Elsternwick Park access through an upgrade to the roundabout at Ormond Road, St Kilda Street, and Bent Avenue. Installation of raised pedestrian crossings and kerb extensions commenced this month. These improvements will make walkers and bike riders more visible, and slow traffic entering the roundabout. This project is delivered in partnership with Bayside Council following community requests. Work is due for completion in early May 2016.

• Consultation on Council’s draft Car Share Policy wrapped up in April 2016. We received 235 pieces of feedback with 751 views of Council’s Have Your Say page for the consultation. There were 43 suggestions for new car share bay locations provided through an interactive online mapping tool. Feedback will inform an updated Car Share Policy, which will be presented to Council for consideration in mid-2016.

Gasworks Arts Park remediation

Council updated the community on progress, providing information regarding soil sampling, geotechnical investigations and the fence between CaSPA Care and Gasworks Arts Park.

St Kilda Life Saving Club

Construction of the structural steel and precast concrete panels commenced in April 2016.

It is anticipated that the precast concrete panels will be completed and the roof installed in May 2016.

Construction underway at St Kilda Life Saving Club

South Melbourne Life Saving Club

Community consultation on the draft concept closed on 15 April 2016. Council received 167 consultation responses from the community.

The concept design and consultation summary report will be considered at the 24 May 2016 Council Meeting.

JL Murphy Reserve sport pavilion

The project team continues to work with sports clubs on developing design options to improve facilities and accommodate more use of the grounds.

Peanut Farm Reserve sport pavilion

During April 2016 the proposed concept was tested with various sports clubs to cover all design aspects. The architects continue to develop the concept, based on feedback.

Queens Lane precinct

Council has been reviewing results of traffic investigations to identify congestion issues and solutions. In mid-2016, community consultation will be undertaken on the proposed traffic initiatives.

Wellington Street precinct

Civil improvement works to the Wellington Street and Upton Road intersection were completed on schedule. Planting in the precinct is expected to commence in May 2016.

St Kilda Road protected bike lanes

During April 2016 Council officers worked with the VicRoads designer to develop concept plans. The concept plans will address crash history and geometry along St Kilda Road from Carlisle Street to Moubray Street. Work will continue to determine where specific road safety treatments could be applied.

Affordable Housing Strategy

Council adopted its 10 year affordable housing strategy “In Our Backyard – Growing Affordable Housing in Port Phillip 2015 – 2025” at the Council Meeting on 12 April 2016. The Minister for Housing, Disability and Ageing, Hon Martin Foley MP, officially launched the

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strategy on 14 April 2016. At the launch the Rev John Tansey, former Minister for the Uniting Church St Kilda Parish Mission, and Daniel Teller of Harlea Properties spoke about the importance of providing affordable housing and the potential role of the private development sector.

The Strategy reinforces Council’s long-standing priority to maintain a diverse and inclusive community, and ensure housing remains available to those who are socially disadvantaged and marginalised. The Strategy explains how Council will invest in and support the provision of community housing by local community housing organisations. Exploring potential planning mechanisms for Port Phillip, including Fishermans Bend, is also a key part of the strategy to encourage delivery of affordable housing by the private sector. Council is now implementing the strategy in partnership with Port Phillip Housing Association, South Port Community Housing Group and St Kilda Community Housing.

Improving community value

Continuous service and business improvement

In April, Council’s website received a facelift for the most frequently used online services to improve the user experience. Applications for permits, booking waste collection, making payments and other enquiries are now faster and easier and accessible on mobile devices adding value to the community. Online services can be accessed on Council’s website: https://eservices.portphillip.vic.gov.au/

Enterprise portfolio management

The Project Portfolio presents a listing of projects identified to be undertaken during 2016/17. On 26 April 2016, the draft Council Plan and Budget 2016/17, including the Project Portfolio, was adopted by Council released for public consultation. Submissions can be made up to 26 May 2016 and will be heard at the Special Council Meeting on 7 June 2016, prior to Council considering adoption of the Council Plan 2013-17 (Year 4) and Budget 2016/17 at the Ordinary Council Meeting on 28 June 2016.

This month’s status report on priority projects can be found on page 14.

