cha g terms h se policy manual
TRANSCRIPT
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PPOOLLIICCYY MMAANNUUAALL
All rights reserved to CrewsInn Limited. No part of this document may be reproduced
in any form or by any means, without permission in writing from the company
CCHHAAGGUUAARRAAMMAASS TTEERRMMIINNAALLSS LLTTDD ..
CHAG TERMINALS DRIVE , POINT GOURDE , CHAGUARAMAS , TRINIDAD , WEST INDIES
TEL : 868-634-4384 ,D IRECT L INE : 868-634-1381FAX: 868-634-1566
EMAIL: in uiries cha terms.com
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CHAGUARAMASTERMINALSLIMITEDHSEPOLICYMANUAL
TABLEOF
CONTENTS
Health,Safety&EnvironmentPolicyStatement 04
1.1 HSEManagementProgram 05
MANAGEMENTRESPONSIBILITY2.1 ManagementResponsibility 06
2.2 SupervisoryResponsibility 06
2.3 SafetyOfficer 06
2.4 EmployeeResponsibility 06
2.5 HSEMeetings 072.6 InternalAudit 07
2.7 ManagementReview 08
LEGISLATION3.1 HSELegislation&IndustryCompliance 09
HSEDOCUMENTATION&RECORDS4.1 HSESystemDocumentation 10
4.2 DocumentationControl 10
4.3 ManagementofChange 11
HSEPROCEDURES5.1 General 12
5.2 Health 12
5.3 SubstanceAbuse 12
5.4 SafeWorkPractices 12
5.5 MinimumRestPeriod 13
5.6 PersonalProtectiveEquipment 13
5.7 Smoking/Non Smoking 13
ENVIRONMENT6.1 EnvironmentalProtection 14
RISKCONTROL7.1 RiskAssessment 15
7.2 RiskControl 15
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EMERGENCYPROCEDURES8.1 EmergencyProcedures 16
8.2 EmergencyDrills 16
CORRECTIVEANDPREVENTIVEACTION9.1 CorrectiveandPreventiveAction 17
TRAINING10.1 Training 18
10.2 SafetyOrientation 18
10.3 FirstAid 18
10.4 FireFighting 19
10.5 WaterSurvival 19
10.6 DefensiveDriving 19
HSEMONITORINGANDREPORTING11.1 General 20
11.2 HSEAudits 20
11.3 HSEStatisticalData 20
11.4 IncidentReporting 20
APPENDIX12.1 CompanyOrganizationalChart 21
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HEALTH,SAFETY&ENVIRONMENTPOLICYSTATEMENTIt is the policy of Chaguaramas Terminals Limited that the health and safety of its
employees,contractors
and
all
users
of
our
facilities
shall
be
of
primary
importance
at
all
times,whileat thesame time itshalloperate tominimizeany impact itsoperationsmay
haveontheenvironment.
Itisourresponsibilitytoestablish,implementandmaintainhealthandsafetymanagement
systems to ensure compliancewith the requirements of this policy and any applicable
regulations.
Ourobjectivesareto:
Provide safe places of work and healthy working environments for our
employees,contractorsandusersofourfacilities.
Reduce and ultimately prevent injuries at work places by developing safe
workingpractices,trainingemployeesinthepracticesandmonitoringtheresults
ineachdepartment.
Promotehealth, safetyandenvironmentalprotectionasan integralpartof the
dutiesofmanagementalongwiththeeducationofallemployees.
Supply appropriate information, instruction and training to promote a high
degree of awareness of health, safety and environmental concerns and the
responsibilityofeachemployeetopreventinjurytothemselvesandothers.
Complywithall lawsand regulations coveringoccupationalhealthand safety
andtheenvironment.
Develop and implement policies and procedures designed to promote safe
workingpracticesandenvironmentalprotectionandencouragehealthyandsafe
operatingconditionsinallcompanies.
Implement practices and procedures for the use, handling, storage and
transportation of materials and substances and to eliminate discharges and
omissionsthatcouldharmtheenvironment.
