ch. 17 - 2 mary ellen guffey, business english, 8e objectives use semicolons correctly in...
TRANSCRIPT
Mary Ellen Guffey, Business English, 8e Ch. 17 - 2
Objectives• Use semicolons correctly in
punctuating compound sentences.
• Use semicolons when necessary to separate items in a series.
• Distinguish between the proper and improper use of colons to introduce listed items.
Semicolons and Colons
Mary Ellen Guffey, Business English, 8e Ch. 17 - 3
• Use colons to introduce quotations and explanatory sentences.
• Distinguish between the use of commas and semicolons preceding expressions such as namely, that is, and for instance.
Semicolons and Colons
Mary Ellen Guffey, Business English, 8e Ch. 17 - 4
Semicolons and Colons
• Understand why semicolons are sometimes necessary to separate independent clauses joined by and, or, nor, or but.
• Capitalize words appropriately following colons, when necessary.
Mary Ellen Guffey, Business English, 8e Ch. 17 - 5
Independent Clauses With Conjunctive Adverbs
• Use a semicolon with two independent clauses separated by a conjunctive adverb.
Profits are good; therefore, we will pay dividends.
Basic Uses of the Semicolon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 6
Independent Clauses With Conjunctive Adverbs
• Use a semicolon with two or more closely related independent clauses not separated by a conjunctive adverb or a coordinating conjunction.Common stock carries voting rights; preferred stock does not carry such rights.
Basic Uses of the Semicolon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 7
Series With Internal Commas• Use a semicolon to separate items in a
series when one or more of the items contain internal commas.
Some of the dignitaries attending are Karen Howie, NMC; Barbara J. Malon, WITC; and Kathleen Stewart, MVCC.
Basic Uses of the Semicolon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 8
Basic Uses of the Semicolon
Series of Independent Clauses• Use a semicolon to separate a series
of three or more independent clauses.
The union shop recognizes compulsory union membership of all employees;
the closed shop requires all new employees to be members of the
union before hiring; and the open shop allows either status.
Mary Ellen Guffey, Business English, 8e Ch. 17 - 9
Add semicolons and commas where needed.
1. We all learn by experience however some of us have to go to summer school.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 10
Add semicolons and commas where needed.
1. We all learn by experience; however, some of us have to go to summer school.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 11
Add semicolons and commas where needed.
2. The committee is considering the Victorian Inn, Minneapolis, Minnesota the Hampton Inn, Appleton, Wisconsin and the Days Inn, Austin, Minnesota.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 12
Add semicolons and commas where needed.
2. The committee is considering the Victorian Inn, Minneapolis, Minnesota; the Hampton Inn, Appleton, Wisconsin; and the Days Inn, Austin, Minnesota.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 13
Add semicolons and commas where needed.
3. Nordstrom does not sell clothing it sells service.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 14
Add semicolons and commas where needed.
3. Nordstrom does not sell clothing; itsells service.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 15
Introduction of a List• Use a colon after an independent
clause introducing a formal list of items whether the list is vertical or horizontal.
Promotion depends on the following factors: ability, preparation, and
performance.
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 16
Introduction of a ListThis summer we plan to visit the following
cities:
1. New Orleans
2. Orlando
3. Savannah
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 17
Introduction of a List• To justify a colon, be sure that
the group of words introducing the list is a complete independent clause.
The primary colors are red, yellow, and blue.
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 18
Introduction of a List• To justify a colon, be sure that
the group of words introducing the list is a complete independent clause.
The primary colors are red, yellow, and blue.
[Incomplete clause, no colon used]
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 19
Introduction of a List• To justify a colon, be sure that
the group of words introducing the list is a complete independent clause.
The primary colors are the following: red, yellow, and blue.
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 20
Introduction of a List• To justify a colon, be sure that
the group of words introducing the list is a complete independent clause.
The primary colors are the following: red, yellow, and blue.
[Complete clause, colon used]
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 21
Introduction of a List• Do not use a colon when the list
follows a verb or a preposition.
The candidates for president are Beverly Forsberg, Joella Hundley, and Edward J. Mautz.
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 22
Introduction of a List• Do not use a colon when the list
follows a verb or a preposition.
The candidates for president are Beverly Forsberg, Joella Hundley, and Edward J. Mautz.
Budget requests have been received from Payroll, Personnel, and Engineering.