Aligned organisational culture and capability

Significant work was completed in April to formally review, update and implement four key procedures to:

• integrate safety and wellbeing policies

• empower and support safety leadership

• identify hazards and assess and control risks

• prescribe how incidents, near misses and property damage events are reported, investigated and managed

Also in April 2016 we ran our third annual staff survey. The input provided by our staff through this process gives us valuable information about their alignment and engagement with Council and organisational objectives. It also tells us where improvements may have been achieved and opportunities for future focus.

Good governance

Local Government Victoria released proposed Local Government (Electoral) Regulations. The Mayor provided a written response on behalf of Council emphasising the importance of increasing the amount of candidate information available, for the public to make informed decisions at Council elections.

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Other notable items Parking in Port Phillip

During March and April 2016, new restrictions were applied to on-street parking in some streets across Balaclava, Ripponlea and Elwood, following consultations held between October and December 2015. To view an interactive map of the parking changes, head to Council’s website: http://www.portphillip.vic.gov.au/parking-neighbourhood-bre.htm

Changes to Emerald Hill Library and Heritage Centre hours

From 18 April 2016, the Emerald Hill Library and Heritage Centre will extend its operating hours to improve community access. The centre will now open at 12 noon on Tuesday and Wednesday, and close at 6 pm on weeknights.

Alma Park Pavilion opens

On 30 April 2016 the Alma Park Pavilion was officially opened. The facility provides an environmentally friendly and multi-functional mixed-use space for a growing number of sports and community groups, and reflects Council’s commitment to increase participation in sport, especially for women.

Reimagining the Botanical Gardens

On 20 April 2016 “The Botanic Garden” exhibit opened at The Gallery, St Kilda Town Hall. Led by RMIT PhD student and artist Sarah Edwards, the exhibition recreates the sights and sounds of the St Kilda Botanical Gardens, Port Phillip Bay and other gardens from around the world. It combines painting, printmaking, sound and installation to depict the biodiversity of local and international flora.

Upgrading Acland Street

Work is progressing on the Acland Street Construction Impact Mitigation Plan. The plan contains a suite of initiatives that have been developed to support trade and activity in Acland Street throughout the construction period. These initiatives cover: free car parking on Shakespeare Grove, signage for vehicles and pedestrians, a wayfinding map, reductions in footpath trading fees, arrangements for shopfront access, deliveries, loading and waste, and

marketing and promotion of Acland Street. Council will continue to regularly meet with the community, traders and the Acland Street Village Business Association for the duration of the project.

Annual Report ARA finalist

Council’s 2014/15 Annual Report was announced as a finalist in the Australasian Reporting Awards (ARA). The ARAs were first introduced in 1950 with the aim to improve the standard of reporting in Australia. The award program is supported by volunteer professionals and professional bodies to recognise excellence in annual reporting.

The City of Port Phillip 2014/15 Annual Report has been assessed by two industry adjudicators along with the ARA Board and Company Secretary. The assessment criteria consisted of an overview of agreed objectives and annual highlights, a review of operations and activities, and an analysis of financial performance. The award winners will be announced on 8 June 2016.

Tracey Slatter Chief Executive Officer

During April 2016 • Home and Community Care delivered

2,767 meals and provided 6,597 hours of community support

• Council libraries received 53,595 visitors and made 79,128 loans

• South Melbourne Market received 416,628 visitors

• Council’s waste management team emptied 163,102 waste bins and 145,836 recycle bins

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Our performance The City of Port Phillip is committed to improving our performance and providing value for money to our community. To increase our transparency and accountability, we provide an update on some of the ways we measure our performance. This shows our service performance across the community, internal processes, people development, insurance and safety, and financial performance, including a legislative update.

Service performance for the community Community requests responded to within agreed timeframes (Monthly)

Community calls answered within 30 seconds (Monthly)

Last month: 92%

This month: 92%

We track how well we are responding to community requests within agreed timeframes. We have remained well above target for the past 12 months.

Last month: 68%

This month: 71%

We aim to answer calls within service standards. In April we were still below our monthly target of 80 per cent of calls answered within 30 seconds.

Council Plan actions on track (Quarterly)

Street cleaning services audit (Monthly)

Quarter Two: 100%

Quarter Three: 100%

We are delivering on our actions as outlined in the Council Plan 2013-17. We were on track for all 90 actions (100 per cent) at the end of Quarter Three.