MS.BERNADETTEMOORE DATEPORTMANAGERCHAGUARAMASTERMINALSLIMITED.
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HEALTH,SAFETYANDENVIRONMENTAL (HSE)POLICY1.1 HSEManagementProgram
TheCompanyshall:
Complywithlocalregulations.
EnsurethatallpersonnelunderstandtheirspecificHSEresponsibilities.
Encourageallpersonneltotakeanactiveparttowardstheimprovementofthe
HSEprogram.
EnsurethatallmanagersandsupervisorsactivelycarryouttheintentoftheHSE
policy.
WorkwithandcontributeconstructivelytoHSEinitiativeswithintheindustry.
ConductHSEauditsoftheCompanyactivitiesonanongoingbasisandpublish.
Continuetocomplywiththegoverningenvironmentalandhealthregulations,andwhereappropriate,reducingwaste,emissions,anddischarges.
ProvideemployeeswithrequiredHSEtraining.
TheCompanyshallprepareandimplementanHSEplantofacilitatetheprocedures
listedabove. ThisHSEProceduresManualisarecordoflearningabouthowbestto
preventaccidentsandinjuries. Noteveryhazardthatoccursindailyactivityis
included,butareasofgreatestexposureareaddressed.
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MANAGEMENTRESPONSIBILITY2.1 ManagementResponsibility
TheGeneralManagerisultimatelyresponsiblefortheCompanysHSEperformance.
Heshallensurethatallpersonnel,whomanageandareinvolvedinoperations,comply
withtheHSEaspectsoftheProgram.
2.2 SupervisorResponsibility
Although the success of any safety program requires the combined efforts of
management, supervisors, and theworker, the supervisor is the keyman. It is the
degree towhichthesupervisorapplies the intentof theprogramand theprinciplesof
safety thatgoverns the success of thisprogram. Safety is an area ofmutual interest
betweenthe
supervisor
and
the
worker,
and
the
supervisor
must
lead
the
way
in
developingtheHSEprogram. Someofthesupervisorsresponsibilitiesare:
Alwayssetagoodexampleforsafety.
Giveadequatesafetyinstructiontoeachandeverynewemployee.
Ensure theunderstandingby all employees that theviolationof established safe
workpracticesisaviolationofcompanyrules.
Promotetheproperuseandcareofprotectiveequipmentoneachjob.
PromptlyreportallinjuriestotheOperationsManagerordesignatedSafetyOfficer.
Conductroutinesafetyinspectionsofhisareaforunsafeconditionsandprocedures,
andensuretheproperuseandmaintenanceofprotectiveequipment.
InitializeandforwardallnecessaryaccidentreportstotheOperationsManageror
designated Safety Officer, such as:Accident Report,NearMiss Reports,Unsafe
ConditionReports,etc.
2.3 Security&SafetyManager
ThecoordinationofthecompanysHSEprogramshallbetheresponsibilityoftheSecurity
&SafetyManager.Dutiesinclude:
Advisingandmakingrecommendationstoallsupervisorypersonnelinthe
company. Monitortheoverallsafetyprogramandhelpidentifycriticalareas.
Manageandcomplywithlocalandindustryspecificsafetyandenvironmental
reportingrequirements.
Keepmanagementinformedofthesafetyperformanceofthevariousdivisionsand
recommendappropriateactionstoimproveperformance.
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Developandimplementsafetytrainingprograms.
Administerandreporttomanagementonthestatusofworkerscompensation
claimsandpropertydamageinsuranceclaims.
2.4 EmployeeResponsibilityChaguaramas Terminals Limitedmanagement and supervisors expect the individual
employeetocooperateineveryrespectwiththecompanyssafetyprogram,sothatthe
daytodayoperationsmaybe carriedon in suchamanner,as to insure the safetyof
himself, his fellow employees, the client and company property. Therefore, each
employeeischargedwiththefollowingresponsibilities:
Observeallsafetyrulesandregulations.
Reportanyunsafeconditionsorpracticestoyoursupervisor.
