Certification Super User TrainingCertification Super User TrainingJune 17, 2008June 17, 2008

Tammy BordenTammy BordenChris CarterChris Carter

2Certification

AgendaAgenda

Lesson Time

One: Introduction

Two: Certifications

Three: Duty Assignment

Four: Out of Field

Five: Inservice Points

Six: Updating Contract Elements

Seven: Degree Incentives

Eight: Reporting

Nine: Summary

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IntroductionIntroduction

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At the end of this course, participants will be able to:

Display and update necessary SAP transactions the

Certifications Department uses Display and manipulate necessary reports the

Certifications Department uses

Course ObjectivesCourse Objectives

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CertificationsCertifications

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New Infotype Data now stored on Infotype 795 Certification data was previously stored on Infotype 9003

Qualifications Records automatically update from Certifications Records, which are still maintained manually

Highlights of NEW Certifications InfotypeInfotype 795

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Certifications Process FlowInfotype 795

Start

Certification Dept. receives hardcopy

of certificate or license from

employee or DOE report

Employee can verify their record has been updated

in ESS

Finish

Certification Dept. creates or updates record manually in

SAP

Nightly program run to update qualification

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Overview: Certifications Infotype in SAP 4.6B

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Display: Certifications Infotype in SAP 4.6B

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Overview: Certifications Infotype in SAP 6.0Infotype 795

1.

2.

3.

4.

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Display: Certifications Infotype in SAP 6.0Infotype 795

1.

2.4. 5.3.

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Manually Create or Update: Certifications Infotype in SAP 6.0Infotype 795

1.

2.3.

6.5.4.

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Print Broward CertificatesTransaction ZHTE_ZCER

1.

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Print Broward Certificates (continued)Transaction ZHTE_ZCER

2.

3.

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Display Qualifications Record in SAP 6.0Infotype 0024

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Certification Report Left Side of Report

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Certification Report Right Side of Report

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Certifications on Employee iViews

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Duty AssignmentDuty Assignment

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Highlights of NEW Duty Assignment InfotypeHighlights of NEW Duty Assignment InfotypeInfotype 796Infotype 796

New Infotype Easily view instructors teaching assignments Visibility of Highly Qualified status and information stored on IT Infotype updated from TERMS file Only one record per course code is created which displays the

highest grade taught.

Highly Qualified status delimited when teaching assignment no longer included on TERMS file

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Duty Assignment Process FlowDuty Assignment Process Flow

Start

SAP Production Control receives

teacher assignment

information from TERMS

Finish

SAP Production Control runs

program to create or delimit records

in SAP for employees

Duty Assignment created or

updated in SAP

NCLB Manager receives

notification that process is complete

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Overview: Duty Assignment Infotype in SAP 6.0Infotype 796

1.

2.

3.

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Display: Duty Assignment Infotype in SAP 6.0Infotype 796

1.

2.

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Duty Assignment Report

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Duty Assignment on Employee iViews

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Out of FieldOut of Field

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New Infotype SAP 6.0 automatically determines Out of Field status Replaces FileMaker database

Items considered for Out of Field designation Course being taught Characteristics such as ESOL, Hearing Impaired, Gifted, etc. Current certifications

Highlights of NEW Out of Field InfotypeHighlights of NEW Out of Field InfotypeInfotype 9003Infotype 9003

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Out of Field Process FlowOut of Field Process FlowInfotype 9003Infotype 9003

Start

SAP Production receives TERMS

files and coordinates

running with Duty Assignment

program monthly

Finish

Out of Field records are created and

updated

Start

Delimit Out of Field program runs

weekly

Finish

Out of Field records are delimited

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FileMaker Database with Out of Field Information

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Overview: Out of Field Infotype in SAP 6.0Infotype 9003

3.

2.

1.

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Display: Out of Field Infotype in SAP 6.0Infotype 9003

1.

2.

3.

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Manually Update Out of Field Infotype in SAP 6.0Infotype 9003

1.