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 23
Introduction of a List• Do not use a colon when an additional
sentence falls between the introductory statement and the list.Clerical staff to be invited are in the following
departments. Contact them at once. Legal Services Reprographics Quality Control
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 24
Introduction of a List• Do not use a colon when an additional
sentence falls between the introductory statement and the list.Clerical staff to be invited are in the following
departments. Contact them at once. Legal Services Reprographics Quality Control
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 25
Introduction of Long Quotations• Use a colon to introduce long one-
sentence quotations and quotations of two or more sentences.
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 26
Introduction of Long QuotationsMarketing Manager Schroeder said: “About
half the sales price of a product pays for the marketing activities required to
provide the customer with a finished product; the other half pays for raw materials and processing of that product.”
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 27
Second Clauses That Explain• Use a colon to separate two
independent clauses if the second clause explains, illustrates, or supplements the first.
Mr. Adams had only one goal: he wanted to offer the best product at the lowest possible price.
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 28
Incomplete Quotations• Incomplete quotations not interrupting
the flow of a sentence do not require a colon, a comma, or an initial capital letter.
The state of Minnesota is sometimes described as “the land of 10,000 lakes.”
Basic Uses of the Colon
Mary Ellen Guffey, Business English, 8e Ch. 17 - 29
Add colons, semicolons, and commas where needed.
1. We plan sales during the following holidays Easter July Fourth and Christmas.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 30
Add colons, semicolons, and commas where needed.
1. We plan sales during the following holidays: Easter, July Fourth, and Christmas.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 31
Add colons, semicolons, and commas where needed.
2. Disney delivers the same entertainment experience to people in New York Boise and Tokyo.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 32
Add colons, semicolons, and commas where needed.
2. Disney delivers the same entertainment experience to people in New York, Boise, and Tokyo.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 33
Add colons, semicolons, and commas where needed.
3. Prime Minister Pierre Trudeau said “Canada is a country whose main exports are hockey players and cold fronts. Its main imports are baseball players and acid rain.”
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 34
Add colons, semicolons, and commas where needed.
3. Prime Minister Pierre Trudeau said: “Canada is a country whose main exports are hockey players and cold fronts. Its main imports are baseball players and acid rain.”
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 35
Add colons, semicolons, and commas where needed.
4. J. Paul Getty provided this formula for success rise early, work hard, and strike oil.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 36
Add colons, semicolons, and commas where needed.
4. J. Paul Getty provided this formula for success: rise early, work hard, and strike oil.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 37
Introductory Expressions• When an introductory expression
such as namely, for instance, that is, or for example is used immediately following an independent clause, it may be preceded by either a comma or a semicolon.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 38
Introductory Expressions• If the words following the introductory
expression appear at the end of a sentence and form a series or an independent clause, use a semicolon before the introductory expression. If not, use a comma.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 39
Introductory ExpressionsSome services must be curtailed; namely, customer assistance, equipment
installation, and training.[Namely introduces a series]
Two superior teachers won acclaim, namely, Jane Rada and Carol Vermeere.[Namely does not introduce a series or an
independent clause]
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 40
Exception to a Comma Rule• Normally, a comma precedes a
coordinating conjunction (and, or, nor, but) when it joins two independent clauses.
• If either of the independent clauses contains a comma and the reader may be confused, many writers prefer to use a semicolon to separate the clauses.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 41
Exception to a Comma RuleOn Thursday, June 1, we discussed this at a
meeting with Juan Marcos, your team leader; and Rosa Avila proposed the best solution.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 42
Exception to a Comma RuleOn Thursday, June 1, we discussed this at a
meeting with Juan Marcos, your team leader; and Rosa Avila proposed the best solution.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 43
Exception to a Comma RuleOn Thursday, June 1, we discussed this at a
meeting with Juan Marcos, your team leader; and Rosa Avila proposed the best solution.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 44
Capitalization After Colons
• Do not capitalize the initial letters of words or phrases listed following a colon unless the words are proper nouns or appear vertically.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 45
Capitalization After ColonsThe chief job areas are the following:
personal selling, advertising, and market research.
The chief job areas are the following: Personal selling
Advertising Market research
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 46
Capitalization After Colons
• Do not capitalize the first letter of an independent clause following a colon if that clause explains the first one.
You will find the company’s new loan plan attractive for this reason: it will save you one year’s interest.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 47
Capitalization After Colons
• Do not capitalize the first letter of an independent clause following a colon if that clause explains the first one.
You will find the company’s new loan plan attractive for this reason: it will save you one year’s interest.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 48
Capitalization After Colons
• Do not capitalize the first letter of an independent clause following a colon if that clause explains the first one.