Knowhow
to
perform
jobs
assigned
and
perform
them
properly.
Donotundertakeanyjobyoudonotunderstandaskyourimmediatesupervisorif
thereareanyquestionsoranydoubt.
Wearanduseallsafetyequipmentrequiredbythejobtobeperformed.
Participateinsafetymeetingsheldbyyoursupervisor.
Reportallinjuriesimmediatelytoyoursupervisor.
Cooperatewithsupervisorwheninjuryandaccidentinvestigationsarebeingmade
sothataccidentcausescanbedeterminedandcorrectiveactiontaken.
Reportanyandalldefectivetoolsorequipmentimmediately.
2.5 HSEMeetings
RegularHSEmeetingsshallbeheldatallcompanyworksitesinaccordancewith
Companypolicy.Thefrequencyofthemeetingswillbecontingentupontheparticular
activityorrisk,andorclientrequirements.Tailgatemeetingswillbeheldbeforethestart
ofeachshift,andwhenevertheworkprocesschangessignificantly.Routinesafety
meetingswillbeconductedatleastoncefortnightly.
2.6 InternalAudit
TheCompanyshallconductinternalHSEauditsinaccordancewithSection11ofthis
manual,toensurethatallaspectsoftheHSEmanagementsystemarebeingadheredto.
2.7 ManagementReview
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TheCompanyHSEManagementSystemshallbesubjecttoregularreviewby
managementpersonnel. Thesereviewswilltakeplaceeveryfourmonthsandwillbe
documentedandsharedwithallmanagershavingresponsibilityfortheHSEProgram.
Allrecordedaccidentsandnearmisseswillbereviewedbyuppermanagementweekly.
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LEGISLATION3.1 HSELegislation&IndustryCompliance
Thecompanyshallcomplywithallrelevantlocal,industryspecificregulations.
TheCompanyconsidersthefollowingrecognizedorganizationsregulations,guidelines,
andadditionalmaterialsrelevanttotheCompanysoperations:
OccupationalSafetyandHealthAdminstration(OSHA)
UnitedStatesCoastGuard(USCG)
InternationalMaritimeOrganization(IMO)
Thecompanyshallcomplywithrelevantlocalandinternationalshippingregulations.
AllvisitingvesselswillalsoberequiredtoadheretotheseregulationsinconjunctionwiththeCompanyHSEProgram.
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HSEDOCUMENTATION&RECORDS4.1 HSESystemDocumentation
TheHSEProgramiscomprisedofthefollowingdocumentationsystem:
TheHSEPOLICYManualwhichstatestheCompanyspolicyandobjectives,and
whichdefinesthemethodbywhichtheCompanyshallcomplywiththeoverall
intentoftheHSEProgram.
TheHSEProceduresmanual,whichhasbeendevelopedforthoseactivities
posingthegreatestrisktohealthandsafety. Theseproceduresdefine
responsibilitiesandactionstobetakentominimizetherisk.
TheJobSafetyAnalysis(JSA)isaseriessafeworkinstructionstodefineeachstep
ofaparticularactivityperformedwithinthecompany.Alsoincludedinthisarea
arethoserecognizeddocumentsthatcomplementtheCompanyHSEprogramsuchastheauditformandthesafetyproceduremanual.
TheCompanyrecordsandforms(accidentreports,Investigationreport,Vehicle
AccidentReport)whichsupportanddocumentcompliancewithregulationsand
clientrequirements.
4.2 DocumentationControl
TheSecurity&SafetyManagershallberesponsibleforthecontrolandmaintenanceof
HSEdocuments. Thisincludesfilingtheannualandmonthlyreports,environmental
reports,
client
reports,
and
Company
statistics.
HSE
records
will
be
kept
on
file
in
accordancewithlocallawandindustrystandard. TheperiodofretentionofallHSE
documentswillbeinaccordancewithlocalregulations. Allrevisionsandupdateswill
betheresponsibilityoftheSafetyOfficer.