Last month: 94%

This month: 93%

We undertake weekly audits across the city to derive a street and lane cleanliness performance rating against the agreed standard. Streets are selected at random for audit.

92% 71%

100% 93%

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Service performance for the community (continued)

Time taken to decide planning applications (Quarterly)

Quarter Two: 42 days

Quarter Three: 52 days

This measure forms part of the Local Government Performance Management Framework. We aim to decide planning applications within 60 days.

During Quarter Three we were on track with the median number of days result of 52 days. This is despite experiencing a 10 per cent year on year increase in the number of planning application received from 1,127 to 1,212.

Internal processes

CO2 emissions (net) (cumulative) (Quarterly*)

Potable water usage (cumulative) (Quarterly*)

Quarter Two: 4,665 Tonnes cumulative

Quarter Three: 6,420 Tonnes cumulative

Greenhouse gas emissions are 32 per cent off target due to delays with capital works delivery of the Environmental Retrofits Program and lower than expected efficiency gains achieved through business-as-usual and operational improvements in council buildings. This result is better than the same time last year, however is failing to meet our tighter targets this year.

Officers will continue to monitor emissions.

* These measures are reported in arrears due to data availability.

Quarter Two: 100.4 ML cumulative

Quarter Three: 145.7 ML cumulative

There was a total increase in water consumption of 12 per cent over the same period in the previous year. Water use decreased by 12 per cent at the South Melbourne Market. However this was offset by lower than average rainfall for the second year running, requiring increased levels of irrigation.

Officers will continue to monitor water use.

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Internal processes (continued)

Waste diverted from landfill (Monthly*)

Council priority projects on track (Monthly)

2015/16 Year to date Target Status

78% 90%

Last month: 38.9%

This month: 38.6%

We aim to divert waste from landfill by recycling more. This chart shows the proportion of waste that is recycled from kerbsides and the transfer station within our City.

* These measures are reported in arrears due to data availability.

Last month: 78%

This month: 78%

We track the status of Council priority projects. At the end of April 21 projects were reported on track, five projects were reported off-track minor and one project was reported off-track. Details are provided in the Priority Project Status Report on page 14.

Operational efficiencies (Monthly)

Capital efficiencies (Monthly)

Last month’s result: $746,000

Year-to-date savings enabled: $912,000

To date we have banked $912,000 of efficiencies by doing the same/more for less and identifying other funding sources.

Last month’s result: $619,000

Year-to-date savings enabled: $789,000

To date we have banked $789,000 of capital savings related to savings from negotiating lower project costs, a more competitive tender process for the kerb and road renewal program and savings from the litter bin replacement program.

– –

38.6% 78%

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Our people

Percentage mid-year employee plan reviews completed (Monthly)

Last month: 98%

This month: 99%

Employee plans increase alignment with Council Plan objectives and initiatives, and ensure an ongoing focus for meaningful staff development. To date we have completed 99 per cent of our mid-year employee plan reviews.

Insurance and safety

Total recordable injury frequency rate (Monthly)

Public liability claims received (Quarterly)

Last month: 19.6

This month: 21.0

This measure reflects the rate at which recordable injuries are occurring, expressed as a number of total recordable injuries per million work hours.

Quarter Two 2015/16: 28 new claims

Quarter Three 2015/16: 28 new claims

We monitor our public liability claims. For example, this could be in relation to property and vehicle damage, and trips and falls. The highest volumes of claims received are the property damage claims.

99%

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Financial performance Council's year to date cash surplus of $12.3 million is $6.5 million higher than forecast year to date surplus of $5.8 million. The March 2016 result disclosed a cash surplus of $13.1 million which was $6.1 million higher than the year to date forecast of $7.0 million.

The key drivers for this favourable variance are summarised below.

