cfl first time_digitizer_20120130

Lessons of a first time digitizer

Jackie Kilberg M.L.S.

Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section

January 30, 2012

What this presentation will not

cover

Lessons of a first time digitizerJackie Kilberg

Digital Records Migration and Preservation

Records Management

Introduction to Adobe

Consortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012

Project One - Digitizing internal

memos and employee newspapers

Internal Memos



Internal Memos

Assumed insourcing was the more effective

approach

Delegated too much

No “how to guide”

Failed to learn the basics



Employee Newspapers

Combining paper and “born digital” content

Paper version was different than the online

version

Newspaper files were larger than the internal

memo files

A robust search engine was required

Outsourcing



Project Two - Employee

newspapers continued and Annual

Reports

Employee newspapers continued



Employee newspapers continued

Back to insourcing

Library interns and temps

Professional archivist for contract work



Annual Reports

Naming directories and folders

Transfer and backup of data

Quality Control



What I did right… eventually

I took Adobe classes

Joined archivist associations and attended

workshops

The Professor came to me

If you do outsource, do it locally

Run a QC test on sample dataConsortium of Foundation Libraries (CFL)SLA DSOC Nonprofit Section January 30, 2012


Before you start your project…

Know your audience

Do a reality check with your management and funders

Make alliances

Use what you have

You can’t scan it all

It will never be perfect



Your questions answeredQ.

I don't know as much about digitization as I would like; any tips/pointers to shorten my learning curve good?



Your questions answeredA.

http://www.Lynda.com (just enter the word “scan” into the search box)

All About Digital Photos www.rideau-info.com/photos/math.html Society of American Archivists Bookstore

Thinking Digital . . . A Practical Session to Help You Get Started! [DAS]

http://www.archivists.org/ Cornell Digital Imaging and Preservation Tutorials

http://www.library.cornell.edu/preservation/




What are best practices in digitizing content?




Hard to establish standards when technology keeps changing.

Need to benchmark with similar institutions• NARA• Library of Congress• Society of American Archivists

• SAA – Business Archives Section – Ford, Coke, P&G

• Rutgers University (RUCore)• Columbia University (Avery Library)




Still looking for a job, what are other ways to keep increase my skills?




Certification

• SAA/ Digital Archives Specialist (DAS)

• ARMA (Courses will help you become a more effective project manager)

• AIIM (Electronic Records Certification)

• Adobe/ Adobe Certified Expert (ACE) Consortium of Foundation Libraries

(CFL)SLA DSOC Nonprofit Section January 30, 2012



What do you think of the handheld scanners?




Society of American Archivists – Lone Arrangers Roundtable Discussion List



To Learn More

SAA Glossary of Archival and Records Terminology

SAA/Interactive Archivist Blog (Web 2.0 and Social Media)



Any Further Questions?



Thank you

http://www.linkedin.com/in/jackiekilberg



cfl first time_digitizer_20120130

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