4.3 ManagementofChange
Thecompanyoperatesinabusinessenvironmentwherechangeisinevitable,asaresult
oftechnologyandareasofoperations. EachchangemayintroducerisktotheCompany,
whichcanimpacttheHSEperformance. TheCompanyshallintroduceproceduresas
theneedbecomesapparenttoidentify,monitorandcontrolchange,toensurethatrisks
arekepttoanacceptablelevel.TheseprocedureswillbedocumentedintheHSEProceduresManualanddisseminatedtoallaffectedemployees.
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Anychangeassociatedwithaspecificoperationwillbeapprovedbytheonsite
supervisor,inconjunctionwith,thePortManager. Thesupervisorinchargeofthe
operationinconjunctionwiththeoperationsmanagerwillhavetheauthoritytoremove
personnelwhodonotcomplywiththestandardoperatingprocedures,includingsafety.
Anychangeassociatedwithequipment,asregardstosafety,mustbeapprovedbythe
PortManager.
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HEALTH,SAFETYANDENVIRONMENTAL PROCEDURES5.1 General
AllcompanyoperationsshalladheretotheHSEProceduresManual. Healthandsafety
guidelines,safetyrulesandclientregulationsmustbetakenintoconsideration.Where
thereisaconflictinvolvingoperationalrequirements,themorestringentofthetwo
safetyruleswilltakeprecedent.IfaconflictinvolvinganHSEpracticecannotbe
resolvedtheappropriatemanagermustbenotifiedimmediately.
5.2 Health
Itisacompanypolicythatallemployeespassamedicalexamination,workfitness
evaluation,andrandomdrugscreening. Employeesmayberequiredtohaveamedical
examinationonotheroccasionswhenitisjobrelatedandconsistentwithbusinessactivity.Suchoccasionsmayarisewhenthereisapotentialforexposuretotoxicor
unhealthfulsituations,orwhenthereisaquestionconcerninganemployeesabilityto
performjobduties.
5.3 SubstanceAbuse
CompliancewiththeCompanysDrug&AlcoholFreeWorkplacePolicy(HSE
ProceduresManual)shallbeaconditionofemployment. Wearecommittedtoadrug&
alcoholfreeworkplace.Thisisachievedbythemaintenanceofanactiveantidrugand
anti
alcohol
plan.
Any
on
duty
employee
(or
contractor)
with
a
detectable
level
of
alcohol,drugsorcontrolledsubstancesisprohibitedfromperformingserviceforthe
Companyandwillnotbepermittedtoremainatwork.
5.4 SafeWorkPractices
Fieldemployeesworkinanenvironmentofpotentialriskfromdangerousmachinery,
materials,fire,weatherandotherconditions. Safeworkingpracticesmustbefollowed
atalltimes. Safetyproceduresandguidelinesofparticularimportanceare:
ChaguaramasTerminalsLimitedProceduresManual
ClientSafetyProceduresManual
5.5 MinimumRestPeriod
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Personnelmayworknomorethan16continuoushours.Thistimeshallcommenceat
theinitialtimeofarrivalontheworksite,andshallincludeallstandingbytimeaswell
asparticipatinginoperationsor,anycombinationofsame.After16continuoushoursof
performancesuchpersonsmustbeprovidedaminimumof10consecutivehoursaway
fromtheworksiteandengagedinnoalternateworkactivity.
5.6 PersonalProtectiveEquipment(PPE)
TheuseofPPEshallbeincompliancewithlocalandindustryrelatedregulations.
PersonnelshallbeissuedthenecessaryPPEfortheoperationtobeperformed.
EmployeeswillalsoreceivetraininginaccordancewithOSHAPPEregulations
consistingof:limitationsofPPE,donning,maintenance,inspection,andwhentowear
thePPE. AllPPEshallmeetANSIstandards.
UseofPPEwillbemandatoryandunderthecontroloftheonsitesupervisoras
outlinedintheHSEproceduresmanual.