This Month Year to Date Actual Forecast Variance Actual Forecast Variance $'000 $'000 $'000 $'000 $'000 $'000

Operating Income 15,034 15,474 (440) 159,972 159,230 742

Operating Expenditure 13,691 13,446 (245) 143,013 145,939 2,926

Project Capital Expenditure 3,425 3,694 269 24,405 26,347 1,943

Reserve Movements 207 1,057 (850) 609 (575) 1,184

Cash Surplus/Deficit 6,472 8,130 (1,658) 12,336 5,827 6,510

Key variance explanations

Operating income: $742,000 favourable

• Favourable items: o User charges and other fees $379,000: Due to higher than projected clearway towing income

$102,000 and increases in utilisation of both South Melbourne Market casual stalls $52,000 and cooking school programs $61,000.

o Other Income $370,000: Due to higher than anticipated sponsorship income received for St Kilda Festival $134,000 and recycling collection income $90,000. The interim recycling collection agreement is currently paying more per tonne for recyclables (increase from $13 per ton to $31 per ton).

o Grants Operating $200,000: Due to the successful application for grant funding within Maternal and Child Health Service Innovation Fund $59,000, increased utilisation of children enrolled in 4 year old kindergarten resulting in additional grant funding $39,000 and receipt of unbudgeted Victorian Adaptation Sustainable partnership grants $63,000.

• Unfavourable items: o Parking fees and fines ($313,000): This is predominantly due to staff absences and the inability to fill

vacant shifts during the month causing a direct impact on parking infringement income ($360,000) and courtesy letter income ($323,000). This variance is offset by a decrease in parking infringement cancellations $381,000 and higher than projected resident parking permit income $326,000.

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Operating expenditure: $2.9 million favourable

• Favourable items: o Professional Services $976,000: Manly due to timing of operating projects. The larger project

variances include: Ferrars Street Education precinct $308,000, Children's Centre Review $155,000, the Asset Management transformation project $100,000 and the Maternal Child Health Changes $146,000 ($280,000 deferral requested).

o Contract services $861,000: Due to delays in progressing operating projects, namely Albert Park Lake storm water $200,000, Port Melbourne Waterfront $48,000, S Kilda Triangle Winter Pavilion $45,000 and South Melbourne Market master plan $30,000. In addition, invoicing delays within food services, information support and referral service and underspends within Business Technology network infrastructure project contributes to this variance.

o Materials and Admin Costs $760,000: Due to underspends across the organisation for external lease charges $298,000, training costs $270,000, maintenance costs $202,000 and advertising/publicity costs $104,000.

Capital expenditure: $1.9 million favourable

• Favourable items: o St Kilda Lifesaving Club Upgrade $590,000 - The construction program is behind schedule by

approximately 5 weeks due to required modification works. Council officers are continually reviewing the program to identify time saving opportunities.

o Recreation Reserves Renewal Program $233,000 favourable - Updates to the program phasing and allocation of funding has been conducted. All projects within this program are anticipated to be completed by the end of this financial year.

o Public Space Accessibility $186,000 - Both projects are delayed. Quotes received for the Beacon Cove Ramp feasibility ($71K favourable) were significantly higher than initial estimates but there is sufficient funds in the overall program to progress. The tender for the new tactile indicators and handrails is $116K favourable due to longer than expected tender evaluation time, however the project will still be delivered this financial year.

o South Melbourne Lifesaving Club redevelopment $177,000 – Council will consider the results of community consultations on the proposal on 24 May 2016. The design development is slightly off track for completion in 2015/16 and not all funds allocated this financial year will be required.

o Repair Beacon Cove Foreshore $173,000 favourable - The scope of works required to repair the seawall is now clear and the project will progress to tender. Remaining funds will be deferred to 2016/17 for the repair works.

Reserve Transfers: $1.1 million favourable

• The early receipt of the Victoria Grants Commission payment in the 2014/15 financial year has resulted in this revenue being reflected as an unbudgeted transfer from General Reserves.

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Legislative update Legislative changes –

Below are the legislative changes for the month of April 2016 that may affect the City of Port Phillip.

Legislation Assent date Impact Aboriginal Heritage Amendment Act 2016 (Amending Aboriginal Heritage Amendment Act 2006)

5 April 2016 Improves reporting requirements around Aboriginal cultural heritage, includes provisions regarding Aboriginal intangible heritage, establishes an Aboriginal Cultural Heritage Fund, and provides for further protection of Aboriginal cultural heritage.

Land (Revocation of Reservations) Act 2016 (Amending Land Act 1958 and “Order in Council dated 29 October 2002, published in the Government Gazette dated 31 October 2002, page 2934”

5 April 2016 Revokes the permanent reservation of certain land at Albert Park so the land can be permanently reserved for educational purposes.