You will find the company’s new loan plan attractive for this reason: it will save you one year’s interest.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 49
Capitalization After Colons
• Capitalize the first letter in an independent clause following a colon if that clause states a formal rule or principle.
When typesetting a newsletter column, follow this rule: Place only one space after a period at the end of a sentence.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 50
Capitalization After Colons
• Capitalize the initial letters of each complete sentence of a quotation following a colon.
Admiral Hyman Rickover stated: “Great minds discuss ideas. Average minds discuss events. Small minds discuss people.”
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 51
Other Colon Usage
• Use a colon after a business letter salutation.
Dear Mr. Jameson:
Ladies and Gentlemen:
Dear Courtney:
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 52
Other Colon Usage
• Use a colon to separate hours from minutes.
3:15 p.m.
12:33 a.m.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 53
Other Colon Usage
• Use a colon between titles and subtitles.
HOW: A Handbook for Office Professionals
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 54
Other Colon Usage
• In a bibliographical citation, use a colon between the place of publication and the name of the publisher.
Guffey, Mary Ellen. Essentials of Business Communication. Cincinnati: South-Western Publishing, 2004.
Special Semicolon and Colon Considerations
Mary Ellen Guffey, Business English, 8e Ch. 17 - 55
Insert necessary punctuation. (The sentence may already be correct.)
1. The suggested reading for today is Customer Service A Quick Guide.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 56
Insert necessary punctuation. (The sentence may already be correct.)
1. The suggested reading for today is Customer Service: A Quick Guide.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 57
Insert necessary punctuation. (The sentence may already be correct.)
2. Several teachers are members of the Chamber of Commerce: namely, John Miller, Gary Meier, and Dennis Bergquist.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 58
Insert necessary punctuation. (The sentence may already be correct.)
2. Several teachers are members of the Chamber of Commerce; namely, John Miller, Gary Meier, and Dennis Bergquist.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 59
Insert necessary punctuation. (The sentence may already be correct.)
3. Several people were asked to work overtime including Susan, Ryan, and Seth, and Marilyn was asked to supervise.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 60
Insert necessary punctuation. (The sentence may already be correct.)
3. Several people were asked to work overtime including Susan, Ryan, and Seth; and Marilyn was asked to supervise.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 61
Insert necessary punctuation. (The sentence may already be correct.)
4. The manager set three times for employee breaks 1015 a.m., 1230 p.m., and 315 p.m.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 62
Insert necessary punctuation. (The sentence may already be correct.)
4. The manager set three times for employee breaks: 10:15 a.m., 12:30 p.m., and 3:15 p.m.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 63
Correct punctuation and capitalization errors. (The sentence may already be correct.)
5. Please use the spell-checking aid for this reason: It catches most of the words spelled incorrectly.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 64
Correct punctuation and capitalization errors. (The sentence may already be correct.)
5. Please use the spell-checking aid for this reason: it catches most of the words spelled incorrectly.
Check your skill . . .
Mary Ellen Guffey, Business English, 8e Ch. 17 - 65
Select the correctly punctuated sentence.
1. (a) Our prices are reasonable, consequently we have a large-volume business.
(b) Our prices are reasonable; consequently, we have a large-volume business.
(c) Our prices are reasonable, consequently; we have a large-volume business.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 66
Select the correctly punctuated sentence.
1. (a) Our prices are reasonable, consequently we have a large-volume business.
(b) Our prices are reasonable; consequently, we have a large-volume business.
(c) Our prices are reasonable, consequently; we have a large-volume business.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 67
Select the correctly punctuated sentence.
2. (a) Shipments have been made to Toledo, Ohio; Atlanta, Georgia; and Lubbock, Texas.
(b) Shipments have been made to Toledo, Ohio, Atlanta, Georgia, and Lubbock, Texas.
(c) Shipments have been made to Toledo; Ohio, Atlanta; Georgia, and Lubbock, Texas.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 68
Select the correctly punctuated sentence.
2. (a) Shipments have been made to Toledo, Ohio; Atlanta, Georgia; and Lubbock, Texas.
(b) Shipments have been made to Toledo, Ohio, Atlanta, Georgia, and Lubbock, Texas.
(c) Shipments have been made to Toledo; Ohio, Atlanta; Georgia, and Lubbock, Texas.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 69
Select the correctly punctuated sentence.3. (a) Your order was received today, your
graphics board will be shipped tomorrow.
(b) Your order was received today your graphics board will be shipped tomorrow.