5.7 Smoking/NonSmoking
Ourbuildingsaresmokefreeareas.Otherworkplacesutilizedesignatedsmokingareas
foremployeestosmoke. Theonsitesupervisorwillhaveinformationregardingthe
smokefreeareasandappropriatesignsshallbeposted.
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ENVIRONMENT6.1 EnvironmentalProtectionPlan
Thecompanyrecognizesandiscommittedtopromotinggoodenvironmentalpractices.
ThecompanyinaccordancewithitsEnvironmentalPolicy,WasteManagement,and
PollutionPreventionPlanwill:
Ensurethatallwastematerialsarestoredanddisposedofaccordingto
regulations.
Recycleanduserecyclablematerialswhenpossible.
Usefuelsandchemicalthatareenvironmentallyacceptable.
Minimizewastebyintroducingawastefreeprocess,wherepossible.
Utilizecosteffectivesolutionsforcoolingandlightingrequirements.
Conductoperationsinsuchamannerastominimizetheimpactonwildlife.
Pleasereferto:
HSEProceduresManual
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RISKCONTROL7.1 RiskAssessment
TheCompanyshallidentifyanddocumentHSErisksinordertopreventandcontrolthe
risk.Asaminimum,theriskassessmentwillincludeconsiderationofthefollowing:
Natureofwork
Locationofwork
Potentialforexposuretoworksitehazards
Potentialconsequencesofincident(environmental,legal,ordelayinoperations.
Insomecasestheriskorhazardcanbeidentifiedbyobservation.Inothercases,
measurementssuchasnoiselevels,orgasdetectorsmaybenecessarytodeterminethe
levelofrisk. Emphasiswillbeplacedonareasofoperationsorproceduresthatareidentifiedashavingthepotentialforgreatestseverity.
7.2 RiskControl
Whenrisksorhazardshavebeenanalyzedandassessed,decisionscanbemadeabout
controlmeasures,whichmustbetakenintoaccount.Thefollowingriskcontrol
principlesshallapply:
Eliminateorminimizetheriskbysubstitutingsaferoperationalprocedures.
Use
engineering
controls.
Minimizetheriskbytheuseofpersonalprotectionandequipment.
EmployeesinvolvedintheseareasofoperationswillreceiveappropriateHSEtraining,
participateinsitespecificsafetymeetingsandreviewjobsafetyanalysis(JSAs)that
applytotheparticularriskorhazard,onaregularbasis.
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EMERGENCYPROCEDURES8.1 EmergencyProcedures
Thecompanyshallestablishemergencyproceduresatallworklocations. Theseshall
definespecificresponsibilitiesforthemanagementofaresponsetoanemergency.The
companyshallalsoprepareinterfacedocumentslinkingtheHSEemergencyprocedures
toitsclientvesselsandwhereappropriate,totheclienttoensurethatresponsibilitiesare
known.
Thecompanyshallprovidetrainingintheseprocedurestoallrelevantpersonnelin
accordancewiththeHSEProceduresManualandSection10ofthismanual.
8.2 EmergencyDrills
Emergencydrillsshallbeheldmonthly,anddocumented. Thesedrillswillconsistof
manoverboard(dockside),firedrills,spillcontainmentdrills,andHAZMATdrills.
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CORRECTIVEANDPREVENTIVEACTION9.1 CorrectiveandPreventiveAction
Correctiveandpreventiveactionshallbetakenatanystageofanactivitytoeliminate,
orreducetoanacceptablelevel,risktothehealthandsafetyoftheCompanys
employeesandotherpersonsforwhomitisresponsible. Thisincludestheriskof
damagetotheenvironmentandharmtowildlife.
AformalcorrectiveactionreportmaybeinitiatedasaresultofaninternalHSEaudit,or
inresponsetoanHSEproblemidentifiedinthenormalcourseofbusiness.
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TRAINING10.1 Training
TrainingisanessentialpartoftheCompanysHSEmanagementsystem. Itisthe
CompanypolicythatallemployeesshallbeprovidedHSEtrainingappropriatetotheir
employment. TheresponsibilityforstafftrainingisthatoftheDepartmentManagers.