Local Government (General) Amendment Regulations 2016 (Amending Local Government (General) Amendment Regulations 2015)

8 April 2016 Further prescribes information to be contained in a notice of rates and charges and to be specified in a land information certificate. Makes amendments to information specified in a land information certificate as a consequence of the enactment of the Local Government Legislation Amendment (Environmental Upgrade Agreements) Act 2015.

Heavy Vehicle National Law Application (Infringements) Amendment Regulations 2016 (Amending Heavy Vehicle National Law Application Act 2013)

12 April 2016 Prescribes certain offences to be infringement offences under the Heavy Vehicle National Law (Victoria).

Building Legislation Amendment (Consumer Protection) Act 2016 (Amending Building Act 1993)

19 April 2016 Enhances consumer protection for domestic building works, provides further regulation of owner-builders, abolishes the Building Practitioners Board and provides for its functions to be carried out by the Victorian Building Authority, improves the operation and enforcement of that Act and makes consequential amendments to the Victorian Civil and Administrative Tribunal Act 1998.

Building Amendment Regulations 2016 (Amending Building Regulations 2006)

26 April 2016 Provides further provisions for the maintenance requirements of certain essential safety measures and other amendments.

Legislative breaches

There were no legislative breaches in April 2016.

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Project portfolio update The City of Port Phillip enterprise portfolio comprises over 140 projects with a total budget of over $40 million. The table below outlines changes to the project portfolio during April 2016.

Project Change

Project portfolio changes during April 2016

Parking Ticket Machine Renewal Program

Purchase an extra nine ticket machines within current budget and extending schedule by an additional two weeks.

Fishermans Bend Heritage Planning Scheme Admendment

Additional budget of $971.55 requested to cover costs of placing notices in the Port Phillip Leader and Government Gazette being higher than anticipated.

Carlisle Street Supermarket Feasibility Stage 2

Additional budget of $15,600 required to engage consultant to provide detailed advice and to complete the urban design component of the project

*Completion Date available for projects in Delivery Phase.

Priority Projects

Initiate Plan Deliver Close Status Comments Completion Date Original 2015 / 16 Budget

Acland Street Upgrade

The project is well into design phase, draft detailed design was approved on 22 April. The schedule is still extremely tight, this is due to external dependencies as the project is to be delivered jointly with Yarra trams and Public Transport Victoria before the commencement of 2016 summer trading. Also complexities of the site add significantly to the complexity of tasks.  Given the above factors, the status of the project is amber. Communication with the community continues to be a high priority with weekly email and project website updates and biweekly drop in sessions. The streetscape detailed design is nearing completion and is scheduled to be released in May 2016.

31 August 2016 (1 year Street Activation)

$318,000

Albert Park Lake Stormwater Harvesting

The project has progressed with commitments exchanged with Parks Victoria in December and January. We are awaiting resolution of Parks Victoria internal processes prior to entering the design tender process and finalisation of City of Port Phillip contributions. 2015/16 commitments are expected to be delivered before 30 June.

Prove and Design Phase ($200,0000)

June 2017

$200,000

Alma Park Pavilion Replacement

The project has been completed and celebrated an opening on 30 April 2016.There are some outstanding items and minor defects that will be rectified by the construction builder during May.

April 2016 $1,678,615

Beach Street - Separated Queuing Lane

Council officers are currently progressing investigation and feasibility in order to complete minor works for Winter 2016 to satisfy community expectations and to ensure a value for money outcome.There have been delays to capturing traffic survey data and therefore traffic modelling that would demonstrate effectiveness of each option outlined in the council report. This traffic modelling, together with a cost estimate prepared by a quantity surveyor will form the Cost-Benefit Analysis, which will confirm Councils course of action. The schedule has recently been revised to enable possible delivery by 25 October 2016 contingent on progressing actions in parallel. There is a residual risk external approvals may not be obtained and delay construction.

Completion date will be provided in the delivery phase.

$220,000

CCTV Fitzroy Street St Kilda

The detailed design and third party agreements are now complete using a combination of CitiPower poles and City of Port Phillip poles. The project is flagged as amber due to the complexities of working with CitiPower.Next two milestones: Approval of Business Case - this is expected to be achieved in May.Commence Tender Process for installation -  this is expected to be achieved in May.