(c) Your order was received today; your graphics board will be shipped tomorrow.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 70
Select the correctly punctuated sentence.3. (a) Your order was received today, your
graphics board will be shipped tomorrow.
(b) Your order was received today your graphics board will be shipped tomorrow.
(c) Your order was received today; your graphics board will be shipped tomorrow.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 71
Select the correctly punctuated sentence.4. (a) I’m on a seafood diet, I see food and
I eat it. (b) I’m on a seafood diet I see food and I
eat it. (c) I’m on a seafood diet; I see food and
I eat it.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 72
Select the correctly punctuated sentence.4. (a) I’m on a seafood diet, I see food and
I eat it. (b) I’m on a seafood diet I see food and I
eat it. (c) I’m on a seafood diet; I see food and
I eat it.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 73
Select the correctly punctuated sentence.5. (a) Equipment price bids have been received
from: IBM, Apple, and Dell. (b) Equipment price bids have been received
from IBM, Apple, and Dell. (c) Equipment price bids have been received
from; IBM, Apple, and Dell.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 74
Select the correctly punctuated sentence.5. (a) Equipment price bids have been received
from: IBM, Apple, and Dell. (b) Equipment price bids have been received
from IBM, Apple, and Dell. (c) Equipment price bids have been received
from; IBM, Apple, and Dell.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 75
Select the correctly punctuated sentence.6. (a) Send checks to these employees. Their
payments are long overdue.
Ken Kim Greg EvronLee Sims Lisa Biggs
(b) Send checks to these employees: Their payments are long overdue.
Ken Kim Greg EvronLee Sims Lisa Biggs
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 76
Select the correctly punctuated sentence.6. (a) Send checks to these employees. Their
payments are long overdue.
Ken Kim Greg EvronLee Sims Lisa Biggs
(b) Send checks to these employees: Their payments are long overdue.
Ken Kim Greg EvronLee Sims Lisa Biggs
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 77
Select the correctly punctuated sentence.
7. (a) Our CEO said “Character is what you are in the dark.”
(b) Our CEO said: “Character is what you are in the dark.”
(c) Our CEO said, “Character is what you are in the dark.”
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 78
Select the correctly punctuated sentence.
7. (a) Our CEO said “Character is what you are in the dark.”
(b) Our CEO said: “Character is what you are in the dark.”
(c) Our CEO said, “Character is what you are in the dark.”
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 79
Select the correctly punctuated sentence.8. (a) The nominating committee is deadlocked
over three candidates, namely, Todd Fisher, Andrea Yager, and Dudley Moore.
(b) The nominating committee is deadlocked over three candidates; namely, Todd
Fisher, Andrea Yager, and Dudley Moore.(c) The nominating committee is deadlocked
over three candidates: namely, Todd Fisher, Andrea Yager, and Dudley Moore.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 80
Select the correctly punctuated sentence.8. (a) The nominating committee is deadlocked
over three candidates, namely, Todd Fisher, Andrea Yager, and Dudley Moore.
(b) The nominating committee is deadlocked over three candidates; namely, Todd
Fisher, Andrea Yager, and Dudley Moore.(c) The nominating committee is deadlocked
over three candidates: namely, Todd Fisher, Andrea Yager, and Dudley Moore.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 81
Select the correctly punctuated sentence.
9. (a) Good writers observe this rule: use familiar words whenever possible.
(b) Good writers observe this rule: Use familiar words whenever possible.
(c) Good writers observe this rule; Use familiar words whenever possible.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 82
Select the correctly punctuated sentence.
9. (a) Good writers observe this rule: use familiar words whenever possible.
(b) Good writers observe this rule: Use familiar words whenever possible.
(c) Good writers observe this rule; Use familiar words whenever possible.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 83
Select the correctly punctuated sentence.10. (a) An acre of corn yields 250 gallons of
gasohol, an acre of sugar beets, 350 gallons.
(b) An acre of corn yields 250 gallons of gasohol; an acre of sugar beets 350
gallons.(c) An acre of corn yields 250 gallons of
gasohol; an acre of sugar beets, 350 gallons.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 84
Select the correctly punctuated sentence.10. (a) An acre of corn yields 250 gallons of
gasohol, an acre of sugar beets, 350 gallons.
(b) An acre of corn yields 250 gallons of gasohol; an acre of sugar beets 350
gallons.(c) An acre of corn yields 250 gallons of
gasohol; an acre of sugar beets, 350 gallons.
Chapter 17 - Quiz
Mary Ellen Guffey, Business English, 8e Ch. 17 - 85
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