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Out of Field Report

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Out of Field on Employee iViews

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Inservice PointsInservice Points

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New layout Eliminated fields not used Added fields for better management and reporting

Requirement code and Bankability code separated into two fields

Additional field for points used for incentives Date points used for incentives displayed

Highlights of Inservice InfotypeHighlights of Inservice InfotypeInfotype 9001Infotype 9001

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Overview: Inservice Infotype in SAP 4.6BInfotype 9001

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Display: Inservice Infotype in SAP 4.6BInfotype 9001

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Overview: Inservice Infotype in SAP 6.0Infotype 9001

1.

2.

3.

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Display: Inservice Infotype in SAP 6.0Infotype 9001

1.

2.

3.

4.

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Manually Update: Inservice Infotype in SAP 6.0Infotype 9001

1.

2.

5

3.

4.

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Inservice Report

IN PROGRESS!!

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Inservice Report on Employee iViews

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Employee Inservice Report

1.

2.

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Contract ElementsContract Elements

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Display Contract Elements in SAP 6.0Infotype 16

1.

2.

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Degree IncentivesDegree Incentives

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Display Degree IncentivesBasic Pay Infotype 08

1.

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ReappointmentReappointment

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New Infotype Reappointment Information maintained in SAP IT 9011,

replacing current FileMaker database and SAP tables

Two Subtypes Instructional Non-Instructional

Highlights of NEW Reappointment InfotypeHighlights of NEW Reappointment InfotypeInfotype 9011Infotype 9011

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Display: Reappointment Instructional Employee in SAP 6.0 Infotype 9011

1.

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Display: Reappointment Instructional Employee in SAP 6.0 Infotype 9011 (cont.)

2. 3.

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Display Reappointment for Non-Instructional Employee in SAP 6.0Infotype 9011

1.

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Reappointment ReportTransaction ZHPA_RER

1.

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Reappointment Report for Instructional Employees

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ReportingReporting

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Key Terminology

Business Intelligence (BI)

Repository of SAP information for the purpose of reporting.

Enterprise Central Component (ECC)

The transactional processing system of the SAP client which runs beside the BI client and is used to process the day-to-day transactions, such as time entry and payroll processing.

Portal A point of access through a website to the SAP system. Users will access both ECC and BI through Reports tab on the BRITE portal.

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Reporting: SAP 6.0 (ECC) vs. BI

Generate Reports

Nightly Updates

BI (read only

data)

BI (read only

data)

Enter Data

SAP ECC SAP 6.0 can be used for simple look-ups of real-time data Data can be exported into Excel Easier access to data requires less printing of reports

Business Intelligence (BI) BI’s reporting features offer more flexibility in queries and formatting

than SAP transactions Pre-defined Excel formats help simplify reporting Actual data is extracted from SAP into BI nightly, so data is

considered near real-time

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Navigation: Select the Reports Tab

Navigate to both ECC (real-time) reports and BI (near real-time) reports via the Reports tab in the BRITE Portal.

1

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Navigation: Select the Reports Subfolder

23

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Navigation: Subfolder Examples

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Navigation: Select the Report

4

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Navigation: Select Report Filter Criterion

5

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Navigation: Using Matchcode for Variant Selection

6

7

8

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Navigation: Save Variant Selection/Report Criteria

9

12 10

11

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Navigation: Retrieving Variant Selection/Report Criteria

13

14

15

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Display: Report Results

41

2

3

5

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Display: Sorting Data

12

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Display: Add or Replace Field for Viewing

4

1

5

2

3

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Display: Changing Layout

Note the changes to the Row selection:

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Display: Additional Fields

1

2

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Output Options: Printing and Exporting

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Favorites: Save as a Favorite

To save the layout for the report:

1

23

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Favorites: Retrieving a Favorite

1

2

3

4

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SummarySummary

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Congratulations! You should now be able to:

Display and update necessary SAP transactions the Certifications Department uses

Display and manipulate necessary reports the Certifications Department uses

Course ObjectivesCourse Objectives