Completion date will be provided in the delivery phase.

$0

Early Years Sustainability Leadership

Project is on track, continuing to support participating early childhood services to progress their sustainability. In April, City of Port Phillip support has included: providing professional development for educators; finalising baseline water and energy use data for all 14 participating services;, assisting services to identify and address water leaks and energy savings; and distributing grant funding.

June 2016 $30,000

Environmental Building Retrofits - Solar at SKTH

A contract to install a significant solar photovoltaic array on the St Kilda Town Hall has been awarded.A 178kW (peak) array will be installed, along with necessary roof safety enhancements and is scheduled for completion during July.

July 2016 $725,000

Ferrars St Education and Community Precinct 15-16

The update to the Strategic Business Case was approved by Council on 12 April. The team are focusing on the scheduling of the construction works. The detailed design of the school is nearing completion.The project is amber due to the identification of key risks including the Gas Pipeline risk with the mitigation to be led by the Department of Education and Training, the design of Railway Place relying on car parking leases which is being addressed with Vic Track, and dependency on VicRoads for intersection upgrades with funding being sought.

January 2018 $0

Fishermans Bend Community Centre (FBCC) Upgrade

Fishermans Bend Community Centre received the Occupancy Permit and achieved Practical Completion on 17 March 2016. Currently awaiting the contractor's final invoice as well as the delivery of loose furniture. March 2016 $480,000

Fitzroy Street Streetscape Upgrade

The project has delivered design and construction of Streetscape upgrades as planned. The project is expected to be closed during May. December 2015 $1,359,000

Gasworks Soil Contamination

A community update was released in April. The update outlined plans to realign the fence between CaSPA Care and Gasworks Arts Park to the true title boundary. The size of Gasworks Arts Park will increase slightly when these works are completed. The community update also informed residents of upcoming geotechnical investigations and potential soil sampling being undertaken in May, as part of the Gasworks Theatre Upgrade project.   The high level timeline indicates that the next milestone, the delivery of the Draft Clean Up Strategy, will occur towards the middle of 2016. 

Completion date will be provided in the delivery phase.

$7,000

JL Murphy Reserve feasibility and planning for pavilion upgrade

Additional design work was undertaken in April to consider a whole of pavilion solution, which also includes an upgrade to the existing kitchen. Council officers will continue to liaise with the user groups at JL Murphy Reserve on the functionality of the designs. The next milestone, the completion of the concept design, is expected to occur in the second half of 2016, following community engagement and Council endorsement.

Completion date will be provided in the delivery phase.

$20,000

Long Term Growth, Services and Property Planning

Toyota Australia presented on their Port Melbourne operations and advised they are currently transitioning out of local manufacturing with a commitment to manufacture 90,000 vehicles and complete a smooth transition by end of 2017. They will be retaining both sites in Port Melbourne and Altona, with Port Melbourne as the corporate headquarters. Port Melbourne currently has 380 employees and is expected to expand by 200 employees from Sydney. Toyota has a strong commitment to contributing to the community spirit, and view public transport and community infrastructure as crucial amenities for their employees. The Environmental Protection Agency (EPA) presented their Environmental Audit System, including the development of the audit system, process, the EPA's role and the different types of auditors. The EPA is overseeing a groundwater quality assessment of Fishermans Bend – this report is scheduled to be completed in the next month.

Completion date will be provided in the delivery phase.

$400,000

Phase

2015/16 PRIORITY PROJECTS STATUS REPORT: APRIL

*Completion Date available for projects in Delivery Phase.

Palais Theatre Lease

Evaluation activities for the Palais Theatre long term lease continue.Quarter 1 2017 $260,000

Palais Theatre Phase 1 and 2 Capital Works Delivery

Site set up for the works has commenced to repair the external façade and undertake electrical upgrades. The bulk of activity occurring from 14 June to 8 July 2016. It is expected that the works will be completed by early 2017. Project is amber due to an identified funding gap of $750,000. Work is currently underway to resolve this gap.