TheSecurity&SafetyManagerwillassistandcounselDepartmentManagersintheHSE
trainingmatters.
TheCompanyshallprovide:
Trainingtocoveralllevelsofstaff.
Asystemfortheidentificationoftrainingneeds.
Analysisofspecialtrainingneeds.
HSErefreshertrainingonaperiodicbasis.
10.2 SafetyOrientation
AllnewandcontractemployeeswillreceiveanHSEorientationwhichincludes
familiarizationwiththeHSEProceduresManual.Thisorientationprogramis
supplementedwithHSEtraining,whichisappropriatetothelevelofemployment.
Theorientationwillprovideemployeeswithbasicpracticalunderstandingofthe
companyssafetyrequirements,thegeneralhazardsandrisks,andaccidentand
emergency
procedures
that
apply
to
their
specific
work
location.
Employeeswillberequiredtoattendallsafetymeetingspertinenttotheirareaof
operations.Asupervisorwillconductthesafetymeeting.Thecontents,date,andwho
attendedwillbedocumentedonaCompanysafetymeetingrosterform.
10.3 FirstAid
AllemployeeswillbetrainedinfirstaidandCPR.Refreshertrainingshallbeprovided
biannually.Thecompanyshallundertaketomaintainanacceptablestockoffirstaid
suppliesandequipmentforemergencyuse.Thisshallbetheresponsibilityofthe
Security&SafetyManager.
10.4 FireFighting
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Allemployeeswillreceivetraininginfirefightingtechniquesandequipmenttoaddress
thefiresafetyconcernsatthecompanysfacility.
10.5 WaterSurvival
ItisCompanypolicythatallemployeesworkingoverwaterundergowatersurvival
training.
10.6 DefensiveDriving
TheCompanysupportsandencouragesdefensivedriving. Allemployeesrequiredto
driveaCompanyvehiclewillberequiredtoparticipateinaCompanysponsored
defensivedrivingcourse.
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HSEMONITORINGANDREPORTING11.1 General
TheCompanysannualHSEPlanshalloutlineitsproposedactionsfortheyearahead
andspecifictargetsforHSEmanagementandperformance. TheCompanyshall
maintainahierarchyofreportingtoensurethatHSErelatedissuesaremonitoredatall
levelsoftheorganization.
TheHSEperformanceshallbeaddressedandpublishedinthefollowingformat:
HSEmeetings
Quarterlymanagementreview
AnnualManagersmeeting
11.2 HSEAudits
Auditsshallbeconductedonaperiodicbasis.Theresultsoftheseauditsshallbe
documentedinaccordancewiththeCompanydocumentationplanSection4ofthis
manual.
Auditsshallbeconductedbyappropriatelytrainedpersonnel.Specificjobsiteswillbe
audited.Someofthepotentialareassubjecttoauditswillbeworkshops,material
storageareas,andtheofficeenvironmentTheSafetyOfficerwillassesstheauditresults
and
forward
to
management,
who
shall
take
prompt
action
to
correct
any
HSE
deficiencies. Responsibilityforcorrectiveactionswillbeassignedanddocumented.
11.3 HSEStatisticalData
TheSecurity&SafetyManagerwillberesponsibleforcompilingandreportingofthe
statistics,andkeepmanagementabreastofthesestatisticsonaregularbasis.These
statisticsareavailabletoclientsbyrequest.
11.4 IncidentReporting
TheCompanyshallrequirethatallHSEIncidentsbereportedimmediately. Incidents
mustbeturnedintotherespectivesupervisorforreviewandforwardedtotheSecurity
&SafetyManager. TheseIncidentReportswillbekeptonfileinaccordancewithHSE
Documentation&Recordspolicyofthismanual.
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APPENDIX
12.1 ChaguaramasTerminalsLimited.
CompanyOrganizationalChart
Security
Personnel
Security&Safety
ManagerAccountant
Accounting
Assistant AssistantOperationsManager
PortOperations.
Manager
PortMarketing&
LogisticsManager
Admin.StaffPORT
MANAGER
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