Quarter 2 2017 $3,500,000

Peanut Farm Reserve Sports Pavilion Upgrade

In April the project team met with internal council departments to ensure that the proposed design satisfies the requirements of waste management, safe food handling, building code requirements, sustainability, and building maintenance. High level landscape plans, providing safe access to the building will be received in the next couple of weeks.     The next milestone, the completion of the concept design, is expected to occur in August, following community engagement and Council endorsement.

Completion date will be provided once planning is

completed

$20,000

Port Melbourne Waterfront Activation Plan Year 2

The Port Melbourne Waterfront Activation Plan concluded on April 10 and the report was presented to Council on April 26. The final phase of "ARTcontained" included different community projects, notably the creation of 10 Little Free Libraries in collaboration with Social Health Inclusion Port and the Port Phillip Men's Shed Association.The Project Closure Report is now being prepared.

April 2016 $97,000

Queens Lane Upgrade

Stage 1: Completed identifying initiatives to improve conditions in Queens Lane in April 2016. Community consultation will commence in May.

April 2016 $200,000

South Melbourne Life Saving Club

The current development of the new South Melbourne Life Saving Club (SMLSC) concept design is progressing well.The Phase 2 community engagement process concluded in April receiving 167 survey responses. The findings of the consultation will be presented at the 24 May Council meeting.

September 2018 (Practical

Completion)

$250,000

St Kilda Life Saving Club Redevelopment

The final slab works have been completed allowing the erection of the structure. The first delivery of structural steel arrived the week commencing 4 April 2016 and installation commenced. The first precast concrete panels were fabricated and delivered to site the week commencing 18 April 2016. The panels were installed and connected to the structural steel. Over the next month the installation of precast concrete panels and structural steel will continue progressing from the ground floor to first floor to allow the roof to be installed. Installation of internal block work walls will also commence. The priority for the project is closing the building envelope to allow internal works to start. Practical completion for the project remains on track as per the program for September 2016.

September 2016 $2,175,000

St Kilda Road Bike Lanes

The project task force met three times during April to develop concept plans to address crash history and geometry along the road.During May and June officers will continue to meet with stakeholders and the VicRoads designer to complete concept plans and assist in developing key messages and advise on community engagement.

Completion date will be provided in the delivery phase.

$0

St Kilda Triangle Stage 2 Collaborative Design

Councillors were briefed on options for the timing of a Planning Scheme Amendment on 26 April 2016 and the implications for engagement, resourcing and delivery. Councillors agreed that the Design Guidelines were an appropriate way to continue the discussion with the community to frame the parameters of an amendment and the issue of third party notice and appeal rights. Design Guidelines development will continue in May.

Quarter 2 2016 $700,000

St Kilda Triangle Winter Activation 2016

An Expression of Interest for Winter 2017 has been drafted for  release May 2016 to enable potential submitters more time to prepare.  Scope and costs of a Council lead activation event in August 2016 (associated with the LiveNLocal festival) have also been finalised.  Approval is being sought to make changes to scheduling and resourcing of the project.

Quarter 2 2017 $50,000

Vibrant Villages Program Management

Acland Street Streetscape Upgrade project is on track with the continuation of detailed design. The Port Melbourne Waterfront Activation Plan is complete and was presented to Council on 26 April.A temporary stage has been purchased and installed at the South Melbourne Town Hall for use by community in this creative industries hub and elsewhere across municipality. Artists' submissions for public art in Monarch Lane and the 7 Eleven wall in Carlisle Street have been received.The inaugural Village Leadership Forum was held at South Melbourne Town Hall on 11 April.

June 2017 $235,000

Walk Plan and Bike Plan Implementation

Construction of the Blessington Street bike lane, Alma Road / Raglan Street improvements, Lorne Street bike connection and the Bridge Street bike lane are completed. Construction of Ormond Road / St Kilda Street has commenced.

June 2016 $550,000

Wellington Street Upgrade

Civil improvement works to the Wellington Street and Upton Road intersection were completed on schedule. The planting areas of the precinct are expected to commence in May 2016. June 2016 $200,000

Water Sensitive Urban Design (WSUD)

Survey, services and geotechnical investigations have been undertaken on nominated projects. Designs are 75 per cent complete for rain gardens at the following locations: Burns Street Elwood, Wright Street Middle Park and two projects on The Boulevard Port Melbourne.Detailed designs are scheduled for completion by June.

Completion date will be provided in the delivery phase.

$140,000